Phase I - 17th Street Storm Sewer Improvements Project_Initiate_PULLED Copyrighted
June 5, 2017
City of Dubuque Items to be set for Public Hearing # 6.
ITEM TITLE: Phase I - 17th Street Storm Sewer Improvements Project
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the Phase 117th Street Storm Sewer
Improvements Project, and further recommends that a
public hearing be set for June 19, 2017.
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for June 19, 2017
ATTACHMENTS:
Description Type
17th Street Storm Sewer Improvements Project-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Resolutions
Exhibit Supporting Documentation
THE CITY OF Dubuque
fta B E I 11p y
Masterpiece 012 the Mississippi 2007.2012«2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Phase 117th Street Storm Sewer Improvements Project
CIP #2642690, Project#1X0005
DATE: May 31, 2017
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the Phase 117th Street Storm Sewer Improvements Project, and further recommends
that a public hearing be set for June 19, 2017.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
1P�' 1 I !�s!Y iAf(JA 4 f RSI
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
DUB THE CTTYOF E All-America City
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Masteyieee on the Mississippi
2007•2012•2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Phase 1 17th Street Storm Sewer Improvements Project
CIP# 2642690, PROJECT# 1X0005
DATE: May 26, 2017
INTRODUCTION
The attached resolutions authorize the initiation of the public bidding procedure for the
Phase 1 17th Street Storm Sewer Improvements Project.
BACKGROUND
In January 2016, the State was awarded $95.7 million in HUD National Disaster
Resiliency Competition grant funds. Per the award, the City of Dubuque is to receive
$23.1 million for storm water infrastructure improvements associated with the Bee
Branch Watershed Flood Mitigation Project. The infrastructure improvements are as
follows:
1 . Bee Branch Railroad Culvert Infrastructure Improvements involving the
installation of culverts from the Lower Bee Branch Creek, through Canadian
Pacific Railway property, to the Upper Bee Branch north of Garfield Avenue;
2. 22nd Street/Kaufmann Ave Storm Sewer Improvements involving the installation
of a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the
Kaufmann & Kane intersection. The work includes inlets and local sewer
connections to the storm sewer and the complete reconstruction of the street and
other underground utilities along the street right-of-way corridor.
3. 17th Street/W. Locust Street Storm Sewer Improvements involving the installation
of a 96-inch diameter pipe from the Lower Bee Branch Creek through the
Canadian Pacific Railway tracks to 17th Street then to the west along 17th Street
and finally west along W. Locust Street towards Angella St. The work includes
inlets and local sewer connections to the storm sewer and the complete
reconstruction of the street and other underground utilities along the street right-
of-way corridor.
In October of 2016, the City Council passed Resolution 362-16 authorizing the
execution of the funding contract with the Iowa Economic Development Authority (IEDA)
for the City's receipt of$23,309,600.00 in Community Development Block Grant
Program Disaster Recovery - National Disaster Resiliency funds for the Bee Branch
Watershed Flood Mitigation Project.
DISCUSSION
The 17th Street Storm Sewer Improvements Project is Phase 12 of the Bee Branch
Watershed Flood Mitigation Project. The project involves the replacement of the existing
storm sewer with a large diameter storm sewer and additional storm drains (intakes)
from the Lower Bee Branch Creek along 17th Street to W. Locust Street. Improvements
will continue up Locust Street as far as the funding will allow. This work will require the
relocation and reconstruction of existing underground utilities to provide the necessary
space for the larger storm sewer. It will also require the complete removal and
subsequent reconstruction of the street.
The improvements will be constructed in multiple phases. Phase I involves the
construction of improvements on 17th Street through the Elm Street intersection. See
attached Exhibit A. Phase I improvements consist of the construction of 250 feet of 12-
foot by 7-foot box storm sewer along 17th Street through the Elm Street intersection.
Additional work includes the installation of an inline nutrient separating baffle box, as
well as, high capacity storm sewer intakes and 175 feet of smaller diameter storm
sewers ranging from 15-inch to 30-inch. The work also includes the relocation of 85 feet
of 20-inch water main in the Elm Street intersection, and other utilities within the street
ROW. Finally, the work includes the reconstruction of the paved surface of Elm Street
and E. 17th Street.
PROJECT SCHEDULE
The schedule for Phase I has been developed in coordination with the owners of the
property immediately north and south of 17th Street and east of Elm Street which is
currently under redevelopment.
The schedule for the Project is as follows:
Initiate Public Bidding Process June 5, 2017
Publish Notice to Bidders, Advertise for Bids June 9, 2017
Publish Public Hearing Notice on Plans & Specs June 9, 2017
Public Hearing on Plans & Specifications June 19, 2017
Receipt of Bids (Bid Letting) June 28, 2017
Award Construction Contract July 5, 2017
Substantial Completion November 17, 2017
Final Project Completion December 31, 2017
Subsequent phases will follow in 2018. As noted, all of the improvements for all phases
must be complete by June 30, 2021.
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of
contract, and construction estimate for the Phase 1 17th Street Storm Sewer
2
Improvements Project (Project). I further recommend establishing the date of a public
hearing and authorize the City Clerk to advertise for bids for the Project.
BUDGET IMPACT
The preliminary estimate of probable costs for the Phase 117th Street Storm Sewer
Improvements Project is as follows:
Construction $ 1,995,000.00
Contingency (10%) 199,500.00
Engineering 329,175.00
Total Project Cost $2,5 ,675.00
The funding summary is as follows:
CIP & PROJECT Fund Description Fund Amount
264-2690 17th Street Storm Sewer Improvements $2,600,000.00
1X0005 HUD
The improvements will be funded using the $23.1 million in Community Development
Block Grant Program Disaster Recovery - National Disaster Resiliency funds for the
Bee Branch Watershed Flood Mitigation Project.
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolutions preliminarily approving the
proposed plans, specifications, form of contract, and construction estimate; establishing
the date of the public hearing; and authorizing the City Clerk to advertise for bids for the
Lower Bee Branch Creek Floating Island Project.
Attach.
Prepared by Deron Muehring
cc: Crenna Brumwell, City Attorney
Jenny Larson, Budget Director
Alexis Steger, Senior Budget Analyst
John Tharp, Grant Administrator
Steve Sampson Brown, Project Manager
Deron Muehring, Civil Engineer
3
RESOLUTION NO. -17
PHASE 117TH STREET STORM SEWER IMPROVEMENTS PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Phase 1 17th Street Storm Sewer Improvements Project in the estimated amount of
$1,995,000.00 are hereby preliminarily approved and ordered filed in the office of the
City Clerk for public inspection.
A public hearing will be held on the 19th day of June, 2017, at 6:00 p.m. in the
Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque,
Iowa, at which time interested persons may appear and be heard for or against the
proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
The Phase 1 17th Street Storm Sewer Improvements Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in the Master Builders of Iowa Plan Room, The Construction Update Network
and posted on the City of Dubuque website at www.citvofdubuque.org/bids and which
notice shall be published not less than thirteen but not more than forty-five days before
the date for filing bids before 2:00 p.m. on the 28th day of June, 2017. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:00 p.m. on the 5th day of July, 2017, in the Historic Federal Building
Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this day of 2017.
Roy D. Buol, Mayor
Attest:
Kevin S. Firnstahl, CMC, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE
PHASE 117TH STREET STORM SEWER IMPROVEMENTS PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract, and estimated cost for the Phase 117th Street Storm Sewer
Improvements Project, in accordance with the provisions of Chapter 26, Code of
Iowa at 6:00 p.m. on the 19th day of June, 2017, in the Historic Federal Building
Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said
proposed plans, specifications, form of contract, and estimated cost are now on
file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
Phase 117th Street Storm Sewer Improvements Project
CIP# 2642690, PROJECT# 1X0005
The project consists of the construction of 250 feet of 12-foot by 7-foot box
storm sewer along 17th Street through the Elm Street intersection.
Additional work includes the installation of an inline nutrient separating
baffle box, as well as, high capacity storm sewer intakes and 175 feet of
smaller diameter storm sewers ranging from 15-inch to 30-inch. The work
also includes the relocation of 85 feet of 20-inch water main in the Elm
Street intersection, and other utilities within the street ROW. Finally, the
work includes the reconstruction of the paved surface of Elm Street and E.
17th Street.
Any visual of hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2017.
Kevin S. Firnstahl, CMC, City Clerk
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From: Deron Muehring
Sent: Monday, June 05, 2017 2:27 PM
To: Kevin Firnstahl
Cc: Crenna Brumwell; Steve Brown; Gus Psihoyos; Kerry Bradley
Subject: FW: June 5 City Council Agenda Item, Phase I 17th Street Storm Sewer Improvements
Project, [PULL FROM AGENDA]
Kevin,
Please pull the Phase 1 17th Street Storm Sewer Improvements Project item [initiation of the public bidding procedure]
from tonight's agenda.
Thank you.
Deron L. Muehring, Civil Engineer
City of Dubuque, IA
50 W. 13th Street
Dubuque, IA 52001
P: 563-589-4276
F: 563-589-4205
Imagine Dubuque! Have you shared your ideas to make Dubuque a more viable, livable, and equitable community? To
learn more and share your ideas visit http://imaginedubuque.com or download the project app today!
From: Deron Muehring
Sent: Monday, June 05, 2017 10:22 AM
To: Mike Van Milligen <ctymgr@cityofdubuque.org>
Cc: Steve Brown <Sbrown@cityofdubuque.org>; Crenna Brumwell <Cbrumwel@cityofdubuque.org>; Gus Psihoyos
<Gpsihoyo@cityofdubuque.org>
Subject: June 5 City Council Agenda Item, Phase 117th Street Storm Sewer Improvements Project, [PULL FROM AGENDA]
Mike,
Based on information provided by ECIA last Thursday [June 1], the Phase 117th Street Storm Sewer Improvements
Project item [initiation of the public bidding procedure] should be pulled from the agenda.
Essentially, ECIA informed us that if the City wanted to vacate the 17th Street ROW to the Carner Group, it should occur
"in advance of any work being done" on Phase 117th Street Storm Sewer Improvements Project, an element of the City's
HUD NDRC Resiliency funded infrastructure project.
Our intent is to place the item, as well as, asking to set the public hearing on vacating the ROW, on the June 19 City
Council agenda. But this schedule is awaiting further clarification from ECIA.
Deron L. Muehring, Civil Engineer
City of Dubuque, IA
50 W. 13th Street
1
Kevin Firnstahl
From:Deron Muehring
Sent:Monday, June 05, 2017 2:27 PM
To:Kevin Firnstahl
Cc:Crenna Brumwell; Steve Brown; Gus Psihoyos; Kerry Bradley
Subject:FW: June 5 City Council Agenda Item, Phase I 17th Street Storm Sewer Improvements
Project, \[PULL FROM AGENDA\]
Kevin,
Please pull the Phase I 17th Street Storm Sewer Improvements Project item \[initiation of the public bidding procedure\]
from tonight’s agenda.
Thank you.
Deron L. Muehring, Civil Engineer
City of Dubuque, IA
50 W. 13th Street
Dubuque, IA 52001
P: 563-589-4276
F: 563-589-4205
Imagine Dubuque! Have you shared your ideas to make Dubuque a more viable, livable, and equitable community? To
learn more and share your ideas visit http://imaginedubuque.com or download the project app today!
From: Deron Muehring
Sent: Monday, June 05, 2017 10:22 AM
To: Mike Van Milligen <ctymgr@cityofdubuque.org>
Cc: Steve Brown <Sbrown@cityofdubuque.org>; Crenna Brumwell <Cbrumwel@cityofdubuque.org>; Gus Psihoyos
<Gpsihoyo@cityofdubuque.org>
Subject: June 5 City Council Agenda Item, Phase I 17th Street Storm Sewer Improvements Project, \[PULL FROM AGENDA\]
Mike,
Based on information provided by ECIA last Thursday \[June 1\], the Phase I 17th Street Storm Sewer Improvements
Project item \[initiation of the public bidding procedure\] should be pulled from the agenda.
th
Essentially, ECIA informed us that if the City wanted to vacate the 17 Street ROW to the Carner Group, it should occur
“in advance of any work being done” on Phase I 17th Street Storm Sewer Improvements Project, an element of the City’s
HUD NDRC Resiliency funded infrastructure project.
Our intent is to place the item, as well as, asking to set the public hearing on vacating the ROW, on the June 19 City
Council agenda. But this schedule is awaiting further clarification from ECIA.
Deron L. Muehring, Civil Engineer
City of Dubuque, IA
50 W. 13th Street
1
Dubuque, IA 52001
P: 563-589-4276
F: 563-589-4205
Imagine Dubuque! Have you shared your ideas to make Dubuque a more viable, livable, and equitable community? To
learn more and share your ideas visit http://imaginedubuque.com or download the project app today!
2