Minutes_Library Board of Trustees 4 27 17 Copyrighted
June 5, 2017
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 5/15, 5/22; Five Flags Civic
Center Advisory Commission of 5/22;
Housing Commission of 3/28; Historic Preservation
Commission of 5/18; Library Board of Trustees of
4/27; Long Range Planning Advisory Commission of 5/17;
Sister City Relationship Advisory Commission of 5/17;
Transit Advisory Board of 5/11 ; Proof of Publication for City
Council Proceedings of 5/8; Proof of Publication for List of
Claims and Summary of Revenues for Month Ending 4/30.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 5/15/17 Supporting Documentation
City Council Proceedings of 5/22/17 Supporting Documentation
Five Flags Civic Center Advisory Commission Minutes Supporting Documentation
of 5/22/17
Historic Preservation Commission Minutes of 5/18/17 Supporting Documentation
Housing Commission Minutes of 3/28/17 Supporting Documentation
Library Board of Trustees Minutes of 4/27/17 Supporting Documentation
Long Range Planning Advisory Commission of 5/17/17 Supporting Documentation
Sister City Commision Minutes of 5/17/17 Supporting Documentation
Transit Advisory Board Minutes of 5/11/17 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
5/8/17
Proof of Publication for List of Claims/Summary of Supporting Documentation
Revenues ME 4/30/17
Carnegie-Stout Public Library 0 /
Board of Trustees R GINA
Meeting Minutes of April 27., 2017
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Lacy Board Room at 4:00 p.m. on Thursday, April 27, 2017.
Present.• Vice President Patty Poggemiller; Secretary Michael Willis;
Trustee Robert Armstrong; Trustee Pat Maddux; Trustee Christy
Monk; Trustee Jon Trotter; Trustee Michael Willis; and Director
Susan Henricks
Excused: President, Jenny Weiss
1. Vice President Patty Poggemiller called the meeting to order at 4:02 p.m.
"Moved to adopt the meeting agenda of April 27, 2017.
Motion: Armstrong
Second: Monk
Vote., Aye — 6; Nay— 0
2. Approval of Library Board of Trustees" Meeting Minutes of Thursday, March 16,
2017.
"Moved to approve the Board Minutes of Thursday March 16, 2017.
Motion: Trotter
Second: Maddux
Vote., Aye — 6; Nay— 0
3. Board President's Report:
A. Vice President Patty Poggemiller reviewed the Communication with the
Dubuque City Council for March 16, 2017.
"Moved to receive and file the Communication with the Dubuque
City Council from Thursday March 16, 2017.
Motion: Willis
Second: Monk
Vote: Aye — 6; Nay— O
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
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1) Financial — March marked 75% of the fiscal year lapsing.
Expenditures were at 71% and revenue received was at 72 % of
projections.
2) Library Use Statistics — Henricks reported that the month of
March was busy. The number of new cards issued increased to
2,302 new accounts opened for the month. Checkouts to
Dubuque residents increased in March compared to the same
time last year. Digital checkouts increased 26% compared to the
same time last year. Database access increased in use across
eight different resources. A review of the Library's web site
shows that the most visited page was that of the digital collection,
followed by the Telegraph Herald archives (743 visits in March),
and Tutor.com.
B. Library Comment Cards Received — The Board reviewed the three
comment cards received and concurred with the responses.
"Moved to receive and file the informational update from the
Library Director including the Library Financial Deport, Library Use
Statistics, and Library comment Cards."
Motion: Willis
Second: Monk
vote: Aye.— 6; Nay— 0
5. Action Items:
A. Library Expenditures
Henricks provided an itemized report of FY-17 expenditures from
March 9, 2017 to April 10, 2017.
"Moved to approve Library expenditures for March .9 to April
10, 2017."
Motion: Weiss
Second: Armstrong
Vote: Aye - 6; Nay- o
B. County Library Collaboration — Memorandum of Understanding (MOU)
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Poggemiller reported to the Board that she, Willis and Henricks met with
Dubuque County Library District Board members Tom Bechen and Kathy
O'Neill and Libra Director Michael Wright to discuss points for inclusion
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in the MOU. A draft MOU was written and reviewed by Barry Lindahl,
Attorney for the City of Dubuque, and Ralph Potter, Dubuque County
Attorney. No changes or recommendations were made.
"Moved to approve the Memorandum of Understanding
between the Carnegie Stout Public Library and the Dubuque County
Library Systems"
Motion: Willis
Second: Maddux
Vote: Aye — 6; Nay— D
C. Patron Behavior Policy
The Board of Trustees discussed the changes to Iowa Code regarding gun
laws, allowing those with permits to carry a concealed gun to have the
right to carry them in public buildings. The patron behavior policy was
rewritten to strike language pertaining to the facility as a gun-free zone.
"Moved to approve the Patron Behavior Policy as written."
Motion: Maddux
Second: Willis
Vote: Aye — 6; Nay— o
D. Marketing Staff
Henricks had been asked to determine if a reallocation of the operating
budget could fund a marketing position. Henricks reported that the
greatest budget expense was staffing and in order to support a new
position, a different, existing position, would require elimination. Henricks
was not comfortable making this recommendation until it is understood the
level of resources necessary to support the expansion of library services
in partnership with the Dubuque County Library District. She proposed an
option of hiring a marketing specialist by contract for a year to evaluate the
value of having one person dedicated to marketing. The Board discussed
the pros and cons of this idea.
"Moved to table hiring a marketing staff member with directive to
Henricks to provide additional information to the Board at its May meeting
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that will include a job description, as well as a plan to include goals, 1
objectives, and a strategy for posting such a position.
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Motion: Monk
Second: Willis
Vote: Aye — 6; Nay— 0
6. Library Board Adjournment -The Board adjourned at 5:04 p.m.
"Motion to adjourn."
Motion: Weiss
Second: Monk
Vote: Aye - 6; Nay- D
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Micha i iilis, Secretary of the Board Date
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