2017 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project Initiate_Pulled Copyrighted
April 17, 2017
City of Dubuque Items to be set for Public Hearing # 2.
ITEM TITLE: 2017 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining
Project
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the Fiscal Year 2017 Sanitary Sewer Cured-
in-Place Pipe Lining Project, and further recommends that a
public hearing be set for May 1, 2017.
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for May 1 , 2017.
ATTACHMENTS:
Description Type
FY17 CIPP Lining Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution and Notice of Hearing Resolutions
Notice to Bidders Supporting Documentation
Exhibit Map Supporting Documentation
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY17 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project
(CIP 7101637)
DATE: April 11, 2017
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the FY17 Sanitary Sewer Cured-in-Place Pipe Lining Project, and further recommends
that a public hearing be set for May 1, 2017.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
vzy4S1t^1
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITYF DbAd
ubuqueDUJ;BQTEAlUmeftCRY
II I I r
Masterpiece on the Mississippi 2007•2012•2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: April 7, 2017
RE: FY17 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project
(CIP 7101637)
INTRODUCTION
The purpose of this memo is to request authorization for the public bidding procedure
for the FY2017 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project.
BACKGROUND
The City of Dubuque, Iowa is under a Consent Decree according to Case
2:11-cv-01001-EJM, United States of America and the State of Iowa v. the City of
Dubuque, IA (N.D. Iowa), Civil Action Number 2008V00041, DOJ Case Number
90-5-1-1-09339 effective June 27, 2011. The City is required to submit Corrective Action
plans for each of the Sanitary Sewersheds identified in the Consent Decree. The FY17
budget appropriated funds for sanitary sewer rehabilitative improvements in the
Consent Decree Correction Action Plans for Sewershed 5 and 12. Work is also
scheduled in Sewershed 6.
Rehabilitation will be performed using a Cured-In-Place-Pipe (CIPP) method, which
significantly reduces digging; however, some spot repairs may be necessary. CIPP is a
resin-impregnated felt tube that is installed in an existing damaged or leaking sewer.
Once inserted into the pipe, it is expanded and cured by applying heat. The liner is a
seamless, joint-less pipe with a smooth inner surface that restores the flow capacity of
the pipe. The seamless pipe also prevents infiltration. Robotic cutters are then used to
restore private sewer service connections. The high costs and inconvenience to the
public associated with the excavation and restoration of pavement for sanitary sewer
rehabilitation projects has led to the development of "trenchless" technologies. Cured-
in-Place Pipe (CIPP) is a versatile trenchless method for restoring structural integrity to
sewer mains.
DISCUSSION
The lining program was determined from flow monitoring and smoke testing activities
completed by engineering staff in Sewersheds 5, 6 and 12; in addition to those sewers
identified during Public Works maintenance activities such as cleaning, televising, and
following up on customer issues. The Project involves the rehabilitation of 6,239 feet of
sanitary sewer main as well as cementitious spray lining 58 vertical feet of brick
manholes.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding April 17, 2017
Advertisement for Bids April 21, 2017
Notice of Hearing on Plans & Specifications April 21, 2017
Public Hearing May 1, 2017
Receipt of Bids May 4, 2017
Award of Contract May 15, 2017
Completion Date October 31, 2017
RECOMMENDATION
I recommend that the City Council give preliminary approval to the construction plans
and specifications and establish May 1, 2017, as the date of the public hearing, and
hereby authorize the City Clerk to advertise for bid proposals for the FY17 Sanitary
Sewer Cured-in-Place Pipe (CIPP) Lining Project.
BUDGET IMPACT
The cost estimate for the FY2017 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining
Project is:
Estimate
Construction Contract $ 257,680.00
Contingency 25,768.00
Construction Engineering & Inspection 42,517.20
Total Project Cost $325,965.20
The project will be funded as follows:
CIP No. Fund_Description Fund Amount
7101637 FY2017 Sanitary Sewer Lining program $ 325,965.20
Total Project Funding $325.965.20
REQUESTED ACTION
I respectfully request that the City Council establish the date for the public hearing and
to authorize to advertise for proposals for the FY16 Sanitary Sewer Cured-in-Place Pipe
(CIPP) Lining Project through adoption of the attached resolutions.
Prepared By: Jon Dienst, P.E.
cc: Deron Muehring, Civil Engineer II
Jenny Larson, Budget Director
Charlie Gau, Engineering Technician
2
RESOLUTION NO. -17
FY17 SANITARY SEWER CURED-IN-PLACE PIPE (CIPP) LINING PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the FY17 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project in the
estimated amount $325,965.20, are hereby preliminarily approved and ordered
filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 1st day of May, 2017, at 6:00 p.m. in
the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated
cost of said Project, and the City Clerk be and is hereby directed to cause the
attached notice of the time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not less than four days nor more than twenty days prior to the
date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated
cost of the Project.
The FY17 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project is hereby
ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the
construction of the improvements herein provided, by publishing the attached
Notice to Bidders to be published on the City of Dubuque website and a
contractor plan room service with statewide circulation, which notice shall be
published not less than thirteen but not more than forty-five days before the date
for filing bids before 2:00 p.m. on the 4th day of May, 2017. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:00 p.m. on the 15th day of May, 2017, in the Historic Federal
Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this day of 2017.
Roy D. Buol, Mayor
Attest:
Kevin S. Firnstahl, CMC, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE FY17 SANITARY SEWER
CURED-IN-PLACE PIPE (CIPP) LINING PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the FY17 Sanitary Sewer Cured-in-Place Pipe
(CIPP) Lining Project, in accordance with the provisions of Chapter 26, Code of
Iowa, at 6:00 p.m., on the 15t day of May, 2017, in the Historic Federal Building
Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimated cost are now on
file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
• The Project involves the rehabilitation of 6,239 feet of sanitary sewer main
as well as cementitious spray lining 58 vertical feet of brick manholes.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the _ day of 2017.
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
2017 (CIPP) SANITARY SEWER LINING PROJECT
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed
before 2:00 p.m. on May 4, 2017, in the Office of the City Clerk, City Hall - First Floor, 50
West 13`h Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on May 4, 2017, at City
Hall - Conference Room B, 50 West 13`h Street, Dubuque, Iowa, for consideration by the
City Council at its meeting on May 15, 2017. The City of Dubuque, Iowa, reserves the
right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice
to Proceed has been issued and shall be fully completed by October 31, 2017.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful
Bidder will enter into a contract for the work Bid upon and will furnish after the award of
contract a corporate surety Bond, acceptable to the governmental entity, for the faithful
performance of the contract, in an amount equal to one hundred percent of the amount
of the contract. The Bid security must be in the amount of ten percent (10%) of the
amount of the contract and must be in the form of a cashier's check or certified check
drawn on a state-chartered or federally chartered bank, or a certified share draft drawn
on a state-chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond must
contain no conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering Department, City
Hall — Second Floor, 50 West 13`h Street, Dubuque, Iowa 52001. The Contract
Documents will also be available on the City's website at
www.citvofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown
and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent
lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption
certificate will be available for all material purchased in Iowa for incorporation into the
Project.
120.8 General Nature of Public Improvement Project
2017 (CIPP) SANITARY SEWER LINING PROJECT, CIP# 7101335 & 7101637
Project involves the rehabilitation of 6,239 feet of sanitary sewer main as well as
cementitious spray lining 58 vertical feet of brick manholes.
120.9 Pre-Bid Construction Meeting
Each prospective bidder is encouraged to attend the Pre-Bid Construction Meeting to be
held at 10:00 AM on April 27, 2017, at City Hall, Conference Room B in Dubuque, Iowa.
Attendance by all prospective bidders is not mandatory but highly recommended.
120.10 Title VI — Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.
252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department
of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in
Federally assisted programs of the Department of Transportation issued pursuant to
such Act, hereby notifies all bidders that it will affirmatively insure that in any contract
entered into pursuant to this advertisement, minority business enterprises will be
afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, national origin, sex, age, or disability
in consideration for an award.
On April 21, 2017, this notice was posted at the following locations:
1. Posted on the City of Dubuque Website: www.citvofdubuque.org/bids
2. Posted to Construction Update Network: www.mbionline.com
THE CITY OF
DUB
Masterpiece on the Mississippi
Davis Aare
ts
m
eland
Edith St
ONeiil St
2017 CIPP Lining
Overall Location Map
DISCLAIMER: This information was compiled
sing the Dubuque Area Geographic Information System
(DAG'S), which includes data created by both the City cf
Dubuque and Dubuque County. It is understood that, while
the City of Dubuque and. pancc,pating agencies utilized the
most current and accurate information evadable, DAGIS and
its suppliers do not warrant the accuracy or currency of the
information or data contained herein. The City and partiepating
agencies shall net be held liable for any direct, indirect incidental
consequential, punitive, or special damages, whether foreseeable or
unforeseeable, a t et the authorized sir unanthor,=ed use of
this data or the inabdrty' to use this data or out of any breach of
warranty whets-caver,
Sours es: Esri, HERE, DeLorme, USGS, Intermap,
increment P Corp., NRCAN, Esri Japan, METI,
Esri China (Hong Kong), Esri (Thailand),
Mapmylndiia,'t0 OpenStreetMap contributors, and
the; GIS User Community
1 inch = 800 feet
300150 0 300600 900 1,200 Feet
rVi ir■■rrr... .iliiYiiW I
'sr
proe uct of
DAG IS
ateagat FaC4 g:agtArint ,y:itti
Sources: Esri, HERE, DeLorme, USGS, Intermap,
.increment P Corp;, NRCAN, Esri Japan, METI,
Esri China (Hong Kong). Esri (Thailand),
Mapmyindia, O OpenStreetMap contributors, and
the GIS User Community
Sources: Esri, HERE, DeLorme, USGS, Interrnap,
increment P Corp.;,NRCAN, Esri Japan, METiI
Esri China (Hong Kong), Esri (Thailand),
Mapmyindia, O OpenStreetMap contributors, and
the GIS User Community
Legend
E Manholes Spray Seal
Sewer Lining
Map Prepared by:
City of Dubuque
Engineering Division
50 West 13th Street
Dubuque, Iowa 52001
Phone: (563) 589-4270
Fax: (563) 589-4205
1 111111 1111111 1111 1111 111111 1111111 1 11 11111111111111 111111111