Code of Ordinances Amendment - Title 1 Rescheduling of Meetings Copyrighted
May 1, 2017
City of Dubuque Action Items # 5.
ITEM TITLE: Code of Ordinances Amendment- Title 1 Rescheduling of
Regular City Council Meetings
SUMMARY: City Manager recommending an amendment to the Code of
Ordinances 1-6A-3: Types of Meetings that would allow the
Mayor or a majority of the members of the City Council to
reschedule a regular meeting of the Council.
ORDINANCE Amending City of Dubuque Code of
Ordinances Title 1 Administration, Chapter 6 Mayor and
City Council Article A Rules and Procedure Section 1-6A-3
Types of Meetings by adding a new Section 1-6A-3(E),
Rescheduling of Regular Meetings
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Motion B; Motion
A
ATTACHMENTS:
Description Type
Code of Ordinances-Amendment to 1-6A-3-MVM Memo City Manager Memo
Staff Memo Staff Memo
Ordinance Amendment Ordinance
Suggested Motion Text Supporting Documentation
THE CITY OF Dubuque
DUB TEMWinrkaCky
1111.
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Code of Ordinances Amendment 1-6A-3: TYPES OF MEETINGS
DATE: April 26, 2017
City Attorney Crenna Brumwell is recommending an amendment to the Code of
Ordinances 1-6A-3: Types of Meetings.
The new section would allow the Mayor or a majority of the members of the City Council
to reschedule a regular meeting of the Council. The request to reschedule a regular
meeting may be filed in written form with the city clerk and approved during any regular
meeting of the council a minimum of 30 days in advance of the rescheduled meeting.
The public notice for a rescheduled regular meeting shall specify the time, date, and
place of the meeting, and tentative agenda for the meeting.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
THE CITY OF
DUB-�6 E MEMORANDUM
Masterpiece on the Mississippi
CRENNA M . BRUMWELL , ESQ.
CITY ATTORNEY
To: Michael C. Van Milligen
City Manager
DATE: April 26, 2017
RE: Code of Ordinances Amendment 1-6A-3: TYPES OF MEETINGS
Attached is a proposed ordinance amendment to Title 1 Administration, Chapter 6
Mayor and City Council, Article A Rules and Procedure, Section 1-6A-3 Types of
Meetings, by adding a new Section 1-6A-3(E), Rescheduling of Regular Meetings.
The new section would allow the Mayor or a majority of the members of the City Council
to reschedule a regular meeting of the Council. The request to reschedule a regular
meeting may be filed in written form with the city clerk and approved during any regular
meeting of the council a minimum of 30 days in advance of the rescheduled meeting.
The public notice for a rescheduled regular meeting shall specify the time, date, and
place of the meeting, and tentative agenda for the meeting.
I recommend that the attached Ordinance Amendment be submitted to the City Council
for consideration and adoption.
CMB:tIs
Attachment
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OFFICE OF THE CITY ATTORNEY DUBUQUE, IOWA
SUITE 330, HARBOR VIEW PLACE, 300 MAIN STREET DUBUQUE, IA 52001-6944
TELEPHONE (563)589-4381 /FAX (563)583-1040/EMAIL cbrumwel@cityofdubuque.org
Prepared by: Crenna M. Brumwell, Esq. 300 Main Street, Suite 330, Dubuque IA 52001 (563) 589-4381
ORDINANCE NO. 17-17
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 1
ADMINISTRATION, CHAPTER 6 MAYOR AND CITY COUNCIL ARTICLE A RULES
AND PROCEDURE SECTION 1-6A-3 TYPES OF MEETINGS BY ADDING A NEW
SECTION 1 -6A -3(E), RESCHEDULING OF REGULAR MEETINGS
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. City of Dubuque Code of Ordinances Section 1-6A-3 is amended to
read as follows:
1-6A-3: TYPES OF MEETINGS:
A. Regular Meetings: Regular meetings of the council must be held on the first and third
Mondays of each month. However, when the first or third Monday falls upon any of the
following City holidays, such meeting must be held on the next succeeding day:
New Year's Day
Martin Luther King's Birthday
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
Unless otherwise indicated in the notice of meeting, regular meetings will commence at
six o'clock (6:00) P.M.
B. Special Meetings: Special meetings may be called by the mayor or by a majority of
the members of the city council. The call for a special meeting shall be filed with the city
clerk in written form, except that announcement of a special meeting during any regular
meeting shall be sufficient notice of such special meeting. The call for a special meeting
shall specify the day, the hour, and the location of the special meeting and shall list the
subject or subjects to be considered.
C. Recessed Meetings: Any meeting of the city council may be recessed to a later date
and time; provided, that no recess shall be for a longer period than until the next regular
meeting.
D. Work Sessions: The city council may meet informally in work sessions (open to the
public), at the call of the mayor or of any four (4) members of the city council, to review
forthcoming programs of the city, receive progress reports on current programs or
projects, or receive other similar information from the city manager.
E. Rescheduling of Regular Meetings: A regular meeting of the council may be
rescheduled by the mayor or by a majority of the members of the city council. The
request to reschedule a regular meeting may be filed in written form with the city clerk
and approved during any regular meeting of the council a minimum of 30 days in
advance of the rescheduled meeting. The public notice for a rescheduled regular
meeting shall specify the time, date, and place of the meeting, and tentative agenda for
the meeting.
Section 2. This ordinance shall take effect upon publication
Passed, approved and adopted the 1st day of NJ ay, 2017.
L/
Roy D. Buol, �ayor
Attest:
Kev S. Firnstanl, City Clerk
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EFFECT OF AMENDMENT
1-6A-3: TYPES OF MEETINGS:
A. Regular Meetings: Regular meetings of the council must be held on the first and
third Mondays of each month. However, when the first or third Monday falls upon any of
the following City holidays, such meeting must be held on the next succeeding day:
New Year's Day
Martin Luther King's Birthday
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
Unless otherwise indicated in the notice of meeting, regular meetings will commence at
six o'clock (6:00) P.M.
B. Special Meetings: Special meetings may be called by the mayor or by a majority of
the members of the city council. The call for a special meeting shall be filed with the city
clerk in written form, except that announcement of a special meeting during any regular
meeting shall be sufficient notice of such special meeting. The call for a special meeting
shall specify the day, the hour, and the location of the special meeting and shall list the
subject or subjects to be considered.
C. Recessed Meetings: Any meeting of the city council may be recessed to a later date
and time; provided, that no recess shall be for a longer period than until the next regular
meeting.
D. Work Sessions: The city council may meet informally in work sessions (open to the
public), at the call of the mayor or of any four (4) members of the city council, to review
forthcoming programs of the city, receive progress reports on current programs or
projects, or receive other similar information from the city manager.
E. Rescheduling of Regular Meetings: A regular meeting of the council may be
rescheduled by the mayor or by a majority of the members of the city council. The
request to reschedule a regular meeting may be filed in written form with the city clerk
and approved during any regular meeting of the council a minimum of 30 days in
advance of the rescheduled meeting. The public notice for a rescheduled regular
meeting shall specify the time, date, and place of the meeting, and tentative agenda for
the meeting.
Suggested Motion Wording for Ordinances - Motion B / Motion A
Motion B
I move to receive and file the communications and further move that the requirement
that a proposed Ordinance be considered and voted on for passage at two Council
meetings prior to the meeting at which is to be finally passed be suspended.
Second & vote called; then:
Motion A
I move final consideration and passage of the Ordinance.
Second & vote called
If Motion B does not pass:
I move to receive and file the communications and I move first (or second) consideration
of the Ordinance.
Upon third reading:
I move final consideration and passage of the Ordinance.
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: May 05, 2017, and for which the charge is $32.70.
Subscribed to before me, a„Notary Public in and for Dubuque County, Iowa,
this Mfg day of
/A
,20/7 .
Notary Public in and for Dubuque County, Iowa.
,0041 •• MARY K WESTERMEYER
Commission Number 154885
My Commission Exp. Feb. 1, 2020
OFFICIAL
PUBLICATION
ORDINANCE
NO. 17-17
AMENDING CITY OF
DUBUQUE CODE OF
ORDINANCES TITLE 1
ADMINISTRATION,
CHAPTER 6 MAYOR
AND CITY COUNCIL
ARTICLE A RULES
AND PROCEDURE.
SECTION 1-6A-3
TYPES OF MEETINGS
BY ADDING A NEW
SECTION '1 -6A -3(E),
RESCHEDULING OF
REGULAR MEETINGS
NO,W, THEREFORE,
BE IT ORDAINED BY
THE; CITY COUNCIL
OF THE ,-, CITY OF
DUBU,QUE;'IOWA:
'Section, 1. City of
Dubuque, ` Code
Ordinances Section 1-
64=3 "it -arnendecV. to
read -as follows:
,1-6A=3:, TYPES OF
MEETINGS:
A. Regular Meetings:
Regular meetings of
the council must be
held on the first and
thirdMondaysof each
month: However, when
the first or third
Monday falls upon any
of the following City
holidays, such meeting
must be held on the
next succeeding day:
New Year's Day
Martin Luther King's
Birthday
Memorial Day
Independence Day -
Labor Day '
Veteran's Day
Thanksgiving Day
Day after Thanksgiv-
ing
Christmas Eve
Christmas Day
New Year's Eve
Unless otherwise
indicated in the notice
of nieetirig; regular:
Meetings'' will. corn-,
mence' -at 'six o'clock„
(6:00), pm.
` B. special, Meetings:
`'Special meetings mayl
be called by'the mayor I
or by a majority of the
members of the city
' council. The 'call for a
special meeting shall
be filed with the city
clerk in written form,
except that announce
ment of a special
meeting during ',any
regular meeting shall
be sufficient notice of
such special meeting. '
The call for a special 1
meeting shall specify
the day, the hour,.and
the location of the
special meeting and
Shall. list the subject or
subjects to be con-
sidered.
C. Recessed Meet-
ings: Any meeting of
the city council may be
recessed to a later
date and time; -pro-
vided, that no recess
shall be for 'a longer
period than until the
next regular meeting.
D. Work Sessions: The
city council may meet
informally in work
sessions (open to the
public), at the call 'of
the mayor or of any
four (4) members of
the city council, to
review forthcoming
programs of ,the city,
receive progress re-
ports on current pro-
grams or projects, or
receive other similar
information from the
city manager.
E. Rescheduling of
Regular Meetings: A
regular meeting "of the
council may be
rescheduled by the
mayor or by'a majority
of the members of the
city council. The re-
quest to reschedule a
regular meeting may
be filed in written form
with the city clerk and
approved during any
regular meeting dfthe
council a minimum of
30 days in advance of
the rescheduled meet-
ing. The public notice
for a rescheduled
regular meeting shall
specify the time; date,
and place of the meet-
ing, and tentative agen-
da for the meeting.
Section 2. This
ordinance shall take
effect upon publication
Passed,approved and
adopted the 1st day of
May, 2017.
/s/ Roy D. Buol, Mayor
Attest:
/s/ Kevin 5. Firnstahl,
City Clerk
Published officially in
the Telegraph Herald
Newspaper on the 5th
day of May, 2017. •
/s/ Kevin S. Firnstahl,
City Clerk
1t 5/5