Dubuque Main Street / Main Street Iowa Program Agreement for FY18 Copyrighted
June 5, 2017
City of Dubuque Consent Items # 16.
ITEM TITLE: Dubuque Main Street Program Agreement for Fiscal Year
2018
SUMMARY: City Manager recommending approval of a Program
Agreement between Dubuque Main Street, the City of
Dubuque and the Iowa Department of Economic
Development.
RESOLUTION of Support and Financial Commitment for
the Main Street Program in Dubuque
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
Dubuque Main Street Program Agreement-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
DMS FY 2018 Program Agreement Supporting Documentation
THE CITY OF Dubuque
fta B E I 11p y
Masterpiece 012 the Mississippi 2007.2012«2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Main Street Ltd. Program Agreement
DATE: May 31, 2017
Dubuque Main Street Ltd. maintains an affiliation with the National Main Street Center
and the State of Iowa Main Street program through the Iowa Economic Development
Authority. In order to maintain this affiliation, the Iowa Economic Development Authority
requires an annual Program Agreement signed by Dubuque Main Street, the City of
Dubuque and the Iowa Economic Development Authority.
The Program Agreement provided by the Iowa Economic Development Authority
includes a paragraph which states that Dubuque Main Street will do the following:
"Have a Resolution of Support passed by the City Council. This resolution
must stipulate sources of funding for the program, a commitment to
appoint a city official to represent the city on the local Main Street
governing board of directors and that the Local Main Street program will
continue to follow the Main Street Approach®as developed by the
National Main Street Center, Inc. and espoused by Main Street Iowa.
Budget Director Jennifer Larson recommends City Council approval of the Program
Agreement between Dubuque Main Street Ltd., the City of Dubuque and the Iowa
Economic Development Authority.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen `
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
2
THE CITY OF Dubuque
DUB E AN-AmeficaCity
Bi&. 11111.1
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Dubuque Main Street Ltd. Program Agreement
DATE: May 31, 2017
INTRODUCTION
The purpose of this memorandum is to approve the Program Agreement between
Dubuque Main Street Ltd., the City of Dubuque and the Iowa Economic Development
Authority.
DISCUSSION
Dubuque Main Street Ltd. (DMSL) is a downtown development organization
developed to promote the revitalization of downtown. Specifically the organization
coordinates downtown revitalization aimed at the creation and retention of jobs,
prevention and elimination of slum and blight, enhancement of the local tax base, and
capturing of private investment. Their mission includes the development of ongoing
public awareness and education programs designed to enhance appreciation of the
district's architecture and other assets. DMSL maintains an affiliation with the National
Main Street Center and the State of Iowa Main Street program through the Iowa
Economic Development Authority (IEDA). In order to maintain this affiliation, IEDA
requires an annual Program Agreement signed by representatives of DMSL, the City
of Dubuque and IEDA.
Attached is the Program Agreement provided by IEDA. Included in the Agreement is a
paragraph which states that DMSL will do the following:
"Have a Resolution of Support passed by the City Council. This resolution must
stipulate sources of funding for the program, a commitment to appoint a city official to
represent the City on the local Main Street governing board of directors, and that the
Local Main Street Program will continue to follow the Main Street Approach®as
developed by the National Main Street Center, Inc. and espoused by Main Street
Iowa. 11
This language is consistent with the annual Contracted Services Agreement between
the City of Dubuque and DMSL. The City is providing $74,276 in Fiscal Year 2018
and has a City Council representative on the board of directors. The Contracted
Service Agreement will be recommended for City Council approval at the June 5, 2017
City Council meeting. Both the IEDA Program Agreement and the annual Contracted
Service Agreement will expire on June 30, 2018.
RECOMMENDATION
I respectfully recommend the approval of the attached Program Agreement and
resolution.
cc: Dan Lo Bianco, Dubuque Main Street
Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Masterpiece on the Mississippi
Dan LoBianco, Executive Director
Dubuque Main Street
1069 Main Street
Dubuque, IA 52001
Dubuque
Aff-America City
2007 • 2012 • 2013
Re: Main Street Iowa Program Agreement
City of Dubuque Contracted Services Agreement
Dan,
City Clerk's Office
City Hall
50 W. 13th Street
Dubuque, IA 52001-4864
(563) 589-4100 office
(563) 589-0890 fax
ctyclerk@cityofdubuque.org
www.cityofdubuque.org
June 6, 2017
Enclosed is the Main Street Iowa Program Agreement and the 207-2018 Contracted
Services Agreement with the City of Dubuque approved by the City Council and
executed by Mayor Buol at the June 6, 2017 City Council meeting.
Please secure signatures from the DMS Board President and the Iowa Economic
Development Authority on the Program Agreement and return a copy to me. You can
retain the City's certified Resolution No. 188-17 for your files.
Please sign the Contracted Services Agreement and return the original to me.
Please contact me if you have any questions.
Thant` you.
Kevin S. Firnstahl, CMC
City Clerk
Enclosure
Cc: Jennifer Larson, Budget Director
Prepared Bv: Kevin Firnstahl, City Clerk, City of Dubuaue 50 W. 13th St. Dubuaue. IA 52001 (563)589-4100
RESOLUTION NO. 188-17
RESOLUTION OF SUPPORT AND FINANCIAL COMMITMENT FOR THE
MAIN STREET PROGRAM IN DUBUQUE
WHEREAS, an Agreement between the Iowa Economic Development Authority,
Dubuque Main Street, and the City of Dubuque for the purpose of continuing the
Main Street Iowa program in Dubuque; and
WHEREAS, this Agreement is pursuant to contractual agreements between the
National Trust for Historic Preservation and the Iowa Economic Development Authority
to assist in the revitalization of the designated Main Street project area of Dubuque,
Iowa; and
WHEREAS, the City Council of Dubuque endorses the goal of economic
revitalization of the historic commercial district within the context of preservation and
rehabilitation of its historic buildings and supports the continuation of the Main
Street Four Point Approach® as developed by the National Trust for Historic
Preservation and espoused by Main Street Iowa.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Dubuque, Iowa, meeting in regular session on June 5, 2017, that the City of
Dubuque hereby agrees to support both financially and philosophically the work of
Dubuque Main Street and designates the Main Street Board to. supervise the Program
Director.
Passed, approved, and adopted this 5th day of June, 2017.
2'
vi 60,
Roy D. Buol, Mayor
po-•
Attest:
Kevin(S: I irnstahl, City clerk
Main Street Iowa Program Agreement
Agreement # PS2016-G300-20-B
Agreement between the lowa Economic Development Authority, the City of Dubuque and Dubuque Main
Street Ltd. for the purpose of continuing the Main Street Program in Dubuque.
THIS AGREEMENT is entered into and executed by the Iowa Economic Development Authority herein
referred to as the "IEDA", the City of Dubuque and Dubuque Main Street Ltd. hereinafter referred to as the
"Community or Local Main Street Program".
WHEREAS, Dubuque Main Street Ltd. established a partnership with the Iowa Economic Development
Authority in 1985 and desires that the program continue; and
WHEREAS, the Iowa Economic Development Authority desires to continue the relationship which has been
established with Dubuque Main Street Ltd.;
NOW THEREFORE, in consideration of the foregoing and mutual covenants and agreements contained
herein, the parties have agreed to do as follows:
SECTION I. The Local Main Street Program agrees to:
Maintain the local program's focus on the revitalization of the historic commercial district utilizing
the Main Street Approach®. This should be reflected in the programs annual action plans, goals
and objectives, vision, and mission statement.
2. Employ a paid full-time Executive Director for the Local Main Street Program who will be
responsible for the day-to-day administration of the Main Street program in the Community. Full-
time employment is defined as 40 hours per week dedicated to the Local Main Street Program
work. Part time employment is 25 hours per week dedicated to the Local Main Street Program
work. In the event this position is vacated during the time of this agreement, the Local Main Street
Program agrees to fill this position in a reasonable time and provide a written timeline to fill this
position to the Main Street lowa State Coordinator.
3. Develop an accurate position description, which includes the rate of compensation, describing the
administrative activities for which the program director is responsible. A copy of which is to be
provided to Main Street Iowa annually.
4. Maintain worker's compensation insurance for the Executive Director and staff,
5. Maintain an office within the designated boundaries of the local Main Street district.
6. Submit monthly performance reports to the IEDA by established deadlines. The reports will
document the progress of the Local Main Street Program's activities. Should a Local Main Street
Program become three months tardy on submission of monthly reports, program services available
through Main Street Iowa will be suspended until the Local Main Street Program has submitted all
late reports to become current.
7. Provide Main Street Iowa examples of local best practices and information demonstrating local
success stories (e.g. action plans, marketing materials, quality images, programmatic documents,
etc.)
8. Achieve National Main Street Center accreditation at a minimum once every three years. Not
achieving National Main Street Center accreditation at a minimum once every three years will result
in termination of this agreement and loss of recognition as a Main Street Program Community.
9. Participate, as required by the State Main Street Coordinator, in training sessions as scheduled
throughout the year. To remain in compliance and to be eligible for National Main Street
accreditation, the Local Main Street Program must have representation at both days, in their
entirety, of the three (3) training sessions held annually, indicated as mandatory on the program
calendar. In addition, any newly hired program director will be required to participate in Main Street
Orientation, as soon after the hire date as feasible. Registration and all related travel expenses for
training will be paid by the Community.
Page 1 of 3
Main Street Iowa Program Agreement
Agreement # P32016 -6300-20-B
10. Have a Resolution of Support passed by the City Council, This resolution must stipulate sources of
funding for the program, a commitment to appoint a city official to represent the City on the local
Main Street governing board of directors, and that the Local Main Street Program will continue to
follow the Main Street Approach® as developed by the National Main Street Center, Inc. and
espoused by Main Street Iowa.
11. Have a Resolution of Support passed by the Local Main Street Program Board of Directors. This
resolution must stipulate a commitment to continue to follow the Main Street Approach® as
developed by the National Main Street Center, Inc.
12. Maintain a 'Designated Main Street Network" membership with the National Main Street Center.
13. Use the words "Main Street" when referring to and marketing the local program, either as an official
part of the organization's name or as a tagline such as... "A Main Street lowa Program'. As a
designated Main Street lowa community, the Local Main Street Program is required to include the
National Main Street Center/Main Street America and the Main Street Iowa logos on local program
websites.
14. Not assign this agreement to another organization without obtaining prior written approval of the
IEDA.
15. Remain in compliance with the requirements of this program as outlined in this agreement. If the
IEDA finds that the Local Main. Street Program is not in compliance with the requirements of this
program agreement, the Local Main Street Program will be notified of non-compliance and given a
9D -day probationary period in which to return to compliance. Continued nori-compliance will result
in termination of this agreement and loss of recognition as a Main Street Program Community.
16. Submit with this signed Program Agreement, one (1) copy the City's Resolution of Support, one (1)
copy of the Local Main Street Program Board of Director's Resolution of Support, and one (1)
completed W-9 of the Local Main Street Program.
SECTION II. The IEDA agrees to:
1. Designate a Main Street State Coordinator to handle communication between the Community, the
Main Street Iowa Program, and state government agencies.
2. Coordinate up to three (3) statewide training sessions annually for program directors and local Main
Street volunteers based on the combined needs of all Iowa Main Street Communities.
3. Conduct three one -day (1) Main Street orientations for all new program directors, board members
and volunteers. The Orientation will introduce the Executive Director to the Main Street Program
and to their immediate responsibilities. Orientation meetings will be held in a central Iowa location.
4. Conduct an on-site program visit annually.
5. Provide continuing advice and information to the Local Main Street Program.
6. Include the Community in the Main Street Iowa network.
7. Provide, as requested and can be scheduled, on-site technical assistance visits to the Local Main
Street Program with Main Street Iowa personnel in the areas of design, economic vitality,
promotion, organization, committee training, board planning retreat facilitation, action planning.
8, Offer additional optional, regionally hosted trainings throughout the year.
Page 2 of 3
Main Street Iowa Program Agreement
Agreement # PS2016-G300-20-B
SECTION III. The PARTIES hereto otherwise agree as follows:
1. The term of this agreement shall be for a period of one year, beginning July 1, 2017, and ending
June 30, 2018. It may be extended or revised by a written amendment signed by both parties.
2. This agreement shall be binding upon and shall insure to the benefit of the parties and their
successors.
3. Not to discriminate against any employee or applicant for employment because of race, color, sex,
age, disability, creed, religion, sexual orientation, marital status, or national origin. The parties
further agree to take affirmative action to assure that employees are treated without regard to their
race, color, region, sex, age, disability, creed, religion, sexual orientation, marital status, or national
origin during employment.
4. Either -party may terminate this agreement without cause after 30 days written notice to the other
party.
5. This document memorializes all elements of this agreement, and both incorporates and supersedes
any previous agreements or negotiations, whether oral or written.
6. The IEDA is limited to furnishing its technical services to the Community and thus nothing contained
herein shall create any employer-employee relationship.
IN WITNESS WHET OF, the parties have executed this agreement.
BY:
13Y:
BY:
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(Mayor Sig
Roy D. Bu.ol
(Mayor Printed Name)
/',N /"fC'f'U/ot 7
(Board Preiden{Signature{
aa() . evee
(Board President inted Name)
Debo/ahV. Durham, D(rector
Iowa Economic Development Authority
4)
C)
June 5, 2017
(Date)
Dubuque. Iowa
(City)
fir) ZCi
(Date)
Dubuque Main Street Ltd.
(Local Main Street Program)
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(Date)
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