Woodward Museum Renov ProMEMORANDUM
June 13, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Woodward Museum 2002 Renovations Project
Iowa DOT ref No. STP-ES-2100 (619) -- 81-31
Iowa DOT Agreement No. 00-STPE-45
Bids were received on June 6, 2002 for the Woodward Museum 2002 Renovations
Project. The project was broken up into six components, and Public Works Director
Mike Koch is recommending bid award on three of those components as follows:
Masonry tuck pointing would be warded to Renaissance Restoration, Inc. in the amount
of $93,640. Heating, ventilation and air-conditioning would awarded to Rafoth Sheet
Meta, Inc. in the amount of $19,250. Plumbing and sprinkler would be awarded to
Simplex Grinnell, Inc. in the amount $69,661.
The three other bids would be rejected either because of price or the fact that all items
were not appropriately submitted with the bids.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
CCi
Michael C Van Miliigen
Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Mike Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
June 11, 2002
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Woodward Museum - 2002 Renovations Project
Iowa DOT Ref No. STP-ES-2100 (619)--81-31
Iowa DOT Agreement No. 00-STPE-45
INTRODUCTION
The enclosed resolutions provide for the award of the selected construction contracts
associated with the Woodward Museum - 2002 Renovations Project and rejecting the
remaining construction contract bid proposals.
BACKGROUND
The Dubuque County Historical Society (DCHS) and the City, as the local sponsor,
secured a Transportation Equity Act for the 21st Century (TEA-21) Grant awarded by the
Iowa Department of Transportation (Iowa DOT).
Through discussions with the iowa DOT, DCHS and City staff, it was determined that the
project would be more efficiently managed and would have more local participation if the
project could be bid locally through the City of Dubuque. The Iowa DOT will allow local
bidding of a TEA-21 project if the project elements being bid are estimated to cost less
than $100,000 each. To achieve this, the Woodward Museum - 2002 Renovations
Project was separated into six (6) individual projects. The City entered into a
supplemental agreement with the Iowa DOT for local bidding of all six (6) individual
projects through the City's bidding process.
DISCUSSION
As stated, the project has been separated into six (6) individual projects.
received on June 6, 2002 are summarized as follows:
The bids
Contract No.1 - Masonry Tuckpointing
The masonry tuckpointing will include the removal of the existing painting signage,
tuckpointing of the existing brick and the replacement of damaged masonry units.
Renaissance Restoration, Inc. $ 93,640
Contract No.2 - Roof & Gutters/Downspouts
The roof & gutters/downspouts will include the removal of existing roofing materials on
the one-story section, installation of new built-up roofing on the one-story section, repair
of the built-up roof on the two-story section and installation of new pre-finished metal
gutters and downspouts throughout.
No Bid
Contract No.3 - Carpentry
The carpentry work shall include the removal of the metal panels on the one-story
windows, replacement of broken glass in the one-story windows, restoration of all
existing windows, installation of storm windows on the second floor windows and
construction of bulkheads/chases to conceal fire sprinkler piping in the two-story section.
No Bid
Contract No.4 - HVAC
The HVAC work shall include the modifications to the existing equipment and controls to
assist in controlling the humidity levels throughout the structure.
Rafoth Sheet Metal, Inc. $19,250.00
Contract No.5 - Plumbing and Sprinkler
The plumbing and sprinkler work will include the installation of a fire sprinkler system
throughout the building and the removal of existing plumbing fixtures in one of the
existing restrooms.
Simplex Grinnell
Continental Fire Sprinkler
$ 69,661,00
$ 74,600.00
Contract No.6 - Electrical
The electrical work shall include the installation of a new smoke and heat detection
system throughout the building including the attic space and the associated modifications
to the electrical circuitry.
No Bid
Upon receipt of the bids, City staff, the Dubuque County Historical Society and their
Architectural - Engineering design consultant, the Durrant Group, reviewed the multiple
construction bid proposals. Two of the bids received did not provide the required bid
security and were rejected on that basis. Several of the other bids did not include the
targeted required information regarding the contractor's efforts to achieve 3% minority
participation in the contract. The bidders were clearly required to provide information
required along with their bid proposals. A total of 18 bidders did not meet this
requirement and were rejected because of this requirement.
The recommendation of City staff, the DCHS and Durrant, is to award the bids on these
contracts where there was one or more valid bids received and to reject the remaining
bid proposals. While there was one valid bid received for Contract No. 3, this bid is
142% over the estimate and it is recommended that the bid be rejected and the project
also be re-bid. Bid tally sheets showing all of the bids received, including the non-
responsive bids are attached.
RECOMMENDATION
I recommend award of these contracts:
.Contract
No. 1 - Masonry Tuckpointing
No.4 - HVAC
No.5 - Plumbing and Sprinkler
Contract
.Contractor Amount
Renaissance Restoration, Inc.
Rafoth Sheet Metal, Inc.
Simplex Grinnell, Inc.
Total of All Selected Contracts Awarded:
I also recommend that all bids be rejected for contracts No. 2, 3 and 6.
$93,640
$19,250
$69,661
3182.551
It is the intent of the Dubuque County Historical Society and Durrant to re-bid the above
contracts in the weeks to follow. Additional clarification will be included in the
construction documents to further clarify that the bid proposalS must include the
submittals and documentation on minority participation solicitation for compliance with
State and Federal regulations.
BUDGET IMPACT
The total project statement of probable cost for the Woodward Museum - 2002
Renovations Project is $960,040 which includes a 10% contingency and design fees.
The contracts being bid at this time total $182,551. The Dubuque County Historical
Society has a TEA-21 Grant awarded by the Iowa Department of Transportation in the
amount of $629,121 for the Woodward Museum - 2002 Renovations Project. The
projects will be funded with 30% Dubuque County Historical Society funds and 70%
State/Federal funds up to the maximum grant amount. The City is the sponsor of the
grant but will not have any funds contributed to the project.
MEMORANDUM
June 13, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Woodward Museum 2002 Renovations Project
Iowa DOT ref No. STP-ES-2100 (619) -- 81-31
Iowa DOT Agreement No, 00-STPE-45
Bids were received on June 6, 2002 for the Woodward Museum 2002 Renovations
Project. The project was broken up into six components, and Public Works Director
Mike Koch is recommending bid award on three of those components as follows:
Masonry tuck pointing would be warded to Renaissance Restoration, Inc. in the amount
of $93,640. Heating, ventilation and air-conditioning would awarded to Rafoth Sheet
Meta, Inc. in the amount of $19,250. Plumbing and sprinkler would be awarded to
Simplex Grinnell, Inc. in the amount $69,661.
The three other bids would be rejected either because of price or the fact that all items
were not appropriately submitted with the bids.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Mike Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
June 11, 2002
TO:
FROM:
Michael C. Van Miiligen, City Manager
Michael A. Koch, Public Works Director
SUBJECT:
Woodward Museum -2002 Renovations Project
Iowa DOT Ref No. STP-ES-2100 (619)--81-31
Iowa DOT Agreement No. 00-STPE-45
INTRODUCTION
The enclosed resolutions provide for the award of the selected construction contracts
associated with the Woodward Museum - 2002 Renovations Project and rejecting the
remaining construction contract bid proposals.
BACKGROUND
The Dubuque County Historical Society (DCHS) and the City, as the local sponsor,
secured a Transportation Equity Act for the 21st Century (TEA-21) Grant awarded by the
Iowa Department of Transportation (Iowa DOT).
Through discussions with the Iowa DOT, DCHS and City staff, it was determined that the
project would be more efficiently managed and would have more local participation if the
project could be bid locally through the City of Dubuque. The Iowa DOT will allow local
bidding of a TEA-21 project if the project elements being bid are estimated to cost less
than $100,000 each. To achieve this, the Woodward Museum - 2002 Renovations
Project was separated into six (6) individual projects. The City entered into a
supplemental agreement with the Iowa DOT for local bidding of all six (6) individual
projects through the City's bidding process.
DISCUSSION.
As stated, the project has been separated into six (6) individual projects. The bids
received on June 6, 2002 are summarized as follows:
Contract No.1 - Masonry Tuckpointing
The masonry tuckpointing will include the removal of the existing painting signage,
tuckpointing of the existing brick and the replacement of damaged masonry units.
Renaissance Restoration, Inc.
$ 93,640
Contract No.2 - Roof & Gutters/Downspouts
The roof & gutters/downspouts will include the removal of existing roofing materials on
the one-story section, installation of new built-up roofing on the one-story section, repair
of the built-up roof on the two-story section and installation of new pre-finished metal
gutters and downspouts throughout.
No Bid
Contract No.3 - Carpentry
The carpentry work shall include the removal of the metal panels on the one-story
windows, replacement of broken glass in the one-story windows, restoration of all
existing windows, installation of storm windows on the second floor windows and
construction of bulkheads/chases to conceal fire sprinkler piping in the two-story section.
No Bid
Contract No.4 - HVAC
The HVAC work shall include the modifications to the existing equipment and controls to
assist in controlling the humidity levels throughout the structure.
Rafoth Sheet .Metal, Inc.
$19,250.00
Contract No.5 - Plumbing and Sprinkler
The plumbing and sprinkler work will include the installation of a fire sprinkler system
throughout the building and the removal of existing plumbing fixtures in one of the
existing restrooms.
Simplex Grinnell
Continental Fire Sprinkler
$ 69,661.00
$ 74,600.00
Contract No.6 - Electrical
The electrical work shall include the installation of a new smoke and heat detection
system throughout the building including the attic space and the associated modifications
to the electrical circuitry.
No Bid
Upon receipt of the bids, City staff, the Dubuque County Historical Society and their
Architectural - Engineering design consultant, the Durrant Group, reviewed the multiple
construction bid proposals. Two of the bids received did not provide the required bid
security and were rejected on that basis. Several of the other bids did not include the
targeted required information regarding the contractor's efforts to achieve 3% minority
participation in the contract. The bidders were clearly required to provide information
required along with their bid proposals. A total of 18 bidders did not meet this
requirement and were rejected because of this requirement.
The recommendation of City staff, the DCHS and Durrant, is to award the bids on these
contracts where there was one or more valid bids received and to reject the remaining
bid proposals. While there was one valid bid received for Contract No. 3, this bid is
142% over the estimate and it is recommended that the bid be rejected and the project
also be re-bid. Bid tally sheets showing all of the bids received, including the non-
responsive bids are attached.
RECOMMENDATION
I recommend award of these contracts:
Contract
Contract Contractor Amount
No.1 - Masonry Tuckpointing
No.4 - HVAC
No.5 - Plumbing and Sprinkler
Renaissance Restoration, Inc.
Rafoth Sheet Metal, Inc.
Simplex Grinnell, Inc.
$93,640
$19,250
$69,661
Total of All Selected Contracts Awarded:
$182,551
I also recommend that all bids be rejected for contracts No. 2, 3 and 6.
It is the intent of the Dubuque County Historical Society and Durrant to re-bid the above
contracts in the weeks to follow. Additional clarification will be included in the
construction documents to further clarify that the bid proposals must include the
submittals and documentation on minority participation solicitation for compliance with
State and Federal regulations.
BUDGET IMPACT
The total project statement of probable cost for the Woodward Museum - 2002
Renovations Project is $960,040 which includes a 10% contingency and design fees.
The contracts being bid at this time total $182,551. The Dubuque County Historical
Society has a TEA-21 Grant awarded by the Iowa Department of Transportation in the
amount of $629,121 for the Woodward Museum - 2002 Renovations Project. The
projects will be funded with 30% Dubuque County Historical Society funds and 70%
State/Federal funds up to the maximum grant amount. The City is the sponsor of the
grant but will not have any funds contributed to the project.
The statement of probable cost for the selected construction contracts for the Woodward
Museum - 2002 Renovations Project is as follows:
Total Contracts Awarded:
Architectural - Engineering Design Cost:
$182,551
41,900
Dubuque County Historical Society (30% Match) 67,335
Total Renovation Project Cost:
$ 291,786
The project funding for the Woodward Museum - 2002 Renovations Project is as follows:
TEA-21 Grant
$ 224,451
Dubuque County Historical Society (30% Match)
(Labor and material to complete exhibit work
constitutes the DCHS 30% In-Kind match.)
67,335
Total Renovafion Pr~ectFunding
$ 291,786
The balance of the TEA-21 Grant in the amount of $404,670 will be used to fund the
remaining three (3) construction contracts to be re-bid and to fund other work outside of
these contracts.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions awarding a bid on three
of the contracts and rejecting the bids on three contracts, through the adoption of the
enclosed Resolutions.
Prepared by Robert Schiesl, P.E., Civil Engineer
CC:
Pauline Joyce, Administrative Services Manager
Jerry Enzler, Mississippi River Museum
Mark Wahlert, Mississippi River Museum
Mark Hantelmann, Mississippi River Museum
Kevin Eipperle, Durrant Group
Chris Wand, Durrant Group
Roger R. Walton, P.E., Local Systems Engineer, IDOT
RESOLUTION NO.
AWARDING CERTAIN CONTRACTS FOR THE WOODWARD MUSEUM
- 2002 RENNOVATION PROJECT
Whereas, sealed bids have been received for the Woodward Museum -
2002 Renovation Project pursuant to Resolution No. 254-02 and notice to
bidders published in a newspaper published in the City of Dubuque, Iowa on the
10th of May, 2002.
Whereas, said sealed bids were opened and read on the 6th of June,
2002..
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That contracts for the above improvement project be awarded as
follows:
Contract NO. 1 -
Contract No. 4 -
Contract No. 5 -
Masonry Tuckpointing $ 93,640.00
Renaissance Restoration of Galena, Illinois
HVAC $19,250.00
Rafoth Sheet Metal of Dubuque, Iowa
Plumbing and Sprinkler $ 69,661.00
Simplex Grinnell of Bettendorf, Iowa
TOTAL
$182,551.00
Section 2. That upon the signing of said contracts and the approval of the
contractor's bond, the City Treasurer is authorized and instructed to return the
bid deposits of the unsuccessful bidders.
Section 3: That all bids for the following contracts be rejected as follows:
Contract No. 2 - Roof, Gutter and Downspouts
Contract No. 3 - Carpentry
Contract No. 6 - Electrical
Such contracts shall be re-bid at a later date.
Passed, approved and adopted this day of
,2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, CMC, City Clerk
MEMORANDUM
April 30, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Miltigen, City Manager
Woodward Museum - 2002 Renovations Project
Public Works Director Mike Koch recommends in t at on of the bidding process for the
multiple construction contracts associated with the Woodward Museum - 2002
Renovations Project, and further recommends that a public hearing be set for June 17,
2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
April 29, 2002
TO:
Michael C. Van Milligen, City Manager
FROM: Michael A. Koch, Public Works Director
SUBJECT: Woodward Museum -2002 Renovations Project
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the multiple
construction contracts associated with the Woodward Museum - 2002 Renovations
Project.
BACKGROUND
The Dubuque County Historical Society (DCHS) and the City, as the local sponsor,
secured a Transportation Equity Act for the 21st Century (TEA-21) Grant awarded by the
Iowa Department of Transportation (Iowa DOT).
Through discussions with the Iowa DOT, DCHS and City staff, it was determined that the
project would be more efficiently managed and would have more local participation if the
project could be bid locally through the City of Dubuque. The Iowa DOT will allow local
bidding of a TEA-21 project if the project elements being bid are estimated to cost less
than $100,000 each. To achieve this, the Woodward Museum - 2002 Renovations
Project was separated into six (6) individual projects. The City entered into a
supplemental agreement with the Iowa DOT for local bidding of all six (6) individual
projects through the City's bidding process.
Since this is a State/Federal funded project, the Dubuque County Historical Society was
required to submit a request to the State for concurrence and authorization to proceed.
The DCHS has submitted a final draft of the construction documents, including project
plans, specifications and probable cost estimates for the Woodward Museum - 2002
Renovations Project to both the State Historical Preservation office and the Iowa DOT
for approval. To date, the City and the DCHS have received written authorization to
proceed on the six (6) individual contract components.
Due to the complexity of the project and the immediate proximity to the Mississippi River
Discovery Center site, Conlon Construction has been hired ~lirectly by the Dubuque
County Historical Society to provide construction management, coordination and
inspection for all six (6) projects.
DISCUSSION
As stated, the project has been separated into six (6) individual projects, and are
summarized as follows:
Contract No.1 - Masonry Tuckpointing
The masonry tuckpointing will include the removal of the existing painted signage,
tuckpointing of the existing brick and the replacement of damaged masonry units.
Contract No.2 - Roof & Gutters/Downspouts
The roof and gutters/downspouts will include the removal of existing roofing materials on
the one-stow section, installation of new built-up roofing on the one-stow section,-repair
of the built-up roof on the two-story section and installation of new pre-finished metal
gutters and downspouts throughout.
Contract No.3 - Carpentry
The carpentry work shall include the removal of the metal panels on the one-stow
windows, replacement of broken glass in the one-stow windows, restoration of all
existing windows, installation of storm windows on the second floor windows and
construction of bulkheads/chases to conceal fire sprinkler piping in the two-story section.
Contract No.4 - HVAC
The HVAC work shall include the modifications to the existing equipment and controls to
assist in controlling the humidity levels throughout the structure.
Contract No.5 - Plumbing and Sprinkler
The plumbing and sprinkler work will include the installation of a fire sprinkler system
throughout the building and the removal of existing plumbing fixtures ~n one of the
existing restrooms.
Contract No.6 - Electrical
The electrical work shall include the installation of a new smoke and heat detection
system throughout the building including the attic space and the associated
modifications to the electrical-circuitry.
PROJECTSCHEDULE
The schedule for the project will be as follows:
Initiate Public Bidding Process
Advertisement for Bids
Pre-Bid Contractors Meeting
Receipt of Bids
Notice of Public Hearing on Plans
and Specifications
Public Hearing
Award of Contract
Pre-Construction Meeting
Completion Date
May 6, 2002
May 10, 2002
May 23, 2002
June 6 2002
June 6, 2002
June 17,2002
June 17,2002
June 19,2002
O~ober4,2002
RECOMMENDATION
I would recommend that the City Counci~ establish the date for the public hearing, and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The total project statement of probable cost for the Woodward Museum - 2002
Renovations Project is $960,040 which includes a 10% contingency and design fees.
The contracts being bid at this time total $389,109. The Dubuque County Historical
Society has a TEA-21 Grant awarded by the Iowa Department of Transportation in the
amount of $629,121 for the Woodward Museum - 2002 Renovations Project. The
projects will be funded with 30% Dubuque County Historical Society funds and 70%
State/Federal funds up to the maximum grant amount. The City is the sponsor of the
grant but will not have any funds contributed to the project.
The statement of probable cost for the Woodward Museum - 2002 Renovations Project
is as follows:
Estimate
Contract No.1 - Masonry Tuckpointing
89,805
Contract No.2 - Roof & Gutter/Downspouts 89,968
Contract No.3 - Carpentry
48,095
Contract No.4 - HVAC
60,073
Contract No.5 - Plumbing and Sprinkler
69,853
Contract No.6 - Electrical
31,315
Total Renovation Project Cost
$389,109
The project funding for the Woodward Museum - 2002 Renovations Project is as
follows:
TEA-21 Grant
(Labor and material to complete exhibit work outside
of the bid constitutes the DCHS 30% 'hatch.)
$389 109
Total Renovation Project Funding $389,109
(Design fees and soft costs not included )
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and [o
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions.
Prepared by Robert Schiesl, P.E., Civil Engineer
Chris Wand, Durrant Group
CC:
Pauline Joyce, Administrative Services Manager
Jerry Enzler, Mississippi River Museum
Mark Hantelmann, Mississippi River Museum
Kevin Eipperle, Durrant Group
Chris Wand, Durrant Group
Paul Kalb, Conlon Construction
Roger R. Walton, P.E., Local Systems Engineer, IDOT
RESOLUTION NO. -02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Woodward Museum - 2002 Renovations Project, in the estimated
amount $389,109.00 are hereby approved and ordered filed in the office of the
City Clerk for public inspection.
Passed, adopted and approved this day of 2002.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. -02
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of 'contract
and placed same on file in the office of the City Clerk for public inspection of the
Woodward Museum - 2002 Renovations Project.
NOW THEREFORE, BE IT RESOLVED BY THE CiTY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on 17th of June, 2002, at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be
heard for or against the proposed plans and specifications, form of contract and
cost of said improvement, and the City Clerk be and is hereby directed to cause
a notice of time and place of such hearing to be published in a.newspape~ having
general circulation in the City of Dubuque, Iowa, which notice shall be not less
than four days nor more than twenty days prior to the day fixed for its
consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this day of
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne, F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public headng on proposed plans and specifications, proposed
form of contract and estimate of cost for the Woodward Museum - 2002
Renovations Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Woodward Museum - 2002 Renovations Project, in
accordance with the provisions of Chapter 384, City Code of iowa, at 6:30 p.m.,
on the 17th of June, 2002, in the Public Library Auditorium, 360 West 11th Street,
in Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimate of cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto or to the cost of the
improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 589-4193 in the Human Rights Department at
least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2002.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. -02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 1st of May, 2002, plans, specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the
Woodward Museum - 2002 Renovations Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this
day of ., 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. -02
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Woodward Museum - 2002 Renovations Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, towa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 6th of June, 2002. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the Council for final
action at 6:30 p.m. on the 17th of June, 2002.
Passed, adopted and approved this day of
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
Bid Tabulation Form
Woodward Museum - 2002 Renovations Project
Contract No. 1 - Masonry Tnckpointing
Iowa DOT Ref No. STP~ES-2100 (619)--8I-31
Letting Date: June 6, 2002
Bid Proposal Bid Proposal I Bid DBE Commitment ]DBE Documentation
Contractor Estimate Total Over/Under Signed Bond Acknowledged Provided
~red Jackson Tuckpointing Co. Inc. $89,805 $87,112 -3.0% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52001
Technical Specialty Systems Corp. $89,805 $77,950 -13.2% Yes Yes, $5000 Yes, 0% No
Cedar Falls, Iowa 52402
Wisconsin Restoration, Inc. $89,805 $126,300 40.6% Yes Yes, $5000 Yes, 0% No
Milwaukee, Wisconsin 53207
Tharp's Masonry Restoration, Inc. $89,805 $104,000 15.8% Yes Yes, 10% Yes, 0% No
Oquawka, Illinois 61469
Renaissance Restoration, Inc. $89,805 $93,640 4.3% Yes Yes, $5000 Yes, 0% Yes - TSB Form
Galena, Illinois 61036
Bert M. Lafferty Co., Inc. $89,805 $127,055 41.5% Yes Yes, 10% No No
Rock Island, Illinois 61201
Alan Jackson Tuckpointing, Inc. $89,805 $61,141 -31.9% Yes No Yes, 0% Yes - Letter
Bellevue, Iowa 52031
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award
Bid Tabulation Form
Woodward Museum - 2002 Renovations Project
Contract No. 2 - Roof, Gutter and Downspouts
Iowa DOT RefNo. STP-ES-2100 (619)-8I-3 l
Letting Date: June 6, 2002
Contractor
Bid Proposal [ Bid Proposal I Bid DBE Coimnitment DBE Documentation
Estimate Total Over/Under Signed Bond Acknowledged Provided
Giese Sbeet Metal Company, Inc.
Dubuque, Iowa 52001
$89,968
$95,000
5.6%
Yes
Yes, 10%
Yes, 0%
No
Jim Giese Commercial Roofing $89.968 $75,663 -15.9% Yes Yes, $5000 Yes. 0% No
Dubuque, Iowa 52001
$89.968 $88,718 -1.4% Yes Yes, $5000 Yes, 0% No
-I4.5%
$89,968
Yes
Giesler Brotbers Company
Dubuque, Iowa 52001
Yes, 5%
Insufficient $$
$76,912
NO
T&K Roofing & Sheetmetal Co.
Ely, Iowa 52227
No
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Appm'ent Low Bid, Recommend Award
Bid Tabulation Form
Woodward Museum - 2002 Renovations Project
Contract ]No. 3 - Carpentry
Iowa DOT RefNo. STP-ES-2100 I619)--8I-31
Letting Date: June 6. 2002
Contractor
Estimate Bid Proposal Bid Proposal
Tota Over/Under Signed
Bid
Bond
DBE Commitment DBE Documentationl
Aclmowledged Provided
Tricon General Construction $48,095 $58,000 20.6% Yes Yes, $2650 Yes, 0% No
Dubuque, Iowa 52003
Renaissance Restoration, Inc. $48,095 $116,305.78 141.8% Yes Yes, $2650 Yes, 0% Yes - TSB Form
Galena, Illinois 61036
Klauer Construction Company $48,095 $46,000 ' -4.4% Yes No Yes, 0% Yes - Letter
Dubuque, Iowa 52003
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award
Bid Tabulatiou Form
Woodward Museum - 2002 Renovations Project
Contract No. 4 - HVAC
Iowa DOT Ref No. STP-ES-2100 (619)--81-31
Letting Date: June 6, 2002
I
Contractor Estimate
Bid Proposal I
Total Over/Under
Bid Proposal
Signed
Bid DBE Commitmeut I
Bond Acla~owledged
DBE Documentatio~
Provided
Rafoth Sheet Metal, Inc. $60,073 $19,250 ~68.0% Yes Yes, 10% Yes, 0% Yes
Dubuque, Iowa 52001
Giese Sheet Metal Compauy, Inc. $60,073 $28,897 -51.9% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52001
Giesler Brothers Company $60,073 $26,200 -56.4% Yes Yes, $3300 Yes, 0% No
Dubuque, Iowa 52001
All Seasons Heating & Cooling $60,073 $52,320 -12.9% Yes Yes, 10% No No
Dubuque, Iowa 52001
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award
Bid Tabulation Form
Woodward Museum - 2002 Renovations Project
Contract No. 5 - Plumbing & Sprinkler
Iowa DOT Ref No. STP-ES-2100 (619)--8I-3 l
Letting Date: June 6, 2002
Contractor
Estimate Bid Proposal Over/Under Bid Proposal [ Bid DBE Commitmenl DBE Docomeutation
Tota Signed Bond Acknowledged Provided
Tri-State Automatic Sprinkler $69,853 $60,915 -12.8% Yes Yes, 10% Yes, 3% No
Davenport, Iowa 52807
Simplex Grinnell $69,853 $69,661 -0.3% Yes Yes, 10% Yes, 0% Yes
Bettendorf, Iowa 52722
BtackHawk Automatic Sprinkler $69,853 $97,900 40.2% Yes Yes, 5% Yes, 0% No
Waterloo, Iowa 50704 Sufficient $$
Continental Fire Sprinkler $69,853 $74,600 6.8% Yes Yes, 10% Yes, 0% Yes
Davenport, Iowa 52806
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Reconunend Award
Bid Tabulation Form
Woodward Museum -2002 Renovations Project
Contract No. 6 - Electrical
Iowa DOT Ref No. STP~ES-2100 (619)--8I-31
Letting Date: June 6, 2002
Contractor
Estimate
Bid Proposal I
Tota Over/Under
Bid Proposal I Bid
Signed Bond
DBE Commitment DBE Documentation
Acknowledged Provided
Giese Sheet Metal Company, Inc. $31,315 $29,620 -5.4% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52001
A&G Electric $31,315 $33,415 6.7% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52001
Westphal Electric $31,315 $33,515 7.0% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52003
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award
MEMORANDUM
June 14,2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Public Hearing #6 Additional Information
June 17, 2002 City Council Meeting
Attached is background information regarding Public Hearing #6 Woodward Museum
Renovations Project. Public Works Director Mike Koch is supplying the Bid Tabulation
Form (Attachment #1).
Don Meek of Technical Specialty has asked that his information about the bidding also
be provided to you (Attachment #2).
Michael C. Van Milligen
MCVM:ksf
cc: Cindy Steinhauser, Assistant City Manager
Barry Lindahl, Corporation Counsel
Bid Tabulation Form
Woodward Museum - 2002 Renovations Project
Contract No. 1 - Masonry Tnckpointing
Iowa DOT Ref No. STP-ES-2100 (619)--8I-31
Letting Date: June 6, 2002
Contractor
III[Estimate BidPr°p°sal I [ Bid ProposalI Bid DBECommitment DBEDocumentation
Total Over/Under Signed Bond Acknowledged Provided
Fred Jackson Tuckpointing Co. Inc. $89,805 $87,112 -3.0% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52001
Technical Specialty Systems Corp. $89,805 $77,950 -13.2% Yes Yes, $5000 Yes, 0% No
Cedar Falls, Iowa 52402
Wisconsin Restoration, Inc. $89,805 $126,300 40.6% Yes Yes, $5000 Yes, 0% No
Milwaukee, Wisconsin 53207
Tharp's Masonry Restoration, Inc. $89,805 $104,000 15.8% Yes Yes, 10% Yes, 0% No
Oquawka, Illinois 61469
Renaissance Restoration, Inc. $89,805 $93,640 ~,.3% Yes Yes, $5000 Yes, 0% Yes - TSB Form
Galena, Illinois 61036
Bert M. Lafferty Co., Inc. $89,805 $127,055 41.5% Yes Yes, 10% No No
Rock Island, Illinois 61201
Alan Jackson Tuckpointing, Inc. $89,805 $61,141 -31.9% Yes No Yes, 0% Yes - Letter
Bellevue, Iowa 52031
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award
Bid Tabulation Form
Woodward Museum - 2002 Renovations Project
Contract No. 2 - Roof, Gutter and Downspouts
Iowa DOT Ref No. STP-ES-2100 (619)--8I-31
Letting Date: June 6, 2002
Contractor
[I BidProposalI I Bid Proposal[[ Bid DBE Commitment DBE Documentation
II
Estimate Total Over/Under Signed Bond Acknowledged Provided
Giese Sheet Metal Company, Inc. $89,968 $95,000 5.6% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52001
Jim Giese Commercial Roofing $89,968 $75,663 -15.9% Yes Yes, $5000 Yes, 0% No
Dubuque, Iowa 52001
Giesler Brothers Company $89,968 $88,718 -1.4% Yes Yes, $5000 Yes, 0% No
Dubuque, Iowa 52001
T&K Roofing & Sheetmetal Co. $89,968 $76,912 -14.5% Yes Yes, 5% NO No
Ely, Iowa 52227 Insufficient $$
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award
Bid Tabulation Form
Woodward Museum - 2002 Renovations Project
Contract No. 3 - Carpentry
Iowa DOT Ref No. STP-ES-2100 (619)-~81-31
Letting Date: June 6. 2002
Contractor
Bid Proposal [ Bid Proposal
Estimate Total Over/Under Signed
Bid DBE Commitment I DBE Documentation
Bond Acknowledged Provided
triton General Construction 20.6% Yes Yes, $2650 Yes, 0%
Dubuque, Iowa 52003
141.8% Yes Yes, $2650 Yes, 0%
Renaissance Restoration, Inc.
Galena, Illinois 61036
Klanar Construction Company
Dubuque, Iowa 52003
$48,095 $58,000
$48,095 $116,305.78
$48,095 $46,000
-4.4%
No
Yes, 0%
No
Yes - TSB Form
Yes - Letter
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award
Bid Tabulation Form
Woodward Museum - 2002 Renovations Project
Contract No. 4 - HVAC
Iowa DOT Ref No. STP-ES-2100 (619)--8I-31
Letting Date: June 6, 2002
Con~xactor
Estimate Bid Proposal Bid Proposal I Bid DB'E Commitment DBE Documentation
Tota Over/Under Signed Bond Acknowledged Provided
Rafoth Sheet Metal, Inc. $60,073 $19,250 -68.0% Yes Yes, 10% Yes, 0% Yes
Dubuque, Iowa 52001
Siese Sheet Metal Company, Inc. $60,073 $28,897 -51.9% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52001
Giesler Brothers Company $60,073 $26,200 -56.4% Yes Yes, $3300 Yes, 0% No
Dubuque, Iowa 52001
All Seasons Heating & Cooling $60,073 $52,320 -12.9% Yes Yes, 10% No iNo
Dubuque, Iowa 52001
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award
Bid Tabulation Form
Woodward Museum - 2002 Renovations Project
Contract No. 5 - Plumbing & Sprinkler
Iowa DOT Ref No. STP-ES-2100 (619)--8I-31
Letting Date: June 6, 2002
Contractor
I I'Bid Proposal Bid Proposal Bid
Estimate I I Total I I Over/Under Signed Bond
DBE Commitment ]DBE Documentation]
Acknowledged Provided
Tri-State Automatic Sprinkler $69,853 $60,915 -12.8% Yes Yes, 10% Yes, 3% No
Davenport, Iowa 52807
Simplex Grinnell $69,853 $69,661 -0.3% Yes Yes, 10% Yes, 0% Yes
Bettendoff, Iowa 52722
BlaekHawk Automatic Sprinkler $69,853 $97,900 40.2% Yes Yes, 5% Yes, 0% No
Waterloo, Iowa 50704 Sufficient $$
Continental Fire Sprinkler $69,853 $74,600 6.8% Yes Yes, 10% Yes, 0% Yes
Davenport, Iowa 52806
~ Non - Responsive, Bid Proposal Rejected
~"~ Responsive Bid
:k ~. ~- Apparent Low Bid, Recommend Award
Bid Tabulation Form
Woodward Museum -2002 Renovations Project
Contract No. 6 - Electrical
Iowa DOT Ref No. STP-ES-2100 (619)--81-31
Letting Date: June 6, 2002
Contractor
[ Bid Proposal [ II Bid Proposal
Estimate
I
Total Over/Under Signed
Bid DBE Commitment I DBE Documentation
Bond Acknowledged Provided
Giese Sheet Metal COmpany, Inc. $31,315 $29,620 -5.4% Yes Yes, 10%! Yes, 0% No
Dubuque, Iowa 52001
A&G Electric $31,315 $33,415 6.7% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52001
Westphal Electric $31,315 $33,515 7.0% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52003
-Je Non - Responsive, Bid Proposal Rejected
~' Responsive Bid
',~ ~' Apparent Low Bid, Recommend Award
Jun 14 O~ ll:31a Technical Specialt~ S~$ 31~-3G3-~'= ~ ~
Masonry Restoration Services
Tuckpointing, Cleaning, Brick or
Block Replacement, Stone
Replacement, Terra-Cotta repair or
replacement, Caulking, Coatings,
Water Repellants and other items
related to Masom~ Maintenance.
Concrete Restoration Services
DATE:
Attachment #2
TechnicalSpecialty ~7'~ /~--~ ~ Systems, Corp
Epoxy Injection, Gunite concrete,TO:
Caulking, Cleaning, Repair,
Traffic Deck Toppings, Control ~/~/~ '~~
Joints, Coatings, Water repellants COMPANY:
and any item of repair to existing
Floorin~ Services
NO.
~po×y colo~ o~r~ aoors, ~po~y
..
Sera-less, .ac~anic~ Equipm,nt ~----~ 5 --~
Room, Acid Resistant Coatings,
Food and r~ai~y, ~im~ ~ons~g, FROM:
Athletic, Warehouse, Automotive, /)(~/~
Floor leveling and resarfacing,·
Shot Blasting and other Technical Specialty Systems Corp.
maintenance items related to REMARKS:
floors.
Cedar Rapids, Ia 52402~'(~&,_
319-363-9035
Fax 319-363-7215
JUN-14-02 FRI 10~24 ~
Jun 14 0~ 11~ 1~
DUBUGUE CITY CLERK FAX NO, 563 589 0890
P, O1
p.2
Technical Specialty Systems, Corp
1115 Wenig Rd NE
Cedar Rapida, IA 52402
319.363-9035
June 14, 2002
City Clerk
City of Dubuque
RE: Woodward Project- Council Meeting 6/17/02
We would like to he on the agenda for the meeting a~ 6:30 in the library in
the auditorium. Please fax us meeting agenda and the street address of this
meeting.
Don Meek, pres.
Jun 14 02 ll:31a Technical
Specialt~
~19-363-7215
6/13/02
Woodward Museum
Bidding Problems
We talked to Bob the city engineer today and also received copies of
the bid results.
There ware 24 biddem on several parts of the project. 5 of those
bidders had the required DBE "document"
All of the other bidders were not recognized.
Three of the bid areas had no bidder with the =required" form
We were told these bid areas ware going to be rebid
The other three areas were going to be recommended to be awarded.
Of the three to be awarded only one had the Iow bid with the
"required" form
The other 2 were recommended to be awarded with bids more than
$25,000 higher than the Iow bids with the proper bid bond, $25,000 of
the taxpayers money.
There were 6 bid areas. Only one was recommended award to the
Iow bidder. 2 ware recommended at a higher than Iow bid and 3 ware
not even considered.
I would say there is something wrong.
1. The bidding documents ware not prepared in a way that would
give bidders a proper set of instructions.
2. When Chris from Durant was called, he did not know exactly
what to do, we told him what wa normally do and what
envelope wa use for what and he approved. Our bid was
rejected
3. The proper way to give bidders instructions is to instruct them
what envelope should contain what and what should be put on
the outside of the envelopes
4. It is the responsibility of the party requesting a bid to include all
of the required forms to be included with the bid.
5. when asking the city engineer about the form, he said he did
not want to make it seem too complicated, therefore he did not
have a form to fill out for the "required" information. By this
action, the city has stole the paychecks of the workers that
could be working on this project
Jun
6. The contractors that worked so hard to give a Iow bid to the city
am penalized by the city because the city and its architect failed
to (a) give "instructions to the bidders" and (b) supply the "forms
required" for the bid. These contractors are robbed of possible
dollars to pay them overhead and maybe a little profit. See
attached samples of instruction to bidders page 38,4 and the
TSB forms required. These were supplied on another project
and properly included by all bidders.
7. Other government entities wave a minor irregularities allowing
contractors to supply a "required" form in a timely manner after
the bidder was notified of the irregularity. The project manual
has a notice to bidders in the front of the manual where it states
~The City Council reserves the right to reject any and all bids or
to waive any technical ties and irregularities.'
8. Them was no DBE's in all of the bids except one and there bid
was also thrown out
9. Them was not any possible DBE subs for our masonry bid
because we were going to do the work ourselves with our own
people and our own equipment. This is tuckpointing not
general contracting where you may have a chance to get a
bid from a DBE. Attached is a copy of the DBE directory table
of contents which clearly shows there is no possible DBE's for
this project. The DBE list supplied appeared to be for road
work, not for construction projects where buildings are involved,
This list is the one supplied in addendum 2 where the bidders
were directed to a intemet location for the list of possible
DBE's.
Where does it say in the bid documents that your bid will be
thrown out if you don't have a mysterious form that does not even
exist.
Why did the city not provide a form if one was required?
Why did the city not provide instructions to the bidder on how to
prepare the bid documents like every other government agency
does?
Why does the city not wave minor irregularities like every other
responsible agency does?
Why does the city not take the Iow bid?
Jun 14 02 11:32a Technical Specialt~ S~s 319-363-7215
There is no place on the form of bid to acknowledge the receipt of
any addendums. Therefore the city does not know if the bidders
acknowledged the addendum ~r2 or any other addendum.
A responsible Iow bidder has the form of bid and a proper bid
bond, these are the items that make up the dollam where the
citizens get the lowest cost. This is how tax dollars are saved.
This paper you required serves no advantage to anyone except
your record keeping and serves no purpose in this case.
We are requesting this be waived and the Iow bidders with proper
bid bond be given the project.
Submitted b~. Don Meek,Pres. Technical Specialty Systems, Corp
1115 Wenig Rd NE, Cedar Rapids, IA 52402
319-363-9035 Fax 319-363-7215
Jun 14 02 11:32m Technicai ~pmcialt~ S~s 319-~63-7215 p.5
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ARTICLE 1 o RECEIPT AND OPENING OF BIDS
A. The Board of Regents, State of Iowa, hereinafter called the "Owner,' will receive bids at the Office
of the Vice President for Administration and Finance, 224 Gilchrist Hall, University of Northern
Iowa, Cedar Falls, Iowa 50614-0003, until 2:00 p.m. local Iowa time ~n February 26. 2002.
· Properly received bids will then be publicly opened and read aloud.
B. Any bid received after the time specified for the receipt of bids will not be considered and will be
returned unopened.
C. Each Bidder shall be solely resPonsible for the delivery of their bid to the Owner at the place and
before the time specified in Paragraph A above.
ARTICLE 2 - PREPARATION OF BIDS
A. Bids shall be prepared on an exact copy of the 'Form of Bid' included in these documents. All
applicable blank spaces shall be filled in, typewritten or in ink, and amounts shall be in both words
and figures, If words and figures do not agree, the amount as written in words will be considered
correct.
B. Bids shall indicate the full name of the bidder, shall be signed in the firm or corporate name of the
bidder and shall bear the longhand signature of a principal duly authorized to execute contracts for
the bidder. Bids signed by an agent of the bidder must be accompanied by evidence of the
agent's authority to execute contracts for the bidder. The name of each person signing the bid
shall be typed or printed below the signature.
C. All erasures or corrections shall be initialed by the person signing the bid.
ARTICLE 3 - SUBMITrAL OF BIDS
The Form of Bid for Construction Contract form shall be enclosed 'in its own sealed envelope,
separate from the other required bid documents, and identified with the name of the bidder and
the designation, 'Sealed Bid for Re,qents Complex Tuckpointin,q - Phase I1.' The Bid Security,
Targeted Small Business Participation Form, Targeted Small Business Contact Form, and the
Equal Employment Opportunity Data Reporting Form or Certificate of Reporting, along with the
separately sealed Form of Bid for Construction Contract shall be enclosed in a second envelope,
addressed to the Board of Regents, State of iowa and identified with the name and address of the
bidder and the designation, ~Bid Documents for Reqents Complex Tuckpoinfinq - Phase I1.'
3
I October 1992 Edition
Jun 1~ 02 11:32a T~chnical Sp~cialt~ S~s 319-~63-7215 p.6
Targeted Small Businesses who are submitting a bond waiver in lieu of bid security on bids of
$50,000 or less, shall identify at the upper right-hand comer of the envelope containing the "Bid
Documents,' that they are a Certified Targeted Small Business.
Sample Envelope
Certified Targeted Small Business
Bid Documents for (project rifle)
(institution), (address)
(city, state, zip)
C. If the bid is mailed, then a third mailing envelope shall be used containing the bid document
envelopes and should be addressed to the Board of Regents, State of Iowa, as stated in Article 1.
D. On construction contracts competitively bid for which a participation goal is indicated, each bidder
who is not a Targeted Small Business and who will be using a TSB subcontractor or supplier, shall
submit with the bid on the Targeted Small Business Participation Form, provided herein, the
names(s) of Iowa Targeted Small Business(es) to whom a subcontract will be awarded, a
description of the work to be performed, and the dollar amount assigned to the work to be
performed. Bidders shall use the constmcrion-related Certified Iowa Targeted Small Business
Directory as included in the Bid Documents and labeled Appendix B or as modified by addenda.
Only those Certified Targeted Small Businesses which appear in the directory shall be used to
meet the Targeted Smell Business particip~ion goal as spec'~ed in the Special Conditions.
E. If a bidder fails to meet the Targeted Small Business participation goal indicated, the bidder shall
provide a list of Targeted Small Businesses contacted on the Targeted Small Business Contact
Form provided herein.
F. If the bidder intends to subcontract with a certified Targeted Small Business in the absence of a
stated Targeted Small Business participation goal, the bidder should inform the university of this
intent by submitting a Targeted Small Business Participation Form so that credit may be received
for this participation.
ARTICLE 4, - MODIFICATION OF BIDS
A. No modification of submitted bids will be permitted in any form.
ARTICLE 5 -WITHDRAWAL OF BIDS
A. AnY b d may be withdrawn prior to the time set for the receipt uf b'ds. No bid may be withdrawn for a pe~d of
fo.-five (45) calendar days thereafter.
I October 1992 Edition
3un 1~ 02 11:33a T~chn~oal Sp~cialt~ S~ ~19-3~-7215 p.?
LIST OF TSB'S CONTACTED WHO HAVE DECLINED PARTICIPATION
ENCLOSE WITH THE BIDDING DOCUMENTS
Board of Regents, State of Iowa
TARGETED SMALL BUSINESS CONTACT FORM
PROJECT: REGENTS COMPLEX TUCKPOINTING - PHASE II
CONTRACT: All
Bidder's Company Name
Area Code/TelephOne
Address City State
Bidder did contact the following certified Targeted Small Business(es):
1.
Zip Code
TSB Company Name
Contact Name
Reason for deciining participation
Address
Date Contacted
Telephone No.
TSB Company Name
Contact Name
Reason for declining participation
Address
Data Contacted
Telephone No.
TSB Company Name.
Address
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Contact Name Date Contacted
Reason for declining participation
(Use second sheet if more than 3 firms contactad.)
If Bidder did not contact any cer~h~md Targeted Small Businesses then state reason(s) why:
Telephone No.
Date
Signature of Bidder
(The same person that signs the Form of Bid)
18
I October 1992 Edition
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Jun 14 02 11:33a
Technical Specialt~ S~s 319-363-7215
LIST TSB SUBCONTRACTORS OR SUPPLIERS
ENCLOSE WITH THE BIDDING DOCUMENTS
Board of Regents, State of Iowa
TARGETED SMALL BUSINESS
PARTICIPATION FORM
PROJECT: REGENTS COMPLEX TUCKPoINTING - PHASE II
CONTRACT: All
Bidder's Company Name
Area Code/Telephone
Address City State Zip Code
Bidder ts is not__ a cedJfied Iowa Targeted Small Business.
If bidder is awarded a contract for the above - listed project, the bidder proposes for Owner
approval the award of a subcontract to the following certified Iowa Targeted Small Business(es):
1.
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TSB Company Name
Description of Work
Address Dollar Amount
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TSB Company Name
Description of Work
Address Dollar Amount
TSB Company Name
Address Dollar Amount
Description of Work
4.
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TSB Company Name Address Dollar Amount
~)escripfion of Work
· (Use second sheet if more than 4 firms will be proposed.)
Date
Signature of Bidder
(The same person that signs the Form of Bid)
17
I October 1992 Edi'don
Jun
TABLE OF CONTENTS
Statement to Users ............................................................. ; ........... iii
Minority Contractors' Associations and Consultants ........................ v
Statement on Truck Roster Information ........................................... v
Firms Listed Alphabetically .............................................................. 1
Construction Firms Usted by Work Types
Asphalt Paving .................................................................. A-1
Asphalt Services Misc ................................... ~ ................ ;.. A-2
Attenuators (Impact) ......................................................... A-3
Bridges .............................................................................. A-4
Bridge Approaches ........................................................... A-5
Bridge Beams Concrete .................................................... A-6
Bridge Painting .................................................................. A-7
Concrete (Driveways, Sidewalks, Misc. Flatwork) ............. A-8
Concrete Barrier Rail ........................................................ A-9
Concrete Box Culvert ...................................................... A-10
Concrete Pumping .......................................................... A-11
Culvert Pipe .................................................................... A-12
Demolition ....................................................................... A-I 3
Electrical ......................................................................... A-14
Erosion Control (Seed, Sod, and Rip-Rap) .....................A-15
Excavation ...................................................................... A- 16
Fencing ........................................................................... A-17
Flowable Mortar .............................................................. A-18
General Construction (Building Trades) .......................... A-19
Guardrall ......................................................................... A-20
Landscaping (Trees and Shrubs) .................................... A-21
Lighting ........................................................................... A-22
Mowing ............................................................................ A-23
Pavement Breaking ......................................................... A-24
Pavement Joints (Sealing, Sawing, and Routing) ........... A-25
Pavement Marking .......................................................... A-26
Pavement Milling ............................................................. A-27
Pavement Patching ......................................................... A-28
PC Paving ....................................................................... A-29
Paving Baskets ............................................................... A-30
Paving Subbese .............................................................. A-31
Reinforcing Steel (Installation) ........................................ A-32
Removals ........................................................................ A-33
Jun 14 02 11:33a Technical Specialt~ S~s 318-363-7215 p. lO
Security ........................................................................... A-34
Shoulders (Granular) ...................................................... A-35
Steel Erection .................................................................. A-36
Storm Sewer/Intakes ....................................................... A-37
Subdrains ........................................................................ A-38
Traffic Control ................................................................. A-39
Tree and Stump Removal (Clearing and Grubbing) ........ A-40
Trucking .......................................................................... A-4t
Consulting Engineers ................................................................... B-1
Construction Survey .................................................................... C-1
Other Consultants ........................................................................ D-1
Manufacturers .............................................................................. E-1
Suppliers ...................................................................................... F-1
Bmkers ........................................................................................ G- t
Other Services ............................................................................. H-I
CITY OF DUBUQUE, IOWA
MEMORANDUM
TO:
FROM:
SUBJECT:
June 17, 2002
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Woodward Museum - 2002 Renovations Project
Iowa DOT Ref No. STP-ES-2100 (619)--81-31
Iowa DOT Agreement No. 00-STPE-45
INTRODUCTION
This correspondence is intended to provide further information and clarification related to
the contract documents and required bid submittal materials associated with the
Woodward Museum - 2002 Renovations Project.
BACKGROUND
Since this is a State/Federal funded project (Federal Enhancement funds), the Iowa
Department of Transportation established a 3% goal for Disadvantaged Business
Enterprises (DBE) participatio~ for the Woodward Museum - 2002 Renovations Project.
Authority for the Department's DBE Program is derived from, but is not limited to the
following:
Title VI of the. Federal Civil Rights Act of 1964 and any amendments;
Executive Order 11625 and any amendments;
Transportation Equity Act for the 21st Century (TEA-21);
49 CFR Part 26 of the Federal Register and any amendments.
The Dubuque County Historical Society (DCHS) was required to submit construction
documents, including project plans, specifications and probable cost estimates for the
project to both the State Historic Preservation Office and the Iowa Department of
Transportation (IDOT) for approval. Prior to initiating the public bidding procedure, the City
and the DCHS received authorization to proceed on the six (6) individual contract
components.
On Thursday, March 23, 2002 a pre-bid contractors informational meeting was held on the
project at the Portside Building. The notice of the pre-bid contractors informational meeting
was published with the "Notice to Bidders" and was also included in the "Pro.ect
Specifications Manual". The pre-bid meeting was open to all contractors interested
submitting a bid proposal. Although not mandatory, each prospective bidder was
encouraged to attend the pre-bid contractors informational meeting.
Based upon discussion and questions raised at the pre-bid contractors meeting, both City
staff and Durrant felt it necessary to issue an addendum to clarify for the contractors the
specific DBE requirements associated with the bid process and what was to be included
along with the bid submittal. On Friday, May 31, 2002, Durrant issued PRE-BID
ADDENDUM NO. 2 to all plan holders of record. The following is a quote from the
addenda which was issued:
DBE CLARIFICATION TO CONTRACTS NOS. 1 THROUGH 6
"On each bid proposal form, a 3% Disadvantaged Business Enterprises (DBE)
Goal is listed. It is each bidder's responsibility to make a good faith effort to
meet this goal. It is required on each bid proposal form to include a DBE
commitment in the space provided and to include documentation on the good
faith effort each bidder has made to reach the 3% DBE goal. Even if the
percentage of DBE commitment is zero, the commitment and the
documentation of the searci~ for DBE firms MUST be included with each bid.
For a directory of DBE firms, go to www.bidx.com, click on the State of Iowa on
the map, click on the "Lettings" tab at the upper left of the screen, and then
click on the "DBE Directory" at the right. This will bring up an Adobe Acrobat
file of the DBE firms.
For questions about the DBE program, contact Craig Russell, Iowa Department
of Transportation, Office of Contracts at I515) 239-1422."
A copy of the PRE-BID ADDENDUM NO. 2 is attached for reference.
By virtue of the ADDENDUM NO. 2 which ~s a binding record of the contract bid
documents, by not providing the required DBE submittals with the bid proposal, the bid
proposal is considered non-responsive and thus rejected and not considered.
In total. 25 bids were submitted on the 6 individual contracts being bid. It is not unusual to
have some level of nonconformity in the bidding process leading to the rejection of certain
bids. This sedes of contracts had 3 bids rejected on the basis of an improper bid bond,
and 3 bids were rejected because of a corn plete failure to solicit minority participation. A
total of 7 bids were correctly submitted with regard to DBE documentation. Some of the
bidders submitted letters summarizing their efforts to obtain DBE contractors, and some
used a summary form generally utilized by IDOT for this purpose. Either format was
acceptable to document the contractor's good faith efforts to solicit minority participation.
RECOMMENDATION
The City does include a provision in its contract language that allows for technicalities to
be waived. Neither the failure of a bidder to provide a proper bid bond, nor a contractor's
lack of any mandated effort to solicit minority contractors are conditions which could be
waived as minor irregularities.
Bidders were required to show their pre-bid efforts to solicit minority participation for this
project, with 3% as a targeted goal, not a specific requirement. A total of 7 contractors
indicated such pre-bid efforts by submitting this documentation along with their bids. Only
these 7 bids were considered responsive to the specifications. One can only speculate as
to the pre-bid efforts of those contractors not documenting their efforts to attract a DBE
contractor as part of their bids.
During the City's review of the results of the bidding process, contact was made to the
iowa Department of Transportation to determine how they would handle bids received in
this manner. IDOT indicated concurrence with the City's position that the pre-bid
documentation had to be supplied along with the bid proposal in order for the bid to be
considered valid. It is on the basis of the outlined requirements that 15 of the total 25 bids
were rejected as non-responsive to the contract requirements.
MAK/vjd
ADDENDUM NO. 2
PROJECT: Woodward Museum - 2002 Renovations
Dubuoue County Historical Society
Port of Dubuque
Dubuque, iowa
BiD DATE: June 6, 2002, at 2:00 P.M.
FROM:
Durrant
700 Locust Street, Suite 942
Dubuque, IA 52001
May 31,2002
TO: All plan holders of record
This Addendum is issued to clarify, revise, add to. or delete information in the original Bidding Documents or in
previous addenda and forms a part of the Contract Documents. Acknowledge receipt of this Addendum in the
space provided on the Bid Form, Failure to do so may subject bidder to disqualification. The bidder has the
singular responsibility to make this Addendum available to sub-bidders that are not plan holders of record.
This addendum consists entirely of the following:
Addendum No. 2, 2 pages
Contract No, 2 Bidding Proposal, 2 pages
Contract No. 4, Bidding Proposal, 2 pages
Contract No. 5, Bidding Proposal, 2 pages
Contract No. 6, Bidding Proposal, 2 pages
Plan Holders List, 2 pages
CHANGES TO BIDDING REQUIREMENTS:
1. NOTICE TO BIDDERS
a. Sealed proposals will be received by the City Clerk of the Cit~of Dubuque, Iowa, at the Office of
City Clerk in City Hall no later than 2:00 o'clock p.m. on the 6 day of June, 2002.
D. All work shall be commenced within ten (10) days after the Notice to Proceed has been issued.
and shall be fully completed by the 4
TM day of October 2002.
c. All bids will be publicly opened and read by the City Clerk at 2:00 o'clock p.m. on the 6t~ day of
June, 2002, and will be submitted to the City Council for final action at a meeting to be held at the
Public Library Auditorium, 360 West 11th Street. at said City at 6:30 p.m. on the 17~" day of June,
2002.
CONTRACT NOS. 2, 4, 5 and 6 BIDDING PROPOSAL:
s Please find enclosed new bid proposal forms for the contracts listed above. These replace the
original bid proposals forms included in the bidding documents. (Revised bid proposal forms for
Contracts 1 and 3 were included in Addendum #1.)
DBE CLARIFICATION TO CONTRACTS NOS. 1 THROUGH 6 BIDDING PROPOSAL
a. On each bid proposal form, a 3% Disadvantaged Business Enterprises (DBE) Goal is listed. It is
each bidders responsibility to make a good faith effort to meet this goal. It is required on each
bid proposal form to include a DBE commitment in the space provided and to include
documentation on the good faith effort each bidder has made to reach the 3% DBE goal. Even if
the percentage of DBE commitment is zero. the commitment and the documentation of the
search for DBE firms MUST be included with each bid,
b. For a directory of DBE firms, go to www.bidx.com, click on the State of Iowa on the map, click on
the "Lettings" tab at the upper left of the screen, and then click on the "DBE Directory' at the
right. This will bring up an Adobe Acrobat file of the DBE firms,
02109.00 ADDENDUM NO. 2 Page 1
c. For questions about the DBE program, contact Craig Russel!
Transportation, Office of Contracts au (515) 239-1422.
CHANGES TO DRAWINGS:
1 SHEET A4.1:
owa Department of
a All exterior exposed metal shall be scraped and painted. Color to be selected Dy Owner.
SHEET A4.2:
a. All exterior exposee metal shall be scraped and painted. Color to be selected by Owner.
END OFADDENDUM
02109.00 ADDENDUM NO. 2 Page 2
Bid Tabulation Form
Woodward Museum -2002 Renovations Project
Contract No. 1 - Masonry Tnckpointing
Iowa DOT Ref No. STP-ES-2100 (619)--81-31
Letting Date: June 6, 2002
Contractor Over/Under
Estimate BidTotal Proposal
Bid Proposal [ Bid DBE Commitmeut I
Signed Bond Acknowledged
DBE Documentation
Provided
Fred Jackson Tuckpointing Co. Inc. $89,805 $87,112 -3.0% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52001
Technical Specialty Systems Corp. $89,805 $77,950 -13.2% Yes Yes, $5000 Yes, 0% No
Cedar Falls, Iowa 52402
Wisconsin Restoration, Inc. $89,805 $126,300 40.6% Yes Yes, $5000 Yes, 0% No
Milwaukee, Wisconsin 53207
Tharp's Masonry Restoration, Inc. $89,805 $104,000 15.8% Yes Yes, 10% Yes, 0% No
Oquawka, Illinois 61469
Renaissance Restoration, Inc. $89,805 $93,640 4.3% Yes Yes, $5000 Yes, 0% Yes - TSB Form
Galena, Illinois 61036
Bert M. Lafferty Co., Inc. $89,805 $127,055 41.5% Yes Yes, 10% No No
Rock Island, Illinois 61201
Alan Jackson Tuckpointing, Inc. $89,805 $61,141 -31.9% Yes No Yes, 0% Yes - Letter
Bellevue, Iowa 52031
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award
Bid Tabulation Form
Woodward Museum - 2002 Renovations Project
Contract No. 2 - RooL Gutter and Downspouts
Iowa DOT Ref No. STP-ES-2100 (619)--81-31
Letting Date: June 6, 2002
Contractor
Estimate Bid Proposal Bid Proposal I Bid DBE Com~nitmen/
Total Over/Under Signed Bond Acknowledged
Yes, 0%
Giese Sheet Metal Company. Inc. $89.968 $95,000 5.6% Yes Yes, 10%
Dubuque, Iowa 52001
Jim Giese Commercial Roofing $89,968 $75,663 -15.9% Yes Yes, $5000 Yes, 0%
Dubuque, Iowa 52001
$89,968 $88,718 -1.4% Yes Yes, $5000 Yes, 0%
Giesler Brothers Company
Dubuque, Iowa 52001
$89,968
$76,912
-14.5%
Yes
No, 5%
Insufficient $$
T&K Roofing & Sheetmetal Co.
Ely, Iowa 52227
NO
DBE Documentation
Provided
No
No
No
No
Nou - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award
Bid Tabulation Form
Woodward Museum - 2002 Renovations Project
Contract No. 3 - Carpentry
Iowa DOT Ref No. STP-ES-2100 (619)--8I-31
Letting Date: June 6. 2002
Contractor
Bid Proposal
Estimate Total
I Bid Proposal
Over/Under Signed
Bid DBE Commitment DBE
Bond Acknowledged
Documentation
Provided
Tricon General Construction $48,095 $58,000 20.6% Yes Yes, $2650 Yes, 0% No
Dubuque, Iowa 52003
Renaissance Restoration, Inc. $48,095 $116,305.78 141.8% Yes Yes, $2650 Yes, 0% Yes - TSB Form
Galena, Illinois 61036
Ktauer Construction Company $48,095 $46,000 -4.4% Yes No Yes, 0% Yes - Letter
Dubuque, Iowa 52003
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid. Recommend Award
Bid Tabulation Form
Woodward Museum - 2002 Reoovations Project
Contract No. 4 - }IVAC
Iowa DOT Ref No. STP-ES-2100 (619)--8I-31
Letting Date: Juoe 6, 2002
Bid ProposalOver/Under Bid Proposal [ Bid DBE Commitmeot
Estimate
Tota Signed Bond Acknowledged
Contractor
Rafoth Sheet Metal, Inc. $60~073 $19,250 -68.0% Yes Yes, 10% Yes, 0% Yes
Dubuque, Iowa 52001
Giese Sheet Metal Company, Inc. $60,073 $28,897 -51.9% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52001
Giesler Brothers Company $60,073 $26,200 -56.4% Yes Yes, $3300 Yes, 0% No
Dubuque, Iowa 52001
$60,073 $52,320 -12.9% Yes Yes, 10% No No
DB~ Documeotation
Provided
All Seasous Heating & Cooling
Dubuque, Iowa 52001
Non - Responsive, Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award
Bid Tabulation Form
Woodward Museum- 2002 Renovations Project
Contract No. 5 - Plnmbing & Sprinkler
Iowa DOT Ref No. STP-ES-2100 (619)--81-31
Letting Date: June 6, 2002
Contractor
Estimate Bid Proposal Bid Proposal Bid DBE Commitmeot DBE Documentation
Total Over/Under Signed Bond Acknowledged Prov ded
Tri-State Automatic Sprinkler $69,853 $60,915 -12.8% Yes Yes, 10% Yes, 3% No
Davenport, Iowa 52807
Simplex Grinnell $69,853 $69,661 -0.3% Yes Yes, 10% Yes, 0% Yes
Bettendorf, Iowa 52722
BlackHawk Automatic Sprinkler $69,853 $97,900 40.2% Yes Yes, 5% Yes, 0% ]No
Waterloo, Iowa 50704 Sufficient $$
Continental Fire Sprinkler $69,853 $74,600 6.8% Yes Yes, 10% Yes, 0% Yes
Davenport, Iowa 52806
Non - Responsive. Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award
Bid Tabulation Form
Woodward Museum - 2002 Renovations Project
Contract No. 6 - Electrical
Iowa DOT Ref No. STP-ES-2100 (619)--81-31
Letting Date: June 6, 2002
Contractor
Bid Proposal Bid Proposal
Estimate Total Over/Under Signed
Bid
Bond
DBE Commitment ] DBE Documentation
Acknowledged Provided
Giese Sheet Metal Company, Inc. $31,315 $29,620 -5.4% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52001 '
A&G Electric $31,315 $33,415 6.7% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52001
Westphal Electric $31,315 $33,515 7.0% Yes Yes, 10% Yes, 0% No
Dubuque, Iowa 52003
Non - Responsive. Bid Proposal Rejected
Responsive Bid
Apparent Low Bid, Recommend Award