Minutes_Dubuque County Emergency Management Commission 11 1 16 1
14928 Public Safety Way
EMER '��N�j y Dubuque, IA 52002-8216
NAGAEAVENT
Phone: 563-589-4170
Fax: 563-589-0015
®UB000E COUNTY E-Mail: dbgema@yousq.net
Thomas I. Berger, Director
Mike Wuertzer, Chairperson
Dan Neenan, Vice-Chairperson
DUBUQUE COUNTY EMERGENCY MANAGEMENT COMMISSION
OFFICIAL MINUTES OF THE REGULAR MEETING HELD ON TUESDAY NOVEMBER 1st, 2016
DUBUQUE COUNTY FIREFIGHTERS ASSOCIATION REGIONAL EMERGENCY RESPONDER TRAINING CENTER
CALL TO ORDER
EMA Commission Chair Mike Wuertzer called the meeting to order at 7:00 p.m.
DETERMINATION OF QUORUM/ADDITIONS TO AGENDA/APPROVE AGENDA
After roll call via sign in sheet,ten jurisdictions were represented and a quorum was met. The following U
members were in attendance:
City of Asbury—Fire Chief Dave Grass City of Dyersville—EMA Jim Wessels
City of Centralia—Mike Wuertzer City of Dubuque—Fire Chief Rick Steines
City of Epworth—Rep Dan Neenan City of Farley—Councilman Marty Benda
City of Holy Cross—Fire Chief Dave Freiburger City of Luxemburg—Mayor Roger Oberbroeckling
City of Peosta—Mayor Larry Mescher City of Sherrill—Fire Chief Nick Jaeger
Dubuque County Sheriff—Don Vrotsos
Key West Fire—Fire Chief Brian Arnold EMA Coordinator Tom Berger
Sherrill Fire—Frank Lahey DCSO—Joe Kennedy
A motion was made by Mayor Oberbroeckling and second by Chief Arnold to approve the agenda as distributed.
Motion carried.
APPROVAL OF MINUTES
Motion by Dan Neenan and second by Chief Freiburger to approve the minutes of the August 2nd,2016 minutes
as presented, motion carried.
OLD BUSINESS
EMERGENCY MANAGEMENT PERFORMANCE GRANT(EMPG) FY17.
Tom is working on the application for the FY17 EMPG. It looks as if there will not be a formula change this year
so the commission will be capped at$39,000.00. Tom has filed the Notice of Intent to file for the grant and that
has been approved. The application is due to Iowa EMA by December. The grant year is one year behind county
fiscal years so we have received the FFY2016 allocation from the state in the current FY17 county budget cycle.
CODE RED NOTIFICATION
Discussion was held on the Code Red Notification system and the contract. There are still some questions as to i
what is covered under the state contract with Alert Iowa and if we could use Alert Iowa for the odd/even snow
routes. We continue to enhance and add our local city lists to code red. We currently have the money
budgeted to maintain code red through calendar year 2017 and it was decided that it would be in our best
interest to stay on code red at this point through FY18.
OTHER OLD BUSINESS
None
NEW BUSINESS
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EXERCISE EVALUATION PROGRAM
Tom reported the recent changes to the state exercise and evaluation program. We have just completed a six
year cycle and now they will be entering a new cycle in which they are putting more emphasis on local priorities.
The new cycle will allow our local priorities for exercises and drills while still gaining credit from the state. We
will still be working with other grant requirements in order to meet those specific requirements.
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LEPC GRANT
The requirements of the LEPC grant continue to increase while the money received at the local level is declining. h
It was decided to monitor the grant in the future and apply for the FY18 grant and determine if it is worth the
work involved.
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OTHER NEW BUSINESS
None INII
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COMMITTEE REPORTS
BUDGET COMMITTEE d
The budget committee met through email due to schedule conflicts. Due to the fact that there are no major
changes or expense it was decided to present to the full commission. We do not anticipate needing an increase
from the city or county allocation and are planning on the federal emergency management planning grant to
remain at$39,000.00. We were able to have a beginning balance starting FY16 of$70,951.47 which was higher
than anticipated due to holding on expenses. As far as expenses, a 2.0% pay increase is budgeted but that will
depend on the city policy and adopted budget in March. Other expenses include an increase in maintenance
and building due to the age of the building and anticipated expenses. There should not be a need to amend the
current budget.
A motion was made by Sheriff Vrotsos and second by Chief Steines to accept the committee recommendation
for the FY18 proposed budget and to have EMA Director Berger prepare the state forms and appropriate public
hearing notices. Motion carried.
A motion was made by Chief Arnold and second by Mayor Oberbroeckling to set the public hearing for
Wednesday, February 15th, 2017 at the Epworth City Hall/Fire station. Motion carried unanimously.
OTHER COMMITTEE REPORTS
None
GOOD OF COMMISSION
UPCOMING TRAINING CLASSES/TOC UPDATE
The firefighter 1 class will start this week on Thursday with 25 members currently in the class. If your
department has books left over from the last year's class, please return them to training center ASAP. The EMS
association will also be conducting the dinner and CEH programs on the third Wednesday of each month,
November through March. Mystique Casino, Mercy Medical Center, Unity Point-Finley and Lifequest have
signed on for sponsors at this point. We will be looking for additional sponsors as well.
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Dan updated the commission on the issues at the fire service training bureau and what he knew at this point.
Around 2,000 people who tested statewide received passing grades when in essence they did not pass. This
includes all programs at the FSTB. Your members may be receiving an envelope in the near future stating they
will need to retest. This affects the written only as the practical exams will be good since they were conducted
off site. If you have questions or have members that need assistance,first contact Dan at NICC for guidance.
More information to follow.
HAZARDOUS MATERIALS RESPONSE REPORT
No calls for service in the past three months
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OPEN DISCUSSION
Dan reported on the partnership with NICC and the Dubuque County Sheriffs Office on the judgmental use of
force simulator and how it will be an asset to the county law enforcement and NICO.
NEXT MEETING
The next meeting of the Dubuque County Emergency Management Commission will be held on Wednesday,
February 15th, 2017 at the Epworth City Hall/ Fire Station along with the annual meeting of the Dubuque
County E911 Board. This is the meeting that we need elected officials to attend to amend and approve the
budget.
ADJOURNMENT
Motion by Mayor Mescher and second by Chief Jaeger to adjourn at 7:27 p.m. Motion carried.
Respectfully submitted,
Thomas I. Berger
Dubuque County EMA Director
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