Old Hwy 20 Water Main ExtensionMEMORANDUM
May 23, 2002
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Old U.S. Highway 20 Water Main Extension Project
Sealed bids were received for the Old U.S. Highway 20 Water Main Extension Project.
Water Department Manager Bob Green recommends award of the contract to the Iow
bidder, McDermott Excavating; in the amount of $101,867.90, which is approximately
$43,000 below the Engineer's estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
May 22, 2002
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Old U. S. Highway 20 Water Main Extension Project
INTRODUCTION: The purpose of this memorandum is to recommend that the City
Council approve the attached resolutions adopting the plans and specifications
and awarding the contract for the water main project at the intersection of Old U. S.
Highway 20 and Seippel Road to the Dubuque County Fairground entrance.
DISCUSSION: This project provides for approximately 2,600 feet of 12-inch ductile
iron water pipe with accessories to be installed on Old U. S. Highway 20 starting at
Seippel Road. This project is part of an effort to supply water service to the
Fairgrounds and to provide a second water main feed line to the Industrial Park West
and the Country Care Facility.
Nine bids were received from contractors for this project. The bids were as follows:
Company Bid
1. McDermott Excavating - Dubuque, Iowa $101 867.90
2. McClain Excavating - Dubuque, Iowa $114 355.00
3. Connolly Construction - Peosta, Iowa $123 256.00
4. CDI Excavating - Dubuque, Iowa $130 966.00
5. Fondell Excavating - Dubuque, Iowa $131 281.00
6. Portzen Construction - Dubuque, Iowa $135 905.00
7. Tschiggfrie Excavating - Dubuque, Iowa $148 586.00
8. Horsfield Construction - Epworth, Iowa $148 780.00
9. Fischer Excavating - Freeport, II. $159,518.20
The monies for this project will come from the Capital Improvement Project Fund.
The Engineers estimate for this project was $145,000. The Iow bid is 29.71% under
the engineer's estimate.
ACTION REQUESTED: I recommend that the City Council approve the attached
resolutions adopting the plans and specifications and awarding the contract to
McDermott Excavating of Dubuque, Iowa in the amount of $101,867.90.
Attach.
cc: Bill Baum, Community/Economic Development Manager
Mike Koch, City Engineer
Pauline Joyce, Administmtive Services Manager
Mike Brekke, Water Distribution Supervisor
File
Preparer. Robert M. Green, Water Department Manager 1902 Hawthorne Street Phone 589~-291
RESOLUTION NO. 290-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 3rd day of May, 2002 plans, specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the installation of
approximately 2,600 feet of 12-inch ductile iron water main with accessories on Old
U. S. Highway 20.
Whereas, notice of hearing on the plans, specifications, form of contract and
estimated cost was published as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost for
said improvements for said project.
Passed, approved and adopted this 3rd day of June ,2002.
Attes/t:
~__~eanne F. Schneider, City Clerk
Prepare~. Robert M. Green, Water Department Manager 1902 Hawthorne Street Phone 589-4291
RESOLUTION NO. 291-02
AWARDING CONTRACT TO McDERMOTT EXCAVATING OF DUBUQUE, IOWA
FOR THE CONSRUCTION OF APPROXIMATELY 2,600 FEET OF 12" DUCTILE IRON
WATER MAIN WITH ACCESSORIES ALONG THE NORTH SIDE OF OLD U S
HIGHWAY 20 STARTING AT THE INTERSECTION OF SEIPPEL ROAD AND OLD
HIGHWAY 20 CONTINUING TO THE EAST SIDE OF THE DUBUQUE COUNTY
FAIRGROUND ENTRANCE.
Whereas, the Old Highway 20 water main extension project has been budgeted;
and
Whereas, McDermott Excavating of Dubuque, Iowa has submitted to the City
an agreement to conduct construction services of this improvement in the amount of
$101,867.90 dollars; and
Whereas, funds have been legally appropriated for this expenditure;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the City Manager is authorized to execute the agreement for construction
services with McDermott Excavating of Dubuque, Iowa for the construction of
approximately 2,600 feet of 12 inch ductile iron water main and accessories on Old
Highway 20 in the amount of $101,867.90.
Passed, adopted, and approved this 3rd day of June ,2002.
Attest:
/__...-"Jeanne F. Schneider, City Clerk
MEMORANDUM
April 29, 2002
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Old U.S. Highway 20 Water Main Extension Project
Water Department Manager Bob Green recommends initiation of the bidding process
for the Old U.S. Highway 20 Water Main Extension Project, and further recommends
that a public hearing be set for June 3, 2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
April 25, 2002
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Old U.S. Highway 20 Water Main Extension Project
INTRODUCTION: The purpose of this memorandum is to inform you that the plans and
specification have been completed and received from I. I. W. Engineers and Surveyors
P.C., of Dubuque Iowa for the installation of approximately 2,600 feet of 12 inch ductile
iron water main on Old U. S. Highway 20 West.
DISCUSSION: This project provides for the installation of approximately 2,600 feet of
12" ductile iron water main along the north side of Old U. S. Highway 20 starting at the
intersection of Seippel Road and Old Highway 20 continuing to the east side of the
Dubuque County Fairground entrance. This is Phase I of a multi phase project to
supply water to the Dubuque Country Fairgrounds and will eventually provide a
second water main feed line to the Westside Industrial Park.
The monies budgeted for the installation services for this water main project is from the
FY '02 Budget and is in the amount of $150,000 dollars.
The schedule for the project is as follows:
Advertisement of Bids Friday, May 10, 2002
Notice of Hearing on plans Friday, May 24, 2002
and specifications
Receipt of Bids Tuesday, May 21, 2002
Public Hearing Monday, June 3, 2002
Award of Contract Monday, June 3, 2002
Completion 45 days from date of signed contract
ACTION REQUESTED: Water Department Staff and I are recommending with your
approval that the City Council establish a date for the Public Hearing and authorize the
City Clerk to advertise for proposals.
Enclosures
cc: Pauline Joyce, Administrative Services Manager
Barry Lindahl, Corporation Counsel
Bill Baum, Community Economic Development Manager
Mike Brekke, Water Distribution Supervisor
File
Preparer: Robert M. Green, Water Department Manager
1902 Hawthorne 589-4291
RESOLUTION NO. -02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
Whereas, the proposed plans, specifications and form of contract for the
installation of approximately 2,600 feet of 12-inch ductile iron water main on Old U. S.
Highway 20 in the estimated amount of $150,000 dollars have been prepared by IIW
Engineering and Surveyors, P.C. of Dubuque, Iowa.
NOW THEREFORE, BE IT RESOLEVD BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The proposed plans, specifications and form of Contract are
approved and ordered filed in the office of the City Clerk for public inspection.
Passed, approved and adopted this day of ,2002.
Atttest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Preparer: Robert M. Green, Water Department Manager 1902 Hawthorne 589-4291
RESOLUTION NO. -02
FIXING DATE FOR HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the construction of
approximately 2,600 feet of 12 inch water main with accessories on Old Highway 20
east of Seippel Road.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That on the 3~ day of June, 2002 a public hearing will be held at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be heard
for or against the proposed plans and specifications, form of contract and cost of said
improvement, and the City Clerk be and is hereby directed to cause a notice of time
and place of such hearing to be published in a newspaper having general circulation in
the City of Dubuque, Iowa, which notice shall be not less than four days nor more than
twenty days prior to the day fixed for this consideration. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, contract,
or estimated cost of the improvement.
Passed, adopted and approved this day of
2002,
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Preparer: Robert M. Green, Water Department Manger 1902 Hawthorne Street Phone 589-4291
RESOLUTION NO. -02
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the installation of approximately 2,600 feet of 12- inch ductile
iron water main with accessories on Old U. $. Highway 20 is hereby ordered to be
advertised for bids for construction.
Section 2. That the amount of the security to accompany each bid shall be in
amount which shall conform to the provisions of the notice to bidders hereby approved
as part of the plans and specifications heretofore adopted.
Section 3. That the City Clerk is hereby directed to advertise for bids for the
construction of the improvement herein provided to be published in a newspaper
having general cimulation in the. City of Dubuque, Iowa, which notice shall not be less
than four days nor more than twenty days prior to the receipt of said bids at 10:00 a.m.
on the 21st day of May, 2002. Bids shall be opened and read by the City Clerk at said
time and will be submitted to the Council for final action at 6:30 p.m. on the 3rd day of
June, 2002.
Passed, approved and adopted this day of
,2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk