Report_Library Board of Trustees 5 25 17 Copyrighted
June 19, 2017
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 6/5, 6/12; Civil Service
Commission of 5/30; Library Board of Trustees Report
#161 of 5/25; Park and Recreation Commission of 5/9;
Zoning Advisory Commission of 6/7; Zoning Board of
Adjustment of 5/25; Proof of publication for City Council
Proceedings of 5/15, 5/12
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 6/5/17 Supporting Documentation
City Council Proceedings of 6/12/17 Supporting Documentation
Civil Service Commission Minutes of 5/30/17 Supporting Documentation
Library Board of Trustees Report#161 of 5/25/17 Supporting Documentation
Park and Recreation Commission Minutes of 5/9/17 Supporting Documentation
Zoning Advisory Commissin Minutes of 6/7/17 Supporting Documentation
Zoning Board of Adjustment Minutes of 5/25/17 Supporting Documentation
Proof of Publication of City Council Proceedings of Supporting Documentation
5/15/17
Proof of Publication of City Council Proceedings of Supporting Documentation
5/22/17
Carnegie-Stout Public Library
Library Board of Trustees Update
From the Meering ofMay 25, 2017
Present: Jenny Weiss, President; Vice President Patty Poggemiller; Mike Willis,
Secretary; and Trustees, Robert Armstrong, Christy Monk, and Pat Maddux
Excused: Jon Trotter
• April marked 83% of the fiscal year lapsing. Expenditures were at 79%
and revenue collected was at 81% of projected income for the fiscal year.
The Board approved expenditures made since the last meeting and
approved expenditure for the projector and control panel scheduled for
replacement in the Aigler Auditorium pending a review by Board member
Mike Willis. The budget for the projector and control panel is $14,516.
• Materials for children showed an increase in use as well as computer use
and downloadable titles.
• The Board reviewed the Circulation Policy based on a recommendation to
include language regarding restrictions to accounts that have not been
managed responsibly, particularly if legal intervention was required. The
Board approved the policy.
• The Board reviewed the Fines and Fees Policy based on a
recommendation to reduce the cost of sending and receiving faxes. The
fees for inbound and outbound fax service were set years ago when fax
machines and long-distance telephone calls were quite expensive. The
average cost for sending a fax is about $10 and the Library is among the
highest priced fax services in town because the fees were never reviewed
and adjusted. The Board approved the policy. The new fee is $1 .00 for
the first page and $.50 for each additional page per phone number.
Receiving a fax is set at $.25 per page.
• The Board approved hiring a Marketing Coordinator to continue efforts
begun with the marketing campaign last year and manage social media. A
gift trust will fund this position. Discussions will continue regarding this
position at a future board meeting.
Library Board of Trustees
Jenny Weiss, Board President Susan Henricks, Director
Patty Poggemiller, Vice President
Mike Willis, Board Secretary
Robert Armstrong
Pat Maddux
Christy Monk
Jon Trotter