Minutes_Library Board of Trustees 3 16 17 Carnegie-Stout Public Library ORIG
Board of Trustees IiVAL
Meeting Minutes of March 16, 2017
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Lacy Board Room at 4:00 p.m. on Thursday, March 16, 2017.
Present: President Jenny Weiss (arrived 4:16 p.m.); Secretary Michael
Willis; Trustee Robert Armstrong; Trustee Pat Maddux; Trustee
Christy Monk; Trustee Jon Trotter; Trustee Michael Willis;
Director Susan Henricks and Recorder Denette Kellogg.
Excused: vice President Patty Poggemiller, Trustee Pat Maddux
1. Board Secretary Michael Willis called the meeting to order at 4:06 p.m.
"Moved to adopt the meeting agenda of March 16, 2017."
Motion: Trotter
Second: Armstrong
Vote: Aye — 4; Nay- 0
2. Approval of Library Board of Trustees' Meeting Minutes of Thursday, February
23, 2017.
"Moved to approve the Board Minutes of Thursday, February 23, 2017."
Motion: Armstrong
Second: Trotter
Vote: Aye — 4; Nay— 0
3. Board President's Report:
A. Board Secretary Willis reviewed the Communication with the Dubuque
City Council for February 2017.
"Moved to receive and file the Communication with the Dubuque
City Council from Thursday, February 23, 2017, it
Motion: Monk
Second: Armstrong
Vote: Aye — 4; Nay— 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
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,1)a Library Financial Report FY 2017— The Board reviewed the
operational revenue and expenditure reports. Henricks reported
K•7 that February marks 67% of the fiscal year lapsing. Expenditures
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were at 62% and revenue is at 66% of projections.
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Weiss entered the meeting at 4:16 p.m.
2) Library Use Statistics — Henricks reported that February reflects
strong visits and stable circulation compared to February of 2016.
Children's books increased in circulations by 6%, making up for
the 4% loss in the checkouts of Adult books. open Access
checkouts are down 11% and most of the decrease can be j
associated with those checking out who live in the Dubuque
County Library District.
3) Marketing Update — Henricks shared the "ADDY" awards won by
McCullough Creative for the creative work done on the Library's
marketing campaign last year. Henricks provided the list of C-SPL
related articles that appeared in the Telegraph Herald for the
most recent quarter.
The archives of the Telegraph Herald have been very popular.
The archives are the third most visited on our website, after
people looking at their library accounts (#1) and accessing digital
resources/material (#2).
4) County Library Update Marketing Update - Henricks provided
detailed survey results finding for the City-County library
collaboration as follows:
The return rate for the survey was 0.2% and nearly 62% of the
respondents were from the Dubuque county Library District
(DCLD), of the 83%4 responding that they would use the service
(151 people), over 43% (65) would use this service once a week
or more often. The DCLD and C-SPL have the potential to
impact 86,230 citizens when the cities of Dyersville, cascade,
and non-contracting cities are removed from the service
population. Henricks anticipates anywhere from 24 to 58 items a
day requested for this service. Existing staff can manage a
daily level of 24 additional items for pulling, processing, and
delivery. It is not known at what point the program demand
would exceed existing resources. An agreement with the DCLD
must include provisions if one of the libraries experiences a
greater strain on resources.
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B. Library Comment Cards Received -The Board reviewed the six comment
cards received and concurred with the responses.
"Moved to receive and file the informational update from the
Library Director including the Library Financial Report, Library Use
Statistics, Marketing Update, County Library Update, and Library
Comment Cards'
Motion: Trotter
Second' Moak
Vote., Aye —5; Nay— 0
5. Action Items:
A. Library Expenditures — Henricks provided an itemized report of FY-17
expenditures from February 16, 2017 to March 8, 2017.
"Moved to approve Library expenditures for February 10 to
March 8, 2017."
Motion: Weiss
Second., Trotter
Vote. Aye -5; Nay- 0
B. County Library Collaboration - Next steps
"Moved that the Board of Trustees Committee, which is working
with the DCLD meet with that committee to further efforts to
collaborate and put in,place a memorandum of understanding.
Motion. Moak
Second, Trotter
Vote: Aye — 5; Nay— 0
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C. Art — Valuation, Insurance, Preservation
The Board of Trustees discussed the recent appraisal of the Grant Wood l
painting Appraisal and the insurance maintained by the Dubuque Museum
of Art (DMA). The Board agreed that the library-owned Grant Wood
paintings exhibited at the DMA represent a win-win for both
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organizations and affirmed its intent to decline offers for purchase. To this
end it was moved:
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"To not pursue a legal opinion to determine how proceeds
arising from the sale of artwork purchased from the Lull Trust fund
can be used.
Motion: Weiss
Second: Armstrong 1
Vote: Aye — 5; Nay— 0
6. Library Board Adjournment — The Board adjourned at 5:18 p.m.
"Motion to adjourn."
Motion: Weiss
Second: Trotter
Vote. Aye -5; Nay— 4
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Michael Willis® Secretary of the Board ®ate
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