Consulting Engineering Services for Storm Sewer Improvements Copyrighted
June 19, 2017
City of Dubuque Consent Items # 15.
ITEM TITLE: Consulting Engineering Services for Storm Sewer
Improvements
SUMMARY: City Manager recommending approval to negotiate and
enter into a contract for IIW, PC to provide engineering
services for the 17th Street/West Locust Street Storm
Sewer Improvements Project and the 22nd
Street/Kaufmann Avenue Storm Sewer Improvement
Project, both associated with the Community Development
Block Grant Program Disaster Recovery- National Disaster
Resiliency funds for the Bee Branch Watershed Flood
Mitigation Project.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Consulting Engineering Services for Storm Sewer City Manager Memo
Improvements-MVM Memo
Staff Memo Staff Memo
THE CITY OF Dubuque
fta B E I 11p y
Masterpiece 012 the Mississippi 2007.2012«2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Consulting Engineering Services for the 17th Street/West Locust Street
Storm Sewer Improvements Project and the 22nd Street/Kaufmann Avenue
Storm Sewer Improvements Project [CIP #264-2690]
DATE: June 14, 2017
Seven proposals were submitted in response to the HUD Resiliency Infrastructure
Project Request for Proposals. The RFP Review Committee reviewed the proposals
and selected four firms for interview. Following the interviews, the RFP Review
Committee considered the strengths and weaknesses of the teams and ranked them.
By a unanimous consensus, the committee deemed IIW to have submitted the top
proposal.
City Engineer Gus Psihoyos requests City Council approval to negotiate and enter into
a contract for IIW, PC to provide engineering services for the 17th Street/West Locust
Street Storm Sewer Improvements Project and the 22nd Street/Kaufmann Avenue
Storm Sewer Improvement Project, both associated with the Community Development
Block Grant Program Disaster Recovery - National Disaster Resiliency funds for the
Bee Branch Watershed Flood Mitigation Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
! Fy.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF ,��� D
DUB E ubuque
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1 ft s
Masterpiece on the Mississippi 2007•2012•2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Consulting Engineering Services for the 17th Street/W. Locust Street Storm
Sewer Improvements Project and the 22nd Street/Kaufmann Ave Storm
Sewer Improvement Project [CIP #264-2690]
DATE: June 13, 2017
INTRODUCTION
The purpose of this memo is to seek approval to negotiate and enter into a contract for
IIW, PC to provide engineering services for the 17th Street/W. Locust Street Storm Sewer
Improvements Project and the 22nd Street/Kaufmann Ave Storm Sewer Improvement
Project, both associated with the Community Development Block Grant Program Disaster
Recovery - National Disaster Resiliency funds for the Bee Branch Watershed Flood
Mitigation Project.
BACKGROUND
On August 18, 2008, the City Council approved authorization to negotiate a professional
services agreement with Strand for design and engineering services for the Bee Branch
Creek Restoration Project (Project). On October 22, 2008, the City Manager executed an
agreement with Strand.
In January 2016, the State was awarded $95.7 million in HUD National Disaster Resiliency
Competition grant funds. Per the award, the City of Dubuque is to receive $23.1 million for
storm water infrastructure improvements associated with the Bee Branch Watershed Flood
Mitigation Project. The infrastructure improvements are as follows:
1. Bee Branch Railroad Culvert Infrastructure Improvements involving the installation
of culverts from the Lower Bee Branch Creek, through Canadian Pacific Railway
property, to the Upper Bee Branch north of Garfield Avenue;
2. 22nd Street/Kaufmann Ave Storm Sewer Improvements involving the installation of
a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the
Kaufmann & Kane intersection. The work includes inlets and local sewer
connections to the storm sewer and the complete reconstruction of the street and
other underground utilities along street right-of-way corridor.
3. 17th Street/W. Locust Street Storm Sewer Improvements involving the installation of
a 96-inch diameter pipe from the Lower Bee Branch Creek through the Canadian
Pacific Railway tracks to 17th Street then to the west along 17th Street and finally
west along W. Locust Street towards Angella St. The work includes inlets and local
sewer connections to the storm sewer and the complete reconstruction of the street
and other underground utilities along street right-of-way corridor.
In October of 2016, the City Council passed Resolution 362-16 authorizing the execution
of the funding contract with the Iowa Economic Development Authority (IEDA) for the City's
receipt of$23,309,600.00 in Community Development Block Grant Program Disaster
Recovery- National Disaster Resiliency funds for the Bee Branch Watershed Flood
Mitigation Project.
The 22nd Street/ Kaufmann Ave Storm Sewer Improvements and the 17th Street/W.
Locust Street Storm Sewer Improvements are essentially street reconstruction projects,
something City staff have extensive experience with. As a result, it is the City's intent to
utilize current Engineering Department staff to prepare design and bid documents,
as well as, oversee the actual construction of the improvements. However, due to the
hard deadline to complete all of the improvements by June of 2021 and because the
design will require certain specialty expertise (i. e. geotechnical engineering,
environmental engineering, structural engineering, etc.), it is appropriate to select and
enter into a contract with an engineering consulting firm to provide services on an as
needed basis.
In December of 2016, the City Council authorized the release of an RFP and enter into
contract negotiations with an engineering consulting firm to provide services as needed to
provide the requisite engineering expertise for the design, bidding, and construction of the
22nd Street/ Kaufmann Ave Storm Sewer Improvements and the 17th Street/W. Locust
Street Storm Sewer Improvements and to ensure the completion of the improvements by
the June of 2021 HUD National Disaster Resiliency Grant deadline.
DISCUSSION
In March of 2017, the HUD Resiliency Infrastructure Projects RFP was released to the
public. Because it was the City's intent to utilize current Engineering Department staff to
prepare design and bid documents, as well as, oversee the actual construction of the
improvements, the release of the RFP was delayed until the City finalized the FY2018
budget with its potential impacts to City staffing. This was done to help the potential
consultant would better understand the scope of services to be performed by the City
versus the potential consultant.
As outlined in the RFP, the selected consultant will provide surveying and engineering
services as needed for the complete design and construction of the Improvements.
While certain Engineering staff members will be assigned to help prepare the final design,
bid documents, and observe construction of the Infrastructure Improvements, the RFP
seeks a consultant to provide services such as geotechnical, environmental, structural
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engineering services and generally assist Engineering staff to ensure completion of the
improvements by the June 2021 deadline.
The City received seven (7) proposals:
1. Anderson-Bogert (Cedar Rapids, IA) with Terracon (Dubuque, IA), and Tallgrass
Archeology, LLC (Iowa City, IA);
2. Fehr-Graham (Manchester, IA) with Braun Intertec (Cedar Rapids, IA);
3. HBK Engineering (Iowa City, IA), with Braun Intertec (Cedar Rapids, IA), Earth
View Environmental (Coralville, IA), and Tallgrass Archeology, LLC (Iowa City, IA);
4. HR Green (Johnston, IA) with American Surveying & Engineering (Ames, IA), Ken
Saiki Design (Madison, WI), Braun Intertec (Cedar Rapids, IA), Test America
(Cedar Falls, IA), and Wapsi Valley Archeology (Anamosa, IA);
5. IIW, P.C. (Dubuque, IA) with WHKS & Company (East Dubuque, IL), Strand
Associates (Madison, WI), Allender Butzke Engineers (Urbandale, IA) IA), and
Wapsi Valley Archeology (Anamosa, IA);
6. MSA Professional Services (Dubuque, IA) with Terracon (Dubuque, IA); and
7. Veenstra and Kimm (West Des Moines) with Smith Group JJR (Chicago, IL),
Terracon (Dubuque, IA), and Tallgrass Archeology, LLC (Iowa City, IA).
The proposal review committee consisting of Assistant Director of Public Works Renee
Tyler, Project Manager Steve Sampson-Brown, Civil Engineer Jon Dienst, Civil Engineer
Deron Muehring, Grant Administrator John Tharp, and Purchasing Coordinator Tony
Breitbach.
The proposal review committee rated all of the firms based on the proposed project team's
level of professional competence and a proven track record in designing large-scale storm
sewer and street projects in a developed, urban environment; applying sustainability
principles to design; applying for and obtaining permits that may be required for this project;
designing projects that result in bids within the established project budget; working on
municipal capital improvement projects in Iowa; working with Iowa's CDBG program; and
coordinating work with the public and City officials. Ratings were also based on the proposed
project team's experience working together on similar projects. Finally, ratings were based
on the quality of the proposal based on demonstrated understanding of the City's overall
objectives;.design approach/methodology in completing scope of service; knowledge of the
project site that would influence the engineering design; proposed schedule and ability to
adjust schedules in order to coordinated development of work product; creativity and
problem solving ability; ability to demonstrate initiative and motivation; and local economic
impact.
The proposal review committee also reviewed each fee proposal. As stated in the RFP, the
entirety of the scope of services to be provided cannot be quantified at the time of
submitting a proposal as it will depend on City Engineering staff availability and ultimately
how the project improvement plans may be divided, truncated, phased, or expanded at the
sole discretion of the City of Dubuque. However, the RFP did ask each consultant to
outline the means and methods by which the consultant will provide the scope of services
outlined in the RFP.
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Based on raw numbers, the proposed fees were as follows:
V&K $ 950,500.00
Fehr-Graham $1,260,000.00
HBK $1,330,000.00
Anderson-Bogert $1,572,500.00
IN $1,771,600.00
HR Green $1,919,900.00
MSA $2,324,700.00
NOTE: Because not all consultants considered fees associated with Section 106 or Construction Staking,
the figures do not include these fees.
Each committee member reviewed and ranked the proposals and shared their top three
ranked firms. IIW was the only firm ranked in the top three of all committee members. HR
Green was ranked in the top three by 4 of 6 committee members. Anderson-Bogert and
V&K were both ranked in the top three by 3 of 6 committee members. MSA was in top
three by 2 of 6 and HBK was in 1 of 6. Based on the discussion that followed, the
committee formed the consensus to interview IIW, HR Green, Anderson-Bogert, and V&K.
Following the interviews, the proposal review committee thoughtfully considered the
strengths and weaknesses of the teams and ranked them. By a unanimous consensus, the
committee deemed IIW to have submitted the top proposal, followed by HR Green, then
V&K, and finally Andeson-Bogert.
Each consultant was also asked to provide a breakdown of the cost for each task by hour
by staffer who would be assigned to the task and their corresponding charge rate per hour.
When this is considered, the proposed fee per hour worked for the top four firms is as
follows:
TOTAL HOURS FEES AGGREGATE
RATE/HOUR
Anderson-Bogert 12,481 $1,520,851.00 $122 per hour
V&K 7,948 $ 997,002.00 $126 per hour
HR Green 15,009 $1,947,900.00 $130 per hour
IN 13,339 $1,736,807.09 $130 per hour
NOTE:Total Hours based and fees based on detailed work breakdown provided by consultants.
Some consultants did not provide minor sub-consultant fees in the breakdown.
The reason that V&K's total fee proposal was less than the other responders is due to the
number of hours (7,948) they anticipated as being required to complete the work.
The IN team with WHKS and Strand Associates has extensive knowledge of the
challenges associated with infrastructure projects in the City of Dubuque. They have a
general understanding of traffic patterns, business needs, water distribution needs, and
sanitary sewer collection system needs.
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BUDGET IMPACT
The adopted Fiscal Year 2017- 2021 Capital Improvement Program Budget included:
• $3,900,000 for the 22nd Street Storm Sewer Improvements Project (Phase 8 of the
Bee Branch Watershed Flood Mitigation Project) to improve the storm sewer system
from Elm Street to Central Avenue. The HUD National Disaster Resiliency grant
funding provides for an additional $ 11,500,000 for the project improvements to
extend westward along Kaufmann Avenue all the way to Kane Street. The
$15,400,000 established for the improvements includes $2,000,000 for engineering;
and
• $8,681,000 for the 17th Street Storm Sewer Improvements Project (Phase 12 of the
Bee Branch Watershed Flood Mitigation Project) to improve the storm sewer system
from the Lower Bee Branch along 17th Street to W. Locust Street. The HUD
National Disaster Resiliency grant provides for an additional $2,600,000 for the
project improvements to extend westward along W. Locust Street towards Angella
Street. The $11,281,000 established for the improvements includes $1,440,000 for
engineering.
The engineering services will be covered using $23,309,600.00 in Community
Development Block Grant Program Disaster Recovery - National Disaster Resiliency funds
for the Bee Branch Watershed Flood Mitigation Project.
ACTION TO BE TAKEN
I respectfully request authorization to negotiate and enter into a contract with IIW, PC to
provide engineering services for the 17th Street/W. Locust Street Storm Sewer
Improvements Project and the 22nd Street/Kaufmann Ave Storm Sewer Improvement
Project
Prepared by Deron Muehring
cc: Renee Tyler, Assistant Director of Public Works
John Tharp, Grant Administrator
Tony Breitbach, Purchasing Coordinator
Steve Brown, Project Manager
Jon Dienst, Civil Engineer
Deron Muehring, Civil Engineer
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