Curb Ramp Install CDBG Proj 1MEMORANDUM
June 11, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
2002 Curb Ramp Installation - CDBG Project I
Public Works Director Mike Koch is recommending the initiation of the bidding
procedure for the construction of curb and ramps at various locations throughout the
City in compliance with the Americans with Disabilities Act. He further recommends that
a public hearing be set for July 15, 2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Mike Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
June 6, 2002
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
2002 Curb Ramp Installation - CDBG Project I
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the
construction of curb and ramps at various locations throughout the City in
compliance with the Americans with Disabilities Act.
DISCUSSION
The Americans with Disabilities Act requires that curb ramps be installed at
intersections in all areas of the City by January, 2005. The City has been
installing ramps on all street resurfacing and reconstruction projects as well as on
all sidewalk inspection routes. This project continues a systematic program for
the installation of curb ramps throughout the City and consists of 39 ramps in the
area of 15th Street to 20th Street and Elm to Central.
The schedule for the project will be as follows:
Advertisement for Bids
Notice of Hearing on Plans & Specifications
Receipt of Bids
Public Hearing
Award of Contract
Completion
June 21,2002
June 28, 2002
July 2, 2002
July 15, 2002
July 15, 2002
October 1, 2002
RECOMMENDATION
It is recommended that the City Council establish the date for the public hearing
and authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for the project is as follows:
Construction Contract
Contingency
Engineering
Total Project Cost
$25,750.00
2,575.00
4,248.75
$32,573.75
The project will be funded through the Community Development Block Grant
Funds for Fiscal Year 2003 which consists of $40,000.
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and
authorize the City Clerk to advertise for proposals through adoption of the
enclosed resolutions.
MAK/vjd
Prepared by Jane Smith, Engineering Assistant
cc: Jane Smith, Engineering
City of Dubuque
ee .... Cee
RESOLUTION NO. 311-02
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
2002 Curb Ramp Installation - CDBG Project I in the estimated amount of $32,573.75, are
hereby approved and ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this. 17th
Attest: , -~
Jeanne F. Schneider, CMC, City Clerk
day of June ,2002.
RESOLUTION NO. 312-02
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same on
file in the office of the City Clerk for public inspection of the 2002 Curb Ramp Installation -
CDBG Project I.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That on the 15~ day of July, 2002, a public hearing will be held at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and cost of said
improvement, and the City Clerk be and is hereby directed to cause a notice of time and
place of such hearing to be published in a newspaper having general circulation in the City
of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days
prior to the day fixed for its consideration. At the hearing, any interested person may
appear and file objections to the proposed plans, specifications, contract, or estimated cost
of the improvement.
Passed, adopted and approved this 17th
Attest:
Jeanne F. Schneider, CMC, City Clerk
day of June ,2002·
Terrance M. Duggan, Mayor
RESOLUTION NO. 313-02
ORDERING BIDS
NOW THEREFORE, BE iT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the 2002 Curb Ramp Installation - CDBG Project I is hereby ordered to be
advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany each
bid shall be in an amount which shall conform to the provisions of the notice to bidders
hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, to be published in a newspaper having general circulation
in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than
forty-five days prior to the receipt of said bids at 2:00 p.m. on the 2® day of July, 2002.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
Council for final action at 6:30 p.m. on the 15th day of July, 2002.
Passed, adopted and approved this 17th
Attest:
Jeanne F. Schneider, City Clerk
day of June ,2002.
Torrance M. Duggan, Mayor
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the 2002 Curb Ramp Installation - CDBG Project I.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public
hearing on the proposed plans, specifications, form of contract and estimate of cost for the
2002 Curb Ramp Installation - CDBG Project I, in accordance with the provisions of
Chapter 384, City Code of Iowa, at 6:30 p.m. on the 15th day of July, 2002 in the Public
Library Auditorium, 360 West 11 Street, in Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimate of cost are now on file in the office of the City
Clerk. At said hearing any interested person may appear and file objections thereto or to
the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD
at (563) 589-4193 in the Human Rights Department at least 48 hours prior to the meeting.
Published by order of the City Council given on the
2002.
day of
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE 2002 CURB RAMP INSTALLATION -
CDBG PROJECT I
Sealed proposals will be received by the City Clerk of the City of Dubuque, Iowa,
at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the 2nd day of
July, 2002, for the 2002 Curb Ramp Installation - CDBG Project I.
Copies of the plans and specifications may be obtained in the City Engineer's
Office at City Hall.
Payment to the contractor will be made from funds as may be legally used for
such purposes.
All work herein provided for shall be commenced within ten (10) days after the
Notice To Proceed has been issued, and shall be fully completed on the 1st day of
October, 2002.
All bids must be submitted on the Bid Form bound in the specifications. Each bid
shall be accompanied by a satisfactory Bid Bond executed by the Bidder and an
acceptable surety; or a cashier's or certified check payable to the City Treasurer, City of
Dubuque, drawn on a bank in Iowa or a bank chartered under the laws of the United
States, in the amount of ten percent (10%) of the bids submitted as security that the
bidder will enter into a contract for doing the work and will give bond with proper
securities for the faithful performance of the contract in the form attached to the
specifications.
The successful bidder will be required to furnish a performance bond in an
amount equal to one hundred percent (100%) of the contract price. Said bond is to be
issued by a responsible surety company approved and acceptable to the City Council,
and shall guarantee the faithful performance of the contract and terms and conditions
therein contained, and shall guarantee the prompt payment of all materials and labor
and protect and save harmless the City of Dubuque, Iowa, from claims and damages of
any kind caused by the operations of the Contractor. Said bond shall also guarantee
the material of the improvement(s) constructed for a minimum period of two (2) years
from and after its completion and acceptance by the City Engineer.
No bid submitted by any Contractor which contains a condition or qualification
shall be recognized or accepted by the City Council and any letter or communication
accompanying the bid which contains a condition or qualification upon the bid which has
the effect of qualifying or modifying any provision of the specifications in any manner will
be construed as a non-qualifying bid and will be rejected by the City Council as not
responsive.
All proposals must be made on blanks furnished by the City Engineer and each
bidder will be required to state his prices for doing all the items in each section on which
he makes a bid and for all things necessary to make a complete job.
The Bidder's attention is directed to the City of Dubuque's Affirmative Action
Program which is included in the Contract Specifications and the provisions thereof and
hereby made a part of the Contract Documents by reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a statement
of his financial and practical qualifications as provided for in the General Requirements
of the Specifications.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to iowa domestic
labor.
The City Council reserves the right to reject any and all bids or to waive any
technicalities and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock p.m. on
the 2nd day of July, 2002, and will be submitted to the Council for final action at a
meeting to be held in the Public Library Auditorium, at said City at 6:30 p.m. on the 15th
day of July, 2002. A contract will be awarded at that time or such subsequent time as
the City Council may determine.
Published by order of the City Council of the City of Dubuque, Iowa and dated
this day of ,.2002.
Jeanne F. Schneider, CMC, City Clerk
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
Work herein provided for shall be commenced within (10) days after notice to proceed
has been issued, and shall be fully completed by October 1,2002.
For each calendar day that any work shall remain uncompleted beyond the completion
schedule, $500.00 per calendar day will be assessed, not as a penalty but as
predetermined and agreed liquidated damages. The Contractor will be separately
invoiced for this amount, and final payment will be withheld until payment has been
made of this invoice.
The assessment of liquidated damages shall r~ot constitute a waiver of the City's right to
collect any additional damages which the City may sustain by failure of the Contractor to
carry out the terms of his contract.
An extension of the contract period may be granted by the City for any of the following
reasons:
1. Additional work resulting from a modification of the plans.
2. Delays caused by the City.
Other reasons beyond the control of the Contractor, which in the City's opinion,
would justify such extension.