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Iowa Commission on Volunteer Service 2017-18 AmeriCorps Grant Application Copyrighted July 5, 2017 City of Dubuque Consent Items # 16. ITEM TITLE: Iowa Commission on Volunteer Service 2017-18 AmeriCorps Grant Application for Summer 2018 SUMMARY: City Manager recommending approval of the Iowa Commission on Volunteer Service 2017-18 AmeriCorps Grant application (AmeriCorps Partners in Learning Summer Program). SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type AmeriCorps Grant Application for Summer 2018- City Manager Memo MVMMemo MVM ICVS Summer 2018 AmeriCorp Grant Staff Memo AmeriCorps Summer 2018 Grant Application Supporting Documentation AmeriCorps Summer 2018 Budget Supporting Documentation AmeriCorps Summer 2018 Budget Narrative Supporting Documentation THE CITY OF Dubuque fta B E I 11p y Masterpiece 012 the Mississippi 2007.2012«2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Iowa Commission on Volunteer Service 2017-18 AmeriCorps Grant Application for Summer 2018 DATE: June 27, 2017 Leisure Services Manager Marie Ware recommends City Council approval of the Iowa Commission on Volunteer Service 2017-18 AmeriCorps Grant application (AmeriCorps Partners in Learning Summer Program). The application outlined that 13 AmeriCorps members would be hired, with 8 serving the summer evening playground and 5 serving the Multicultural Family Center's Future Talk program. Additionally, the grant would buy a limited amount of supplies. The program focuses on teens and teen activities. The matching funds for the grant are already budgeted as a part of the staffing for summer Leisure Service activities. The total grant request is $64,343 with $41,255 as the grant request and $23,088 for matching dollars consisting of in-kind and already budgeted staff dollars. I concur with the recommendation and respectfully request Mayor and City Council approval. 1 r Mic1fael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Marie L. Ware, Leisure Services Manager TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: Iowa Commission on Volunteer Service 2017-18 AmeriCorps Grant Application for Summer, 2018 DATE: June 26, 2106 INTRODUCTION The purpose of this memorandum is to request approval of the attached Iowa Commission on Volunteer Service 2017-18 AmeriCorps Grant application (AmeriCorps Partners in Learning Summer Program). This grant would be for the summer of 2018 if received. BACKGROUND Volunteer Iowa recently released details of a state-level AmeriCorps grant specifically to be used the summer of 2018 in the state priority areas of conservation and summer service. The grant is also to address community need. The timeframe for turnaround on applying was very short and it is very helpful that we currently have an extremely successful AmeriCorps program. DISCUSSION AmeriCorps Director Mary Bridget Corken Deutsch collaborated with Recreation Division Manager Dan Kroger and Multicultural Family Center Director Farris Muhammad to look at programming that would be for teens and meet the areas of conservation and summer service as well as address our community’s needs. This grant came at a time when we had removed the Future Talk program AmeriCorps members from the larger AmeriCorps Partners in Learning grant to make it totally focus on the Campaign for Grade Level Reading. The application outlined that 13 AmeriCorps members would be hired with 8 serving the summer evening playground and 5 serving the Multicultural Family Center’s Future Talk program. Additionally, the grant would buy a limited amount of supplies. The program focuses on teens and teen activities. Early information from Imagine Dubuque community input shows a desire for more teen activities and this grant addresses that desire. The Recreation Division this summer started a new pilot summer teen playground evening program. This grant may have the possibility of reapplication for two additional consecutive years. BUDGETIMPACT The matching funds for the grant are already budgeted as a part of the staffing for summer Leisure Service activities. The total grant request is $64,343 with $41 ,255 as the grant request and $23,088 for matching dollars consisting of in-kind and already budgeted staff dollars. ACTION REQUESTED I respectfully request approval of the Iowa Commission on Volunteer Service 2017-18 AmeriCorps Grant application (AmeriCorps Partners in Learning Summer Program). Cc: Mary Bridget Corken Deutsch, AmeriCorps Director Dan Kroger, Recreation Division Manager Farris Muhammad, Multicultural Family Center Director 2 DRAFT PART I - FACE SHEET APPLICATION FOR FEDERAL ASSISTANCE 1 TYPE OF SUBMISSION Modified Standard Form 424(Rev 02/07 to confirm to the Cnrynabnns eGants System) Application X] NonConstruction A, DATE SUBMITTED TO CORPORATION 3.DATE RECEIVED BY STATE STATE APPLICATION IDENTIFIER FOR NATIONAL AND COMMUNITY SERVICE(CNCS) 26JUN-17 2b.APPLICATION IF 4.DATE RECEIVED BY FEDERALAGENCY. FEDERAL IDENTIFIER 17AC196999 5.APPLICATION INFORMATION LEGALNAME City of Dubuque NAMEAND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION(give DUNS NUMBER 093105302area codes) NAME Mary Bridget Carron Deutsch ADDRESS(give street atltlass,city,state,zip code and county). 1550 Clarke Dr TELEPHONE NUMBER (563)534-3644 Clarke University MS#1546 FAX NUMBER Dubuque lA 52001-3117 INTERNET E-MAIL ADDRESS marybritlget deutsch@charke pan County Dubuque B.EMPLOYER IDENTIFICATION NUMBER(BN) 7.TYPE OF APPLICANT. 426004596 7a. Loal Government-Municipal 7b.Loal Government,Municipal 3.TYPE OF APPLICATION(Check appropriate box). NEW NEW/PREVIOUS GRANTEE 0 CONTINUATION O AMENDMENT IfAmendment enter appropriate lottery)in taxies) A. AUGMENTATION B.BUDGET REVISION C.NOCOSTETENSION D.OTHER(,speoily below): g.NAME OF FEDERAL AGENCY'. Corporation for National and Community Service 10a.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER 94006 11z.DESCRIPTIVE TITLE OF APPLICANTS PROJECT. 10b TITLE AmenCorps State Partners In Learning AmenCorps Summer Program 12.AREAS AFFECTED BY PROJECT(List Cities,Counties,States,etc). 11.b.CNCS PROGRAM INITIATIVE(IF ANY). Dubuque,IA 13.PROPOSED PROJECT STARTDATE 09/01/17 END DATE 03131/13 14.CONGRESSIONAL DISTRICT OF aAppliant IA01 bPagam IA 01 15.ESTIMATED FUNDING Year#.[1 16.IS APPLICATION SUBJECT TO REVIEWBY STATEEXECUTVE ORDER 12372 PROCESS' a.FEDERAL $ 4125500 D YEs.THIS PREAPPUCATION/APPucAnoN was MADE AVAILABLE b.APPLICANT $ 2303300 TO THESTATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON'. c.STATE $ 000 DATE- it LOCAL $ 000 0 NO.PROGRAM ISNOTCOVEREDBY E0.12372 e.OTHER $ 000 f PROGRAM INCOME $ 000 17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT' a TOTAL $ 64,34300 0 YES if Yes attach an explanation. ® NO 13.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANTWLL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a.TYPED NAME OF AUTHORIZED REPRESENTATIVE b.TITLE c TELEPHONENUMBER Mary Bridget Carron Deutsch (56 3)5343644 it SIGNATURE OF AUTHORIZED REPRESENTATIVE e.DATESIGNED. 05/25/17 Page 1 DRAFT Narratives Executive Summary The AmeriCorps Partners in Learning Summer program proposes to have 13 AmeriCorps members who will mentor at risk youth one on one or in small groups at the Leisure Services Evening Playground Program and the Multicultural Family Center's Future Talk Program.At the end of the first program year,the AmeriCorps members will be responsible for ensuring 20 at risk high school seniors graduate high school on time. In addition,the AmeriCorps members will leverage an additional loo volunteers who will be engaged in Dubuque community days of service. The program will focus on the CNCS focus area of Education. The CNCS investment of$41,255 will be matched with$23,o88, $16,503 in public funding and$6,585 in private funding. Rationale and Approach/Program Design Need Dubuque Community School District's(DCSD)high school students are not graduating at sufficient rates. In 2016, Dubuque's graduation rate was 89.7% When desegregated,the data tells another story. Students on Free or Reduce Lunch graduation's rate was 76.1%, students who identify as African American graduation's rate was 85.7%, students who identify as Hispanic graduation's rate was 733% There are several reasons why DCSD students are not graduating at sufficient rates. Some reasons may be because of summer learning loss and disengagement. Research spanning 10o years shows that all young people experience learning losses when they do not engage in activities during the summer. Students who lose ground academically will struggle to graduate high school. Disengagement is also a well-documented reason for why students do not graduate high school. The problem of low graduation rates is exacerbated by social and emotional factors. The Gates Foundation study,"The Silent Epidemic"found that 65%of dropouts are not struggling academically and 8o%were on track for graduation when they dropped out. Instead these students leave school for economic and social emotional reasons: to get a job(32%),because they became parents(26%) because they had to stay home to help their families(22%), or simply because they weren't engaged in For Official Use Only Page 2 DRAFT Narratives their own educations(47%). We see all these factors at work in our community. Often, disengagement from high school can occur for at risk youth because of a lack of adult mentors who provide concrete role models for living meaningful lives. When youth spend time with caring adults,it gives youth a sense that someone takes an interest in them and increases their motivation for achievement. Intervention AmeriCorps Partners in Learning is proposing to use 13 MT AmeriCorps to ensure at-risk students stay in school and graduate from high school on time. Members will mentor at risk students at two community summer programs for a minimum of 4 times a week for 8 weeks. AmeriCorps members will serve at the Leisure Service Evening Playground Program and the Multicultural Family Center's Future Talk program. Specifically, 8 MT AmeriCorps members will serve at Leisure Services Evening Playground Program. 5 MT AmeriCorps members will serve at the Multicultural Family Center's Future Talk Program. Both programs serve Dubuque students who are at risk of graduating from high school. AmeriCorps Partners in Learning will ensure at risk students graduate from high school by providing engaging summer activities for at risk youth and providing adult mentors for at risk youth. Theory of Change and Logic Model According to the program's Logic Model,AmeriCorps Partners in Learning will ensure more DCSD high school students graduate from high school. AmeriCorps Partners in Learning will place 13 MT AmeriCorps members in z different summer programs. AmeriCorps members role will be twofold. First,AmeriCorps members will mentor at-risk youth one on one or in small groups at least 4 times a week for 8 weeks. Second, AmeriCorps members will provide quality summer programming to engage at risk youth. The National Dropout Prevention Center has several recommendations for summer programs that want to prevent at risk youth from dropping out. Recommendations include having programs have strong partnerships, a blend of structured activities,informal social time,relationships with adults and For Official Use Only Page 3 DRAFT Narratives peers, strong adult leaders and skilled staff who can relate to youth. AmeriCorps members will not only mentor at risk youth but will serve at z summer programs which have these integral components. 8 Minimum Time AmeriCorps members will mentor at risk youth at the Leisure Services Evening Playground Program. The program will be for 14-18 year olds and is an extension of the Leisure Services day time park program. The program will be offered 4 nights a week for 8 weeks at two locations. One program will be held at Comiskey Park and one at Prescott Elementary School Park. The program will consist of physical activities, social time and age appropriate enrichment activities. Members will mentor at risk youth as well as provide programming that will reengage students. 5 Minimum Time AmeriCorps members will mentor at risk youth at the Multicultural Family Center's Future Talk. Future Talk is a free program intended for at-risk youth age 13-17. The 8 week program provides young people the challenge of community based learning by engaging and serving the community,learning about and experiences nature and doing meaningful work in natural areas for a stipend. AmeriCorps members will be team leaders to 20-4o at-risk teens who will participate in Future Talk. AmeriCorps Partners in Learning will make a significant impact in the Dubuque community by providing summer programming to at risk middle and high school students. The summer programming will give at risk students mentors and allow them to engage in meaningful summer programs. These two factors will ensure at risk students graduate high school on time. Evidence Base AmeriCorps Partners in Learning's program design is evidence informed and meets the pre- preliminary tier level.The program model continues to operate based on past performance measurement data and a Process Evaluation where an outside evaluator collected systematic and accurate data on the program's logic model activities and services delivered(outputs),participation in the intervention by the target population(outputs)and participant outcomes,including performance measurement data. In the program's last full year of operation,the program had 34 AmeriCorps members(rz HT and zz For Official Use Only Page 4 DRAFT Narratives QT)serve as Academic Reading Tutors.The members tutored 1,431 K-3rd grade Tier z students(ED1, target was 600).The program greatly exceeded the estimation because the program previously considered even one tutoring session with a Tier z student as starting the program.The program now defines start as at least 10 tutoring sessions. Out of the 1,431 K-3rd grade students, 468 K-3rd grade Tier z students completed the tutoring program with the required dosage of three times per week for 15-30 minutes each session, for a minimum of 10 weeks or 30 sessions over the course of the school year(EDz,target was 400). A small number of students completed the program compared to how many started the program because of the way start was defined.The program now has a much stronger definition of start and has worked with sites to improve upon completion rates that we will discuss in this section. Of these 468 students, 89%or 416 met our improvement benchmark of improvement toward grade level proficiency for Performance Measure ED5 (ED 5,target was 15o). DCSD is excited about the data yielded from students who completed the AmedCorps tutoring program. The program implements strong data collection systems and processes. First, member training on data collection is very thorough. Members are trained on data collection processes during orientation and by DCSD at their on-site trainings. Data collection is revisited at monthly meetings to ensure questions are being answered and accuracy is reinforced.The program's dosage and duration are revisited to reinforce tutoring sessions are occurring at least three times per week for 15-30 minutes each session for a minimum of 10 weeks or 30 session. Second,the program uses strong data collection tools to collect information for our z outputs(ED1 and EDz). Each member is given a student log which is organized to collect students'name,teacher, grade and number of session for each specific intervention used. Each AmedCorps member sends their data to the Program Director every other week. From there,the Program Director analyzes the data, ensures accuracy, and organizes the data by school and member.The Program Director sends the collected data back to the AmedCorps member and site supervisor monthly for him/her to analyze for accuracy and progress to targeted outputs and outcomes.Third, we have an agreement with DCSD to get literacy data on the students we serve in a timely manner. In the spring,the Program Director sends DCSD a list of students who completed the program.The list includes each students' name,grade,teacher, school, the number of and the name of the specific intervention used. DCSD compares the completed students' fall and spring reading assessments and analyzes how many students improved from fall to spring. Next, DCSD provides the program with each school's number of students who improved.Data For Official Use Only Page 5 DRAFT Narratives is stored on both the Program Director's and the Program Assistant's secured computer and backed up monthly.The Program Director recently completed her Business Analytics Certificate to better analyze and share the program's data story. The program conducted a process evaluation from March 2016 to November 2016.The two main research questions were: 1) Is the AmeriCorps Partners in Learning program being implement consistent with the program's logic model and theory of change and 2)Are program beneficiaries generally satisfied with the program?The program utilized an outside evaluator to conduct and analyze focus groups,surveys and data files.Site supervisors and members were encouraged to participate in one focus group and one survey. 28(15 QT and 13 HT)members and 12 site supervisors completed the survey with each elementary school represented. Based on the surveys,the responses indicated a positive impact on students. Surveys completed by the site supervisors showed 10o%of the respondents agreed the interventions implemented by AmeriCorps members have helped children make progress in grade level reading; l00%agreed AmeriCorps is positively contributing to K-3rd grade reading proficiency; 10o%agreed they were satisfied with the program overall; and 92%agreed the students tutored by AmeriCorps members have more positive connections to school because of AmeriCorps members.There were also very high responses to members'training, attitude and professionalism. Surveys completed by the AmeriCorps members showed l00%of the respondents agreed AmeriCorps is positively contributing to K-3rd grade-level reading proficiency; 10o%agreed they were satisfied with the program overall; and l00%stated the Program Director supported them.There were also very high responses to feeling connected and respected by their host site. Based on the evaluator's analysis of the data files,there is one area of the program that needs improvement-the program's completion rate.The average completion rate of all 12 schools was 41%. The highest school completion rate was 74%and the lowest school completion rate was 25%.The program is currently following up with site supervisors from schools with the lowest completion rates to learn what might have led to these low rates. In addition,the program explored other variables contributing to a low completion rate. Some variables may be: not defining start;transiency; site management; and scheduling conflicts.The program is implementing different strategies to ensure a For Official Use Only Page 6 DRAFT Narratives high completion rate. Some strategies are educating about the importance of completing the program, setting a completion goal and being transparent with data so members and site supervisors ensure student completion. I n addition,the program will no longer support schools who do not meet, at the minimum, a completion rate of 5o%. Notice Priority The program fits with several of our State of Iowa priorities based on the Volunteer Iowa State Service Plan: r)comprehensive community strategy z)engage underrepresented populations and those that provide a high return on investment and 3)actively participate in the I owa Disaster Cadre. Member Training The AmeriCorps Partners in Learning program has a strong member training plan. First, school year and summer members are provided rz hours of AmeriCorps orientation. Orientation training consists of general information on the Corporation for National and Community Service(CNCS),AmeriCorps and the Iowa Commission on Volunteer Service(I CVS).The program reviews member's rights and responsibilities, code of conduct,prohibited activities, Drug Free Workplace Act,grievance procedures, suspension and termination procedures, sexual harassment and discrimination policies. Members sign the Member Service Agreement which includes the review of the National Criminal History Background Check,prohibited activities and grievance procedure. During orientation, members are trained on data collection, time sheets, and other program specific information.Additionally, members participate in 3 hours of communication training through a low/high ropes course to provide individual and team challenges. The school year training is intensified because of the strong partnership with DCSD. As part of the rz hour orientation training,the members are provided with 4 hours of position specific training by DCSD staff. Members are trained on Tier z students,professionalism, confidentiality, and Lexia. Training occurs again with DCSD to cover LEAD zr curriculum,interventions, and Lexia interventions. Members are provided intensive on-site training and supervisor orientation at their assigned schools. On-site training includes LEAD zr and Lexia interventions and materials. Site supervisor observations occur to discern and critique members as they complete interventions.The observations ensure members are providing accurate interventions to students. For Official Use Only Page 7 DRAFT Narratives The summer training is enhanced by the summer partners. In addition to the rz hour orientation training, our members are provided with at least 4 hours of position specific training by their respective summer site. During the training, members are trained on the site's discipline,behavior, confidentiality, safety policies,interventions and materials. Members are also provided intensive on- site training and supervisor orientation at their assigned site. To support ongoing training and development,members meet monthly. During these monthly meetings, members receive a specific training as well as have the opportunity to discuss successes, challenges and receive suggestions and feedback from fellow members.The specific training topics we cover include: Citizenship; Diversity, Equity and Inclusion; Volunteer Management; Disaster Preparedness; Life After AmeriCorps; Portfolio; Behavior Management; and End of Service Celebration.These trainings are conducted by an expert on the topic. The program understands the importance of ensuring members engage in allowable activities. Throughout the member's term,the Program Director meets with members and site supervisors to ensure member activities continue to fall within allowable activities outlined in their position description and no prohibited activities occur.These discussions take place at monthly meetings, midterm reviews, site visits, and in discussions via email/phone as needed. I n addition,the Program Director provides a scenario regarding prohibited or unallowable activities at monthly meetings for members to discuss if the activity presented is acceptable or prohibited and why. Member Supervision Our AmeriCorps program places a great emphasis on member supervision.All of our AmeriCorps members receive two layers of supervision: r)Site Supervisor; and z)Program Director. First, every site (school and summer)designates a specific site supervisor. Each site supervisor provides daily supervision to their members and conducts biweekly, r-r meetings with each of their members for clear guidance. Site supervisors also provide on-site training as described previously and observations by the site supervisor to ensure accurate interventions. Each school year and summer, site supervisors are trained by the Program Director.This training occurs before members arrive on site and are completed in person, r-r.The site supervisor training consists of an overview of the CNCS and ICVS, education award and living allowance, host site For Official Use Only Page 8 DRAFT Narratives responsibilities,in-kind match documentation,time sheets, data collection, site agreements, Drug Free Workplace act, grievance, suspension and termination processes, sexual harassment,discrimination, prohibited activities and unallowable activities including nonduphcaiton and nondisplacement The Program Director and the site supervisors have a strong,professional relationship where they contact the Program Director if problems arise. Second,the Program Director serves as a second level of supervision for all members. Members receive feedback and guidance at monthly team meetings.Additionally,the Program Director meets regularly with each member to discuss progress and ensure member activities fall within allowable activities.These discussion mostly take place through general discussions.The Program Director has an open door policy and members may contact via in-person meeting,email,phone, or text at any time for any reason.The Program Director conducts site visits at least two times a year for all members to ensure activities fall within allowable activities.Additionally, midterm reviews are conducted on each member that include an evaluation of the program required AmeriCorps guidelines and expectations, on-site member duties.This review is conducted with the member, Program Director and site supervisor. Members also receive an end of service evaluation by the Program Director and site supervisor. Member Experience Members with AmeriCorps Partners in Learning have an incredible member experience for which the Program Director, as an AmeriCorps alum,takes seriously.The development of members begins with the recruitment process where the Program Director strategically recruits,interviews and places members from our community to the site which is the best fit for each member.During the recruitment process,the Program Director learns each members'goals for their term.This is crucial to retain members. During their year of service, members are challenged to develop personally and professionally.This begins with their day to day service where members are supported and developed at their host site in partnership with their site supervisors. Members also develop through the leadership of the Program Director.The Program Director takes a personal, r-r approach with every member to challenge them in different ways.This can include leading sections of monthly trainings, presenting in the community with the Program Director, mentoring other AmeriCorps members at their host site,building a resume for future employment, applying for graduate school or leading Days of Service projects. Finally, all members develop and present a professional portfolio during our End of For Official Use Only Page 9 DRAFT Narratives Service Celebration. AmeriCorps members also gain important experiences through our Days of Service which are conducted in partnership with Dubuque's National Service Partnership(DNSP).This partnership is a collaboration of area national service members and programs.All members are required to participate in Days of Service that are approved by the Program Director to ensure no prohibited activities take place.Through National Days of Service and DSNP, our members learn about their community, network with other national service members, and participate in additional service opportunities.The DNSP also expands to recognition events. For example, national service members are invited to the City Council meeting for a City's Proclamation of national service.The Mayor also attends the Mayor's Day of Recognition event where all members are recognized. Lastly,AmeriCorps members are recognized in several ways during their service.The Program Director sends out bi-weekly updates via email and gives a written"Shout Out"to members.During monthly trainings, members receive verbal"Shout Out". Members are also recognized and thanked by the Program Director and site supervisor during AmeriCorps Week through a video the Program Director creates, highlighting members'service. Commitment to AmeriCorps Identification AmeriCorps Partners in Learning places a great emphasis on the AmeriCorps brand, ensuring members and sites both know how to identify themselves and the program.As a part of orientation, members prepare and get feedback on an elevator speech so each member feels comfortable identifying as an AmeriCorps member and explaining their service. At the end of orientation, members take the AmeriCorps pledge before starting their service at their site.All members receive an AmeriCorps logo apparel, as well as, a photo id which includes the AmeriCorps logo. Members are required to wear their photo id at all times during service and are required to wear their AmeriCorps logo apparel at least once per week or more frequently if cleaned.During our National Days of Service and outreach activities, members also wear their AmeriCorps gear so the community members identify the AmeriCorps member and brand. Lastly, all service sites are provided an"AmeriCorps Members Serve Here"sign and display it in a prominent location.The program has enhanced our media presence through an updated website and For Official Use Only Page 10 DRAFT Narratives several videos including AmedCorps Week, City of Dubuque's budget presentation, and our cable television station. The Program Director presents to community groups often. Organizational Capability Organizational Background and Staffing AmedCorps Partners in Learning has been sponsored by the City of Dubuque since 2007.The City of Dubuque is a Municipal Corporation governed by an elected mayor and six-member council.The City relies on its expert personnel to plan and implement the grant and provides in-kind administration, personnel and fiscal support.The City Council reviews the grant and budget documents each year. The Program Director, Mary Bridget Corken-Deutsch, an AmedCorps alum, has been the Program Director for 3 years and has additional experience managing federal grants. Kim Stickney, also an AmedCorps alum, has been the Program Assistant for 6 years.She organizes the member's and staff s paperwork including but not limited to National Service Criminal History Background Checks and student logs. Made Ware, Leisure Services Manager, oversees the activities of the AmedCorps Program Director and members. She manages a department with 33 full-time, 159 part-time/seasonal employees and a variety of volunteers. Marie has been directly or indirectly involved with grant award management for over twenty-five years for three cities and a non-profit agency. Tami Lansing, Assistant Finance Director, has overseen the fiscal responsibilities of the program from its inception in 2007. Lastly,the program plays a significant role in Dubuque's comprehensive community strategy, Dubuque's Campaign for Grade Level Reading. Compliance and Accountability AmedCorps Partners in Learning places extreme importance on compliance and accountability. The program prides itself in having a reputation as a high functioning,low risk program.The Program Director has a complete plan for compliance and accountability.The Program Director ensures site supervisors fully understand the prohibited activities, non-duplication and non-displacement guidelines, and all other important rules and regulations through service agreements and the site supervisor training, which is face to face and 1-1 at each site, every year.The Program Director also does at least two site visits a year, as well as a mid-term review to ensure rules and regulations are being followed.The Program Director keeps lines of communications open between members and site supervisors to ensure compliance and accountability.Through ongoing communication with For Official Use Only Page 11 DRAFT Narratives members and site supervisors,the Program Director monitors the activities being performed.The Program Director can visit any site, at any time without prior appointment.Should a compliance issue be suspected or arise,the Program Director holds a meeting with all parties involved to review guidelines and design a corrective action plan. I f compliance issues continue to be a concern the AmeriCorps members are removed from their assigned placement until the site is able to ensure all activities fall within the AmeriCorps guidelines. Lastly,the program manages and implements its program with limited compliance issues. Our staff takes CNCS' Criminal History Record Check very seriously as well as the following program management policies: time sheets,in kind documentation,position descriptions, Member Service Agreements,Site Service Agreements, mandatory training requirements, corrective action forms, midterm and end of year evaluations, grievance,termination of service, drug free workplace, sexual harassment,prohibited activities and unallowable activities. Our systems follow this cyclical pattern: follow, monitor, review and updates to detect instances of risk or noncompliance.To ensure compliance,the Program Director does member and staff file audits twice a year and works closely with its expert fiscal staff to ensure compliance. Cost Effectiveness and Budget Adequacy Cost Effectiveness The cost per MSY is$14,995.The overall program budget is $64,343 with$23,o88 provided in match. The match percentage is above our minimum required match of 24%and falls at 36%match. Budget Adequacy The program receives significant financial support from our partners. Both the Multicultural Family Center and the Leisure Services Department provides a$3/hour cash match for our member's living allowance.This totals$11,900. Evaluation Summary or Plan NA Amendment Justification NA Clarification Summary For Official Use Only Page 12 DRAFT Narratives NA Continuation Changes NA Grant Characteristics For Official Use Only Page 13 DRAFT Performance Measures MSYs by Focus Area MSYs by Objective • s• . Tablet. MSYs by Focus Areas Tablet MSYs by 0bjecives Education 100% K-12Success 100% As of MSY NPM VS Applicant VS Not m ANY etx*aex Table3 %MSVs by NPM vsApplicant vs. Not In ANY pp loam of in TableP No of MSY and Members by 0rd dive K-12Socccaa 275 13 Primary Focus A rea'. Edurate n Primary Intervention'. Mentoring Saontlary Focus Area'. Saontlary Intervention'. DRAFT Performance Measure: Summer Mentoring of At-Risk Youth Focus Education Objective: K-12 Success No of 1.06 No of 5 Area: MSY's: Members: Problem Statement: Dubuque Community School District students are not graduating high school. Selected Interventions: Mentoring Summer Learning Describe Interventions: The AmeriCorps Partners in Learning Summer Program will have 5 MT AmeriCorps members leading one on one or small group mentoring for at risk high school students in the Multicultural Family Center's Future Talk program. Members will mentor students at least 4 times a week for 8 weeks. OUTPT46155 Output: Number of students who enroll in the Multicultural Family Center's Future Talk program Target: 20 students Measured By: Other Described Instrument: Members will record the students name who enrolls in the Multicultural Family Center's Future Talk Program. OUTCM46157 Outcome: Number of students who graduate from the Multicultural Family Center's Future Talk program Target: 18 students Measured By: Other Described Instrument: Students who complete the Multicultural Family Center's Future Talk program names will be recorded.Graduation from the program demonstrates that youth have been connected to a caring adult mentor in the summer months,which can help change student attitudes and opinions towards school completion. For Official Use Only Page 15 DRAFT Program Information General Information 'My organization has previously received an AmeriCorps State and National Yes Grant. Organizations that have been a host site for AmeriCorps members but never had a direct grant relationship with either a State Commission or CNCS should answer"No." 'The organization has sufficiently engaged community members and partner Yes organizations in planning and implementing its intervention. AmeriCorps Funding Priorities 'Check any priority area(s)that apply to the proposed program. In order to Economic Opportunity- receive priority consideration, applicants must demonstrate that the priority engaging opportunity youth area is a significant pad of the program focus, high quality program design, and outcomes. Populations Served 'Check the appropriate box(es)to identify the populations the proposed Disadvantaged youth (K-12) program will serve. If you do not plan to serve any of the listed populations, select"None of the above." Grant Characteristics 'Check any grant characteristic(s)that apply to the proposed program. Community-based Applicants must check the relevant boxes in orderto be considered for CNCS organizations assessment of the strategic considerations and Special Initiatives Grant Characteristics-AmeriCorps member Population 'Check any grant characteristics that apply to the AmeriCorps member Communities of Color, Low- population ofthe proposed program. income individuals, Economically disadvantaged youth/Opportunity youth AmeriCorps Identity/Co-branding 'AmeriCorps members will wear the AmeriCorps logo every day. Yes 'AmeriCorps members will create and deliver elevator speeches. Yes 'The AmeriCorps logo will be proudly displayed on the front page of the Yes organization's website. For Official Use Only Page 16 DRAFT Demographics Other Revenue Funds 11700 Number of episodic volunteers generated by AmeriCorps members 100 Number of ongoing volunteers generated by AmeriCorps members 0 Percentage of MSY who are opportunity youth, if any 0 Number reported in 015 who are opportunity youth 0 Number reported in 017 who are opportunity youth 0 For Official Use Only Page 17 DRAFT Required Documents Document Name Status Evaluation Not Applicable Federally Approved Indirect Cost Agreement Not Applicable Labor Union Concurrence Not Applicable Other Documents Not Applicable For Official Use Only Page 18 Logic Model Problem Inputs Activities Outputs Short-Term Mid-Term Long-Term Outcomes Outcomes Outcomes The community Resources that The core activities Direct products Changes in Changes in Changes in problem that the are necessary to that define the from program knowledge, skills, behavior or action. condition or status program activities deliver the intervention or activities. attitudes and Depending on in life. Depending (interventions) are program activities program model opinions. These program design, on program designed to (interventions), that members will outcomes, if these outcomes design,these address. including the implement or applicable to the may or may not be outcomes may or number of deliver,including program design, measurable during may not be locations/sites duration, dosage will almost always the grant year. measurable during and number/type and target be measurable the grant year. of AmeriCorps population. during the grant Some programs, members. year. such as environmental or capacity-building programs, may measure changes in condition over a period as short as one year. Dubuque 13 MT AmeriCorps 1 on 1 or small 30 at risk youth 20 at risk youth will Youth are engaged Youth stay on Community School members in total group mentoring at start our mentoring complete our academically and grade level for District students least 4 times a program in the program in the socially in the middle and high are not graduating 8 MT at Leisure week for 8 weeks Playgrounds. Playgrounds. summer months. school years. high school. Services Evening Playground 20 at risk youth will 18 at risk youth will Youth are Youth graduate start the complete the connected to high school on 5 MT at Multicultural Family Multicultural Family caring, adult time. Multicultural Family Center's Future Center's Future mentors in the Center's Future Talk program. Talk program. summer months. Talk Page 19 RPT_BGT_424 June 26,2017 2:59 PM Partners in Learning AmeriCorps Summer Program City of Dubuque Application ID: 17AC196999 Budget Dates: Total Amt CNCS Share Grantee Share Section I. Program Operating Costs A. Personnel Expenses 13,000 10,000 3,000 B. Personnel Fringe Benefits C.Travel Staff Travel 264 264 0 Travel to CNCS-Sponsored Meetings 486 486 0 0 Member Travel Total $750 $750 $0 D. Equipment E. Supplies 5,110 5,110 0 F. Contractual and Consultant Services G.Training Staff Training Member Training 1,070 1,070 0 Total $1,070 $1,070 $0 H. Evaluation I. Other Program Operating Costs 3,401 675 2,726 Section I.Subtotal $23,331 $17,605 $5,726 Section I Percentage 75% 25% Section II.Member Costs A. Living Allowance Full Time(1700 hrs) 0 0 0 1-Year Half Time (900 hours) 0 0 0 Reduced Half Time(675 hrs) 0 0 0 Quarter Time(450 hrs) 0 0 0 Minimum Time(300 hrs) 30,030 18,330 11,700 2-Year Half Time (2nd Year) 0 0 0 2-Year Half Time (1 st Year) 0 0 0 Total $30,030 $18,330 $11,700 B. Member Support Costs FICA for Members 2,297 2,297 0 Worker's Compensation 961 961 0 Health Care 0 0 0 Total $3,258 $3,258 $0 Section It.Subtotal $33,288 $21,588 $11,700 Section It.Percentages 65% 35% Section III.Administrative/Indirect Costs A.Corporation Fixed Percentage Corporation Fixed Amount 6,899 1,237 5,662 Commission Fixed Amount 825 825 0 Total $7,724 $2,062 $5,662 B. Federally Approved Indirect Cost Rate Section III.Subtotal $7,724 $2,062 $5,662 Section III Percentage 27% 73% Section I+Ill.Funding Percentages 63% 37% Budget Totals $64,343 $41,255 $23,088 Budget Total Percentage 64% 36% Required Match 24% #of years Receiving CNCS Funds 1 Form 424A Modified SF-424A(4/88 and 12/97) Page 1 RPT_BGT_424 June 26,2017 2:59 PM Partners in Learning AmeriCorps Summer Program City of Dubuque Total MSYs 2.75 Cost/MSY $15,002 Total Amt CNCS Share Grantee Share Budget Totals $0 $0 $0 Budget Total Percentage 0% 0% Required Match 24% #of years Receiving CNCS Funds 1 Total MSYs 2.75 Form 424A Modified SF-424A(4/88 and 12/97) Page 2 Budget Narrative for 17AC196999 https://egrants.ens.gov/espan/main/report.jsp?sid=sdnlnuGT6gRQKgeR... Budget Narrative: Partners in Learning AmeriCorps Summer Program for City of Dubuque Section I. Program Operating Costs Ar. Personnel Expenses Positionlfitle-Qty-Annual Salary-%Time Fc NCS Share Grantee Share Total Amount AmeriCorps Director:- 1 person(s)at 10204 each x 98%usage F10,000 0 10,000 Site Supervisors:-3 person(s)at 50000 each x 2%usage I 0 3,000 3,000 CATEGORY Totals F 10,000 3,000 13,000 B. Personnel Fringe Benefits Purpose-Calculation CNCS �Share Grantee Share Total Amount CATEGORY Totals I 0 0 0 C. Travel Staff Travel Purpose-Calculation Fc NCS Share Grantee Share Total Amount Travel to CNCS-Sponsored Meetings: Mileage to ICVS sponsored meetings: 2 486 0 F 486 trips to Des Moines at 450 miles=900 at .54(program sponsored rate)—$486 Director's Travel: Mileage for site supervision for 3 monitoring site, mid term 264FF 264 review and service projects 490 miles at.54(program sponsored rate)=$264 CATEGORY Totals F 750 F 0 F 750 Member Travel F_ Purpose-Calculation CNCS�Share Grantee Share Total Amount CATEGORY Totals I 0 0 0 D. Equipment Item/Purpose-Qty-Unit Cost CNCS �Share Grantee Share Total Amount CATEGORY Totals I 0 0 0 E. Supplies Item-Calculation CNCS Share Grantee Share FTotal Amount Member Gear: Member gear:AmeriCorps logo T-shirts for summer based 260 F260 program 13 x$15=$195, name tags with AmeriCorps logo 13 x$5=$65 F 1 of 4 6/26/17,3:18 PM Budget Narrative for 17AC196999 https://egrants.ens.gov/espan/main/report.jsp?sid=sdnlnuGT6gRQKgeR... Program Supplies for Playground Program: Portable basketball hoops 4,000 F 4,000 requested by teens from Dubuque teen focus group(8 hoops*$500 each) Program Supplies for Future Talk program: Program supplies including 850 850 curriculum($400),outdoor gear and equipment($450) CATEGORY Totals F 5,110 F0 5,110 F. Contractual and Consultant Services Purpose-Calculation-Daily Rate CNCS �Share Grantee Share Total Amount CATEGORY Totals I 0 0 0 G. Training Staff Training Purpose-Calculation-Daily Rate CNCS �Share Grantee Share Total Amount CATEGORY Totals I 0 0 0 Member Training Purpose-Calculation-Daily Rate CNCS Share Grantee Share Total Amount Member Development/Communication: 4 Mounds High and Low Ropes Course 270 F270 1 training per year 13 x$20-Daily Rate of 20 F CPR Training: CPR Training 13 x$40-Daily Rate of 40 520 F 0 F 520 Member Orientation and Monthly Training: Portfolios, handbooks, printed materials and other training supplies as needed.3 day orientation training and 280 0 280 monthly training 13 x$20=280- Daily Rate of 20 CATEGORY Totals F 1,070 0 1,070 H. Evaluation Purpose-Calculation-Daily Rate CNCS�Share Grantee Share Total Amount CATEGORY Totals I 0 0 0 I. Other Program Operating Costs Purpose-Calculation Fc NCS Share Grantee Share Total Amount National Service Criminal History Checks: 13 members+3 site supervisors x 480 480 $30 Includes FBI,state of residence,state of service, NSPOW Time Keeping System:Volunteer Iowa Required member management system 195 70 195 13x$15 Meeting Rooms: Meetings rooms for orientation and training I 0 375 F 375 2 of 4 6/26/17,3:18 PM Budget Narrative for 17AC196999 https://egrants.ens.gov/espan/main/report.jsp?sid=sdnlnuGT6gRQKgeR... Site Liability:Site Liability Insurance F_ o 500 500 Office Phone and Internet:Office Telephone and Internet$75 for 3 months I _ 0 225 F 225 Program Director Cell Phone: Program Cell phone at negotiated sponsor rate _T 141F 141 $47 x 3 months F Office Space:$495 x 3 months I 0 F 1,485 F 1,485 CATEGORY Totals F 675 F 2,726 3,401 SECTION Totals F 17,605 F 5,726 23,331 PERCENTAGE F 75% F 25% F Section II. Member Costs A. Living Allowance Item-#Mbrs w/Allow-Allowance Rate-#Mbrs w/o Allow Fc NCS Share Grantee Share Total Amount Full Time(1700 hrs): Member(s)at a rate of each Members W/O allowance 0 F 0 F 0 Year Half Time(900 hours): Member(s)at a rate of each MFFF Members W/O allowance Year Half Time(1st Year): Member(s)at a rate of each MFFF Members W/O allowance Year Half Time(2nd Year): Member(s)at a rate of each MFFF Members W/O allowance Reduced Half Time(675 hrs): Member(s)at a rate of each FF0 Members W/O allowance Quarters W/ (450 hMember(s)at a rate of each FFF Members W/O allowance Minimum Time(300 hrs): 13 Member(s)at a rate of 2310 each 18,330F 11,700F 30,030 Members W/O allowance 0 CATEGORY Totals F 18,330 F 11,700 F 30,030 B. Member Support Costs Purpose-Calculation CNCS Share Grantee Share Total Amount FICA for Members:7.65%x30,030 F 2,297 F 0 F 2,297 Worker's Compensation:0.032 x 30,030 F961 61 9961 Health Care: I 0 IF0 0 CATEGORY Totals F 3,258 F 0 F 3,258 SECTION Totals 21,588 F 11,700 33,288 PERCENTAGE F 65% F 35% F 3 of 4 6/26/17,3:18 PM Budget Narrative for 17AC196999 https://egrants.ens.gov/espan/main/report.jsp?sid=sdnlnuGT6gRQKgeR... Section III. Administrative/Indirect Costs A. Corporation Fixed Percentage Item-Calculation CNCS Share F Grantee Share Total Amount Corporation Fixed Amount: Corporation Fixed Amount @ 5.26%x CNCS Share section 1 +CNCS share section 2(17605+21588)x 60%=1237 1,2375,6626,899 Grantee share= 10%of total section 1 and total section 2(23331 +33288)x 10%=5662 Commission Fixed Amount: ICVS Commission Fixed Amount @ 5.26 x CNCS 825 F 0 825 share section 1 +CNCS Share section 2(17605+21588)x 40% CATEGORY Totals F 2,062 F 5,662 F 7,724 B. Federally Approved Indirect Cost Rate Calculation-Cost Type-Rate-Rate Claimed-Cost Basis CNCS�Share Grantee Share Total Amount CATEGORY Totals I 0 0 0 SECTION Totals F 2,062 F 5,662 F 7,724 PERCENTAGE F 27% F 73% BUDGET Totals F 41,255 F 23,088 64,343 PERCENTAGE F 64% F 36% F Total MSYs F 2.75 FF Cost/MSY F 15,002 F Source of Funds Section Match Description Amount F Type Source Cash match from partners F 11,700 Cash Tother Meeting Room,Office Space,phone and internet F 2085, In Kind Private In Kind support from City Sponsor 5,662 In Kind State/Local Source of Funds Site Liability Insurance 500 Cash State/Local Program Director Cell Phone 141 Cash State/Local In Kind time from Site Supervisors F 3,000 IKd Private Total Source of Funds 23,088 7 4 of 4 6/26/17,3:18 PM