2017 Pavement Marking Project_Hearing Copyrighted
May 1, 2017
City of Dubuque Public Hearings # 2.
ITEM TITLE: 2017 Pavement Marking Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract and
estimated cost for the 2017 Pavement Marking Project and
the City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract and estimated cost for the 2017 Pavement
Marking Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
2017 Payment Marking Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
2017 Payment Marking PH Resolution Resolutions
Certificate of Notice to Bidders Supporting Documentation
Proof of Publication Supporting Documentation
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2017 Pavement Marking Project
(CIP 3002245)
DATE: April 25, 2017
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $141,795.77 for the 2017
Pavement Marking Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
JU
AH-America City 6ItB TE 11111 1
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Mana er..
FROM: Gus Psihoyos, City Engineer — .
DATE: April 24, 2017
RE: 2017 Pavement Marking Project
(CIP 3002245)
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the 2017 Pavement
Marking Project.
BACKGROUND
The City of Dubuque, Iowa contracts a pavement marking project annually to furnish,
install, maintain, and remove permanent pavement markings to include Lines and
Symbols and Legends on City of Dubuque streets as directed by the Engineering
Department.
DISCUSSION
The project involves the removal and/or installation of permanent pavement markings
on streets designated by City Engineering. Pavement markings are applied using a
waterborne paint with a life of two (2) years. The Pavement Marking Project is
completed annually due to a more rapid deterioration on high volume, high vehicular
movement roadways.
As part of an Iowa Department of Transportation (DOT) request, the City of Dubuque
will include portions of Iowa DOT pavement markings with this project, due to Iowa DOT
staff limitations and required nighttime work. This request would include all Symbols
and Legends and a portion of Lines on Iowa DOT routes within the City of Dubuque.
Payment will be made by the Iowa DOT for their share of project costs to the City of
Dubuque after the final project acceptance.
Annually, the duration of the pavement marking project occurs within two fiscal years;
typically starting in April or May and concluding in October. Due to the duration of this
project, funds from CIP 3002245 has a FY17 balance of $22,082 which will be carried
over and applied to FY18 budgeted project funds of$135,000.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding April 17, 2017
Advertisement for Bids April 21, 2017
Notice of Hearing on Plans & Specifications April 21, 2017
Public Hearing May 1, 2017
Receipt of Bids May 4, 2017
Award of Contract May 15, 2017
Completion Date October 20, 2017
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the 2017 Pavement Marking Project through the adoption of the
enclosed resolution.
BUDGETIMPACT
The cost estimate for the 2017 Pavement Marking Project is:
Estimate
City Pavement Markings $97,375.64
Iowa DOT Pavement Markings $ 14,715.88
Contingency $ 11,209.15
Construction Engineering & Inspection $ 18,495.10
Total Project Cost $141.795.77
The project will be funded as follows:
CIP No. Fund Description Fund Amount
3002245 Pavement Markings (FY17 + FY18 $127,079.89
Iowa DOT Funding $14,715.88
Total Project Funding
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the 2017 Pavement Marking Project through adoption of the attached
resolution.
cc: Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Technician
2
RESOLUTION NO. 164-17
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2017 PAVEMENT MARKING PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the 2017 Pavement Marking Project, in the estimated amount $112,091.52, are hereby
approved.
Passed, adopted and approved this 1st day of May 2017.
Attest:
Keen S. irnstahl, CI�, City Clerk
t
,/ Roy D. Buol, Mayor
subvert: (ithaae Car
Daw Thursday, cal nmxov v.anxun
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Certificate
The undersigned, being first duly sworn on oath, Datesthat The Construction Update Plan Room
Network "CO Network') is corporation onIV organ zed and existing under the Iawsofthe State of
Iowa,
with its principal place of businessin Des Moines, Polk County, Iowa. The undersigned also
Dat
esthat he Is now and was at the time hereinafter mentioned, the duly qualified and acing
President /CEO of M1e W Network, and that assuch President /CEO of M1e W Network and by full
authority born the Executive Board, he caused a
NOTICE TO BIOOEIS
Cit y Of Du buqu e 2017 Pa veru ant Ma rN ng Pro act
A printed copy of which Iaattach ad and mads part ofthls cert)ficate, to be posted In Me
Construction Oposts Network Plan Boom, a relevant contractor pl an mom service with statewide
circulation and a relevant contractor lead generating service with statewide circulation, on the
following date(s)
API- 119 2017
certify uThar penalty of pe Jury and pursuant to the Iawsofthe State of Iowa thatthe preceding Is
true and correct
API- 119 2017
Date Presldei0 ofThe Con stmcook Oposts
Plan Room Network
Cando Log—Project information spetloun
Matter Builders of Iowa
221 Park Street, Des Main set Iowa 50309
1x151 b57440010151 233 7339
(f) 515 233 3713
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RECEIVE
NOTICE TO BIDDERS APR 18 2017
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
2017 PAVEMENT MARKING PROJECT
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be
filed before 2:00 p.m. on Thursday May 4, 2017, in the Office of the City Clerk, City
Hall - First Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00 p.m. on Thursday,
May 4, 2017, at City Hall - Conference Room B, 50 West 13th Street, Dubuque,
Iowa, for consideration by the City Council at its meeting on Monday May 15, 2017.
The City of Dubuque, Iowa, reserves the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the
Notice to Proceed has been issued and shall be fully completed by Friday, October
20, 2017.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the
successful Bidder will enter into a contract for the work Bid upon and will furnish
after the award of contract a corporate surety Bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The Bid security must
be in the amount of ten percent (10%) of the amount of the contract and must be
in the form of a cashier's check or certified check drawn on a state-chartered or 4
federally chartered bank, or a certified share draft drawn on a state-chartered or
federally chartered credit union, or the Bidder may provide a Bid Bond with
corporate surety satisfactory to the governmental entity. The Bid Bond must
contain no conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering
Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa 52001.
The Contract Documents will also be available on the City's website at
www.citvofdubugue.orq/bids.aspx. No plan deposit is required.
1
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions
grown and coal produced within the State of Iowa, and to Iowa domestic labor, to
the extent lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax
exemption certificate will be available for all material purchased in Iowa for
incorporation into the Project.
120.8 General Nature of Public Improvement Project
2017 Pavement Marking Project CIP # 3002245
Furnish, install, maintain, and remove permanent pavement markings to include
Lines and Symbols and Legends on City of Dubuque streets as directed by the
City Engineer. Also to include portions of Iowa DOT pavement markings as
directed by the City Engineer.
120.10 Title VI — Non-Discrimination Clause
j
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, l
78 Stat. 252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal
Regulations, Department of Transportation, Subtitle A, Office of the Secretary,
Part 21, Nondiscrimination in Federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on
the grounds of race, color, national origin, sex, age, or disability in consideration
for an award.
On April 18, 2017, this notice was posted at the following locations:
1. Posted on the City of Dubuque Website:
www.cityofdubugue.org/bids
2. Posted to Construction Update Network www.mbionline.com
r
END OF SECTION 00120
i
III
STATE OF IOWA {SS:
DUBUQUE COUNTY u
S
CERTIFICATION OF PUBLICATION
i
h
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc,, an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: April 21, 2017, and for which the charge is $20.95.
CITY OF DUBUQUE
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS;
FORM OF CONTRACT,.,
AND ESTIMATED
COST FOR THE-2017
PAVEMENT MARKING
PROJECT.
NOTICE IS'HEREBY
GIVEN:The City Coun-
cil of the ,City of
Subscribed to before me, a Notar Public in and for Dubuque County, Iowa, Dubuque, Iowa will
y q y hold a public hearing �
this day of , 20 /�_, on the proposed pians,
specifications, form of
contractand estimated
cost for the 2017
Pavement Marking Pro-
ject,
roject, in , accordance
with the provisions of
Chapter.26; Code of
Iowa, at 6:00 p.m., on
the ist, day of May,
2017, in the Historic
Notary Public in and for Dubuque County, Iowa. Federal Building Coun-
cil Chambers (second
floor),.350 West 6th
Street, Dubuque, Iowa.
m Said proposed plans,
#µ SSI � �Y w�s specifications, form'of.
�M � contractand estimated
' cost are now on file in
COMMISS Number 154fa the office of the City
Clerk. At said hearing
`bSM+nission Exp,FOb,1,2020 any interested 1 person
may., appear and file
objections thereto.
The scope of the .
Project is as follows:
• Furnish,- install,
maintain, and remove
permanent pavement
markings to. include
Lines and Symbols and
Legends on City of
Dubuque streets as
directed,by the City
Engineer. Also to
include portions of
Iowa `DOT pavement
markings as directed
by the City Engineer.
Any visual or hearing-
impaired persons need-
ing special'assistance
or persons with special
accessibility needs
should contact the City
Clerk's office at (563)
589-4100 or TDD at
(563)'690-6678 at]east
48 hours-,prior to the
meeting.
Published by order of
the City Council given
on the.17tH: ,day of
April,2017.
Kevin S.Firnstahl,
.CMC,City Clerk
1t;4/21
Kevin Firnstahl
From:Engineering <listserv@civicplus.com>
Sent:Tuesday, April 25, 2017 7:38 AM
To:Kevin Firnstahl
Subject:New Bid Posting 2017 ASPHALT OVERLAY RAMP PROJECT TWO For
www.cityofdubuque.org
View this in your browser
2017 ASPHALT OVERLAY RAMP PROJECT TWO
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
2017 ASPHALT OVERLAY RAMP PROJECT TWO
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00
p.m. on May 9, 2017 in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street,
Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on May 9, 2017, at City Hall -
Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council at its
meeting on Monday May 15, 2017. The City of Dubuque, Iowa, reserves the right to reject any and all
Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to Proceed
has been issued and shall be fully completed by Friday June30, 2017 and all equipment, stone,
topsoil to be off site for the 4th of July weekend fireworks show.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful Bidder will
enter into a contract for the work Bid upon and will furnish after the award of contract a corporate
surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in an
amount equal to one hundred percent of the amount of the contract. The Bid security must be in the
amount of ten percent (10%) of the amount of the contract and must be in the form of a cashier’s
check or certified check drawn on a state-chartered or federally chartered bank, or a certified share
draft drawn on a state-chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond must contain no
conditions except as provided in this section.
1
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering Department, City Hall –
Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents will also be
available on the City’s website at www.cityofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under
Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption certificate will
be available for all material purchased in Iowa for incorporation into the Project.
120.8 General Nature of Public Improvement Project
2017 ASHALT OVERLAY RAMP PROJECT TWO CIP # 3001227
Replacement of thirty-three (33) corner access ramps in conjunction with the Public Works Asphalt
Overlay program at the following locations:
• .Rhomberg Avenue & Marshall Street: replace all four corners with ramps perpendicular to Marshall
Street. Install new storm water intake at NE corner.
• Rhomberg Avenue at signaled crossing: replace with compliant ramps perpendicular to Rhomberg
Avenue.
• Rhomberg Avenue & Dock Street: replace Southeast corner, Northeast corner and Northwest
corners with compliant ramps perpendicular to Dock Street.
• Rhomberg Avenue & Ann Street: replace all four corners with ramps perpendicular to Ann Street.
• Rhomberg Avenue & Fengler Street: replace all four corners with ramps perpendicular to Fengler
Street.
• Rhomberg Avenue & Farley Street: replace all four corners with ramps perpendicular to Farley
Street.
• Rhomberg Avenue & Schiller Street: replace all four corners with ramps perpendicular to Schiller
Street.
• Rhomberg Avenue & Humboldt Street: replace all four corners with ramps perpendicular to
Humboldt Street.
• Rhomberg Avenue & Stafford Street: replace all four corners with compliant ramps perpendicular to
Stafford Street.
Base Bid Estimated Total Cost = $94,805.75
Alternate No. 1 Estimated Total Cost = $1,500.00
Alternate No. 2 Estimated Total Cost = $14,500.00
120.9 Pre-Bid Construction Conference
Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to be held at
10:00 AM on May 2, 2017, at City Hall, 50 W13th Street, Conference Room C in Dubuque, Iowa.
Attendance by all prospective bidders is not mandatory but highly recommended.
120.10 Title VI – Non-Discrimination Clause
2
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this advertisement, minority business
enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, national origin, sex, age, or disability in
consideration for an award.
On the following date, April 25, 2017, this Notice was posted at the following locations:
1. Construction Update Network: www.mbionline.com
2. The City of Dubuque Website.www.cityofdubuque,org/bids
… Read on
Status Open
Bid Category Engineering
Publication Date/Time April 25, 2017, 12:00 AM
Closing Date/Time May 09, 2017, 02:00 PM
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