Annual Action Plan FY 2003MEMORANDUM
June 12, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
FY 2003 Annual Action Plan Amendment 1
Housing and Community Development Director David Harris is proposing changes in
the City's Community Development Block Grant FY 2003 Annual Plan. These changes
would provide an additional $5,000 in funding, for a total of $15,500, allowing Operation:
New View to begin handling income verification and issuing library cards for use of the
Washington Tool Library.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
June 6, 2002
TO:
Michael Van Milligen, City Manager
FROM: David Harris, Housing and Community Development Department
SUBJECT: FY 2003 Annual Action Plan - Amendment 1
INTRODUCTION
This memorandum presents for City Council consideration proposed changes in the
City's Community Development Block Grant (CDBG) FY 2003 Annual Plan. These
changes provide for additional funding for the Washington Neighborhood Tool Library.
BACKGROUND
The Washington Tool Neighborhood Library is free tool lending library operated by
volunteers at 345 East 18th Street. The facility is operated with U.S. Department of
Housing and Urban Development (HUD) Community Development Block Grant (CDBG)
funds that are awarded each year by the City Council. The facility lends tools at no
charge for the purpose of improving or rehabilitating residential property. $10,500 has
been approved in the FY 2003 Annual CDBG Plan for this project.
As a result of the HUD audit to bring them into compliance with CDBG regulations, a
Tool Library Card system will now be implemented. All borrowers will be registered
annually by completion of an income verification form at Operation: New View
Community Action Agency, 1473 Central. A tool library card would then be issued to
alleviate paperwork for residents who use the library multiple times per year. This
change will go into effect beginning July Ist.
NONSUBSTANTIAL AMENDMENT
In order to impiement an agreement with Operation: New View Community Action
Agency, an amendment to the FY 2003 Annual Plan is needed. The FY 2003 Annual
Plan currently has $6,275 being held in contingency and not allocated to specific
projects. The proposed amendment would increase funding for the Washington Tool
Library project to $15,500 and will reduce the contingency to $1,275. $15,500 will be
allocated to Operation: New View Community Action Agency for operation and
administration of the Washington Neighborhood Tool Library.
The Citizen Participation Plan states a substantial amendment is any change in the use
of CDBG funds from one eligible activity to another in excess of $25,000 in one
program year. Since the funds requested are less than $25,000, the proposed
amendment is non-substantial and can be adopted by resolution of the City Council
following review and recommendation of the Community Development Advisory
Commission.
The Community Development Advisory Commission reviewed the request at a special
meeting on June 5, 2002. There were no public comments regarding the request. By a
vote of 6-0, the Commission voted to approve the proposed amendment and
recommend City Council approval for an additional $5,000, for a total of $15,500 for the
project.
RECOMMENDATION
I recommend that the City Council approve the above-described Amendment 1 to the
City's FY 2003 (Program Year 2002) Annual Plan for the use of CDBG funds. These
changes will allow the Washington Neighborhood Tool Library to implement the
necessary changes for CDBG compliance
ACTION STEP
The Action Step is for the City Council to adopt the attached resolution.
Prepared by Aggie Kramer, Community Development Specialist
RESOLUTION NO. 303-02
RESOLUTION APPROVING AMENDMENT 1 TO THE FISCAL YEAR
2003 (PROGRAM YEAR 2002) ANNUAL ACTION PLAN FOR
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS.
Whereas, ~he City of Dubuque has prepared and filed with the U.S. Department of
Housing and Urban Development an Annual Plan for Fiscal Year 2003 (Program Year 2002), and
Whereas, the City now desires to amend said FY 2003 Annual Plan to allocate funds as
per the attached Exhibit A; and
Whereas, said amendment is a non-substantial amendment as provided in the City's Citizen
Participation Plan and must therefore be approved by resolution of the City Council after review
by the Community Developmem Advisory Commission; and
Whereas, the Community Development Advisory Commission reviewed the proposed
amendment on June 5, 2002 and voted to approve said amendment and to recommend approval
by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That Amendment 1 to the Fiscal Year 2003 (Program Year 2002 Annual Plan
for the Community Development Block Grant (CDBG) program hereto attached as Exhibit A is
hereby approved.
Section 2. That the City Manager is hereby authorized and directed to submit a copy of
this resolution to the U. S. Department of Housing and Urban Development.
Passed, approved and adopted this 17th day of June 2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
F:\Osers~AKRAMER\CDBG~AnnualPlan~Amendments~Amend 1 \03amdi .res.doc
Exhibit A
Amendment No 1
Community Development Block Grant (CDBG)
FY 2003 Annual Plan Amendment
Program Year 2002 July 1, 2002 to June 30, 2003
City of Dubuque, Iowa B-02-MC-19-004
Proposed Activities/Costs
Activity Name National
Objective
Implementing Original
Agency Statement
Amendment
Change
Washington Tool Low/Moderate Washington Tool $10,500 $15,500
Library Income Persons Library/Operation:
New View,
+ $5,000
Contingency $6,275 $1,275 - $5,000
This amendment will reallocate $5,000 of contingency funds for the Washington Tool L~raty project.
F:\Usersx~LRAMER~2DBG~mnualPlanX~kmendmen~sXAmgnd 1~03 ExhAamdl .doc