2017 Pavement Marking Project_Intiate Copyrighted
April 17, 2017
City of Dubuque Items to be set for Public Hearing # 3.
ITEM TITLE: 2017 Pavement Marking Project
SUMMARY: City Manager recommending the City Council grant
preliminary approval of the construction plans and
specifications, and establish May 1 , 2017, as the date for
public hearing for the 2017 Pavement Marking Project.
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for May 1 , 2017
ATTACHMENTS:
Description Type
2017 Payment Marking Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution and Notice of Hearing Resolutions
Notice to Bidders Supporting Documentation
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2017 Pavement Marking Project
(CIP 3002245)
DATE: April 11, 2017
City Engineer Gus Psihoyos recommends the City Council grant preliminary approval of
the construction plans and specifications, and establish May 1, 2017, as the date for
public hearing for the 2017 Pavement Marking Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
DUB
E
II
Masterpiece on the Mississippi 2007•2012•2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: April 6, 2017
RE: 2017 Pavement Marking Project
(CIP 3002245)
INTRODUCTION
The purpose of this memorandum is to authorize the public bidding procedure for the
2017 Pavement Marking Project.
BACKGROUND
The City of Dubuque, Iowa contracts a pavement marking project annually to furnish,
install, maintain, and remove permanent pavement markings to include Lines and
Symbols and Legends on City of Dubuque streets as directed by the Engineering
Department.
DISCUSSION
The project involves the removal and/or installation of permanent pavement markings
on streets designated by City Engineering. Pavement markings are applied using a
waterborne paint with a life of two (2) years. The Pavement Marking Project is
completed annually due to a more rapid deterioration on high volume, high vehicular
movement roadways.
As part of an Iowa Department of Transportation (DOT) request, the City of Dubuque
will include portions of Iowa DOT pavement markings with this project, due to Iowa DOT
staff limitations and required nighttime work. This request would include all Symbols
and Legends and a portion of Lines on Iowa DOT routes within the City of Dubuque.
Payment will be made by the Iowa DOT for their share of project costs to the City of
Dubuque after the final project acceptance.
Annually, the duration of the pavement marking project occurs within two fiscal years;
typically starting in April or May and concluding in October. Due to the duration of this
project, funds from CIP 3002245 has a FY17 balance of $22,082 which will be carried
over and applied to FY18 budgeted project funds of$135,000.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding April 17, 2017
Advertisement for Bids April 21, 2017
Notice of Hearing on Plans & Specifications April 21, 2017
Public Hearing May 1, 2017
Receipt of Bids May 4, 2017
Award of Contract May 15, 2017
Completion Date October 20, 2017
BUDGET IMPACT
The cost estimate for the 2017 Pavement Marking Project is:
Estimate
City Pavement Markings $97,375.64
Iowa DOT Pavement Markings $ 14,715.88
Contingency $ 11,209.15
Construction Engineering & Inspection $ 18,495.10
Total Project Cost $141,795.77
The project will be funded as follows:
CIP No. Fund Description Fund Amount
3002245 Pavement Markings (FY17 + FY18) $127,079.8
Iowa DOT Funding $14,715.88
Total Project Funding $141,795.0
REQUESTED ACTION
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish May 1, 2017 as the date of the public hearing;
and hereby authorized to advertise for bid proposals for the 2017 Pavement Marking
Project through adoption of the attached resolutions.
cc: Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Technician
2
RESOLUTION NO. 146-17
2017 PAVEMENT MARKING PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE
ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the 2017
Pavement Marking Project in the estimated amount $112,091.52, are hereby preliminarily
approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 1st day of May, 2017, at 6:00 p.m. in the Historic
Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at which
time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not Tess than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
The 2017 Pavement Marking Project is hereby ordered to be advertised for bids for
construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be published on
the City of Dubuque website and a contractor pian room service with statewide circulation,
which notice shall be published not Tess than thirteen but not more than forty-five days before
the date for filing bids before 2:00 p.m. on the 4th day of May, 2017. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the City Council for final action at
6:00 p.m. on the 15th day of May, 2017, in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, Dubuque, Iowa.
Attest:
Passed, adopted and approved this 17th day of April, 2017.
Kevin $. Firnstahl,"CMC, pity Clerk
/boy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2017 PAVEMENT MARKING
PROJECT.
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the 2017 Pavement Marking Project, in
accordance with the provisions of Chapter 26, Code of Iowa, at 6:00 p.m., on the
1 sc day of May, 2017, in the Historic Federal Building Council Chambers (second
floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications,
form of contract and estimated cost are now on file in the office of the City Clerk.
At said hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
• Furnish, install, maintain, and remove permanent pavement
markings to include Lines and Symbols and Legends on City of
Dubuque streets as directed by the City Engineer. Also to include
portions of Iowa DOT pavement markings as directed by the City
Engineer.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the _ day of 2017.
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
2017 PAVEMENT MARKING PROJECT
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be
filed before 2:00 p.m. on Thursday May 4, 2017, in the Office of the City Clerk,
City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00 p.m. on Thursday,
May 4, 2017, at City Hall - Conference Room B, 50 West 13th Street, Dubuque,
Iowa, for consideration by the City Council at its meeting on Monday May 1 ,
2017. The City of Dubuque, Iowa, reserves the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the
Notice to Proceed has been issued and shall be fully completed by Friday,
October 20, 2017.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the
successful Bidder will enter into a contract for the work Bid upon and will furnish
after the award of contract a corporate surety Bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The Bid security
must be in the amount of ten percent (10%) of the amount of the contract and
must be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond
must contain no conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering
Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa
52001 . The Contract Documents will also be available on the City's website at
www.citVofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and
provisions grown and coal produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax
exemption certificate will be available for all material purchased in Iowa for
incorporation into the Project.
120.8 General Nature of Public Improvement Prosect
2017 Pavement Marking Project CIP # 3002245
Furnish, install, maintain, and remove permanent pavement markings to include
Lines and Symbols and Legends on City of Dubuque streets as directed by the
City Engineer. Also to include portions of Iowa DOT pavement markings as
directed by the City Engineer.
120.10 Title VI — Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964,
78 Stat. 252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal
Regulations, Department of Transportation, Subtitle A, Office of the Secretary,
Part 21 , Nondiscrimination in Federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on
the grounds of race, color, national origin, sex, age, or disability in consideration
for an award.
On April 21 , 2017, this notice was posted at the following locations:
1 . Posted on the City of Dubuque Website:
www.cityofdubugue.org/bids
2. Posted to Construction Update Network www.mbionline.com
___= END OF SECTION 00120 =___
Kevin Firnstahl
From:Engineering <listserv@civicplus.com>
Sent:Tuesday, April 18, 2017 10:19 AM
To:Kevin Firnstahl
Subject:New Bid Posting 2017 Pavement Marking Project For www.cityofdubuque.org
View this in your browser
2017 Pavement Marking Project
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
2017 PAVEMENT MARKING PROJECT
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00
p.m. on Thursday May 4, 2017, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th
Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00 p.m. on Thursday, May 4, 2017, at City
Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council
at its meeting on Monday May 15, 2017. The City of Dubuque, Iowa, reserves the right to reject any
and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to Proceed
has been issued and shall be fully completed by Friday, October 20, 2017.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful Bidder will
enter into a contract for the work Bid upon and will furnish after the award of contract a corporate
surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in an
amount equal to one hundred percent of the amount of the contract. The Bid security must be in the
amount of ten percent (10%) of the amount of the contract and must be in the form of a cashier’s
check or certified check drawn on a state-chartered or federally chartered bank, or a certified share
draft drawn on a state-chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond must contain no
conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering Department, City Hall –
Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents will also be
available on the City’s website at www.cityofdubuque.org/bids.aspx. No plan deposit is required.
1
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under
Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption certificate will
be available for all material purchased in Iowa for incorporation into the Project.
120.8 General Nature of Public Improvement Project
2017 Pavement Marking Project CIP # 3002245
Furnish, install, maintain, and remove permanent pavement markings to include Lines and Symbols
and Legends on City of Dubuque streets as directed by the City Engineer. Also to include portions of
Iowa DOT pavement markings as directed by the City Engineer.
Base Bid Estimated Total Cost: $141,795.77
120.10 Title VI – Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this advertisement, minority business
enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, national origin, sex, age, or disability in
consideration for an award.
On April 18, 2017, this notice was posted at the following locations:
1. Posted on the City of Dubuque Website: www.cityofdubuque.org/bids
2. Posted to Construction Update Network www.mbionline.com
… Read on
Status Open
Bid Category Engineering
Publication Date/Time April 18, 2017, 12:00 AM
Closing Date/Time May 04, 2017, 02:00 PM
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