Finance Employ Bank AuthorizMEMORANDUM
May 22, 2002
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Resolution Authorizing Certain City of Dubuque Finance Department
Employees to Obtain Information and Make Transfers Between City of
Dubuque Bank Accounts Within a Banking Institution
Finance Director Ken TeKippe is recommending that authorization be granted for
certain Finance Department employees to obtain information and transfer money
between City of Dubuque bank accounts.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Ken TeKippe, Finance Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
TO: Michael Van Milligen, City Manager
FROM: Ken TeKippe, Finance Director
SUBJECT: Resolution Authorizing Certain City of Dubuque Finance Department
Employees to Obtain Information and Make Transfers Between City of
Dubuque Bank Accounts Within a Banking Institution
DATE: May 21,2002
INTRODUCTION
A City Council Resolution is attached granting authorization for certain Finance
Department employees to obtain information and transfer money between City of
Dubuque bank accounts.
BACKGROUND
Employees in the Finance Department need to obtain bank account information and
transfer funds to effectively perform their assigned duties. A similar resolution
authorizes the Administrative Services Manager, Finance Director and the Assistant
Finance Director as authorized signers for City bank accounts. This resolution is being
updated since Cheryl L. Steckel has recently replaced Kathy L. Masterpol as an
Account Clerk in the Finance Department.
DISCUSSION
In the course of regular City business, employees in the Finance Department are
required to obtain account information and transfer funds between City of Dubuque
accounts. As a standard control practice, these employees are not included as
authorized signers for City of Dubuque accounts, and therefore should have written
authorization to obtain account information and transfer funds within a banking
institution.
ACTION
Please present the attached resolution to the City Council for consideration of approval.
If there are any questions on the resolution please contact me. Thank you for your
assistance.
Attachment
Preparer: Ken TeKippe Address: 50W. 13th Street Telephone: 589-4133
RESOLUTION NO. 284-02
RESOLUTION AUTHORIZING CERTAIN CITY OF DUBUQUE FINANCE
DEPARTMENT EMPLOYEES TO OBTAIN BANK ACCOUNT INFORMATION AND
MAKE TRANSFERS BETWEEN CITY OF DUBUQUE BANK ACCOUNTS WITHIN A
BANKING INSTITUTION
Whereas, the City of Dubuque maintains accounts with local banking institutions;
and
Whereas, the banking institutions require authorization by the City Council for
City employees other than those designated on account signature cards to obtain bank
account information and transfer funds between City accounts at that institution; and
Whereas, the City Council has determined that the City employees who may
obtain bank account information and transfer funds between accounts within a banking
institution are the Finance Department Account Clerk, Cheryl L. Steckel, and Cashier,
Dorothy L. Gray.
.... NQ_.W, THEREFORE_,_.BE IT R_ESOLVED BY THE CITY COUNCIL OF THE CiTY
OF DUBUQUE, IOWA: -
Section 1. The Finance Department's Account Clerk, Cheryl L. Steckel, and
Cashier, Dorothy L. Gray, are hereby authorized to obtain bank account information on
all City of Dubuque accounts and to transfer funds between the City's accounts within a
banking institution. Transfers shall be authorized via telephone or written request.
Passed, approved and adopted this 3rd day of June
,2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider. City Clerk