City Hall 1st Floor Ceiling ProMEMORANDUM
May 29, 2002
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: City Hall First Floor Remodeling
Sealed bids were received for the City Hall First Floor Remodeling Project. Building
Services Manager Rich Russell recommends award of the contract to the Iow bidder,
Tricon Construction Group, in the amount of $56,000.00.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Rich Russell, Building Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
TO: Michael C. Van Milligen, City Manager
FROM: Rich Russell, Building Services Manager
SUBJECT: City Hall First Floor Remodeling
INTRODUCTION
The enclosed resolution provides for the award of the construction contract for the City
Hall First Floor Remodeling Project.
BACKGROUND
Anderson Design & Consulting, Inc. completed the design and construction documents
for the City Hall First Floor Remodeling Project. Jerry Anderson will provide periodic
inspections of the project. City Building Services Department will also provide their
normal inspection services.
This project is part of the long-range capital improvements project to remodel the entire
City Hall facility.
CONSTRUCTION BID
This project provides for the construction of a new steel ceiling along the first floor
corridor, eleven historic light fixtures, construction of bulkheads and the relocation of
various existing mechanical items.
BID RESULTS
Sealed bids were received for the City Hall First Floor Remodeling Project on May 23,
2002. Tricon Construction Group of Dubuque, Iowa submitted the Iow bid in the amount
of $56,000.00. The following is a summary of the bid proposals received:
Bid
Tricon Construction Group $56,000.00
Klauer Construction $56,840.00
Gerardy Construction $58,236.00
DISCUSSION
Upon reviewing the bid proposals received, staff is recommending the construction bid
from Tricon Construction Group be approved at this time. City Solicitor Barry Lindahl has
reviewed the bond for the Iow bidder and has found it to be in order.
RECOMMENDATION
I recommend that the construction contract for the City Hall First Floor Remodeling
Project be awarded to Tricon Construction Group in the amount of $56,000.00, which is
15% under the designer's estimate.
BUDGET IMPACT
The construction cost estimate for the City Hall First Floor Remodeling Project is as
follows:
Estimate Bid
Construction Cost: $65,825.00 $56,000.00
The City Hall First Floor Remodeling Project is funded from several sources; including
Sales Tax Fund, General Fund and the DRA Distribution.
ACTION REQUESTED
The City Council is requested to adopt the attached resolution awarding the construction
contract to Tricon Construction Group.
cc: Jerry Anderson, Anderson Design & Consulting
Prepared by: Rich p,,~,ll. Buildinq Services Manacler Address: 50 W. 13a Street. Dubuaue, IA 52001-4864
RESOLUTION NO. 292- 02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 7thth day of May, 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the City Hall First Floor Remodeling Project.
Whereas, notice of headng on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, approved and adopted this 3rd day of June, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 293-02
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
City Hall First Floor Remodeling Project pursuant to Resolution No. 247-02 and
notice to bidders published in a newspaper published in the City of Dubuque,
Iowa on the May 7, 2002.
Whereas, said sealed proposals were opened and read on the 23rd day of
May, 2002, and it has been determined that the bid of Tdcon Construction Group
of Dubuque, Iowa in the amount of $56,000.00 was the lowest bid for the
furnishings of all labor and materials and performing the work as provided for in
the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Tricon
Construction Group and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 3rd day of June, 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk