Contracted Services Agreement - Every Child / Every Every Promise FY18 Copyrighted
June 5, 2017
City of Dubuque Consent Items # 18.
ITEM TITLE: Contracted Service Agreement- Every Child / Every
Promise for Fiscal Year 2018
SUMMARY: City Manager recommending approval of the Contracted
Services Agreement for Fiscal Year 2018 with Every Child /
Every Promise.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Agreement Supporting Documentation
THE CITY OF Dubuque
iaE .G
aCky
UB 1111I.F
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Contracted Services Agreement —
Community Foundation of Greater Dubuque: Every Child I Every Promise
DATE: May 19, 2017
During the Fiscal Year 2018 budget process, the Mayor and City Council provided
$22,500 for the Contracted Services Agreement with Community Foundation of Greater
Dubuque: Every Child I Every Promise.
Budget Director Jennifer Larson is recommending execution of the attached contract
with Community Foundation of Greater Dubuque: Every Child I Every Promise. This is a
continued reduction of$2,500 from the Fiscal Year 2015 funded amount. Most
contracted service agencies received a 10% reduction in their service contract in Fiscal
Year 2016, Fiscal Year 2017, and this continues in Fiscal Year 2018.
In Fiscal Year 2018, this agreement was expanded to reference the City's efforts to be a
viable, livable, and equitable community, and to advance equity and inclusion. The City
will provide opportunities to demonstrate this support by inviting employees working on
services covered by this agreement to participate in the following professional
development opportunities and supporting activities:
a. The opportunity to be active and engaged participants in Inclusive
Dubuque peer learning opportunities and strategic efforts;
b. The opportunity to attend intercultural and equity workshops offered by
the City, including workshops that focus on developing an intercultural
team with a strategic plan for advancing equity and inclusion within the
Agency and through the Agency's work;
c. Assistance in creating semi-annual status reports that demonstrate the
ways in which the Agency's efforts are advancing equity and inclusion;
and
d. Access to the City's equity toolkit.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
zltA +.L t/
Mich el C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
Alvin Nash, Housing and Community Development Director
2
THE CITY OF Dubuque
iaE .G
aCky
UB 1111I.F
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Contracted Services Agreement —
Community Foundation of Greater Dubuque: Every Child I Every Promise
DATE: May 19, 2017
Attached for City Council approval is the Contracted Services Agreement with
Community Foundation of Greater Dubuque: Every Child Every Promise for Fiscal
Year 2018.
The adopted Fiscal Year 2018 operating budget reflects a payment of$22,500 to
Community Foundation of Greater Dubuque: Every Child Every Promise, for financial
assistance to furnish professional and technical assistance in connection with delivering
the five Promises to youth. This is a continued reduction of $2,500 from the Fiscal Year
2015 funded amount. Most contracted service agencies received a 10% reduction in
their service contract in Fiscal Year 2016, Fiscal Year 2017, and this continues in Fiscal
Year 2018.
In Fiscal Year 2018, this agreement was expanded to reference the City's efforts to be a
viable, livable, and equitable community, and to advance equity and inclusion. The City
will provide opportunities to demonstrate this support by inviting employees working on
services covered by this agreement to participate in the following professional
development opportunities and supporting activities:
a. The opportunity to be active and engaged participants in Inclusive
Dubuque peer learning opportunities and strategic efforts;
b. The opportunity to attend intercultural and equity workshops offered by
the City, including workshops that focus on developing an intercultural
team with a strategic plan for advancing equity and inclusion within the
Agency and through the Agency's work;
c. Assistance in creating semi-annual status reports that demonstrate the
ways in which the Agency's efforts are advancing equity and inclusion;
and
d. Access to the City's equity toolkit.
It is my recommendation that the City Council approves the attached Contracted
Services Agreement with Every Child I Every Promise, and authorizes the Mayor to
execute the contract on behalf of the City.
JML
Attachment
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
COMMUNITY FOUNDATION OF GREATER DUBUQUE
THIS AGREEMENT, dated for reference purposes the 1st day of July, 2017, is made and
entered into by and between City of Dubuque, Iowa (City) and the Community Foundation of Greater
Dubuque (Foundation).
WHEREAS, City desires to engage the services of Foundation to furnish professional and
technical assistance in connection with Every Child 1 Every Promise as described in Attachment A
(the Scope of the Work); and
WHEREAS, Foundation is willing to provide such services to City upon the terms and
conditions set forth herein.
NOW THEREFORE, the parties hereto agree as follows:
1 Scope of Service
Foundation Shall:
a) Commence work upon execution of this Agreement by both parties, and fully perform
the services described in the Scope of the Work in Attachment A;
b) Comply with City Council goals and priorities set forth in Attachment C; and
c) Support the City's efforts to be a viable, livable, and equitable community, and to
advance equity and inclusion. The City will provide opportunities to demonstrate this
support by inviting the President of the Foundation and any employees working on
services covered by this agreement to participate in the following professional
development opportunities and supporting activities:
a. The opportunity to be active and engaged participants in Inclusive Dubuque peer
learning opportunities and strategic efforts;
b. The opportunity to attend intercultural and equity workshops offered by the City,
including workshops that focus on developing an intercultural team with a
strategic plan for advancing equity and inclusion within the Foundation and
through the Foundation's work;
c. Assistance in creating semi-annual status reports that demonstrate the ways in
which the Foundation's efforts are advancing equity and inclusion; and
d. Access to the City's equity toolkit.
2. City Responsibilities
City designates the Housing and Community Development Director to act as its
representative with respect to the work to be performed under this Agreement, and such
person shall have authority to transmit instructions, receive information, interpret and define
City's policies and provide decisions in a timely manner pertinent to the work covered by this
1
Agreement until Foundation has been advised in writing by City that such authority has been
revoked.
In the event that any reports, records and maps are existing and available and are useful to
carry out the work on the Scope of the Work, City shall promptly furnish such material to
Agency.
3. Time of Performance
The term of this Agreement shall be from July 1, 2017 through June 30, 2018.
4. Compensation
City shall pay Foundation $22,500 as compensation for the services provided by Agency,
which payment shall constitute full and complete compensation for such services.
Foundation shall distribute allotted funds to local nonprofits and/or community collaboratives in
order to fill gaps in services and/or resources that Foundation identifies as they implement the
Youth Master Plan as defined in the Scope of the Work Services with a fixed annual budget of
$22,500. This amount is not intended to compensate Foundation for these services.
Compensation of any expense shall only be allowed by amendment to this Agreement.
5. Audit and Evaluation
In as much as the funds to be provided to Foundation by City are public funds, the Foundation
agrees that it will maintain books of account in accordance with Generally Accepted
Accounting Standards together with necessary documentation to support all expenditures. The
records of Foundation, including payroll accounts and other records of disbursements and
receipts, and other records relating to the performance of the activities herein specified, shall
be made available for inspection by City or any Certified Public Accountant acting on its behalf,
in order to ascertain performance of Foundation under this Agreement. Foundation agrees to
retain such records for not less than three (3) years.
6. Reporting and Monitoring
Foundation shall render to the Housing and Community Development Director a monthly
written report detailing its activities related to the use of City funds provided to Foundation.
Such report shall include a performance report on the program(s) supported by City funds and
a financial report on the use of City funds, which shall be rendered no later than the fourth
Thursday of the succeeding month. A written annual report shall be submitted to the City
Council within sixty (60) days of year end. The annual report shall include a performance
report on the program(s) supported by City funds and a financial report on the use of City
funds.
If Foundation has an annual audit performed, Foundation shall provide City a copy of the
annual audit report within three months of year-end.
7. Discrimination
In carrying out the services under this Agreement, Foundation shall not discriminate against
2
any employee or applicant for employment because of race, creed, color, sex, age, national
origin, religion, sexual orientation, gender identity, or disability. Foundation shall take
affirmative action to ensure that applicants for employment are employed and that employees
are treated during employment without regard to race, creed, color, sex, age, national origin,
religion, sexual orientation, gender identity, or disability. Such action shall include, but not be
limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. Foundation assures that all qualified applicants
will receive consideration for employment without regard to race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity or disability.
Foundation agrees and will undertake whatever affirmative measures are necessary so that no
person shall be excluded from participation in, be denied the benefits of, nor be subjected to
discrimination under any program or activities funded in whole or in part with any of the funds
made available to Foundation under the terms of this Agreement because of race, color, creed,
religion, sex, national origin, age, sexual orientation, or disability.
3
8. Termination of Aareement
If, through any cause, Foundation shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Foundation shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to terminate
this Agreement by giving written notice to Corporation of such and specifying the effective date
thereof not less than thirty days before the effective date of such termination. If Foundation
shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty -
day period, this Agreement shall be deemed terminated at the end of such thirty -day period
without further action of either party.
Upon termination of this Agreement, Foundation shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
9. Assignability
Foundation shall not assign any interest in this Agreement without the prior written approval of
City.
10. Insurance
At the time of execution of this Agreement by Foundation, Foundation shall provide City copies
of Foundation's insurance certificates showing compliance with the insurance requirements of
Insurance Schedule D, included as Attachment D.
CITY OF DUBUQUE, IOWA
Roy D. Vol, Mayor
Witness:
Kevin Firnstahl, City Clerk
COMMUNITY FOUNDATION
OF GREATER DUB ,QUE
n Amm mer nctcly
Pr o v P -Finance Philarfhrdp`'
4
Every Child I Every Promise
1. Backbone Organization
The goal of Every Child / Every Promise (ECEP) is to engage the entire community in
delivering the Five America's Promises to the children of Dubuque County. To ensure this,
ECEP supports a dedicated staff, separate from partner organizations, which can plan,
manage, and support an ongoing initiative through facilitation, research, technology, data
collection and reporting, and handling logistical and administrative details needed for the
initiative to run smoothly.
To ensure collective impact ' ECEP will facilitate a common agenda, continuous
communication, shared measurement, and mutually reinforcing activities among partner
providers in the community. This includes providing meeting space and, supplies, preparing
agendas and meeting minutes, following-up with attendees and completing research as
needed.
The initiative works in strategic alliance with the Community Foundation of Greater Dubuque
and is led by a Board of Directors made up of community leaders. ECEP also convenes a
large set Stakeholder groups on a regular basis.
The Coordinator will facilitate the research and development of strategic models to improve
outcomes for the target groups and then work with community stakeholders to implement
solutions to the needs identified.
The important functions of the Backbone Organization are:
• Provide overall strategic direction
• Facilitating dialogue between partners
• Managing data collection and analysis
• Handling communications
• Coordinating community outreach
• Mobilizing funding
2. Administration
a. ECEP will identify the needs of young people in the community through its work and
assist in the development of best practice, research based solutions.
b. ECEP will update City Council with written reports quarterly and bi-annual presentations
c. ECEP will identify needs and request funds to fill gaps in services that ECEP identifies
as priorities and that support the current strategic objectives.
d. ECEP will partner with the Community Foundation, who will act as fiscal agent for the
initiative
Collective Impact Published in the Stanford Social Innovation Review, Winter 2011
http://www.fsg.org/tabid/l 91/Articleld/211/Defa ult.aspx?srpush=true
5
Attachment A
ECEP FY2018 Goals/Objectives
Data- Develop improved strategies to collect, share and utilize data regarding young people in
our community. Facilitate community engagement around needs identified within the report
by convening stakeholder groups as they self-identify- e.g. Mentoring
• Update Promise Report and engage stakeholders in critical youth indicators (2018)
• Lead community-wide data system effort (2018)
3rd Grade Reading Initiative- Support efforts to improve education/graduation rate in
Dubuque by leading a coordinated approach to improve- school readiness, summer learning,
and school attendance. Participate in the National Civic League All America City Awards.
Strengthen collaboration among child care providers - Strengthen collaboration among child
care providers and stakeholder organizations to build capacity and advocacy for systems
change. Develop a shared advocacy agenda to communicate child care needs for both
providers and families to elected officials, stakeholder agencies and business Leaders.
6
Attachment B
ECEP Annual Budget
Revenue
Contributions $ 27875
Grant revenue 28500
Endowment Distribution 6300
Total Revenue 62675
Expenses:
Grantmaking Expense 28500
Salary expense 15500
Payroll Taxes 1860
Employee Benefits Provided by CFGD
Fiscal Agent Fee Expense 9600
Administrative fee expense 210
Telephone Provided by CFGD
Parking Provided by CFGD
Technology Supplies&Services Provided by CFGD
Accounting/Tax Return
Preparation 900
Office Supplies Provided by CFGD
Postage 75
Staff Development Provided by CFGD
Meetings, Luncheons, Dinners 375
Travel 100
Marketing 3500
Printing and Copying 720
Total Expenses 61340
7
EXHIBITA
THE CITY OF '
DUB E CITY COUNCIL
Masterpiece on the Mississippi GOALS & PRIORITIES
2031 VISION STATEMENT CITY MISSION STATEMENT
Dubuque 2031 is a sustainable and resilient city and an inclusive and Dubuque city government is a progressive and financially sound city
equitable community.Dubuque 2031 has preserved our Masterpiece government with residents receiving value fortheirtax dollars and
on the Mississippi and has a strong,diverse economy and expanding achieving goals through partnerships.Dubuque city government's
connectivity.Our residents experience healthy living and active lifestyles; mission is to deliver excellent municipal services that support urban
have choices of quality,livable neighborhoods;have an abundance of living;contribute to an equitable,sustainable city;plan forthe
fun things to do;and are engaged in the community. community's future;and facilitate access to critical human services.
FIVE-YEAR COMMUNITY GOALSI ORGANIZATIONAL
FOR A SUSTAINABLE DUBUQUE •e and Managed Growth Financially Responsible City Governmentand
• Economic e e• 0 Partnering[or a Better Dubuque High Perfe •Organization
• Environmental/Ecological
Improved Connectivity—
• Social/Cultural Vibrancy
Transportation e Telecommunications
2016-2018 POLICY AGENDA 2016-2018 MANAGEMENT IN PROGRESS
TOP PRIORITIES (in alphabetical order) Economic Prosperity
• Central Iowa Water Association:Resolution Riverfront Lease Gavilon site:Marketing
• Riverfront Leases:Marketing
• East-West Corridor Study Implementation Air Service Expansion:Contact air carriers,incentives for route-funding
• Inclusive Dubuque Action Plan Dubuque Initiatives:Next Steps
• Master Plan for Chaplain Schmitt Island Brownfield Area-wide Planning and Assessment Report
• River Cruises Docking Facility Old Air Terminal Facility Reuse
• Charter Service Expansion
HIGH PRIORITIES (in alphabetical order) Marketing Dubuque Jet Center Fuel Sales
• Sale of Art on the River Sculptures
• 21st Century Policing Action Plan Art on the River Winter Edition:Feasibility study
• Citywide Flower-Planting Program Economic Impact of Historic Preservation—Marketing plan
Community Health Needs Assessment Plan Including Eagle Point Park National Historic Recognition
• Phased Historic/Architectural Survey Report
Mental Health America's River III Fund Raising Launch
• Five Flags Center Study Entrepreneurs/Start Up Business Program Expansion
• Street Maintenance Program Dubuque Industrial Center South:Marketing and Sale
• Traffic Signal Synchronization Citywide Downtown Housing Creation Grant Program
• Marina Signage from the River
• Steeple Square Project:Update Report
2016-2018 MANAGEMENT AGENDA
Environmental/Ecological Integrity
• Affirmatively Furthering Fair Housing Action Plan Bee Branch Community Orchard
• Arts and Culture Master Plan Recycling Program:Cart Expansion
• CHANGE Program Community Climate Action and Resiliency Plan
• Community Secu rity/Su rvei Ilance/fraffic Cameras Fats/Oils/Grease(FOG)Program
• Housing TIF Program Iowa Economic Development Authority Community Energy
• Opportunity Dubuque Path Forward(Air Quality)Plan
• Georgetown Energy Prize
8
• Methane Gas Plan.WRRC Management Philosophy:Workshop and Orientation
• Green Iowa Americorps Office Relocation Emergency Response Plan:Development
• Emerald Ash Borer Program:Implementation Direct Time Entry and Employee Access Center:Implementation
• Resilient Community Advisory Commission Auditing Services Contract
• CNG Truck Purchase Evaluation Banking Services Review
• Investment Policy:Re-certification
Social/Cultural Vibrancy Iowa Paramedics Transition Plan:Implementation
• E-mail and Operating System(to Microsoft)
• Housing Code and Inspections Program:Implementation Financial System Upgrade:Implementation
• HUD Voluntary Compliance Agreement Medical Plan and Stop Loss Insurance Program:Third Party Contract
• Leadership Enrichment After School Program(LEAP) Labor Contracts:Negotiation,Contract
• Campaign for Grade-Level Reading Program:Re-application Water Source and Distribution Master Plan:Completion
•
All-America City Award for 2017:CFGD Grade-Level Reading Application Radio System Upgrade to P25
• ROSE Housing Tax Credit Program:Amendments
•
FDAVoluntary Retail Food Regulatory Standards:Implementation 2016-2018 MAJOR PROJECTS
• Fair Housing Action Plan:Analysis of Impediments Housing Policy
Management Review
• Rental Housing License Program:Enrorcement Economic Prosperity
• Americans with Disabilities Act(ADA)Audit Airport Side Access Road
• Cultural Snapshots Series:Development Airport Terminal Landscaping
• Hate/Bias Incident Response Plan:Update
• Source of Income Dialog Session:Development
• Neighbor2NeighborInitiative Environmental/Ecological Integrity
• Local Foods/Community Garden Initiative Green Alley Projects(22 alleys)
• Bee Branch Project(Garfield to Comiskey and under Railroad)
Planned and Managed Growth Energy Efficient Street Lights(by 2020)
• Municipal Separate Storm Sewer System(MS4)Permit
• Flood Wall/Levee Breech Study Bee Branch Gate Project:Design
• Source of Income Work Group:Report
• West Third Street Reservoir Study Planned and Managed Growth
• City-wide Leak Detection Survey g
• 42°Force Main(Terminal Street Lift Station to,WRRC) Washington Street 30"Force Main
• Accela Program:Inspection by Property 20°Water Transmission Main(Millwork District to West 3rd Reservoir)
• Roosevelt Pump Station:Installation
Partnering for a Better Dubuque Water Tank Inspections and Maintenance
• Back Up Generators(West Third,Park Hill,Mt.Carmel)
• Four Mounds Foundation/HEART Program:Report Water Main Extension Projects(North Cascade Road,JFK)
• Purchase of Service:Data Collection,Training for Purchase of Service
Providers,Reporting Mechanism
• Sister city Program:Recommendations Partnering for a Better Dubuque
• Eagle Point Park Ecological Restoration and Management Plan:Completion Five Flags Theater and Ham House Building Improvements
• Jackson Park Pilot for Neighborhood Engagement Grand River Center Upgrades
Improved Connectivity:Transportation and Telecommunications Improved Connectivity:Transportation
• Smarter Transportation Program:Update Southwest Arterial Project:Design,English Road Construction
• PEG Digital Encoding Senior High Road Project
• Historic Federal Building HD Upgrade English Mill Road Bridge
• Bus Routes:Update Military Road Bridge
• Electronic Fare Cards/Payment:Implementation North Cascade Road Reconstruction
• Bus Storage Facility:Funding,Design,Construction Chavenelle Road Hike/Bike Trail:Design,Construction
• Upper Bee Branch CP Railroad Crossing
Financially Responsible City Government and High Grandview-Delhi Roundabout
Performance Organization Chavenelle Road Rehabilitation:Design,Construction
g Washington Street Improvement Project
• Affordable Care Act:IRS data reporting Menards Frontage Road Project
• Non-Emergency Mobile/Portable Units:Replacement East-West Corridor Roundabouts:Preliminary Design
• Police Officers Recruitment and Retention Radford/Pennsylvania Roundabout:ROW Acquisition
• Fire Accreditation:Completion Traffic Signals Upgrade
•
W desk:Implementation and Training NWArterial/ChavanelleIntersection Improvement
• SunGard Optimization for Budget Module and Project Module Implementation NW Arterial Trail(Holiday Drive to Chavenelle Drive)
• Arcola Software:Implementation
• Plan Review Refinements Each year,the Dubuque City Council completes its annual goal-setting sessions.
• Integrated Pest Management:Implementation Over the course of three days in August 2016 and another session in October,City
• InVision Software for ADA Improvements:Implementation Council members reaffirmed the 15-year vision statement,mission statement,
• Electronic Submission of Permit Applications:Implementation and goals.They also identified priorities for a 2016-2018 policy agenda.
• Concession Agreements:Revision
Rev.8/30/16
9
ATTACHMENT D
City of Dubuque Insurance Requirements for Special Event Permits
Insurance Schedule D
1. shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the coverage
required in Exhibit I prior to effective date of permit. Each Certificate shall be prepared on the most current ACORD
form approved by the Iowa Department of Insurance or an equivalent. Each certificate shall include a statement under
Description of Operations as to why issued. Eg: Project
# or Lease of premises at or construction of
2. All policies of insurance required hereunder shall be with a carrier authorized to do business in Iowa and all carriers shall
have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of Dubuque.
Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement.
5. All required endorsements to various policies shall be attached to Certificate of insurance.
6. Whenever a specific ISO form is listed,an equivalent form may be substituted subject to the provider identifying and
listing in writing all deviations and exclusions that differ from the ISO form.
7. Provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal
agreement, in Exhibit I.
8. Whenever an ISO form is referenced the current edition of the form must be used.
10
City of Dubuque Insurance Requirements for Special Event Permits
Insurance Schedule D (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products-Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made,form. All deviations from the standard ISO
commercial general liability form CG 0001,or Business owners form BP 0002,shall be clearly identified.
b) Include endorsement indicating that coverage is primary and non-contributory.
c) Include an endorsement that deletes any fellow employee exclusion.d) Include
additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials,all its employees and volunteers,
all its boards,commissions and/or authorities and their board members,employees and volunteers. Use
ISO form CG 2026.
B) AUTOMOBILE LIABILITY $1,000,000 (Combined Single Limit)
C) LIQUOR LIABILITY $1,000,000 (only if
alcoholic beverages served)
11
EXHIBIT C
INCLUSIVE. du u ue
Connecting People • Strengthening Community
INCLUSIVE r
CLUSIVE
1I] V
Inclusive Dubuque is a peer-learning network of partners dedicated to creating
an informed, equitable and inclusive community where all people—regardless of
race, age, culture, gender, ethnicity, religion, sexual orientation, class or disability—
are respected, valued and treated fairly. The network includes more than 50
organizations and individuals across sectors including faith, government agencies,
nonprofit, business, education and more.
WHY IT MATTERS
The Inclusive Dubuque network formed in 2012 after business What .o DIVERSITY,
leaders began to take notice of challenges related to diversity, equity and INCLUSION mean?
and inclusion in the community. Individuals were having trouble . unique perspectives
accessing needed services and connecting to parts of the community, and life experiences an individual or
neighborhoods were experiencing struggles related to demographic group brings to our community
changes, and businesses were reporting difficulty attracting and everyoneEQUITY: has access o
retaining a diverse workforce. Research tells us that Iowa is becoming opportunities resources
increasingly diverse, and that regions working toward equity will have need to thrive
stronger and more resilient economic growth—for everyone. INCLUSION:engaging and,supporting
needsdiverse ensure all feet
WHAT HAS BEEN ACCOMPLISHED
The Inclusive Dubuque Network works collaboratively to eliminate GET INVOLVED
bias in our community by providing and supporting equity learning Join us.The Network provides
opportunities,equity tools and resources, and baseline data to inform equity learning opportunities,
decisions and measure proress. Some key accomplishments include: equity tools and baseline data to
help organizations and individuals
Facilitated leadership alignment around a shared agenda learn about equity and inclusion.
Conducted a Community Equity Profile in 2015 to learn about the We provide a safe place for difficult
lived experiences of diverse groups and discover what disparities conversations and an opportunity to
exist.The Profile engaged 584 participants through dialogues learn from someone who is different
and 1,995 online surveys were completed. from yourself.Visit our website to
• Over 90 Network and community members joined partnerled
utilize these resources in your work
sector groups to address new challenges and bring the racial/ to advance equity and inclusion in
the community.
social equity lens to existing programs and efforts in the seven
focus areas of the equity profile.
Hosted Results-Based Accountability training for community Funders
members to promote a shared data platform. City of Dubuque
Hosted or supported four equity learning opportunities in 2016. Community Foundation of Greater
Dubuque
Published introductory equity toolkits for community members to Dubuque Area Chamber of Commerce
use in their organizations. Dubuque Racing Association
Dr.Liang Chee Wee
Published the Advancing Equity:Community Efforts and Outcomes Greater Dubuque Development
report,to recognize the work of partners and community Corporation
organizations working to advance equity and inclusion. IBM
The Network hosted more than 70 community members at its first John Deere Foundation
Community Conversation in December 2016. Mercy Medical Center
Northeast Iowa Community College
Wsisters of Charity,BVM
HAT WE ARE WORKING ON
Surdna Foundation
In 2017, Inclusive Dubuque will focus on launching a shared data
platform and conducting a community climate survey to inform Inclusive Dubuque Staff
decisions and measure its impact.The Network is also planning
three additional Community Conversations from February to May. Network Coordinator
Katrina Neely Farren Eller, Ph:D,
The Peer-Learning Council is developing equity learning opportunities Assistant Coordinator
to offer to the community.This council will focus their efforts on Erica Vsquierdo
creating a five-year equity education plan to provide opportunities
for partners and community members to deepen their personal and
organizational understanding of equity and inclusion.
TO LEARN MORE:
INCLUSIVEdubuque visit www.inclusiveDBQ.org
Connecting People •Strengthening Community call 563.588.2700"
followf
Inclusive nuhuque Is factlhated hythe Fommunity Foundation of Greater F7uhuque
02012017
13
EXHIBIT D
THE CITY OF
DUB E
Masterpiece on the Mississippi 4r
The City of Dubuque's team of Intercultural Facilitators offers three learning and
development workshops for City employees and partner organizations:
• A 5 hour introductory workshop that is designed for individual development and
that focuses on raising awareness and beginning to foster improved
understanding about cultural differences.
• A 10.5 hour foundations workshop that is designed for individual development
and focuses on raising awareness, fostering improved understanding, and
providing tools that can be used to build individual skill at navigating differences.
• A 32 hour application workshop that is designed for teams who are interested in
developing a plan for advancing equity and inclusion goals within their team or
organization.
All three workshops are grounded in an intercultural approach that is evidence informed
and developmental. It is important to understand what our training is and is not:
• First, the intercultural approach acknowledges race and racial issues but does
not limit its focus to these issues. Rather, the focus is on culture as a broad
concept that encompasses all people, and on the various aspects of cultural and
social identities that may make a difference when we are interacting with one
another.
• Second, the goal is not to change beliefs or belief systems. The goal is to build
skills so that people are effective interacting across cultural differences.
• Third, the focus is on a broad set of skills that can be applied across cultures to
improve communication and understanding. The training does not focus on
culture specific details and information.
• Fourth, although training employees can be a very productive tool, depending
solely on training to foster acceptance and the skills needed to make sustainable
change is severely limited. There must be sustainable efforts to support staff in
applying newly acquired skills. We don't expect to be competent in a sport after a
few practice sessions, similarly we cannot expect to be competent working with
cultures other than our own after a few workshops.
• Finally, there is a recognition that any skills learned must be applied in context,
and that training is only one piece of a larger approach that includes assigning
resources and developing a long-term strategy to identify barriers affecting
certain groups and to create an inclusive and equitable work environment.
14
THE CITY OF
DUB JE
Masterpiece on the Mississippi dod
5 Hour Workshop: Introduction to Intercultural Communication
Overall objectives of the workshop are:
• To establish a common language regarding an intercultural approach to diversity
and inclusion
• Begin to develop self-awareness of one's own culture and how it can impact how
we experience difference
• Begin to understand how language, non-verbal communication, and values can
impact interactions
10.5 Hour Workshop: Intercultural Foundations
Overall objectives of the workshop are:
• To establish a common language and understanding regarding an intercultural
approach to diversity and inclusion
• To reinforce the importance of continuing to develop the skills needed to work
and live in a culturally diverse community
• To introduce tools that can people interacting across cultural differences
Specific learning objectives:
• Develop a shared understanding of key terms
• Begin to develop self-awareness of one's own culture and how it can impact how
we experience difference
• Distinguish the intercultural approach, which is developmental and learned, from
other types of"diversity training"
• Practice applying tools that can be used to slow information processing and
improve accuracy of the interpretation of intercultural interactions
• Develop an understanding of the nature of identity and begin to examine
cultural/social identities
• Learn to recognize group norms and methods to begin changing group norms
• Understand cultural values differences, particularly differences in preferred
communication styles
• Develop awareness of one's own preferred style for resolving conflict and begin
to recognize other styles
• Develop an understanding of how culture affects how we handle conflict and the
ways in which an awareness of difference in styles can help communication
during conflict
15
THE CITY OF
DUB E
Masterpiece on the Mississippi
32-Hour Advancing Equity through an Intercultural Approach Workshop
This workshop is best suited for those working on teams seeking to advance equity and
inclusion. Participants will use an intercultural framework to collectively explore
individual, institutional, and systemic opportunities. The program includes opportunities
for participants to practice using the tools they have received, working together to
identify dilemmas facing their organizations, to develop strategies for addressing issues,
and to create action items.
The overall objectives for the four-day program are to:
• Create an environment of trust and begin networking with program participants
• Understand fundamental concepts related to an intercultural approach to
inclusion and equity
• Learn tools and skills that can be applied to influence organizational change
• Identify inclusion and equity issues and begin to develop an action plan to
advance equity and inclusion in participant organizations or groups.
Specific learning objectives are:
• Understand how we process diversity related information to form perceptions
about self and others
• Create shared meaning around key terms
• Examine some of the foundations of culture
• Examine personal identity and its relationship to culture
• Examine how language, non-verbal communication, and values can impact
interactions
• Begin to unpack inclusion and equity issues in individual organizations using an
intercultural approach
• Develop an awareness of the ethics of being a driver of change related to equity
and inclusion
• Develop a personal leadership vision
• Continue unpacking inclusion and equity related issues in the workplace using an
intercultural approach
• Identify conflict styles and become aware of how personal conflict style impacts
one's interpretation of information and emotion during an exchange
• Begin to understand how to use assessment tools for purposes of development
• Learn multiple factors that impact organizational change
• Examine strategies and tools for organizational change
16
THE CITY OF
DUB E
Masterpiece on the Mississippi
Practice applying tools and developing an action plan to impact equity and
inclusion in the organization.
17