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Boards and Commission Applicant Review Copyrighted May 15, 2017 City of Dubuque Boards/Commissions # 1. ITEM TITLE: Boards and Commission Applicant Review SUMMARY: Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. Applicant appointments will be made at the next City Council meeting. MAYOR APPOINTMENT Civil Service Commission One, 4-year term through April 6, 2020 (Vacant term of Takes) Applicants: Phil Baskerville, 2945 Van Buren St. Christian Stillings, 1298 Locust St. This commission is subject to the State of Iowa Gender Balance Law. 3 Commissioners total;currently 1 male/1 female Mechanical and Plumbing Code Board One, 3-year term through March 16, 2020 (Vacant term of Hillard) Applicant: Dieter Muhlack, 2907 Arabian Trail Sister City Relationship Advisory Commission One, 3-year term through February 1, 2019 (Vacant term of Phillips) Applicant: Thomas Major, 1725 Lori St. SUGGESTED DISPOSITION: ATTACHMENTS: Description Type 5-15-17 Boards Overview Sheet Supporting Documentation Civil Service Commission Applicants Supporting Documentation Mechanical and Plumbing Code Board Applicant Supporting Documentation Sister City Relationship Advisory Commission Supporting Documentation 5-15-17 Latest Listings Supporting Documentation 5-15-17 Vacancies Supporting Documentation Gender Balance Law Supporting Documentation Gender Balance Q&A Sheet Supporting Documentation VACANCIES AND APPLICATIONS FOR CITY OF DUBUQUE BOARDS AND COMMISSIONS For Council Meeting, of Monday, May 16, 2017 6:00 p.m., Historic Federal Building, 360 W. 6 t Street APPLICANTS ARE INVITED TO ADDRESS THE COUNCIL REGARDING THEIR APPLICATION FOR APPOINTMENT MAYOR APPOINTMENT Civil Service Commission One, 4-year term through April 6, 2020 (Vacant term of Takes) Applicants: Phil Baskerville, 2945 Van Buren St. Christian Stillings, 1298 Locust St. This commission is subject to the State of Iowa Gender Balance Law. 3 Commissioners total; currently 1 male/1 female Mechanical and Plumbing Code Board One, 3-year term through March 16, 2020 (Vacant term of Hillard) Applicant: Dieter Muhlack, 2907 Arabian Trail Sister City Relationship Advisory Commission One, 3-year term through February 1 , 2019 (Vacant term of Phillips) Applicant: Thomas Major, 1725 Lori St. APPOINTMENTS TO THE FOLLOWING COMMISSIONS TO BE MADE AT THIS MEETING. Electrical Code Board Two, 3-year terms through May 21 , 2020 (Expiring Terms of Dixon and Palmer) Applicants: James Dixon, 2505 Marquette PI. Andy Palmer, 1865 Rosemont St. i i Chapter 2 CIVIL SERVICE COMMISSION Amended 9-8-15 2-2-1: COMMISSION CREATED: There is hereby created the Civil Service Commission. 2-2-2: PURPOSE: The purpose of the commission is to conduct entrance examinations, conduct promotional examinations, and act as an appeals board as provided in Chapter 400 of the Iowa Code. 2-2-3: INTERNAL ORGANIZATION AND RULES: The commission may adopt rules and regulations to govern its organizational procedures as may be necessary and which are not in conflict with this Code of Ordinances or the Iowa Code. 2-2-4: PROCEDURES FOR OPERATION: All administrative, personnel, accounting, budgetary, and procurement policies of the city govern the commission in all its operations. 2-2-5: MEMBERSHIP: A. The commission comprises three (3) residents of the city, appointed by the mayor with the concurrence of the city council. B. Residents must be eighteen (18) years of age or older. i C. Special Qualifications: 1. Commissioners must be citizens of Iowa, eligible electors as defined in the Iowa Code, and may not hold or be a candidate for any office of public trust. 2. The human rights director shall, ex officio, be a member, without vote. 3. Commissioners may not do any of the following: a. Sell, or in any manner become parties, directly or indirectly, to any contract to furnish supplies, material, or labor to the city unless the sale is made or the contract is awarded by competitive bid in writing, publicly invited and opened. b. Have an interest, direct or indirect, in any contract or job of work or material or the profits thereof or services to be furnished or performed for the city unless the contract or job is awarded by competitive bid in writing, publicly invited and opened. D. Membership on the commission must comply with the provisions of Iowa Code §69.16A, relating to gender balance. No person may be appointed or reappointed to the commission if that appointment or reappointment would cause the number of members of one gender to be greater than one-half ('/z) of the membership of the commission plus one (1). If the city has made a good faith effort to appoint a qualified person to fill a vacancy on the commission for a period of three (3) months but has been unable to make a compliant appointment, the city must utilize a fair and unbiased method of selecting the best qualified applicants. 2-2-6: OATH: Each person, upon appointment or reappointment to the commission, must execute an oath of office at the first meeting of the commission following the appointment or reappointment or at the city clerk's office any time prior to the first meeting of the commission. 2-2-7: TERMS: The term of office for commissioners is four (4) years or until such commissioner's successor is appointed and qualified. 2-2-8: VACANCIES: Vacancies must be filled in the same manner as original appointments. 2-2-9: OFFICERS/ORGANIZATION: The commissioners must choose annually a chairperson and vice-chairperson, each to serve a term of one (1) year. The city clerk, or the city clerk's designee, is the clerk of the commission. The commissioners must fill a vacancy among its officers for the remainder of the officer's unexpired term. 2-2-10: MEETINGS: A. Meetings: Meetings may be called by the chairperson or at the written request of a majority of the commissioners. B. Open Meetings: All meetings must be called and held in conformance with the Iowa Open Meetings Law. C. Attendance. 1. In the event a commissioner has been absent for three (3) or more consecutive meetings of the commission, without being excused by the chairperson, such absence will be grounds for the commission to recommend to the city council that the position be declared vacant and a replacement appointed. W 2. Attendance must be entered upon the minutes of all meetings. a r D. Minutes. A copy of the minutes of all regular and special meetings of the commission must be filed with the city council within ten (10) working days after each meeting, or by the next regularly scheduled city council meeting, whichever is later. E. Quorum. Two (2) commissioners constitute a quorum for the transaction of business. The affirmative vote of a majority of the commissioners present and voting is necessary for the adoption of any motion or resolution. 2-11-11: COMPENSATION: Commissioners serve without compensation, provided that they may receive reimbursement for necessary travel and other expenses while on official commission business within the limits established in the city administrative policies and budget. 2-2-12: REMOVAL: The mayor may remove any commissioner for cause upon written charges and after public hearing. i i 2-2-13: POWERS: The commission has the powers, duties, and responsibilities as outlined in Chapter 400 of the Iowa Code. 2-2-14: CITY COUNCIL TO FURNISH MEETING ROOM, EQUIPMENT, RECORDER: The city council must provide suitable rooms in which the commission may hold its meetings and supply the commission with all necessary equipment and a qualified shorthand reporter to enable it properly to perform its duties. G 2-2-15: RECORD OF MEETINGS AND PERSONNEL: The commission must keep a record of all its meetings and also a complete individual service record of each civil service employee which record must be permanent and kept up to date. 2-2-16: EXAMINATION OF APPLICANTS: a Examinations for the positions in the city civil service are to be applicable and required of all applicants in accordance with the Iowa Code. 2-2-17: CONDUCT OF EXAMINATIONS; CERTIFICATION OF QUALIFIED PERSONS: The commission must conduct examinations in accordance with the provisions of the laws of the state relative thereto, and for the purpose of determining the qualifications of applicants for positions under civil service, and must duly certify to the city council a list of the qualified persons as set forth in the Iowa Code. 2-2-18: PROCEDURE FOR CONDUCT OF HEARING APPEALS: 4' Notwithstanding Chapter 1 of this Title, the commission may adopt its own rules governing the procedure for the conduct of hearing appeals. i �y x 1 IIV 0 Trish Gleason From: noreply@civicplus.com Sent: Tuesday, April 2S, 2017 11:23 PM To: Kevin Firnstahl; Trish Gleason; Kevin Firnstahl Subject: Online Form Submittal: Board/Commission Application Form Board/Commission Application Form I Please complete the online form below (please note, applicants must live within the Dubuque city limits) Personal Information Select the Board, Civil Service Commission Commission, or Committee applying for: _ r Gender(Some City � Male Boards/Commissions are subject to the gender balance requirment in Iowa Code Section J 69.16A) Name: Phil Baskerville Home Address(include 2945 Van Buren Street, Dubuque, IA 52001 Zip Code) PLEASE NOTE: you must live within the Dubuque city limits to apply/serve on a City of Dubuque board or commission Home Phone Number: 319-269-7018 Business Name and University of Dubuque, 2000 University AV, Dubuque, IA 52001 Address: Business Phone Number: 563587-3457 Occupation: Professor Position with Company Field not completed. Email Address: philb719@yahoo.com 1 Experience or education 30 years as a deputy sheriff/supervisor Leadership schools which qualifies you for Various administrative positions in both law enforcement and this board or commission: education Master of Arts in Post Secondary Education What contributions can I was involved in government employment as a police officer, you make or state reason deputy sheriff, community college teacher, and community for applying? college administrator. I've been involved in hiring and discipline. My diverse background is now spent influencing college students to mature and grow professionally. I can rely upon my experiences and the vicarious experiences I've learned to be an appropriate decision maker List two reference with Ben Bartles, 2000 University AV, Dubuque, IA 52001 Kim names and addresses: Hilby, 2000 University AV, Dubuque, IA 52001 Alice Oleson, 2000 University AV, Dubuque, IA 52001 Are you currently serving No on other Boards, Commissions, or Committees? If yes, which? � _ Field not completed. Have you served on a Yes Board, Commission, or Committee before? If yes, which? But not in Dubuque Have you participated in No the City Life program? If so, when? Field not completed. Have you participated in No the Intercultural Competency Program? If so, when? Field not completed. Signature(type your Phil Baskerville name here as electronic verf cation): Date: 04-25-2017 Email not displaying correctly?View it in your browser. Click here to report this email as spam. 2 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: May 05, 2017, and for which the charge is $9.60. � a 'I ii it Subscribed to before me Notary Public in and for Dubuque County, Iowa, this S day of ,G , 20 I 4 Notary Public in and for Dubuque County, Iowa. C hI 4 MARY KWESTERMEYER Commission Number 154885 My Commission Exp.Feb.1,2020 u --city of Dubuque 1 official iVoticb Notice-is hereby given that, the °City of � Dubuque Mayor Roy D. I Buol will make appoint- meets to the Civil ; Service Commission at;.i a regularly scheduled i meeting of the i y Dubuque City Council on June 5,2017;at 6:00' p.m. in the Historic Federal Building,'350 W. 6th Street. The list of, applicants is as follows: Phil;;.Basker-1 Ville, 2945 Van.Buren j St." Apy visyal or,hearing' impaired persons need- 1 mg.special'asssstahce or persons with special accessibility needs should contact the City Clerk's Office at (563) 589-4100 or TDD (563)690-6678 at least i 48 hours prior to the i meeting. Kevin S.Firnstahl It 5/5 Cy itt ,. v Trish Gleason From: noreply@civicplus.com Sent: Monday,April 17, 2017 9:11 PM To: Kevin Firnstahl; Trish Gleason; Kevin Firnstahl Subject: Online Form Submittal: Board/Commission Application Form ii Board/Commission Application Form Please complete the online form below (please note, applicants must live within the Dubuque city limits) Personal Information Select the Board, Civil Service Commission i Commission, or II Committee applying for: a Gender (Some City Male Boards/Commissions are subject to the gender balance requirment in Iowa Code Section 69.16A) Name: vm Christian StillingsN44Nµ' µ Home Address (include 1298 Locust St. Apt. 2 Zip Code) PLEASE NOTE: you must live within the Dubuque city limits to apply/serve on a City of Dubuque board or commission Home Phone Number: 920-428-0785 Business Name and St. Joseph the Worker: 60 South Algona St. in Dubuque, IA Address: 52001-5605 Business Phone Number: 563-588-1433 Occupation: Assistant Liturgical Music Director Position with Company Assistant Liturgical Music Director Email Address: christianstillings@gmail.com 1 i Experience or education 2016 B.A in Religious Studies & Music from Loras College. which qualifies you for Music-directing experience at St. Joseph the Worker parish as this board or commission: well as some during Loras career. Loras Mock Trial award- winning student competitor; thus recognized for thorough understanding of case material, extraordinary craft in prepared testimony, and exceptional character-depiction. (Also worth mentioning: my present full-time work is at Sedgwick CMS, but my role there grants much less opportunity to exercise individual and collaborative assessment and decision-making.) What contributions can I am interested in improving Dubuque citizens' and visitors' you make or state reason experience of our city by contributing to high-quality personnel for applying? decisions with respect to city staff.Along with my disposition toward civic improvement, I bring a strong history of adhering firmly to pertinent criteria in practicing critical assessment and careful decision-making. t List two reference with Richard Beaves, Liturgy& Music Coordinator at St. Joseph the names and addresses: Worker, r.beaves@dbqarch.org Ron Runde, Sedgwick CMS Team Lead (Manager), ronald.runde@sedgwickcros.com Are you currently serving No on other Boards, Commissions, or Committees? If yes, which? Field not completed. Have you served on a No Board, Commission, or Committee before? If yes, which? Field not completed. Have you participated in No the City Life program? If so, when? Field not completed. Have you participated in No the Intercultural Competency Program? If so, when? Field not completed. Signature (type your Christian Stillings name here as electronic verfication): Date: April 17, 2017 2 STATE OF IOWA ISS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa;hereby certify that the attached notice was published in said newspaper on the following dates: April 26, 2017, and for which the charge is $9.89. 1 9 �I J Subscribed to before me, a Notary Public in and for Dubuque County, Iowa, this day of , 20 . C ary Public in and for Dubuqu ounty, Iowa. MARY K wESTERMEYER C©mmlS3io11 Number 154885 My Commission Exp.Feb.i,202011 d i CITY OF DUBUQUE `I OFFICIAL NOTICE` Notice is hereby given that the City ; of Dubuque or,Roy D.. 8661 will make appoint- i ments ':to the Civil Service Commission,at= a.regularly scheduletl meeting of, tFie-� DNbuque City Council bn lune 5x2017,at 6: Historic Federal Building, sec- ond floor, 350 W. 6th { Street - The list of applicants j is as follows:Christian Stillings;`1298 Locust St. Any visual or hearing impaired'persons need- ing special assistance or persons with special accessibility needs should contact the City' Clerk's Office at (563) 589-4100 or TDD (56x)690-6678 at least 48 hours prior to the meeting. Kevin S.Firnstahl,. City Clerk It 4/26 Title 14 Chapter 1 F-4 MECHANICAL AND PLUMBING CODE BOARD Amended 6-6-16 takes effect 7-1-16 I A. Board Created: In order to hear and decide appeals of orders, decisions, or determinations made by the j code official relative to the application and interpretation of this code, there shall be and is hereby created a Mechanical and Plumbing Code Board. The Mechanical and Plumbing Code Board shall be appointed by the City Council and shall hold office at its pleasure. B. Membership: The Mechanical and Plumbing Code Board shall consist of seven (7) residents of the city, appointed by the City Council for a term of three (3) years or until such member's successor is appointed and qualified. Vacancies must be filled in the same manner as original appointments. 1. Special Qualifications. The Mechanical and Plumbing Code Board shall consist of seven (7) individuals eighteen (18) years of age or older, from each of the l following professions or disciplines: 'I a. Two (2) at-large members; l b. Five (5) members who possess a minimum of one of the following requirements: minimum of five (5) years working experience in the plumbing or mechanical trade, hold a state certification as a mechanical or plumbing contractor, licensed mechanical or hydraulic engineer, or any combination thereof. C. Oath: Each person, upon appointment or reappointment to the board, must execute an oath of office at the first meeting of the board following appointment or reappointment or at the city clerk's office any time prior to the first meeting of the board following the appointment or reappointment. b D. Officers/Organization: The board must choose annually a chairperson and vice- chairperson, each to serve a term of one (1) year. The code official is the secretary of the board. The board must fill a vacancy among its officers for the remainder of the officer's unexpired term. E. Compensation: Members serve without compensation, provided that they may receive reimbursement for necessary travel and other expenses while on official board business within the limits established in the city administrative policies and budget. F. Disqualification of Member: A member shall not hear an appeal in which that member has a personal, professional, or financial interest. Y R G. Application for Appeal: 1. Any person affected by a decision of the code official or a notice or order issued under this code shall have the right to appeal to the Mechanical and Plumbing Code Board, provided a written application for appeal is filed within twenty (20) days after the day the decision, notice, or order was served. 1 I� 2. An application for appeal shall be based on a claim that the true intent of this code or the rules legally adopted thereunder have been incorrectly interpreted, the provisions of this code do not fully apply, or an equally good or better form of 'I construction is proposed. H. Limitations on Authority (Board Powers): 1. The board has the following powers, duties, and responsibilities: a. To advise the city council on all mechanical and plumbing code I' regulations and procedures. b. To serve as an appeal body for the decisions of the code official or the code official's designee. c. To provide for reasonable interpretations of the mechanical and plumbing code. The Mechanical and Plumbing Code Board of Appeals does not have the authority to waive the requirements of this code. u I. Notice of Meeting: i The board shall meet upon notice from the chairman, within not less than ten (10) days and not more than sixty (60) days of the filing of an appeal, at stated periodic meetings, or at the written request of a majority of the members. a 9 J. Open Hearing: 1. Hearings before the board shall be open to the public and in compliance with a the provisions of the Iowa open meetings law. i 2. The appellant, the appellant's representative, the code official, and any person 1 whose interests are affected shall be given an opportunity to be heard. K. Hearing Procedure: 1. The board shall adopt and make available to the public through the secretary procedures under which a hearing will be conducted. The procedures shall not require compliance with strict rules of evidence, but shall mandate that only relevant information be received. 2. A quorum shall consist of a minimum of two-thirds (2/3) of the board membership. 3. Members of the board shall attend at least two-thirds (2/3) of all regularly scheduled and held meetings within a twelve (12) month period. If any member does not attend such prescribed number of meetings, it shall constitute grounds for the board to recommend to the city council that the member be replaced. The I attendance of all members shall be entered upon the minutes of all meetings. 4. The code official shall file with the city council a copy of the minutes of each meeting of the board within ten (10) working days after each such meeting. 5. All administrative, personnel, accounting, budgetary, and procurement policies of the city shall govern the board in its operations. 6. Removal: The city council may remove any member for cause upon written charges and after a public hearing. i n L. Postponed Hearing: Either the city or the appellant may request a postponement of a hearing subject to the p approval of the code official. In no event may a postponement exceed ninety (90) days j beyond the date of the appeal. li M. Board Decision on Appeals: The board may, by majority vote, affirm, modify, or reverse the decision of the code official. N. Resolution: The decision of the board shall be by resolution. A written copy shall be furnished to the appellant and placed in city records. O. Administration: The code official shall take immediate action in accordance with the decision of the board. P. Court Review: Any person, whether or not a previous party to the appeal, shall have the right to apply to the appropriate court for a writ of certiorari to correct errors of law. Application for review shall be made in the manner and time required by law following the filing of the decision in the office of the code official chief administrative officer. Q. Stays of Enforcement: Appeals of notice and orders (other than Imminent Danger notices) shall stay the enforcement of the notice and order until the appeal is heard by the appeals board. Section 4. The current terms for members of the Mechanical Code Board are converted into terms on the Mechanical and Plumbing Code Board, with the same term expiration. A a w Trish Gleason - Online Form Submittal: Board/Commission Application Form From: <noreply@civicplus.com> To: <kfirnsta@cityofdubuque.org>, <tgleason@cityofdubuque.org>, <kfirnsta@ci... Date: 08/25/2016 3:14 PM Subject: Online Form Submittal: Board/Commission Application Form Board/Commission Application Form Please complete the online form below (please note, applicants must live within the Dubuque city limits) Personal Information Select the Board, Mechanical and Plumbing Code Board Commission, or Committee applying for: Please select which Minimum of five (5) years working experience in the plumbing required criteria you or mechanical trade, Licensed mechanical or hydraulic possess to qualify for engineer the Mechanical and Plumbing Code Board Gender (Some City male Boards/Commissions are subject to the gender balance requirment in Iowa Code Section 69.16A) Name: Dieter Muhlack Home Address (include 2907 Arabian Trail Dubuque, [A 52001 Zip Code) PLEASE- NOTE: you must live within the Dubuque city limits to apply/serve on a City of Dubuque board or commission Home Phone Number: 563-590-8575 Business Name and MEP Engineers 374 Bluff Street Dubuque IA 52001 Address: Business Phone 563-587-8637 Number: rypE Y. file:///C:/Users/tgleason/AppData/... Occupation: Engineer Position with Company Principal Email Address: DieterM@MEPengr.com Experience or Performed mechanical engineer design work for for 36 years education which BS from Milwaukee School of Engineering qualifies you for this board or commission: What contributions can Have knowledge of codes and work directly with them so can you make or state see how they will effect buildings. reason for applying? List two reference with Steve Brown, 50 West 13th Street, Dubuque, Iowa 52001. names and addresses: (563) 589-4272 Tom Giese, 2125 Kerper Blvd, Dubuque, IA 52001. (563) 588-2023 Are you currently No serving on other Boards, Commissions, or Committees? If yes, which? Field not completed. Have you served on a No Board, Commission, or Committee before? If yes, which? Field not completed. Have you participated No ,�,r_____...✓__�.... , �� , �� � ....,.� hh in the City Life fI program? If so, when? Field not completed. i Have you participated No in the Intercultural Competency Program? If s0, when? Field not completed. Signature (type your Dieter Muhlack name here as electronic verfication): Date: 8-25-16 Email not displaying correctly?View it in your browser. i file:///C:/tJsers/tgleason/AppData/... Title 2 Chapter 9 SISTER CITY RELATIONSHIPS ADVISORY COMMISSION Amended 9-8-15 I� 2-9-1: COMMISSION CREATED: I There is hereby created the Sister City Relationships Advisory Commission. h 2-9-2: PURPOSE: The purpose of the commission is to facilitate and maintain educational, economic, and cultural exchanges with the city's officially recognized international sister cities; to explore potential relationships with cities where a sister city relationship may be mutually beneficial; j and to engage partnerships with the business community, cultural entities, and education institutions that will enhance sister city relationships. 2-9-3: INTERNAL ORGANIZATION AND RULES: The commission may adopt rules and regulations to govern its organizational procedures as may be necessary and which are not in conflict with this Code of Ordinances or the Iowa Code. i 2-9-4: PROCEDURES FOR OPERATION: All administrative, personnel, accounting, budgetary, and procurement policies of the city j govern the commission in all its operations. 2-9-5: MEMBERSHIP: j A. The commission comprises thirteen (13) residents of the city, appointed by the city council. B. Residents must be eighteen (18) age or older. ( ) Years of g C. Special Qualifications. 1. Two (2) members must be city council members. 2. Eleven (11) members must be at large residents of the city. 2-9-6: OATH: Each person, upon appointment or reappointment to the commission, must execute an oath of office at the first meeting of the commission following the appointment or reappointment or at the city clerk's office any time prior to the first meeting of the commission. 2-9-7: TERMS: The term of office for commissioners is three (3) years or until such commissioner's successor is appointed and qualified. 2-9-8: VACANCIES: Vacancies must be filled in the same manner as original appointments. a e i i !I 4 1 2-9-9: OFFICE RS/ORGANIZATION: The commissioners must choose annually two (2) persons to serve as facilitators, each to serve a term of one (1) year. The city manager must appoint a city staff person to serve as secretary. The commissioners must fill a vacancy among its officers for the remainder of the officer's unexpired term. 2-9-10: MEETINGS: A. Regular Meetings. The commission must meet quarterly. B. Special Meetings. Special meetings may be called by the facilitators or at the written request of three (3) commissioners. j C. Open Meetings. All meetings must be called and held in conformance with the Iowa Open Meetings Law. D. Attendance. 1. In the event a commissioner has been absent for three (3) or more consecutive meetings of the commission, without being excused by the facilitators, such absence will be grounds for the commission to recommend to the city council that the position be declared vacant and a replacement appointed. 2. Attendance must be entered s.upon the minutes of all meetings. g E. Minutes. A copy of the minutes of all regular and special meetings of the commission must be filed with the city council within ten (10) working days after each meeting, or by the next regularly scheduled city council meeting, whichever is later. 7' F. Quorum. Six (6) commissioners constitute a quorum for the transaction of business. The affirmative vote of a majority of the commissioners present and voting is necessary for the adoption of any motion or resolution. h 2-9-11: COMPENSATION: Commissioners serve without compensation, provided that they may receive reimbursement for necessary travel and other expenses while on official commission business within the 1 limits established in the city administrative policies budget. 2-9-12: REMOVAL: Except as provided in 2-9-10(D)(1), the city council may remove any commissioner for good cause. w N 2-9-13: POWERS: Q The commission has the following powers, duties, and responsibilities: A. To recommend to the city council the official acknowledgement of or absolving of a sister city relationship. B. To facilitate and maintain the exchange of information by and between the city and its sister cities through, but not limited to, correspondence, delegation visits, and event planning. 3, Trish Gleason From: noreply@civicplus.com Sent: Tuesday, May 09, 2017 4:57 PM To: Kevin Firnstahl;Trish Gleason; Kevin Firnstahl Subject: Online Form Submittal: Board/Commission Application Form Board/Commission Application Form Please complete the online form below (please note, applicants must live within the Dubuque city limits) Personal Information����� Select the Board, Sister City Relationships Advisory Commission Commission,or Committee applying for: Gender(Some City Male Boards/Commissions are subject to the gender { balance requirment in Iowa ;{ Code Section 69.16A) i Name: Thomas Major Home Address (include Zip 1725 Lori St; Dubuque, IA 52001 Code) PLEASE NOTE:you must live within the Dubuque city limits to apply/serve on a City of Dubuque board or commission Home Phone Number: 563-213-6361 Business Name and Heartland Financial USA Address: Business Phone Number: cc 3-VO�con-Gn no JV1 VO � Occupation: Systems Administration/IT Position with Company PCS Systems Administrator Email Address: _. _ ..�_, __ �� � -..__✓__ �. tmaor@htlf.com 0 P 0 g�g 4 9 J 3 S3 l I S Experience or education I have a vary diverse educational background including an AAS which qualifies you for this degree in Computer Networking, a BS in religious studies, and board or commission: continuing education in Accounting and Business Administration. I have held an accounting position with Dubuque Bank and Trust, and now manage the vendor software systems in the Private Client Services department of Heartland Financial. What contributions can you I enjoy talking with people from other cultures and getting to make or state reason for know them. I have traveled internationally on coordinated applying? group trips , as well as coordinated teams of my own. I have been to Mexico twice, once to Ecuador, and once to Peru. List two reference with Ben Kerns-3631 Keymeer Dr., Dubuque, IA, 52002 Ben names and addresses: Brown - 2266 Woodlawn St, Dubuque, IA 52001 Are you currently serving on No 1, other Boards, Commissions, or Committees? If yes,which? �� Field not completed. . .✓ Have you served on a Yes Board, Commission, or Committee before? If yes, which? I have been on Dubuque Bank and Trust's "Trust Committee" for their Trust department, as well as their Administrative Review Committee. Have you participated in No the City Life program? If so,when? Field not'completed. Have you participated in No the Intercultural Competency Program? If so,when? Field not completed. Signature (type your name Thomas Major here as electronic verfication): Date: 5/9/17 Email not displaying correctly?View it in your browser. a t a 2 � CITY OF DUBUQUE, IOWA - BOARDS AND COMMISSIONS As prepared for the Council Meeting 5-15-17 AIRPORT COMMISSION -4 Yr.Term CIVIL SERVICE COMMISSION Meets 4th Monday 4 p.m.-Airport 4 Yr. Term Meets on Call Douglas Brotherton 09/14/17 Mary Lynn Neuhaus 04/06/18 Chris Even 09/14/17 Vacant Vacant 04/06/16 Steven Accinelli 09/14/18 Daniel White 04/06/21 Robert Blocker 09/14/18 Sue Clemenson 09/14/20 CIVIC CENTER ADVISORY COMMISSION 3 Yr. Term -Meets 3:30 p.m. Meets bi-Monthly starting Jan. at Five Flags AIRPORT ZONING BOARD OF ADJUSTMENTS Tyler Daugherty 06/29/18 5 Yr. Term, Meets on Call Mc Kenzie Hill 06/29/19 Vacant Vacant County Representative 02/15/16 Nicholas Huff 06/29/19 Jeff Cremer CityZBA Rep. 02/15/18 Bryce Parks 06/29/18 Ron Koppes(At Will) County Representative 02/15/16 Rod Bakke 06/29/19 Vacant Vacant CityZBA Rep. 02/15/19 Vacant Vacant Appointed by4memb.(chair) unknown COMMUNITY DEVELOPMENT ADVISORY COMMISSION 3 Yr. Term, Meets 3rd Tue., 5:30 p.m.at Federal Bldg./Housing AIRPORT ZONING COMMISSION Rick Baumhover Housing Commission Rep 08/17/17 6 Yr.Term-Apptd. 1996, Meets on Call Sara Burley LowNod Income Area 02/15/20 Vacant Vacant Appointed by4 members(chair) 12/31/20 Rev. Lindsay James LOW// odIncomeArea 02/15/20 Linda Lucy(At Will) County Representative 12/31/20 Vacant Vacant At-Large 02/15/20 Marianne Krause(At Will 2011) County Representative 12/31/20 Julie Woodyard LOW// odIncome Area 02115118 Michael Belmont City ZAC Representative 12/31/22 Thomas Wainwright At-Large 02/15/18 Thomas Henschel City ZAC Representative 12131122 Theresa Caldwell LOW// odIncome Area 02115119 Michelle Hinke At-Large 02/15/19 ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION Dean Bolles At-Large 02/15/19 3 Yr. Term, Meets 4th Tues., Library Board Room Matthew Gregory Business Professional-In 06/30/18 DUBUQUE COMMUNITY-POLICE RELATIONS COMMITTEE Gina Siegert Business Professional-Out 06/30/18 1 2 Yr.Term, Meets Quarterly and as Needed Ellen Henkels At-Large 06/30/18 Allen Anthony 05/31/18 Nicholas Bratcher Arts Rep 06/30/19 Giunta JoAnn 05/31/18 David Schmitz Arts Rep 06/30/19 Caneiro-Livingston Graciela 10/31/18 Susan Riedel Arts Rep 06/30/19 Mary Thomas-Armstrong Arts Rep 06/30/19ELECTRICAL CODE BOARD 3 Yr. Term, Meets Bi-Monthly BUILDING CODE AND ADVISORY APPEALS BOARD James Dixon Electrical Background 05/21/17 3 Yr. Term, Meets on Call Kevin Pfohl Electrical Background 05/21/17 Mark Gudenkauf Residential Contractor 08/01/18 Andy Palmer Electrical Background 05/21/17 Benjamin Harper Beard ArchitectiEngineer 08/01/19 Zach Dowell Electrical Background 05/21/17 Vacant Vacant Journeyman Carpenter 08/01/16 David Wilson At-Large 05/21/17 Vacant Vacant ADA Representative 08/01/17 Dave Nebel Jr. Electrical Background 05/21/18 Thomas Swift Commercial Contactor 08/01/17 Paul Uhlrlch Electrical Background 05/21/18 Katrine Wilberding ADA Representative 08/01/18 Richard Luchsinger At-Large 08/01/18 HISTORIC PRESERVATION COMMISSION Yr.Term,Meets 3rd Thur.,5:30 p.m., Federal Bldg. BOARD OF REVIEW(City and County) Juan Nieto Wllth District 07/01/19 6 Yr. Term, Meets May 1-30 David Klavitter Langworthy District 07/01/17 Laure Lewis 01/01/19 Christina Monk Architect At-Large 07/01/17 Jean Hoeger 01/01/19 Joseph Rapp OldMainDistrict-Interim 07/01/18 Angie Mozena 01/01/22 Emily Hilgendorf At-Large 07/01/18 Greg Hutchinson 01/01/17 John McAndrews Cathedral District 07/01/17 Robert Schaub 01/01/17 Robert Mc Donell At-Large 07/01/18 Leslie Terry At-Large 07/01/18 CABLE TV COMMISSION Alfred Kopczyk Jackson Park District 07/01/19 3 Yr. Term, Meets TBD Pauline Maloney 07/01/17 HOUSING TRUST FUND ADVISORY COMMITTEE Sr. Carol Hoverman 07/01/17 3 Yr. Term, Meets 6 times per Year Ronald Tigges 07/01/17 Dorothy Schwendinger Housing Commission Rep 08/17/19 Mark Colson 07/01/18 John Walsh At-Large 08/17/19 Kathleen McMullen 07/01/18 Amy Eudaley Housing Commission Rep 08/17/17 Jennifer Tigges 07/01/18 Jim Holz At-Large 08/17/18 Alan Vincent 07/01/18 Doris Hingtgen At-Large 08/17/18 CATFISH CREEK WATERSHED MANAGEMENT AUTHORITY HOUSING CODE APPEALS BOARD 2 Yr.term,Meets Quarterly 3 Yr.Term,3rd Tues.4:00 p.m. Fed Bldg. Steven Drahozal 07/16/20 Ronald White Tenant/Lantllortllssues 01/11/19 Neal Patten 07/16/20 David Young Tenant/Lantllortllssues 01/11/20 Mary Gotz Tenant/Landlord Issues 01/11/18 Gil Spence Tenant/Lantllortllssues 01/11/19 Robert Schaub Tenant/Lantllortllssues 01/11/18 HOUSING COMMISSION PARK AND RECREATION ADVISORY COMMISSION 3 Yr. Term,4th Tues.4:00 p.m., Fed. Bldg. 3 Yr. Term, Meets 2nd Tues.,4:30 p.m. Bunker Hill Coralita Schumaker Section 8 Recipient 08/17/18 Robin Kennicker 06/30/17 David Wall At-Large 08/17/19 Kenneth Klinge 06/30/17 Dorothy Schwendinger Trust Fund Rep 08/17/19 Paul Hoffmann 06/30/17 Wesley Heimke At4.rge 08/17/19 Jennifer Tigges 06/30/18 Rick Baumhover CDAC Rep 08/17/17 Katherine Larson 06/30/19 Amy Eudaley Trust Fund Rep 08/17/17 Karen Lyness 06/30/19 Anna Fernandes At-Large 08/17/18 Richard Kirkendall 06/30/19 Brett Shaw At-Large 08/17/18 Jill Kedley At-Large 08/17/18 RESILIENT COMM UNITY ADVISORY COMMISSION Robert Mc Donell At-Large 08/17/18 3 Yr.Term, Meets 1st Thur. Steven Drahozal Commission Rep. 07/16/20 HUMAN RIGHTS COMMISSION Robin Kennicker Commission Rep. 06/30/17 3 Yr. Term, Meets 2nd Mon.City Hall Annex Laura Roussell Commission Rep. 07/01/18 Adrienne Scott 01/01/19 Sara Booth 07/01/18 Jay Schiesl 01/01/20 Benjamin Darr 07/01/18 Jessica Perry 01/01/20 Carrie Lohmann 07/01/19 Miquel Jackson 01/01/20 Leah Specht 07/01/19 Anthony Allen 01/01/18 Dean Boles 07/01/20 Frederick Davis Jr. 01/01/18 Stephanie Grutz 07/01/20 Sarah Fisher 01/01/19 Shirley Templeton Vaughn 01/01/18SISTER CITY RELATIONSHIP ADVISORY COMMISSION Kate Parks 01/01/19 3 Yr.Term, Meets Quarterly Sheila Castaneda 02/01/20 INVESTMENT OVERSIGHT ADVISORY COMMISSION Robert Felderman 02/01/20 3 Yr. Term, Meets Qrtly;4th Wed. 3 p.m.City Hall "A" Richard Van Iten 02/01/17 Paul Lassance 07/01/17 Dick Landis 02/01/20 Franz Becker 07/01/18 Annalee Ward 02/01/20 Rachael Ferraro 07/01/18 Jeffrey Jochum 02/01/18 Stephen Reisdorf 07/01/19 Phyllis Lee 02/01/18 Gary Ruden 07/01/19 Patrick Mc Namara 02/01/18 Vacant Vacant 02/01/16 OFLIBRARY BOARD OF TRUSTEES Rachel Mc Dermott 02/01/19 4 Yr. Term, Meets 4th Thur.4 p.m. Library Louise Thurn 02/01/19 Patricia Poggemiller 07/01/18 Jon D. Trotter 07/01/18 TRANSIT ADVISORY BOARD Pat Maddux 07/01/19 3 Yr.Term,Meets monthly, 2nd Thur. Intermodal Transit Station Jenny Weiss 07/01/19 Carrie Lohrmann 07/30/19 Robert Armstrong 07/01/20 George Enderson 07/30/17 Christina Monk 07/01/20 Dora Serna 07/30/17 Mike Willis 07/01/17 R.R.S. Stewart 07/30/17 Mathew Esser 07/30/18 LONG RANGE PLANNING ADVISORY COMM. 3 Yr.Term,Meets upon request, City HallZONING ADVISORY COMMISSION Mark DOIsOn 07/01/17 3 Yr.Term, Meets upon request, 6:30 Fed. Bldg.. Ronald Collins 07/01/17 Michael Belmont 07/01/19 Alan Vincent 07/01/17 Martha Christ 07/01/17 Chad Darter 07/01/18 Thomas Henschel 07/01/17 John Pregler 07/01/18 Steve Baumhover Airport ZAC Rep. 07/01/17 Michael Wright 07/01/19 Richard Russell 07/01/18 Dr. Charles Winterwood 07/01/19 Laura Roussell Airport ZAC Rep. 07/01/18 Patrick Norton 07/01/19 MEDIACOM CHARITABLE FOUNDATION 1 Yr. Term, On Call, CC Appt'd Reps. ZONING BOARD OF ADJUSTMENTS Gail Chavenelle 12/31/17 5 Yr. Term, upon request,4 p.m. Fed. Bldg.. Connie Twining 12/31/17 Joyce Pope Airport ZBA Rep. 03/25/19 Keith Ahlvin 03/25/20 MECHANICAL AND PLUMBING CODE BOARD Jonathan Mc Coy 03/25/21 3 Yr. Term, Upon request,City Hall Bethany Golombeski 03/25/22 Dan Hillary 03/16/19 Jeff Cremer Airport ZBA Rep. 03/25/18 Tom Giese 03/16/20 Vacant Vacant 03/16/17 David Grothe 03/16/18 Corey Valaskey 03/16/18 Ronald Billmeyer 03/16/19 Paul Papin 03/16/19 MISSISSIPPI RIVER PARTNERSHIP 3 Yr. Term, Council Appt'd Rep Vacant Vacant 12/31/16 Indicates State-mandated boardicommission subject to the 2012 Gender Balance Law. City of Dubuque, Iowa Boards and Commissions Current and Upcoming Vacancies Through April 2017 Updated May 15, 2017 Airport Zoning Board of Adjustment Airport Zoning Commission "' Building Board Code of Appeals • ADA Representative • Journeyman Carpenter Civil Service Commission "' Community Development Advisory Commission • Low to Moderate Income Area Mechanical and Plumbing Code Board Mississippi River Partnership Council Sister City Relationship Advisory Commission Indicates Subject to the State of Iowa Gender Balance Law Applications can be printed or submitted on-line from wwvv.cityofdubugue.org or through the City Clerk's Office. Applications can be submitted at any time for all boards and commissions and are activated as positions become available. Applications remain on file for one year from the date they are submitted. Some positions may require specific applicant qualifications or compliance with the State of Iowa Gender Balance Law For a complete list of boards and commissions, descriptions, terms and meeting information, please visit the City Clerk's web page at wvvw.cityofdubuque.org. City Clerk's Office • 50 W. 13th Street, Dubuque, IA 52001 • 563.589.4100 69.16A Gender balance. 1. All appointive boards, commissions, committees, and councils of the state established by the Code, if not otherwise provided by law, shall be gender balanced. No person shall be appointed or reappointed to any board, commission, committee, or council established by the Code if that appointment or reappointment would cause the number of members of the board, commission, committee, or council of one gender to be greater than one—half the membership of the board, commission, committee, or council plus one if the board, commission, committee, or council is composed of an odd number of members. If the board, commission, committee, or council is composed of an even number of members, not more than one—half of the membership shall be of one gender. If there are multiple appointing authorities for a board, commission, committee, or council, they shall consult each other to avoid a violation of this section. 2. All appointive boards, commissions, committees, and councils of a political subdivision of the state that are established by the Code, if not otherwise provided by law, shall be gender balanced as provided by subsection 1 unless the political subdivision has made a good faith effort to appoint a qualified person to fill a vacancy on a board, commission, committee, or council in compliance with subsection 1 for a period of three months but has been unable to make a compliant appointment. In complying with the requirements of this subsection, political subdivisions shall utilize a fair and unbiased method of selecting the best qualified applicants. This subsection shall not prohibit an individual whose term expires prior to January 1, 2012, from being reappointed even though the reappointment continues an inequity in gender balance. 86 Acts, ch 1245, §2041; 87 Acts, ch 218, §8; 88 Acts, ch 1150, §1; 2009 Acts, ch 162, §1, 2 i N,New ' r I r ( 1 f C- I I f I requirements 1 Iowa has required gender •. boards and cornmissions forunder tovva Code section 69.16A.Last session,the General Assembly passed legislation that applies this requirement to the localQ&A explainsbackground olegislation,the new requirements • the legislation • • • Q:What are the new requirements for gender balance on city Q:Is there any option if my city simply cannot find a person to boards and commissions? serve on the board or commission of the needed gender? A:During the 2009 legislative session,legislation(HF243)was A:Yes.Under the new code section,cities that make a good faith passed that extends to cities and counties gender balance require- effort to find a qualified person of the necessary gender to fill the ment for all appointive boards,commissions,committees and position for a period of three months and are unable to do so may councils created by the Iowa code.In other words,bodies cities appoint a person to the position regardless of the gender balance are required to have under Iowa code when they provide certain requirement. functions or services,such as the planning and zoning commission, library boards and the board of adjustment,with appointed(not Q:What constitutes a"good faith effort"? elected)members,must be gender balanced. A:There is no hard and fast definition,but cities should be able to demonstrate a legitimate effort during the three month time Q:What does`gender balanced'mean? period to recruit qualified members of the necessary gender,before A:Gender balance means if the body has an even number of ap- appointing a member that creates gender imbalance.In addition, pointees,it must be evenly made up of men and women.For exam- the legislation requires that cities must always"utilize a fair and ple,three women and three men must serve on a six member board. unbiased method of selecting the best qualified applicants,"regard- If the body has an odd number of appointees,it must be"one half less of gender. plus one"of either gender.For instance,if there are five members, three could be men and the other two women,or vice versa. Q:Is there a reporting requirement? A:No.The legislation did not include a reporting requirement; Q:When do the changes go into effect? however,many cities keep information on their boards and A:Cities must have gender balanced boards,commissions,com- commissions—including current members-posted online,to better mittees and councils by January 1,2012.This does not prohibit an inform citizens of the makeup of local governing bodies. individual whose term expires prior to January 1,2012,from being reappointed even though the reappointment continues an inequity Q: How can I recruit more women or men to volunteer for in gender balance;however,cities should start planning upcoming these positions? appointments now,to ensure gender balance is reached by that date. A: The Commission on the Status of Women has prepared a guide Making a chart of existing boards and upcoming vacancies,and/ to help cities learn how to recruit gender balanced boards and com- or keeping track of current appointments and necessary recruit- missions.This resource can be found at www.women.iowa.gov/ ing periods would be a good start to ensuring your city is tracking whats_new/index.html.The Commission also prepared a guide gender balance,and is prepared for the January 1,2012 implementa- called the"Five Step Guide to City and County Boards and How to tion date. Get Appointed"to be used as a tool by interested women to learn more about how to get involved in city boards and commissions. By Jessica Hyland Harder,League Government Affairs Counsel Celebrating / environmental victory. . FOX Engineering has received a 2008 Governor's Iowa Environmental Excellence Award in the Water Quality category. •- • for -city of • Liberty, project inv• •membrane bioreactor method of treating wastewater and provides a significantly higher effluent water quality compared to conventional wastewater treatment processes.Used on a limited basis in the U.S. it is the first of its kind in Iowa.The city has certainly"gone the extra mile"to improve the water q ality in their receiving stream;they are to be commended for their foresight and respect for the environment.FOX would also like to T� - contributions of the city's consulting engineer,Shive-Hattery Engineering and Architecture. "Your efforts truly exhibit the leadership and innovation important for furthering environmental sustainabilityinIowa." Governor booth, Call us to find out more about this and otherintereging projects at FOX. Visit our • at fail LeagueofCities conference in Davenportl 1601 Golden •' Drive, 13 1 Ames, Iowa 50010, 1111 1 800.433.3469 1 www.foxeng.com September 2009 Cityscape 22