Contracted Services Agreement - Operation: New View Community Action Agency FY18 Copyrighted
June 5, 2017
City of Dubuque Consent Items # 21.
ITEM TITLE: Contracted Services Agreement- Operation: New View
Community Action Agency for Fiscal Year 2018
SUMMARY: City Manager recommending approval of the Contracted
Services Agreement for Fiscal Year 2018 with Operation:
New View Community Action Agency.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Agreement Supporting Documentation
THE CITY OF Dubuque
iaE .G
aCky
UB 1111I.F
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Contracted Services Agreement - Operation: New View
DATE: June 13, 2016
During the Fiscal Year 2016 budget process, the Mayor and City Council provided
$17,781 for a Contracted Services Agreement with Operation: New View. This is a
continued reduction of$1,976 from the Fiscal Year 2015 funded amount. Most
contracted service agencies received a 10% reduction in their service contract in Fiscal
Year 2016, Fiscal Year 2017 and this continues in Fiscal Year 2018.
In Fiscal Year 2018, this agreement was expanded to reference the City's efforts to be a
viable, livable, and equitable community, and to advance equity and inclusion. The City
will provide opportunities to demonstrate this support by inviting employees working on
services covered by this agreement to participate in the following professional
development opportunities and supporting activities:
a. The opportunity to be active and engaged participants in Inclusive
Dubuque peer learning opportunities and strategic efforts;
b. The opportunity to attend intercultural and equity workshops offered by
the City, including workshops that focus on developing an intercultural
team with a strategic plan for advancing equity and inclusion within the
Agency and through the Agency's work;
c. Assistance in creating semi-annual status reports that demonstrate the
ways in which the Agency's efforts are advancing equity and inclusion;
and
d. Access to the City's equity toolkit.
Budget Director Jennifer Larson is recommending execution of the attached Contracted
Services Agreement with Operation: New View to provide funding for the agency to
continue to provide services to help low income and elderly citizens achieve self-
efficiency.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
M .
Mich el C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
Alvin Nash, Housing and Community Development Director
2
THE CITY OF Dubuque
iaE .G
aCky
UB 1111I.F
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Contracted Services Agreement - Operation: New View
DATE: May 19, 2017
Attached for City Council approval is the Contracted Services Agreement with
Operation: New View for the City's financial support for Fiscal Year 2018.
The adopted Fiscal Year 2018 operating budget provides for the payment of $17,781 to
Operation: New View. This is a continued reduction of$1,976 from the Fiscal Year
2015 funded amount. Most contracted service agencies received a 10% reduction in
their service contract in Fiscal Year 2016, Fiscal Year 2017, and this continues in Fiscal
Year 2018.
In Fiscal Year 2018, this agreement was expanded to reference the City's efforts to be a
viable, livable, and equitable community, and to advance equity and inclusion. The City
will provide opportunities to demonstrate this support by inviting employees working on
services covered by this agreement to participate in the following professional
development opportunities and supporting activities:
a. The opportunity to be active and engaged participants in Inclusive
Dubuque peer learning opportunities and strategic efforts;
b. The opportunity to attend intercultural and equity workshops offered by
the City, including workshops that focus on developing an intercultural
team with a strategic plan for advancing equity and inclusion within the
Agency and through the Agency's work;
c. Assistance in creating semi-annual status reports that demonstrate the
ways in which the Agency's efforts are advancing equity and inclusion;
and
d. Access to the City's equity toolkit.
City funding enables the agency to continue to provide services to help low income and
elderly citizens achieve self-efficiency. Operation: New View programs include Head
Start, the Learning Tree, nutrition services, weatherization, and energy relief.
It is my recommendation that the City Council approve the attached Contracted
Services Agreement with Operation: New View and authorize the Mayor to execute the
contract on behalf of the City.
JML
Attachment
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA
AND
OPERATION: NEW VIEW
COMMUNITY ACTION AGENCY
THIS AGREEMENT, dated for reference purposes the 1st day of July 2017, by and between the
City of Dubuque, Iowa (City) and Operation: New View Community Action Agency (Agency).
WHEREAS, Agency represents itself as technically and professionally qualified to provide services
to help low-income and elderly citizens achieve self-sufficiency; and
WHEREAS, City has deemed it to be in its best interest to provide financial assistance to be used
to cover general operating expenses of Agency's programs.
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Services
Agency shall:
a) offset operating costs so that more program monies can be allocated to direct client
services;
b) maintain a positive cash flow to assure that"up front" monies are available to reimbursable
programs;
c) provide for capital acquisitions for more efficient operations;
d) provide special programs and assistance which are not otherwise funded;
e) comply with City Council goals and priorities set forth in Exhibit A; and
f) support the City's efforts to be a viable, livable, and equitable community, and to
advance equity and inclusion. The City will provide opportunities to demonstrate this
support by inviting the Executive Director of the Agency and any employees working on
services covered by this agreement to participate in the following professional
development opportunities and supporting activities:
a. The opportunity to be active and engaged participants in Inclusive Dubuque peer learning
opportunities and strategic efforts;
b. The opportunity to attend intercultural and equity workshops offered by the City, including
workshops that focus on developing an intercultural team with a strategic plan for
advancing equity and inclusion within the Agency and through the Agency's work;
c. Assistance in creating semi-annual status reports that demonstrate the ways in which the
Agency's efforts are advancing equity and inclusion; and
d. Access to the City's equity toolkit.
1
2. City Responsibilities
City designates the Housing and Community Development Director, to act as its representative
with respect to the work to be performed under this Agreement, and such person shall have
authority to transmit instructions, receive information, interpret and define City's policies and
provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency
has been advised in writing by City that such authority has been revoked.
3. Time of Performance
The term of this Agreement shall be from July 1, 2017 through June 30, 2018.
4. Compensation
City shall pay Agency $17,780 as compensation for the services provided by Agency, which
payment shall constitute full and complete compensation for such services.
Such compensation shall be paid by City to Agency within 10 days after execution of this
Agreement by both parties and upon receipt by City of a requisition for such sum from Agency.
5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that
it will maintain books of account in accordance with Generally Accepted Accounting Standards
together with necessary documentation to support all expenditures. The records of Agency,
including payroll accounts and other records of disbursements and receipts, and other records
relating to the performance of the activities herein specified, shall be made available for inspection
by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of
Agency under this Agreement. Agency agrees to retain such records for not less than three (3)
years.
6. Reporting and Monitoring
Agency shall render to the Housing and Community Development Director a monthly written report
detailing its activities related to the use of City funds provided to Agency. Such report shall
include a performance report on the program(s)supported by City funds and a financial report on
the use of City funds, which shall be rendered no later than the fourth Thursday of the succeeding
month. A written annual report shall be submitted to the City Council within sixty(60)days of year
end. The annual report shall include a performance report on the program(s) supported by City
funds and a financial report on the use of City funds.
If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit
report within three months of year-end.
2
7. Discrimination
In carrying out its program, Agency shall not discriminate against any employee or applicant for
employment because of race, creed, color, sex, age, national origin, religion, sexual orientation,
gender identity or disability. Agency shall take affirmative action to ensure that applicants for
employment are employed and that employees are treated during employment without regard to
their race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or
disability. Such action shall include, but not be limited to, the following: employment, promotion,
demotion or transfer; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
Agency agrees and will undertake whatever affirmative measures are necessary so that no person
shall on the grounds of race, color, religion, national origin, sex, age, sexual orientation, gender
identity, or disability be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activities funded in whole or in part with any of the funds
made available to Agency under the terms of this Agreement.
8. Termination of Agreement
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under
this Agreement, or if the Agency shall violate any of the covenants, agreements or stipulations of
this Agreement, City shall thereupon have the right to terminate this Agreement by giving written
notice to Corporation of such and specifying the effective date thereof not less than thirty days
before the effective date of such termination. If Agency shall fail to cure its default to the
satisfaction of City in City's sole discretion within such thirty-day period, this Agreement shall be
deemed terminated at the end of such thirty day period without further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any
funds utilized for purposes other than stated in the Agreement.
9. Assignability
Agency shall not assign or transfer this Agreement or any interest in this Agreement without the
prior written approval of City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City copies of
Agency's insurance certificates showing compliance with the insurance requirements of Insurance
Schedule D, included as Attachment B.
3
CITY OF DUBUQUE, IOWA OPERATION: NEW VIEW COMMUNITY ACTION
AGENCY
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Roy '. Bu , Mayor Da id :arnes, Exe"cuti e Director
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Kevin 1. irri tahl, Ci y C erk
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PROFESSIONAL LIABILITY COVERAGE SPECIFICATIONS
2015/2016 2016/2017
Company: Philadelphia Markel
A.M. Best Rating: A++, XV A,XV
Status: Admitted Admitted
Rating and Status as of September 21,2015 September 15, 2016
Limits:
Per Occurrence $1,000,000 $1,000,000
Policy Aggregate $3,000,000 $3,000,000
Exclusions include but are not limited to the following:
• Wear and Tear
➢ Civil Authority
> Other Exclusions &Coverage Limitations Apply
TO"I'AI..Es"l'IMATED ANNUAL PREMIUM $3,095 INCLUDED
Note: Higher limits may be available. Please let us know if'you would like a quote for higher limits.
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PREMIUM SUMMARY
COVERAGES: 2015/2016 2016/2017
Philadelphia/ Markel/
Acuity Assigned Risk
Property $3,658 $3,391
General Liability $3,977 $4,907
Business Auto $969 $1,236
Inland Marine $577 $680
Workers' Compensation $23,425 $26,668
Crime $893 $349
Umbrella $1,054 $1,345
Professional Liability $3,095 Included
Directors&Officers $2,901 $2,901
TOTAL ESTIMATED ANNUAL PREMIUM $40,549 41,477
PAYMENT PLAN
Chubb-Payment in full to Cottingham&Butler
Philadelphia-25%down with 9 installments
Markel-Annual Pay,25%down with 3 installments,25%down with 7 installments-$5 per installment per policy fee
applies
Assigned Risk-Down payment due prior to binding—25%($6,667)
PREMIUM PAYMENT POLICY
Agency Billed Policies
During the policy period, if cancellation of a policy(s) results due to non-payment of premium, coverage
will be reinstated only twice. If a policy(s) is cancelled a third time, Cottingham & Butler, Inc. will not
reinstate coverage or present a renewal offer on any coverages.
q> Financed and Direct Billed Policies
If cancellation and reinstatement of a policy(s) takes place more than twice during the policy period,
Cottingham & Butler, Inc.will not present a renewal offer on any coverages.
In evaluating your exposures to loss, we have been dependent upon information provided by you. If there are any other areas that
need to be evaluated prior to binding of coverage,please bring these areas to our attention. Should any of your exposures change
after coverage is bound,such as your beginning new operations, hiring employees in new states, buying additional property, etc.,
please let us know so proper coverage can be discussed.
Cottingham& Butler, Inc. is compensated through fees ctnd%or commissions for services provided to clients related to managing,
reducing, and transferring risk. In addition, Cottingham&Butler, Inc. may enter into agreements with some insurance carriers
through which it is compensated for services provided on behalf of the carriers. This compensation is based on several factors such
as overall volume,growth, and in some cases profitability of the aggregate premium placed with such carriers. Cottingham&
Butler subsidiaries may also receive compensation for services such its utilization review, case management and claims handling
performed directly for the carriers.
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GENERAL LIABILITY COVERAGE SPECIFICATIONS
2015/2016 2016/2017
Company: Philadelphia Markel
A.M. Best Rating: A++,XV A,XV
Status: Admitted Admitted
Rating and Status as rf: September 21, 2015 September 15, 20/6
Limits:
Each Occurrence $1,000,000 $1,000,000
General Aggregate $3,000,000 $3,000,000
Products/Completed Operations Aggregate $3,000,000 $3,000,000
Personal&Advertising Injury $1,000,000 $1,000,000
Damage to Premises Rented to You $100,000 $100,000
Medical Expense $5,000 $5,000
Employee Benefits Liability $1,000,000/occurrence $1,000,000/occurrence
$1,000,000/aggregate $3,000,000/aggregate
Abuse&Molestation $1,000,000/person $1,000,000/person
$1,000,000/aggregate $3,000,000/aggregate
Rating Basis
1 - 1473 Central Ave Offices(61227) 9,000 sq ft 9,000 sq ft
2-412 Lincoln School(41716) 18 kids 18 kids
3 -2155 University School(41716) 32 kids 32 kids
4- 110 Bierman Rd School(41716) 16 kids 16 kids
5 -904 E Quarry Offices(61227) 2,000 sq ft 2,000 sq ft
6-408 N Wayne School(41716) 18 kids Deleted
7 1499 Bluff School(41716) 14 kids 14 kids
12— 1458 Locust School (41716) 20 kids 20 kids
8-750 5th St NW School (41716) 16 kids 16 kids
9- 1201 Locust School(41716) 15 kids 15 kids
11 - 1151 White St School(41716) 18 kids 18 kids
10-721 South 5th St Offices(41716) 1,000 sq ft Deleted
13 - 1131 Earlville School(41716) 18 kids 18 kids
14- 1805 Central School(41716) 20 kids 20 kids
Additional Insured City of Dubuque Blanketed Additional
Insured Included
The DB&T Community Blanketed Additional
Development Group Insured Included
Exclusions include but are not limited to the
following:
• War
• Pollution
• Terrorism
> Other Exclusions&Coverage Limitations
Apply
Policy Subject to Annual Audit
TOTAL.ESTIMATED ANNUAL PREMIUM $3,977 $5,164
Note: higher limits may be available. Please let us know ifyou would like a quote far higher limits.
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AUTO COVERAGE SPECIFICATIONS
2015/2016 2016/2017
Company: Philadelphia Markel
A.M. .Best Rating: A++,XV A,XV
Status: Admitted Admitted
Rating and Status as of: September 21, 2015 September 15, 2016
Limits:
Combined Single Limit $1,000,000 $1,000,000
Uninsured Motorist $1,000,000 $1,000,000
Underinsured Motorist $1,000,000 $1,000,000
Medical Payments $1,000 $1,000
Hired Auto Physical Damage Included Included
Hired &Non-Owned Auto Liability Included Included
Covered Autos:
2004 GMC Colorado
1999 Toyota Rav4 Added 5/1/16
Deductibles:
Comprehensive $500 $500
Collision $1,000 $1,000
Exclusions include but are not limited to the following:
➢ Care, Custody or Control
➢ Fellow Employee
> Other Exclusions &Coverage Limitations Apply
Pricing Subject To Acceptable MVR records
TOTAL ESTIMATED ANNUAL PREMIUM $1,264 $1,236
Note: Higher limits may be available. Please let us know if you would like a quote for higher limits.
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INLAND MARINE COVERAGE SPECIFICATIONS
2015/2016 2016/2017
Company: Philadelphia Markel
A.M. .Best Rating: A++,XV A,XV
Status: Admitted Admitted
Rating and Status as of: September 21, 2015 September 15, 2016
Limits:
Computers& Software
Limit $106,000 Scheduled
Equipment Included Above $53,000
Media& Software Included Above $53,000
While In Transit $10,000
Transfer between Premise $10,000
At Temporary Locations $10,000
Permanently located at and employee's residence $10,000
Insight Infrared Digital Camera—Scheduled Limit $9,500 $9,500
Unscheduled Property $2,500 $2,500
Deductible: $500 $1,000-Computers
$500-Scheduled
Equipment
Exclusions include but are not limited to the following:
➢ Wear and Tear
➢ Civil Authority
> Other Exclusions &Coverage Limitations Apply
TOTAL ESTIMATED ANNUAL PREMIUM $577 $680
Note: Higher limits may be available. Please let us know if you would like a quote for higher limits.
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WORKER'S COMPENSATION COVERAGE SPECIFICATIONS
2015/2016
Company: Acuity Assigned Risk
A.M. Best Rating: A+,XIII TBD
Status: Admitted TBD
Rating and Status as of: September 21, 2015 TBD
Workers' Compensation Covered States Iowa
Employers Liability Limits:
Bodily Injury, Per Accident $500,000 $500,000
Disease, Policy Limit $500,000 $500,000
Disease, Per Employee $500,000 $500,000
Exposure Basis: Payroll Payroll/Rate
Inspectors(8720) $109,415 $78,312
Outside Sales(8742) If Any If Any
Clerical (8810) $808,901 $749,231
School Professionals(8869) $542,913 $595,501
School all Other Employees(9101) $105,181 $126,545
Experience Modification Factor 1.09 0.86
Executive Officers Excluded Larry Koos Larry Koos
Exclusions include but are not limited to the following:
> Expected or Intended Injuiy
A Punitive Damages
> Other Exclusions&Coverage Limitations Apply
Pricing Subject To Annual Audit
TOTAL ESTIMATED ANNUAL PREMIUM $23,425 $26,668
Note: Higher limits may be available. Please let us know if you would like a quote for higher limits.
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UMBRELLA COVERAGE SPECIFICATIONS
2015/2016 2016/2017
Company: Philadelphia Markel
A.M. Best Rating: A++,XV A, XV
Status: Admitted Admitted
Rating and Status as of September 21, 2015 September 15, 2016
Limits:
Each Occurrence $1,000,000 $1,000,000
Aggregate $1,000,000 $1,000,000
Self insured Retention(SIR): $10,000 $10,000
Underlying Coverages and Limits:
General Liability
Employee Benefits Liability
Employer's Liability
Business Auto Liability
Professional Liability
Exclusions include but are not limited to the following:
> Employment Practices
➢ Pollution
> Other Exclusions&Coverage Limitations Apply
TOTAL ESTIMATED ANNUAL PREMIUM $1,054 $1,406
Note. Higher limits may he available. Please let us know ifyou would like a quote for higher limits.
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CRIME COVERAGE SPECIFICATIONS
2015/2016 2016/2017
Company: Philadelphia Markel
A.M. Best Rating: A-H-,XV A,XV
Status: Admitted Admitted
Rating and Status as of: September 21, 2015 September 15, 2016
Blanket Employee Dishonesty $75,000 $75,000
Deductible $1,000 $1,000
Exclusions include but are not limited to the following:
> Professional Services
> Illegal Acts
Y Other Exclusions&Coverage Limitations Apply
TOTAL ESTIMATED ANNUAL PREMIUM $893 $349
Note: higher limits may be available. Please let us know ifyou would like a quote for higher limits.
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DIRECTORS & OFFICERS LIABILITY
2015/2016 2016/2017
Company: FederalInurance/Chubb FederalInsurance/Chubb
A.M. Best Rating: A++,XV A++,XV
Status: Admitted Admitted
Rating and Status as of September 22, 2014 September 15, 2016
Directors & Officers Liability $1,000,000 $1,000,000
Employment Practices Liability $1,000,000 $1,000,000
Retention Limit $2,500 $2,500
Third Party Liability Included Included
Defense Within Limits
Retro Active Date 10/1/1998 10/1/1998
Exclusions include but are not limited to the
following:
> Professional Services
➢ Illegal Acts
> Other Exclusions &Coverage Limitations
Apply
TOTAL ESTIMATED ANNUAL PREMIUM $2,901 $2,901
Note: Higher limits may be available, Please let us know ifyou would like a quote for higher limits.
EXHIBITA
THE CITY OFCzl� CITY COUNCIL
'
DUB E
Masterpiece on the Mississippi UOALS & PRIORITIES
2031 VISION STATEMENT CITY MISSION STATEMENT
Dubuque 2031 is a sustainable and resilient city and an inclusive and Dubuque city government is a progressive and financially sound city
equitable community. Dubuque 2031 has preserved our Masterpiece government with residents receiving value for their tax dollars and
on the Mississippi and has a strong,diverse economy and expanding achieving goals through partnerships. Dubuque city government's
connectivity.Our residents experience healthy living and active lifestyles; mission is to deliver excellent municipal services that support urban
have choices of quality,livable neighborhoods; have an abundance of living;contribute to an equitable,sustainable city;plan forthe
fun things to do;and are engaged in the community. community's future;and facilitate access to critical human services.
FIVE-YEAR COMMUNITY GOALSI ORGANIZATIONAL GI r
FOR r SUSTAINABLE DUBUQUE •e and Managed Growth Financially Responsible City Governmentand
Economic e e• 0 Partnering[or a Better Dubuque High Perfe •Organization
Environmental/Ecological
Improved Connectivity-
Social/Cultural vibrancy
Transportation e Telecommunications
2016-2018 POLICY AGENDA 2016-2018 MANAGEMENT IN PROGRESS
TOP PRIORITIES (in alphabetical order) Economic Prosperity
• Central Iowa Water Association: Resolution Riverfront Lease Gavilon site:Marketing
• Riverfront Leases:Marketing
• East-West Corridor Study Implementation Air Service Expansion:Contact aircarriers,incentives for route-funding
• Inclusive Dubuque Action Plan Dubuque Initiatives:Next Steps
• Master Plan for Chaplain Schmitt Island Brownfield Area-wide Planning and Assessment Report
• River Cruises Docking Facility Old Air Terminal Facility Reuse
• Charter Service Expansion
• Marketing Dubuque Jet Center Fuel Sales
HIGH PRIORITIES (in alphabetical order) Sale of Art on the River Sculptures
• 21st Century Policing Action Plan Art on the River Winter Edition:Feasibility study
• Citywide Flower-Planting Program Economic Impact of Historic Preservation—Marketing plan
Community Health Needs Assessment Plan Including Eagle Point Park National Historic Recognition
• Phased Historic/Architectural Survey Report
Mental Health America's River III Fund Raising Launch
• Five Flags Center Study Entrepreneurs/Start Up Business Program Expansion
• Street Maintenance Program Dubuque Industrial Center South:Marketing and Sale
• Traffic Signal Synchronization Citywide Downtown Housing Creation Grant Program
• Marina Signage from the River
• Steeple Square Project:Update Report
2016-2018 MANAGEMENT AGENDA
Environmental/Ecological Integrity
• Affirmatively Furthering Fair Housing Action Plan Bee Branch Community Orchard
• Arts and Culture Master Plan Recycling Program:Cart Expansion
• CHANGE Program Community Climate Action and Resiliency Plan
• Community Secu rity/Su rvei Ilance/fraffic Cameras Fats/Oils/Grease(FOG)Program
• Housing TIF Program Iowa Economic Development Authority Community Energy
• Opportunity Dubuque Path Forward(Air Quality)Plan
• Georgetown Energy Prize
• Methane Gas Plan.WRRC Management Philosophy:Workshop and Orientation
• Green Iowa Americorps Office Relocation Emergency Response Plan:Development
• Emerald Ash Borer Program:Implementation Direct Time Entry and Employee Access Center:Implementation
• Resilient Community Advisory Commission Auditing Services Contract
• CNG Truck Purchase Evaluation Banking Services Review
• Investment Policy:Re-certification
Social/Cultural Vibrancy Iowa Paramedics Transition Plan:Implementation
• E-mail and Operating System (to Microsoft)
• Housing Code and Inspections Program:Implementation Financial System Upgrade:Implementation
• HUD Voluntary Compliance Agreement Medical Plan and Stop Loss Insurance Program:Third Party Contract
• Leadership Enrichment After School Program (LEAP) Labor Contracts:Negotiation,Contract
• Campaign for Grade-Level Reading Program:Re-application Water Source and Distribution Master Plan:Completion
• All-America City Award for 2017:CFGD Grade-Level Reading Application Radio System Upgrade to P25
• ROSE Housing Tax Credit Program:Amendments
•
FDAVoluntary Retail Food Regulatory Standards:Implementation 2016-2018 MAJOR PROJECTS
• Fair Housing Action Plan:Analysis of Impediments Housing Policy
Management Review
• Rental Housing License Program:Enforcement Economic Prosperity
• Americans with Disabilities Act(ADA)Audit Airport Side Access Road
• Cultural Snapshots Series:Development Airport Terminal Landscaping
• Hate/Bias Incident Response Plan:Update
• Source of Income Dialog Session:Development
• Neighbor2NeighborInitiative Environmental/Ecological Integrity
• Local Food s/Com m u n ity Ga rde n Initiative Green Alley Projects(22 alleys)
• Bee Branch Project(Garfield to Comiskey and under Railroad)
Planned and Managed Growth Energy Efficient Street Lights(by 2O2O)
• Municipal Separate Storm Sewer System (MS4)Permit
• Flood Wall/Levee Breech Study Bee Branch Gate Project:Design
• Source of Income Work Group:Report
• West Third Street Reservoir Study Planned and Managed Growth
• City-wide Leak Detection Survey g
• 42°Force Main(Terminal Street Lift Station to,WRRC) Washington Street 30"Force Main
• Accela Program:Inspection by Property 20°Water Transmission Main(Millwork District to West 3rd Reservoir)
• Roosevelt Pump Station Installation
Partnering for a Better Dubuque Water Tank Inspections and Maintenance
• Back Up Generators(West Third,Park Hill,Mt.Carmel)
• Four Mounds Foundation/HEART Program:Report Water Main Extension Projects(North Cascade Road,JFK)
• Purchase of Service:Data Collection,Training for Purchase of Service
Providers,Reporting Mechanism
• Sister city Program:Recommendations Partnering for a Better Dubuque
• Eagle Point Park Ecological Restoration and Management Plan:Completion Five Flags Theater and Ham House Building Improvements
• Jackson Park Pilot for Neighborhood Engagement Grand River Center Upgrades
Improved Connectivity:Transportation and Telecommunications Improved Connectivity: Transportation
• Smarter Transportation Program:Update Southwest Arterial Project:Design,English Road Construction
• PEG Digital Encoding Senior High Road Project
• Historic Federal Building HD Upgrade English Mill Road Bridge
• Bus Routes:Update Military Road Bridge
• Electronic Fare Cards/Payment:Implementation North Cascade Road Reconstruction
• Bus Storage Facility:Funding,Design,Construction Chavenelle Road Hike/Bike Trail:Design,Construction
• Upper Bee Branch CP Railroad Crossing
Financially Responsible City Government and High Grandview-Delhi Roundabout
Performance Organization Chavenelle Road Rehabilitation:Design,Construction
g Washington Street Improvement Project
• Affordable Care Act:IRS data reporting Menards Frontage Road Project
• Non-Emergency Mobile/Portable Units:Replacement East-West Corridor Roundabouts:Preliminary Design
• Police Officers Recruitment and Retention Radford/Pennsylvania Roundabout:ROWAcquisition
• Fire Accreditation:Completion Traffic Signals Upgrade
•
W desk:Implementation and Training NWAnerial/ChavanelleIntersection Improvement
• SunGard Optimization for Budget Module and Project Module Implementation NWAnerial Trail(Holiday Drive to Chavenelle Drive)
• Accela Software:Implementation
• Plan Review Refinements Each year,the Dubuque City Council completes its annual goal-setting sessions.
• Integrated Pest Management:Implementation Over the course of three days in August 2016 and another session in October,City
• InVision Software for ADA Improvements:Implementation Council members reaffirmed the 15-yearvision statement,mission statement,
• Electronic Submission of Permit Applications:Implementation and goals.Theyalsoidentified priorities for a2O16-2O18policy agenda.
• Concession Agreements:Revision
Rev.8/30/16
ATTACHMENT
City of Dubuque Insurance Requirements for Special Event Permits
Insurance Schedule D
1. shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the
coverage required in Exhibit I prior to effective date of permit. Each Certificate shall be prepared on the
most current ACORD form approved by the Iowa Department of Insurance or an equivalent. Each
certificate shall include a statement under Description of Operations as to why issued. Eg: Project
# or Lease of premises at or construction of
2. All policies of insurance required hereunder shall be with a carrier authorized to do business in Iowa and all
carriers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of
Dubuque. Failure to obtain or maintain the required insurance shall be considered a material breach of this
agreement.
S. All required endorsements to various policies shall be attached to Certificate of insurance.
6. Whenever a specific ISO form is listed, an equivalent form may be substituted subject to the provider
identifying and listing in writing all deviations and exclusions that differ from the ISO form.
7. Provider shall be required to carry the minimum coverage/limits,or greater if required by law or other
legal agreement, in Exhibit 1.
8. Whenever an ISO form is referenced the current edition of the form must be used.
7
City of Dubuque Insurance Requirements for Special Event Permits
Insurance Schedule D (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products-Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made,form. All deviations from the
standard ISO commercial general liability form CG 0001, or Business owners form BP 0002,shall be
clearly identified.
b) Include endorsement indicating that coverage is primary and non-contributory.
c) Include an endorsement that deletes any fellow employee exclusion.d)
Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials,all its employees and
volunteers, all its boards, commissions and/or authorities and their board members,employees
and volunteers. Use ISO form CG 2026.
B) AUTOMOBILE LIABILITY $1,000,000(Combined Single Limit)
C) LIQUOR LIABILITY $1,000,000 (only
if alcoholic beverages served)
9
EXHIBIT C
INCLUSivE u u ue
Connecting People • Strengthening Community
INCLUSIVE
CLUSIVE
'11ab
4r
Inclusive Dubuque is a peer-learning network of partners dedicated to creating
an informed, equitable and inclusive community where all people—regardless of
race, age, culture, gender, ethnicity, religion, sexual orientation, class or disability—
are respected, valued and treated fairly. The network includes more than 50
organizations and individuals across sectors including faith, government agencies,
nonprofit, business, education and more.
WHY IT MATTERS
The Inclusive Dubuque network formed in 2012 after business What .o . e
UITY
leaders began to take notice of challenges related to diversity,equity and INCLUSION mean?
and inclusion in the community. Individuals were having trouble . unique perspectives
accessing needed services and connecting to parts of the community, and life experiences an individual or
neighborhoods were experiencing struggles related to demographic groupbrings to our community
changes,and businesses were reporting difficulty attracting and everyone has access o
retaining a diverse workforce. Research tells us that Iowa is becoming opportunities resources
increasingly diverse,and that regions working toward equity will have need to thrive
stronger and more resilient economic growth—for everyone. INCLUSION:engaging and,supporting
needsdiverse ensure all feet
WHAT HAS BEEN ACCOMPLISHED
The Inclusive Dubuque Network works collaboratively to eliminate GET INVOLVED
bias in our community by providing and supporting equity learning Join us.The Network provides
opportunities,equity tools and resources,and baseline data to inform equity learning opportunities,
decisions and measure proress.Some key accomplishments include: equity tools and baseline data to
help organizations and individuals
Facilitated leadership alignment around a shared agenda learn about equity and inclusion.
Conducted a Community Equity Profile in 2015 to learn about the We provide a safe place for difficult
lived experiences of diverse groups and discover what disparities conversations and an opportunity to
exist.The Profile engaged 584 participants through dialogues learn from someone who is different
and 1,995 online surveys were completed. from yourself.Visit our website to
• Over 90 Network and community members joined partnerledutilize these resources in your work
sector groups to address new challenges and bring the racial/ to advance equity and inclusion in
the community.
social equity lens to existing programs and efforts in the seven
focus areas of the equity profile.
Hosted Results-Based Accountability training for community Funders
members to promote a shared data platform. City of Dubuque
Hosted or supported four equity learning opportunities in 2016. Community Foundation of Greater
Dubuque
Published introductory equity toolkits for community members to Dubuque Area Chamber of Commerce
use in their organizations. Dubuque Racing Association
Dr.Liang Chee Wee
Published the Advancing Equity:Community Efforts and Outcomes Greater Dubuque Development
report,to recognize the work of partners and community Corporation
organizations working to advance equity and inclusion. IBM
The Network hosted more than 70 community members at its first John Deere Foundation
Community Conversation in December 2016. Mercy Medical Center
Northeast Iowa Community College
Wsisters of Charity,BVM
HAT WE ARE WORKING ON
Surdna Foundation
In 2017, Inclusive Dubuque will focus on launching a shared data
platform and conducting a community climate survey to inform Inclusive Dubuque Staff
decisions and measure its impact.The Network is also planning
three additional Community Conversations from February to May. Network Coordinator
Katrina Neely Farren Eller,Ph.D.
The Peer-Learning Council is developing equity learning opportunities Assistant Coordinator
to offer to the community.This council will focus their efforts on Erica Vsquierdo
creating a five-year equity education plan to provide opportunities
for partners and community members to deepen their personal and
organizational understanding of equity and inclusion.
LEARN MORE:
INCLUSIVE dubuque '
Connecting People•Strengthening Community call 563.588.2700
followf
Inclusive Dubuque Is facilitated bythe Community Foundation of Greater Dubuque
02012017
11
EXHIBIT D
THF CITY OF -
DUB E
Masterpiece on the Mississippi
The City of Dubuque's team of Intercultural Facilitators offers three learning and
development workshops for City employees and partner organizations:
• A 5 hour introductory workshop that is designed for individual development and
that focuses on raising awareness and beginning to foster improved
understanding about cultural differences.
• A 10.5 hour foundations workshop that is designed for individual development
and focuses on raising awareness, fostering improved understanding, and
providing tools that can be used to build individual skill at navigating differences.
• A 32 hour application workshop that is designed for teams who are interested in
developing a plan for advancing equity and inclusion goals within their team or
organization.
All three workshops are grounded in an intercultural approach that is evidence informed
and developmental. It is important to understand what our training is and is not:
• First, the intercultural approach acknowledges race and racial issues but does
not limit its focus to these issues. Rather, the focus is on culture as a broad
concept that encompasses all people, and on the various aspects of cultural and
social identities that may make a difference when we are interacting with one
another.
• Second, the goal is not to change beliefs or belief systems. The goal is to build
skills so that people are effective interacting across cultural differences.
• Third, the focus is on a broad set of skills that can be applied across cultures to
improve communication and understanding. The training does not focus on
culture specific details and information.
• Fourth, although training employees can be a very productive tool, depending
solely on training to foster acceptance and the skills needed to make sustainable
change is severely limited. There must be sustainable efforts to support staff in
applying newly acquired skills. We don't expect to be competent in a sport after a
few practice sessions, similarly we cannot expect to be competent working with
cultures other than our own after a few workshops.
• Finally, there is a recognition that any skills learned must be applied in context,
and that training is only one piece of a larger approach that includes assigning
resources and developing a long-term strategy to identify barriers affecting
certain groups and to create an inclusive and equitable work environment.
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THE CITY OF
DUB E
Masterpiece on the Mississippi
5 Hour Workshop: Introduction to Intercultural Communication
Overall objectives of the workshop are:
• To establish a common language regarding an intercultural approach to diversity
and inclusion
• Begin to develop self-awareness of one's own culture and how it can impact how
we experience difference
• Begin to understand how language, non-verbal communication, and values can
impact interactions
10.5 Hour Workshop: Intercultural Foundations
Overall objectives of the workshop are:
• To establish a common language and understanding regarding an intercultural
approach to diversity and inclusion
• To reinforce the importance of continuing to develop the skills needed to work
and live in a culturally diverse community
• To introduce tools that can people interacting across cultural differences
Specific learning objectives:
• Develop a shared understanding of key terms
• Begin to develop self-awareness of one's own culture and how it can impact how
we experience difference
• Distinguish the intercultural approach, which is developmental and learned, from
other types of"diversity training"
• Practice applying tools that can be used to slow information processing and
improve accuracy of the interpretation of intercultural interactions
• Develop an understanding of the nature of identity and begin to examine
cultural/social identities
• Learn to recognize group norms and methods to begin changing group norms
• Understand cultural values differences, particularly differences in preferred
communication styles
• Develop awareness of one's own preferred style for resolving conflict and begin
to recognize other styles
• Develop an understanding of how culture affects how we handle conflict and the
ways in which an awareness of difference in styles can help communication
during conflict
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THE CITY OF
DUB E
Masterpiece on the Mississippi
32-Hour Advancing Equity through an Intercultural Approach Workshop
This workshop is best suited for those working on teams seeking to advance equity and
inclusion. Participants will use an intercultural framework to collectively explore
individual, institutional, and systemic opportunities. The program includes opportunities
for participants to practice using the tools they have received, working together to
identify dilemmas facing their organizations, to develop strategies for addressing issues,
and to create action items.
The overall objectives for the four-day program are to:
• Create an environment of trust and begin networking with program participants
• Understand fundamental concepts related to an intercultural approach to
inclusion and equity
• Learn tools and skills that can be applied to influence organizational change
• Identify inclusion and equity issues and begin to develop an action plan to
advance equity and inclusion in participant organizations or groups.
Specific learning objectives are:
• Understand how we process diversity related information to form perceptions
about self and others
• Create shared meaning around key terms
• Examine some of the foundations of culture
• Examine personal identity and its relationship to culture
• Examine how language, non-verbal communication, and values can impact
interactions
• Begin to unpack inclusion and equity issues in individual organizations using an
intercultural approach
• Develop an awareness of the ethics of being a driver of change related to equity
and inclusion
• Develop a personal leadership vision
• Continue unpacking inclusion and equity related issues in the workplace using an
intercultural approach
• Identify conflict styles and become aware of how personal conflict style impacts
one's interpretation of information and emotion during an exchange
• Begin to understand how to use assessment tools for purposes of development
• Learn multiple factors that impact organizational change
• Examine strategies and tools for organizational change
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THE CITY OF
DUB E
Masterpiece on the Mississippi
Practice applying tools and developing an action plan to impact equity and
inclusion in the organization.
15