Westside Water System Improvements 2017 Contract C Hwy 20 Watermain Ext_Hearing Copyrighted
June 19, 2017
City of Dubuque Public Hearings # 3.
ITEM TITLE: Westside Water System Improvements 2017 Contract C
Highway 20 Watermain Extension
SUMMARY: Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract, and
estimated cost for the Westside Water System
Improvements 2017 Contract C Highway 20 Water Main
Extension, and the City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Westside Water
System Improvements Hwy 20 Water Main Extension
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Westside Water System Impro\ements-Hwy 20 Water City Manager Memo
Main Extension-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Certificate for Notice to Bidders Supporting Documentation
Proof of Publication Supporting Documentation
THE CDubuque
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Masterpiece on the Mississippi -2012I
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Westside Water System Improvements
Contract C: Hwy 20 Water Main Extension
DATE: June 14, 2017
Water Department Manager Denise Ihrig recommends City Council approval of the
plans, specifications, form of contract and estimated cost of$3,283,162.58 for the
Westside Water System Improvements 2017: Contract C Hwy 20 Water Main
Extension.
In December 2016, the City of Dubuque purchased the Vernon Water Tower, Vernon
water system and the Barrington Lakes water system from Central Iowa Water
Association (CIWA). The IDNR requires the two water systems be provided with a
back- up or secondary water supply no later than December 31, 2017. The intent of the
City is to provide the primary water supply, by connecting to the existing City of
Dubuque water system which has multiple back-up sources, and abandon the current
primary water supply wells located in Vernon and Barrington Lakes.
IIW, P.C. completed the design, prepared the plans for bidding and IDNR construction
permit submittal for Contract A: Water Main Extension from the English Mill Road pump
station to North Cascade Road and Highway 20; and Contract B: English Mill Road
pump station. Contracts A and B were competitively bid in April, with the contractor
prepared to start work in June 2017 to meet the December 1St deadline. A third contract
is prepared for bidding, Contract C HWY 20 Water Main Extension.
Contract C includes the installation of a 12-inch water main from the end of an existing
water main located approximately 1,000 LF north of the North Cascade Road and
Highway 20 intersection to the north to a connection with the existing water main at the
cul-de-sac of Forest Ridge Drive. The connection at Forest Ridge Drive will consist of
construction of a pressure control station. The project consists of approximately 3,700
LF of 12-inch PVC water main. This phase of the project will provide for a second
connection or loop into the Barrington Lakes area; the first connection will be made
under Contract A.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
l 4(.
Mic ael C. Van MilligenW+t'
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Denise Ihrig, Water Department Manager
2
THE CITY OF Dubuque
UBgkE 111-America III
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Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
FROM: Denise Ihrig, Water Department Manager
SUBJECT: Westside Water System Improvements
Contract C: HWY 20 Water Main Extension
DATE: June 9, 2017
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Westside Water
System Improvements 2017: Contact C HWY 20 Water Main Extension. These
improvements include water main extension and connection to the Barrington Lakes
water system to the City of Dubuque water supply.
BACKGROUND
In December 2016, the City of Dubuque purchased the Vernon Water Tower, Vernon
water system and the Barrington Lakes water system from Central Iowa Water
Association (CIWA). The intent of the City's purchase was to assist these communities
in becoming compliant with Iowa Department of Natural Resources (IDNR) standards
and provide the necessary back-up water supply and fire suppression by connecting
them directly to the City's water supply. The City is honoring the agreement with CIWA
to meet the IDNR water permits for these two systems in preparing plans to construct a
water supply connection from the City of Dubuque's water system to Vernon and
Barrington Lakes. The IDNR water permit required CIWA to provide a back-up or
secondary water supply no later than December 31, 2016, however following the City's
recent acquisition, the IDNR has granted a one year time extension to provide the
adequate back up. The IDNR requires the two water systems be provided with a back-
up or secondary water supply no later than December 31, 2017. The intent of the City
is to provide the primary water supply, by connecting to the existing City of Dubuque
water system which has multiple back-up sources, and abandon the current primary
water supply wells located in Vernon and Barrington Lakes.
For the City to meet the strict IDNR water operating permit connection completion
date, it was necessary for the City to seek financial and engineering assistance. The
City turned to the IDNR State Revolving Fund (Iowa SRF) program and hired IIW,
P.C. consulting engineers to prepare loan documents to secure funding for the project.
On December 1, 20161 IIW, P.C. submitted the necessary preliminary engineering
report, intended use plan application, archeological and environmental assessment,
and the self-assessment Iowa Water System Viability documents to request the
necessary funding. IIW, P.C. was further retained to complete the final design plans,
specification, and contract documents for construction. IIW, P.C. completed the
design, prepared the plans for bidding and IDNR construction permit submittal for
Contract A: Water Main Extension from the English Mill Road pump station to North
Cascade Road and Highway 20; and Contract B: English Mill Road pump station.
Contracts A and B were competitively bid in April, with the contractor prepared to start
work in June 2017 to meet the December 1 sc deadline. A third contract is prepared for
bidding, Contract C HWY 20 Water Main Extension.
DISCUSSION
IIW, P.C. working with City of Dubuque's water department staff have prepared
construction plans providing for the connection of the City's water supply to the
Barrington Lakes water system along Highway 20, known as Contract C. The
project is scheduled to be bid to accommodate a December 1 , 2017 completion
date schedule.
Contract C includes the installation of a 12-inch water main from the end of an existing
water main located approximately 1 ,000 LF north of the North Cascade Road and
Highway 20 intersection to the north to a connection with the existing water main at the
cul-de-sac of Forest Ridge Drive. The connection at Forest Ridge Drive will consist of
construction of a pressure control station. The project consists of approximately 3,700
LF of 12-inch PVC water main. The project also includes various water main
appurtenances including: fittings, resilient seat gate valves, fire hydrants, mechanical
and push-on joint restraints, etc.; as well as erosion control including silt fence, topsoil
removal and replacement, and seeding. Traffic control is included in the project to
maintain a safe work site for both the Contractor and the public. This phase of the
project will provide for a second connection or loop into the Barrington Lakes area; the
first connection will be made under Contract A.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the Westside Water System Improvements 2017: Contact C
HWY 20 Water Main Extension.
PROJECT SCHEDULE
The schedule for Contract C will be as follows:
Advertisement for Bids June 9, 2017
Notice of Hearing on Plans & Specifications June 19, 2017
Public Hearing June 19, 2017
Receipt of Bids June 28, 2017
Award of Contract July 5, 2017
Completion Date December 1 , 2017
BUDGET
The cost for the Westside System Improvements: Contract C HWY 20 Water Main
Extension is estimated to be $590,900.00 plus 10% contingency for a total estimated
project cost of$650,000. Contract C estimated expenses are shown in the following
table in line item No. 6 and are estimated costs only.
The total project costs awarded and estimated for Contracts A, B, and C are
$3,283,162.58, which are consistent with the planned improvement costs.
Item Actual and Est.
No. Description Contract Amount
1 Engineering Design: Contract A, B, and C $186,700.00
2 Construction Inspection: Contract B English Mill Pump $40,000.00
Station
3 Construction Inspection: Contract A and C $103,400.00
4 Construction: Contract $1,119,981.25
5 Construction: Contract B $943,712.00
6 Construction: Contract C—Engineer's Est. $590,900.00
7 Contingency, variable est 10% $298,469.33
Total Estimated Project Costs for Contracts A, B, $3.283.162.58
and C
The projects are to be funded using State Revolving Loan funds and local water
construction funds with reimbursable Housing TIF monies:
CIP No. Fund Description Fundina
7402703 Westside Water System Improvements (State of Iowa, $3,198,812.58
Revolving Loan Fund) "
7402703 Westside Water System Improvements (Water $84,350.00
Construction Funds) "
Total Available Project Funding $3.283.162.58
"The English Ridge, North Cascade, and South Pointe Housing TIFs are scheduled to
jointly reimburse up to an estimated $2,466,270.00 of the total construction costs with
the Westside Water System Improvements, as funds become available.
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract
and estimated cost for the Westside Water System Improvements Contract C HWY
20 Water Main Extension through adoption of the attached resolutions.
cc: Jenny Larson, Budget Director
Alexis Steger, Budget Analyst
Jean Nachtman, Finance Director
Gus Psihoyos, City Engineer
RESOLUTION NO. 224-17
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE WESTSIDE WATER SYSTEM IMPROVEMENTS HWY
20 WATER MAIN EXTENSION
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Westside Water System Improvements — Contract C HWY 20 Water Main Extension
in the estimated amount $650,000.00, are hereby approved.
Passed, adopted and approved thisl 9th day of June, 2017.
Attest:
Kevin • Firnstahl,' MC, City Clerk
/- Roy D. Buol, Mayor
From: Cindy Adams
To: Robin K.Walter
Subject: Certificate for Notice to Bidders
Date: Friday,June 9,2017 4:23:15 PM
Attachments: innaoe001.Dno
innaae004.Dna
6.9.17 notice to bidders.Ddf
Certificate
The undersigned, being first duly sworn on oath, states that The Construction Update Plan Room
Network ("CU Network") is a corporation duly organized and existing under the laws of the State of
Iowa, with its principal place of business in Des Moines, Polk County, Iowa. The undersigned also
states that he is now and was at the time hereinafter mentioned, the duly qualified and acting
President/CEO of the CU Network, and that as such President/ CEO of the CU Network and by full
authority from the Executive Board, he caused a
NOTICE TO BIDDERS
City Of Dubuque Water System Improvements 2017 Contract C Hwy Water Main Extension
A printed copy of which is attached and made part of this certificate, to be posted in the
Construction Update Network Plan Room, a relevant contractor plan room service with statewide
circulation and a relevant contractor lead generating service with statewide circulation, on the
following date(s):
June 9. 2017
1 certify under penalty of perjury and pursuant to the laws of the State of Iowa that the preceding is
true and correct.
❑®
June 9, 2017
Date President/CEO of The Construction Update
Plan Room Network
Cindy Adams—Project Information Specialist
Master Builders of Iowa
221 Park Street
Des Moines, Iowa 50309
Phone: 515-288-7339
Fax: 515-288-8718
(e) mbiplanroom-dsm(@mbionline.com www.mbionline.com
Project Information
Relopiveo
NOTICE TO BIDDERS JUAt 0 8 2017
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
WATER SYSTEM IMPROVEMENTS 2017
CONTRACT C
HWY 20 WATER MAIN EXTENSION
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be
filed before 10:00 a.m. on June 28, 2017, in the Office of the City Clerk, City Hall
- First Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 10:00 a.m. on June 28,
2017, at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council at its meeting on July 5, 2017. The City of
Dubuque, Iowa, reserves the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the
Notice to Proceed has been issued and shall be fully completed by December 1,
2017.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the
successful Bidder will enter into a contract for the work Bid upon and will furnish
after the award of contract a corporate surety Bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The Bid security
must be in the amount of ten percent (10%) of the amount of the contract and
must be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond
must contain no conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents prepared by IIW, P.C. may be obtained at Tri-
State Blueprint, 696 Central Avenue, Dubuque, Iowa 52001, phone (563) 556-
3030. The Contract Documents will also be available on the City's website at
www.cityofdubuque.org/bids.aspx. No plan deposit is required.
I,r
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and
provisions grown and coal produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax
exemption certificate will be available for all material purchased in Iowa for
incorporation into the Project.
120.8 Funding Requirements
This project has been awarded funds from the Iowa State Revolving Fund
program. Any bidder or equipment supplier whose firm or affiliate is listed on the
U.S. General Services Administration Excluded Parties List System website will
be prohibited from the bidding process. Anyone submitting a bid who is listed in
this website will be determined to be a nonresponsive bidder in accordance with
40 CFR Part 31. Contractors shall fully comply with the requirements, terms and
conditions of the Disadvantaged Business Enterprise (DBE) requirements. Said
requirements are contained in the specifications. DBEs are encouraged to
participate in this project.
Davis-Bacon prevailing wage rates will apply to this project and are included in
this specification or will be provided in an addendum.
Per SRF funding requirements, American Iron and Steel (AIS) provisions apply to
this project. Iron and steel products for this project must be produced in the
United States in accordance with the H.R. 3547 - Consolidated Appropriations
Act 2014.
u
120.9 General Nature of Public Improvement Prosect
Water System Improvements 2017 — Contract C Hwy 20 Water Main Extension
The extent of the work consists of the construction of a 12 inch water main from
the end of an existing water main located approximately 1,000 LF north of the
North Cascade Road and Highway 20 intersection to the north to a connection
with the existingwater main at the cul-de-sac of Forest Ride Drive. The
9
connection at Forest Ridge Drive will consist of construction of a pressure control
station. The project consists of approximately 3,700 LF of 12-inch PVC water
main. The project also includes various water main appurtenances including:
fittings, resilient seat gate valves, fire hydrants, mechanical and push-on joint
restraints, etc.; as well as erosion control including silt fence, topsoil removal and
replacement, and seeding. Traffic control is included in the project to maintain a
safe work site for both the Contractor and the public.
Construction Cost Estimate: $650,000.00
I
The project specifications also provide for a $1,000/day cost of delay if not
j
completed by December 1, 2017. j
i=
120.10 Pre-Bid Construction Conference - not applicable
No Pre-Bid Construction Conference will be held for the Contract C Hwy 20
Water Main Extension project.
120.11 Title VI — Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964,
78 Stat. 252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal
Regulations, Department of Transportation, Subtitle A, Office of the Secretary,
Part 21, Nondiscrimination in Federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on
the grounds of race, color, national origin, sex, age, or disability in consideration
for an award.
Posted on the City of Dubuque Website: www,cityofdubuque.org/bids
Posted on Master Builders of Iowa Plan Room mbiplanroom-
dsm(o)mbionline.com
Posted to Master Builders of Iowa Construction Update Network
4
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STATE OF IOWA {SS:
DUBUQUE COUNTY
i
CERTIFICATION OF PUBLICATION
d
I, Suzanne Pike, a Billing Cleric for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County 1
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: June 9, 2017, and for which the charge is $33.76.
I
IL-14-P1 1
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Subscribed to before me a Notary Public in and for Dubuque County, Iowa,
this— day of , 20 17
Notary Public in and for Du uque County, Iowa.
'I
3,700 LF of 12'-inch PVC
Historic Federal Build- water main. The pro-
ing.Council Chambers ject also includes
(second floor), 350 various water.main
West 6th Street,Dubu- appurtenances includ- a-- '
que, Iowa. Said pro- j ing: fittings, resilient
aat MARY KWESTERMEYER
posed plans,specifica- seat gate valves, fire d�
tions;form of contract hydrants, mechanical GOMMISSion Number 154885
and estimated cost are and push-on joint
now on file in the office restraints,etc.;-as well ow my CO1r MISSIGn Exp.Feb.1.2020
of the City Clerk. At as erosion control
CITY OF DUBUQUE, said hearing any inte-`, including silt :fence,
IOWA rested person may topsoil removal and u
OFFICIAL NOTICEappear,and file objec replacement,and seed-
NOTICE OF PUBLIC tions thereto. ing.,Traffic control is
HEARING ON PLANS, The scope:of the included in the project
SPECIFICATIONS, Project isas follows: to maintain a safe
FORM OF CONTRACT, The Westside Water work site for both the
AND ESTIMATED System Improvements Contractor and the
COST FOR THE WEST- HWY 20 Water Main public.
SIDE WATER SYSTEM Extension (Contract C) Written comments
IMPROVEMENTS i includes the instal- regarding the ;above
HWY 20 WATER MAIN .lation of a 12-inch public hearings may be
EXTENSION water main from the submitted to the_City
NOTICE IS HEREBY end'' of an 'existing " Clerk's Office,;50 W.13
GIVEN:The City Coun- water, main located Street, on or before
cil . of the City_- of approximately 1,000 LF said time of public
Dubuque,. Iowa will north of the North hearing.
hold a public.hearing Cascade Road and Any visual or hearing-
on the proposed plans, Highway . 20' inter- impaired persons need
specifications, form of section to the north to ing special assistance g
contract and estimated a connection'with the or persons with special
cost for the Westside existing water main at accessibility needs
Water System Improve- the cul-de-sac of For-' should contact the City
ments HWY 20 Water est' Ridge Drive. The Clerk's office at (563)
Main- Extension; in connection at Forest 589-4120 or TDD, at
accordance with the Ridge Drive will consist (563) 690-6678 at least
provisions of Chapter of construction of a 48 hours -prior to the
26, Code ,of Iowa, at pressure control sta- meeting.
6:00 p.m., on the 19th tion.The project con- Published by order of
day of June 2017,in the sists of approximately the City Council given
on the 5th day of June
2017.
Kevin S.Firnstahl,
CMC,City Clerk
It 6/9;
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