Dubuque Racing Association CIP Budget AmendmentMEMORANDUM
May 24, 2002
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2002 DRA CIP Schedule
A request was received from the Dubuque Racing Association Board of Directors to
concur with an amendment to the 2002 DRA CIP Schedule to increase the budget from
$1,664,141 to $1,689,906, which is a $25,765 increase or 1.55%.
I respectfully request Mayor and City Council approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Bruce Wentworth, General Manager, Dubuque Racing Association
DUBUQUE RACING ASSOCIATION
May 21, 2002
Honorable Mayor and City Council
Dubuque City Hall
50 West 13th Street
Dubuque, IA 52001-4864
Dear Honorable Mayor and City Council:
At the monthly Dubuque Racing Association meeting held on May 21, 2002, the DRA
Board of Directors approved an amendment to the 2002 DRA CIP Schedule.
The DRA Board of Directors approved an increase in the 2002 CIP Budget from
$1,664,141 to $1,689,906, which represents an increase of $25,765 or 1.55%
Operational needs that require this amendment are represented by two items: 1) a
coin/token sorter @ $17,765, and 2) a time system replacement component @ $8,000.
Background information regarding this request and a revised CIP schedule are attached
for your review.
Provisions within the DRA/City Lease require City concurrence and approval for
certain projects involving DRA Reserve Funds. Source of funding for this increase
in the CIP Budget would be the DRA Reserve Fund.
I respectfully request that the City Council concur with this amendment to the 2002 DRA
CIP schedule.
Sincerely,
Bruce Wentworth
General Manager
Dubuque Racing Association
P.O. Box 3190 ° DUBUQUE, IA 52004-3190 · PHONE 563.582.3647 · F^x 563.582.9074
Date: May 16, 2002
To: DRA Board of Directors
From: Roger Hoeger
Issue: 2002 CIP Budget
Recommendation:
Staff request that the Board of Directors approve increasing the 2002 CIP
Budget from $1,664,141 to $1,689,906, which represents an increase of
$25,765 or 1.55%.
Discussion:
The 2002 CIP Budget detailing proposed expenditures of $1,664,141 was
approved by the DRA Board on October 23,2001. (Please see the 2002 CIP
Schedule, which was previously approved by the Board).
The two items that staff is addressing are as follows:
The coin / token sorter replacements are currently on the budget
beginning in Fiscal 2003 (1 replacement for $17,978), Fiscal 2004 (2
replacements for $37,034), and Fiscal 2005 (1 replacement for
$19,072. Staff recommends that this line item be accelerated by one
year. Staff necessarily replaced one unit costing $17,765 and is
using some of the components of the old unit to maintain the other
existing units that were purchased in 1995. (Please see memo from
Tami Conzett).
The time system replacement budgeted at $36,500 requires an
increased expenditure of $8,000 for additional custom programming
and hardware. (Please see the memo from Joe Hilby).
If you have any questions, please contact Bruce Wentworth or me.
P.O. Box 3190 · DUBUQUE, IA 52004-3190 * PHONE 563.582.3647 FAX 563.582.9074
DI~J~ - Fiscal 2002 CIP Schedule
/Description ICode ! 20021 20031 20041
05109/02 2002dpf.123
20091 20091
,and Replacement - Racetrack RES $43,754 ~. $43.754 I
I Casino Slot Chair Replacement RES $132,810 $132.810i
Brandt Coin Wmppem RES $112,551 $112,5511
Slot Machine Replacements & Related Equipment RES $878,~46 $878.896 $905,184 $932,320 $960.304 $4,555,350
Slot Machine Replacements - Wodd Expo {12 Machine= RES $121,968 $120,768 $123,693 $127,382 $131.198 $625,009
Slot Stands & Related Equipment RES $77,994 $5,058 $5.164 $5,270 $5,376 $98,862
Si~nage RES $16,900 $16.900
Slot Ticket In I Ticket Out System RES $292.448 $292.448
Computer Hardware Additions RES $30,600 $30.600
Computer Hardware Replacements RES $72,130 $104,810 $142,273 $92,896 $90,435 $492,544
Software RES $10,450 $18.386i $14.162 $66,000 $14,964 $123,962
Time System Replacement {Hardware & Software) RES $36,500 $36,500
Steamer Replacement - Pressure Type RES $11,987 $11,987
Refd~erstor Replacement- Reach In RES $2,757 $2,757
Hot Dog Roller Grills (2) RES $2,619 $2,619
Beer Tower Replacement - Casino Bar RES $1,186 $1,186
Pressure Fryer RES $8,115 $8~115
Walk-in Freezer ~ West End Deli RES $10,229 $10,229
i Lawn Motor Replacement (Sc, ag) RES $6,700 $6,700
Skid Loader (Bobcat) RES $22,000 $22,000
Methane Alarms Repiacements~ 1 Kennel per Year RES $8,500 $8.755 $9,018 $9,288 $9,567 $45,128
Landscaping infield RES $5,000 $5.000
Safety Equipment - Detector, Tripod Stand. Harness RES $6.500 $6.500
Roor Glazer Replacement ~omado} RES $4.500 $4,500
Electrical Wiring (480 Volt 3 Phase to Mtc. Shop & Infieldl RES $22,145 $22,145
Additional Fountains & Lighting for the Pond RES $9,785 $9,785
Single Axle Dump Truck (Replaces 1989 Pick-up) RES $51,655 $51,655
Gator RES $6.896 $6,896
Radio Replacements (34 Radios & Accessedes) RES $26,172 $26,172
Wheel Chair- Oversize RES $800 $800
Cage Scale (Rogan) RES $1,797 $1,963 $3.760
Currency Counter Replacements RES $9,731 I $10,023 $10,633 $10.952 $41,339
let Scan Currency Counter Replacement (Cummins) RES $5,295 $5,295
;oin/Token Sorter Replacements (4) RES $69.316 $69.316
Cummins Allison Jetscan MPS Replacement (1) RES $112,455 $112.455
Coin I Token Wrapper Replacements (4) RES $17,978 $37,034 $19,072 $74,084
Office Fumfiure - Racing Dept. & HR Cabinet RES $4.183 $4,183
Storage Cabinet RES $1,200 $1,200
Winner Photo Display RES $1,300 $1.300
Letter Folding Machine RES $850 $85U
Digital Camera RES $800 $800
Christmas Decorations RES $6,400 $8.40u
Cap,al Confin,cJency RES $15,000 $15,000 $15,000 $15,000 $15,000 $75.000
Office Copier RES $23,793 $23,793
Telephone System RES $27,038 $27,038
Site Design ?~ ??? $0
Site Improvements ?~ ??'~ $01
Future Year's Contingency (10% of prior Year Total) RES N/A $166,414! $160,380 $179.352 $146,116 $652,263
total $1.664.141 $t.603,802 $1.793,520 $1,461,164 $1,383.912 $7,906,539!
IRES = CIP Portion of 25% Reserve Fund
D & I = Depr. & Improvement Fund
OPER = Operating Cash
Total
$1,664,141 $1,603,802 $1,793,520 $1,461,164 $1,383,912 $7,906,539~
$0 $0 $0 $0 $0 $0!
$0 $0 $0 $0 $0 $0
I
$1,664,141 $1,6031802 $1,793,520 $1~461t164 $1t383t912 $719061539
Date: May 9, 2002
To: Roger Hoeger
From: Tami Conzett
Subject: Cummins Coin Wrapper
Recommendation:
Information Only
Discussion:
Coin wrappers utilized in the main and east cage were purchased new in
1995, the last year that model of wrapper was manufactured.
Due to the condition of the wrappers and inability to find replacement parts,
the need existed to replace one wrapper a year earlier than originally planned
in the 2002 CIP schedule.
P.O. Box 3190 1855 Greyhound Park Drive Dubuque, IA 52004-3190 ° 563.582.3647 ° 800.373.3647 ° Fax: 563.582.9074
To: Roger Hoeger
From Joe Hilby
CC: Brian Southwood; Bruce Wentworth
Date: 05/08/2002
Re: Time System Replacement (Hardware & Software)
Recommendation
I am requesting to add an additional $8,000.00 to the time system replacement
(hardware & software) project. The original projects budget of $36,500.00 included
the new time system hardware and software and a limited door security system.
Discussion
The extra money is broken down into three areas of the project.
The first area is approximately $500.00, which is needed to cover what we are
currently over budget with the original project. In the original project we added
security to some of our external doors, after 9-11 DCI's request that we
allowed only limited access to the back doors that required us to purchase
additional software.
The second area is a request from IRGC, which is needed to add another
door access control clock (ID card swipe) and relating software to secure the
Paddock area, which will cost about $3,800.00.
The third area of this project money is needed to cover some custom
programming that will help our payroll staff deal with pay rate changes in the
middle of a pay period. Ban-koe offers us a lot of advantages in both the time
clocks and user software but for this area we need a custom program written
to achieve our goal. Estimated cost of $3,700.00.
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