Harbor Maint. Dredg Pro 2001MEMORANDUM
May 23, 2002
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2001 Harbor Maintenance Dredging Project
Public Works Director Mike Koch is recommending acceptance of the 2001 Harbor
Maintenance Dredging Project, as completed by Newt Marine Service, in the final
contract amount of $83,708.95, which is a 6.1% increase from the original contract in
the amount of $78,880.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
May 22, 2002
TO: Michael C. Van Milligen, City Manager
FROM: Michael A. Koch, Public Works Director
SUBJECT: 2001 Harbor Maintenance Dredging Project
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
2001 Harbor Maintenance Dredging Project.
BACKGROUND
The City of Dubuque has a contractual obligation under various riverfront-leased
properties to maintain adequate harbor depths for navigation. The City is required to
perform maintenance dredging operations at several river terminals and marina locations
as required per lease agreements to facilitate adequate depth for commercial barge and
recreational navigation.
Per the current lease agreements, the City is required to dredge six (6) docking facilities:
one located outside the Ice Harbor Gates--Dubuque Terminals (Newt Marine Service);
three of which are located in Dove Harbor--Alliant/Interstate Power, Agri-Grain and Koch
Materials; one located in the Peosta Channel--Peavey Company; and one located at the
Dubuque Yacht Basin (Shanley Marina).
DISCUSSION
The 2001 Harbor Maintenance Dredging Project has been completed by Newt Marine
Service of Dubuque, Iowa in the final contract amount of $83,708.95, which is a 6.1%
increase from the original contract in the amount of $78,880.
The completed project included the mechanical dredging of one (1) marina area located
at the Dubuque Yacht Basin. The entrance corridor to the Dubuque Yacht Basin marina
was dredged to an elevation of 586 feet mean sea level, which required approximately
6800 cubic yards of dredge material to be removed. The completed project will provide
improved water depths for recreational navigation, which enter and exit the marina area.
RECOMMENDATION
I would recommend that the City Council accept the improvement and recommend that
the final contract amount be established at $83,708.95.
BUDGET IMPACT
The construction cost for the 2001 Harbor Maintenance Dredging Project is as follows:
Estimate Bid Final
Dredging Contract $ 94,100 $ 78,880 $ 83,708.95
Contingency (10%) 9,410 9,410
Engineering & Inspection (5%) 5,175 5,175 4,084.36
Total Dredging Estimate $108,685 $ 93,465 $ 87,793,31
The project will be funded from the Local Option Sales Tax Fund under a Capital
Improvement Program appropriation in the amount of $50,000 for FY 2002 and a
carryover balance from FY 2001 in the amount of $80,000, for a total available budget of
$130,000. The remaining balance amount of $42,000 will be used for future maintenance
dredging projects.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final contract amount.
Prepared by Robert D. Schiesl, P.E., Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
RESOLUTION NO. 282-02
ACCEPTING IMPROVEMENT
Whereas, the contract for the 2001 Harbor Maintenance Dredging Project
has been completed and the City Manager has examined the work and filed his
certificate stating that the same has been completed according to the terms of
the contract, plans and specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Fiscal Year 2002 Harbor Area
Maintenance Capital Improvement Program in amount equal to the amount of his
contract, less any retained pementage provided for therein.
Passed, approved and adopted this 3rd
Attest:
Jeanne F. Schneider, CMC, City Clerk
dayof June, 2002.
Terrance M. Duggan, Mayor
RESOLUTION NO. 283-02
FINAL ESTIMATE
Whereas, the contract for the 2001 Harbor Maintenance Dredging Project
has been completed and the City Engineer has submitted his final estimate
showing the cost thereof including the cost of estimates, notices and inspection
and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $87,793.31 and the said amount shall be paid from Fiscal Year 2002 Harbor
Area Maintenance Capital Improvement Program of the City of Dubuque, Iowa.
Passed, approved and adopted this
3rd dayof June ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO:
PROJECT NAME:
Council Final
2001 Harbor Maintenance
Dredging Project
DATE:
CONTRACT AMOUNT:
22-May-02
$78,800.00
CONTRACTOR: Newt Marine Service, Inc.
BID ITEM
Mobilization & Miscellaneous
2 Sanitary Sewer Manhole Extended Base (48" ID)
Sanitary Sewer Manhole Sidewall (48")
3 Sanitary Sewer Manhole Ring/Cover
UNIT LrNIT COST
LUMP SUM $6,000.00
QUANTITY
TO DATE
1.00
AMOUNT EARNED
TO DATE
$6,000.00
Cu. Yd. $10.95 6841.00 $74,908.95
LUMP SUM $2,800.00 1.00 $2,800.00
TOTAL DUE CONTRACTOR:
ENGINEERING:
TOTAL CONSTRUCTION COST:
$83,708.95
$4,084~6
[$87,793.31
CERTIFICATE OF THE CITY MANAGER:
hereby certify that the above statement shows in detail the oorreotM}ta~otmt /Of ~ t~ork required to ~')m~ete the above
APPROVED: ~
Michael Van Milligen, City Manager Xx
City &Dubuque, Iowa
Michaal A. Koch, Public Works Director
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, contractor for the above hnprovement, does hereby
accept the above "Total Due Contractor", as fall settlement for all claims for said improvement.