IDOT Supplemental Agreements_Road Maint, JD Bridge, Signals Copyrighted
July 5, 2017
City of Dubuque Consent Items # 17.
ITEM TITLE: Iowa Department of Transportation Supplemental
Agreements
SUMMARY: City Manager recommending approval of several Iowa
Department of Transportation Supplemental Agreements
for Local Primary Highway Maintenance, Pavement
Markings, Julien Dubuque Bridge Sidewalk Maintenance,
Street Sweeping Maintenance and Traffic Signal
Maintenance between the Iowa DOT and the City of
Dubuque.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Iowa DOT Supplemental Agreements-MVM Memo City Manager Memo
Staff Memo Staff Memo
Routine Maintenance Supporting Documentation
Pavement Markings Supporting Documentation
Julien Dubuque Bridge Supporting Documentation
Street Sweeping Supporting Documentation
Traffic Signal Maintenance Supporting Documentation
THE CITY OF Dubuque
fta B E I 11p y
Masterpiece 012 the Mississippi 2007.2012«2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Department of Transportation Supplemental Agreements
DATE: June 28, 2017
City Engineer Gus Psihoyos recommends City Council approval of several Iowa
Department of Transportation Supplemental Agreements for Local Primary Highway
Maintenance, Pavement Markings, Julien Dubuque Bridge Sidewalk Maintenance,
Street Sweeping Maintenance and Traffic Signal Maintenance between the Iowa DOT
and the City of Dubuque.
Every five years a "master agreement' is prepared by the Iowa DOT and distributed to
all Iowa municipalities that have State primary highways within its corporate limits.
Acceptance of this master agreement is necessary in order to coordinate the
maintenance of the State roadways located within the municipality jurisdictions.
The City has executed the Five-Year Maintenance Agreement for Maintenance and
Repair of Primary Roads in Municipalities between the Iowa DOT and the City on
May 16, 2016 for the time period of July 1, 2016 to June 30, 2021.
The Supplemental Agreements are required annually for specific areas that are not
included in the Five-Year Maintenance Agreement. Public Works Director John
Klostermann and Assistant City Engineer Robert Schiesl have reviewed and approved
the Supplemental Agreements.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
VW4
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITYF Dubuque
DUijB_ E A'- 'caChy
11111'I
11 ►
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Iowa Department of Transportation Supplemental Agreements
DATE: June 22, 2017
INTRODUCTION
The purpose of this memorandum is to request approval of several Iowa Department of
Transportation (Iowa DOT) Supplemental Agreements for Local Primary Highway
Maintenance, Pavement Markings, Julien Dubuque Bridge Sidewalk Maintenance,
Street Sweeping Maintenance and Traffic Signal Maintenance (collectively referred to
as Supplemental Agreements) between the Iowa DOT and the City of Dubuque (City).
BACKGROUND
Every five years a "master agreement" is prepared by the Iowa DOT and distributed to
all Iowa municipalities that have State primary highways within its corporate limits.
Acceptance of this master agreement is necessary in order to coordinate the
maintenance of the State roadways located within the municipality jurisdictions.
The City has executed the Five-Year Maintenance Agreement for Maintenance and
Repair of Primary Roads in Municipalities between the Iowa DOT and the City on May
16, 2016 for the time period of July 1, 2016 to June 30, 2021.
The Supplemental Agreements are required annually for specific areas that are not
included in the Five-Year Maintenance Agreement. Public Works Director John
Klostermann and Assistant City Engineer Robert Schiesl have reviewed and approved
the Supplemental Agreements.
DISCUSSION
The Supplemental Agreements between the Iowa DOT and the City are as follows:
Local Primary Highway Maintenance
This agreement concerns various primary road extensions within the corporate city
limits, a combined distance of 9.54 miles, during the period of July 1, 2017 through June
30, 2018.
• Locust Street (IA 946) from Charter St to Locust St
• Locust Street Connector(IA 946) from Locust St to US 61
• 9th Street (SB & NB US 52) from Central Ave to East 911 Connector
• Central Avenue (SB US 52) from 9th Street to Ruby Street
• 11th Street (connects SB US 61 to NB US 52)from US 61 SB off ramp to White
Street
• White Street (NB US 52) from 9th Street to 21St Street
• 21St Street (NB US 52) from White Street to Central Avenue
• East 911 Connector/Pine Street (carries SB US 52 to NB US 61) from 9th Street
to 11 th Street
Pavement Markings
This agreement concerns one application for the traffic line markings on US 61/151, US
52, US 20, IA 946 & IA 32 during the period of July 1, 2017 through June 30, 2018.
• Hwy 61/151: Elmwood Drive to Twin Valley Drive
• Hwy 52: Twin Valley Drive to 9th Street Exit Ramp
• Hwy 61/151: 11th Street Exit Ramp to Wisconsin Bridge
• Hwy 52: 9th Street Exit Ramp
• IA 32: Hwy 20 to Hwy 52/3
• Hwy 20: Illinois Bridge to Barrington Drive
• IA 946: Hwy 52 to Hwy 61/151
Julien Dubuque Bridge
This agreement concerns the removal of snow and ice from the portion of the sidewalk
on the Julien Dubuque Bridge that is within Illinois during the period of July 1, 2017
through June 30, 2018.
• The City of Dubuque will hire a contractor to remove snow and ice from the
portion of sidewalk on the Julien Dubuque Bridge that is within Illinois.
• Snow and ice removal will be in accordance with the City's standards for snow
and ice removal on the Iowa portion of sidewalk on the Julien Dubuque Bridge.
Street Sweeping Maintenance
This agreement concerns sweeping of curbed/barrier lane on US 20 & US 61/151 in
Dubuque, including the Julien Dubuque Bridge, Wisconsin Bridge and all ramps during
the period of May 1, 2017 through November 1, 2018.
• The City of Dubuque will provide a street sweeper and operator three (3) times a
year for sweeping curbed/barrier wall lanes.
• The three (3) occurrences must be provided before Memorial Day, the Fourth of
July and Labor Day.
Traffic Signal Maintenance
This agreement concerns the maintenance and monitoring/adjusting of the signal timing
as needed for the traffic installations at two locations during the period of July 1, 2017
through June 30, 2018.
• US 52/61/151 at the intersection with Twin Valley Drive.
• Iowa 3/US 52 at the intersection with Iowa 32 (Northwest Arterial)
ACTION TO BE TAKEN
I recommend that the City Manager be authorized to execute the Supplemental
Agreements for for Local Primary Highway Maintenance, Pavement Markings, Julien
Dubuque Bridge Sidewalk Maintenance, Street Sweeping Maintenance and Traffic
Signal between the Iowa DOT and the City.
cc: John Klostermann, Public Works Director
Bob Schiesl, Asst. City Engineer
Troy Kress, Engineering Technician
David Ness, Civil Engineer II
Duane Richter, Traffic Engineer
Form 810035wd
4-01
IA Iowa Department of Transportation
ti SUPPLEMENTAL AGREEMENT
For Maintenance of Primary Roads in Municipalities
This Supplemental Agreement made and entered into by and between the Municipality of City of Dubuque
Dubuque County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of
Transportation, Ames, Iowa, hereinafter referred to as the Department.
AGREEMENT:
I. This Agreement supplements the Agreement for Maintenance and Repair of Primary Roads in Municipalities entered
into by the parties on May 26 , 2016 , and in effect from July 1, 2016 , to June 30, 2021
11. The Municipality agrees to perform and accept all responsibility for those maintenance activities listed in Sections
I.B.1, I.B.3, I.B.4 and I.C.1 of the basic Agreement, with respect to the primary roads within the corporate limits of the
Municipality specifically described in this section.
In consideration thereof, the Department agrees to pay the Municipality at the rate of $2.400.00 / lane mile for
acceptable work at the end of the fiscal year ending on June 30th:
Route
From To Lane Miles Total Cost
*See reverse side of agree ment for route descriptions
Pavement maintenance does not include full depth patching and bituminous resurfacing. I.C.1 does not include
traffic services and painting and structural repair to bridges.
III. The Municipality further agrees to perform additional maintenance for the Department on primary roads as
specifically described below:
Any special maintenance will be covered by a supplemental contract.
In consideration thereof, the Department agrees to pay the Municipality the following amounts after the work has
been completed:
N/A
IV. This Supplemental Agreement may be terminated at any time by either party upon 30 days written notice.
V. This Supplemental Agreement shall be in effect from July 1, 2017 to June 30, 2018 unless re -negotiated or
terminated.
IN WITNESS WHEREOF, the parties hereto have set their hands, for the purposes herein expressed on the dates
indicated below.
City of Dubuque
By
Date
,MMUNICIP LITYY
(1� -, Mayor
t
BY
Date
IOWA DEPARTMENT OF TRANSPORTATION
District Engineer
Description of Routes for Supplemental Agreement with Dubuque
Lane Rate
Route From To Total Cost Comments
Miles (per lane -mile)
Locust St. (IA 946) Charter Street Locust Street 2.20 $2,400.00 $5,280.00 2 way traffic. Both directions are primary road.
Locust Street Connector (IA 946) Locust Street US 61 0.60 $2,400.00 $1,440.00 2 way traffic. Both directions are primary road.
2 way traffic. The north 1/2 of the street (about 100' =
0.02 lane miles) between the NB 61 off ramp and the
East 911 Connector/Pine Street, and the north 1/2 of
9th Street (SB & NB US 52) Central Avenue East 911 Connector 0.52 $2,400.00 $1,248.00 the street between White Street and Central Avenue
(about 300' = 0.06 lane miles) will be the city's. The
remainder will be primary and will carry both
directions of US 52.
9th Street to 21st Street is 1 way traffic (SB), 21st
Central Avenue (SB US 52) 9th Street Ruby Street 4.30 $2,400.00 $10,320.00 Street to Ruby Street is 2 way traffic. All lanes are
primary road.
11th Street US 61 SB off ramp White Street 0.26 $2,400.00 $624.00 2 way. South 1/2 of street is city's (EB), north 1/2 is
(connects SB US 61 to NB US 52) primary (WB)
White Street (NB US 52) 9th Street 21st Street 1.47 $2,400.00 $3,528.00 1 way traffic (NB). Both lanes are primary road.
21st Street (NB US 52) White Street Central Avenue 0.05 $2,400.00 $120.00 1 way traffic (WB). Both lanes are primary road.
East 911 Connector/Pine Street 9th Street 11th Street 0.14 $2,400.00 $336.00 West 1/2 of street is city's (SB), east 1/2 is primary
(carries SB US 52 to NB US 61) (NB)
9.54 Total = $22,896.00
Form 810035wd
4-01
Iowa Department of Transportation
1'111100 SUPPLEMENTAL AGREEMENT
For Maintenance of Primary Roads in Municipalities
This Supplemental Agreement made and entered into by and between the Municipality of City of Dubuque
Dubuque County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of
Transportation, Ames, Iowa, hereinafter referred to as the Department.
AGREEMENT:
I. This Agreement supplements the Agreement for Maintenance and Repair of Primary Roads in Municipalities entered
into by the parties on May 26 , 2016 , and in effect from July 1, 2016 , to June 30, 2021
II. The Municipality agrees to perform and accept all responsibility for those maintenance activities listed in Sections
1.6.1, 1.6.3, 1.6.4 and I.C.1 of the basic Agreement, with respect to the primary roads within the corporate limits of the
Municipality specifically described in this section.
In consideration thereof, the Department agrees to pay the Municipality at the rate of N/A / lane mile for
acceptable work at the end of the fiscal year ending on June 30th:
Route
From To Lane Miles Total Cost
Pavement maintenance does not include full depth patching and bituminous resurfacing. I.C.1 does not include
traffic services and painting and structural repair to bridges.
III. The Municipality further agrees to perform additional maintenance for the Department on primary roads as
specifically described below:
Traffic Line Markings on US 61/151, US 52, US 20, IA 946 & IA 32 - (See reverse side for details)
In consideration thereof, the Department agrees to pay the Municipality the following amounts after the work has
been completed: Payment determined by let contract prices by station & per symbols x 1 application =
$14,356.08 (see reverse side for details). The City of Dubuque shall submit to the Iowa Department of
Transportation an annual breakdown of total quantites painted (station & symbols) applied to each route.
Upon which reimbursement will be made.
IV. This Supplemental Agreement may be terminated at any time by either party upon 30 days written notice.
V. This Supplemental Agreement shall be in effect from July 1, 2017 to June 30, 2018 unless re -negotiated or
terminated.
IN WITNESS WHEREOF, the parties hereto have set their hands, for the purposes herein expressed on the dates
indicated below.
City of Dubuque
By
Date
MUNICIP ITY IOWA DEPARTMENT OF TRANSPORTATION
try 4Q BY
Date
District Engineer
Form 810056wd
08-12
�1
Iowa Department of Transportation
ROADWAY MAINTENANCE AGREEMENT
AGENCY
COUNTY
CITY Dubuque
BOARD
This written agreement made and entered into by and between the (AGENCY) (COUNTY) (CITY) (BOARD) of Dubuque. Party of
the First Part, and the Iowa Department of Transportation, Party of the Second Part. The parties hereby desire to enter into this
roadway maintenance agreement concerning the following roadway: US 20 Julien Dubuque Bridge
1. ROUTINE MAINTENANCE
A. Party of the First Part will perform the following routine maintenance:
Routine maintenance not applicable with respect to this agreement
B. Party of the First Part will perform the above described routine maintenance in
compliance with the Iowa Department of Transportation's standard maintenance
policies and procedures which include, but are not limited to, the Department's
standards for maintenance activities and instructional memorandums. Particularly,
Party of the First Part shall comply with:
N/A
C. Party of the Second Part will perform the following routine maintenance:
Routine maintenance not applicable with respect to this agreement
2. SPECIAL MAINTENANCE
A. Party of the First Part will perform the following special maintenance:
The City of Dubuque will hire a contractor to remove snow and ice from the portion
of sidewalk on the Julien Dubuque Bridge that is within Illinois. (From the state line
to the bridge end joint in Illinois is approximately 3,460 linear feet).
B. Party of the First Part will perform the above described special maintenance in
compliance with the Iowa Department of Transportation's standard maintenance
policies and procedures which include, but are not limited to, the Department's
standards for maintenance activities and instructional memorandums. Particularly,
Party of the First Part shall comply with:
Snow and ice removal to be in accordance with city standard's for snow and ice
removal on the Iowa portion of sidewalk on the Julien Dubuque Bridge.
C. Party of the Second Part will perform the following special maintenance:
None
3. PAYMENT
A. It is agreed that payment for the routine maintenance operations will be made after the
work has been completed for the fiscal year ending June 30, and payment for
maintenance operations will be made after the work has been completed. It is also
understood and agreed that the right is reserved by both Parties to review, adjust, or
terminate this Agreement at any time, provided however that written notice be given
either Party at least thirty days prior to such review, adjustment, or termination.
B. Payment for routine maintenance at the rate of $ XX per lane mile per year.
Total lane miles XX at $ XX per lane mile = $ XXXX
C. Payment for special maintenance shall be made as follows: Reimbursement to be based
on actual cost of completed work with supporting documentation provided by the City of
Dubuque. The overall cost for snow removal from bridge end/bridge end would be split:
60% IDOT/40% City of Dubuque.
4. AGREEMENT TIME PERIOD
Beginning Date: July 1, 2017
Ending Date: June 30, 2018
5. Party of the First Part agrees to indemnify and save harmless the Party of the Second Part, the State of
Iowa, and its agents or employees from any and all causes of action, suits, at law or in equity, for losses,
damages, claims or demands, and from any and all liability and expense of whatsoever nature (including
reasonable attorney fees), arising out of or in connection with the execution, performance, or attempted
performance of this Agreement and work provided herein.
6. If any section, provision or part of this Agreement shall be found to be invalid or unconstitutional, such
judgment shall not affect the validity of the Agreement as a whole or any section, provision, or part
thereof not found to be invalid or unconstitutional.
7. Party of the First Part will follow all federal and state laws and regulations with regard to worker safety
and the handling and disposal of hazardous waste and/or substances in performing any maintenance
task.
8. Any subsequent change or modification to the terms of this Agreement shall be in the form of a duly
executed addendum or amendment to this Agreement.
RECOMMENDED FOR APPROVAL:
City of Dubuque
(AGENCY) (COUNTY CITY) (BOARD)
BY
TITLE
1/.
Mayor
IOWA DEPARTMENT OF TRANSPORTATION
BY
July 5, 2017
(DATE)
District Engineer (DATE)
IA 32: HWY 20 (0)TO HWY 52/3 (5.08)
CHW8: Channelizing Line (White)
DLW4: Dotted Line (White)
SLW4: Solid Lane Line (White)
CSRW: Combined Straight and Right Turn Arrow (White)
LTAW: Left Turn Arrow (White)
ONLW: Only Word Marking (White)
RTAW: Right Turn Arrow (White)
HWY 20: IL BRIDGE (320.5) TO BARRINGTON DRIVE (313.21)
CHW8: Channelizing Line (White)
DLW4: Dotted Line (White)
SLW4: Solid Lane Line (White)
CSRW: Combined Straight and Right Turn Arrow (White)
LTAW: Left Turn Arrow (White)
ONLW: Only Word Marking (White)
RTAW: Right Tum Arrow (White)
IA 946: (0.0 - 0.96) HWY 52 TO HWY 61/151
(INCLUDES S. LOCUST STREET)
CHW8: Channelizing Line (White)
DLW4: Dotted Line (White)
SLW4: Solid Lane Line (White)
CSRW: Combined Straight and Right Turn Arrow (White)
LTAW: Left Turn Arrow (White)
ONLW: Only Word Marking (White)
RTAW: Right Turn Arrow (White)
TOTALS BYTYPE'
CHW8 Ctannelizing Line(White)=
DLW4: Dotted Line (White)
SLW4: Solid Lane,'Line"(White)
CSRW:'Combined Straightand Right Turn Arrow'(White)-`
,LTAW: Left Turn Arrow;.(White).
ONLW OnlyWord Making (White)
`RTAW Right Turn. Arrow (White)
QUANTITIES
w/ FACTOR FIGURED UNIT COST @ TOTAL
17.78 STA $11.66 $207.31
1.19 STA $9.77 $11.63
97.64 STA $9.77 $953.94
0 EA $23.54 $0.00
48 EA $23.54 $1,129.92
32 EA $25.96 $830.72
36 EA $23.54 $847.44
TOTAL $3,980.96 $3,980.96
QUANTITIES
w/ FACTOR FIGURED UNIT COST @ TOTAL
0 STA $11.66 $0.00
1.25 STA $9.77 $12.21
125.70 STA $9.77 $1,228.09
0 EA $23.54 $0.00
74 EA $23.54 $1,741.96
67 EA $25.96 $1,739.32
57 EA $23.54 $1,341.78
TOTAL $6,063.36 $6,063.36
QUANTITIES
w/ FACTOR FIGURED UNIT COST @ TOTAL
25.72 STA $11.66 $299.90
0.66 STA $9.77 $6.45
19.73 STA $9.77 $192.76
2 EA $23.54 $47.08
20 EA $23.54 $470.80
14 EA $25.96 $363.44
8 EA $23.54 $188.32
TOTAL $1,568.75 $1,568.75
GRAND TOTALS
3.10 STA $9 77 - $30.29
182.00 EA ` '$23 54 -:$4,284.48 -..
123.00 EA "`$23-54`'„ $2°895.42
TOTALS WITH FACTORS APPLIED FOR PLAN QUANTITY
CHW8: Channelizing Line (White)
DLW4: Dotted Line (White)
SLW4: Solid Lane Line (White)
FACTOR
2
0.33
1
TOTAL:.`.
GRAND TOTAL
$14,356.08
$14,356 08 `:'
$14,356.08
Page 2 of 2
Traffic Line Markings'
Payment based on a price, not to exceed let contract prices (by City of Dubuque), of actual markings for each of 1 application.
Necessary additional permanent or miscellaneous markings will require written approval prior to application.
Payment will be by station & per symbols x 1 application = $14,356.08; unless prior written approval is obtained from the Iowa Department
of Transportation District Operations Manager.
QUANTITIES
HWY 61/151: ELMWOOD DRIVE (184.1) TO TWIN VALLEY DRIVE (186.54) w/ FACTOR FIGURED UNIT COST @ TOTAL
CHW8: Channelizing Line (White) 0 STA $11.66 $0.00
DLW4: Dotted Line (White) 0 STA $9.77 $0.00
SLW4: Solid Lane Line (White) 43.61 STA $9.77 $426.07
CSRW: Combined Straight and Right Turn Arrow (White) 0 EA $23.54 $0.00
LTAW: Left Turn Arrow (White) 16 EA $23.54 $376.64
ONLW: Only Word Marking (White) 14 EA $25.96 $363.44
RTAW: Right Turn Arrow (White) 12 EA $23.54 $282.48
TOTAL $1,448.63 $1,448.63
HWY 52: TWIN VALLEY DRIVE (43.96) TO 9TH ST EXIT RAMP (47.08) QUANTITIES
(INCLUDES 9TH STREET EXIT RAMP QUANTITIES) w/ FACTOR FIGURED UNIT COST @ TOTAL
CHW8: Channelizing Line (White) 0 STA $11.66 $0.00
DLW4: Dotted Line (White) 0 STA $9.77 $0.00
SLW4: Solid Lane Line (White) 10.62 STA $9.77 $103.76
CSRW: Combined Straight and Right Turn Arrow (White) 0 EA $23.54 $0.00
LTAW: Left Turn Arrow (White) 8 EA $23.54 $188.32
ONLW: Only Word Marking (White) 7 EA $25.96 $181.72
RTAW: Right Turn Arrow (White) 8 EA $23.54 $188.32
TOTAL $662.12
QUANTITIES
HWY 61/151: 11TH ST EXIT RAMP (189.71) TO WI BRIDGE (191.88) w/ FACTOR FIGURED UNIT COST @ TOTAL
CHW8: Channelizing Line (White) 0 STA $11.66 $0.00
DLW4: Dotted Line (White) 0 STA $9.77 $0.00
SLW4: Solid Lane Line (White) 0 STA $9.77 $0.00
CSRW: Combined Straight and Right Turn Arrow (White) 0 EA $23.54 $0.00
LTAW: Left Turn Arrow (White) 0 EA $23.54 $0.00
ONLW: Only Word Marking (White) 1 EA $25.96 $25.96
RTAW: Right Turn Arrow (White) 2 EA $23.54 $47.08
TOTAL $73.04
QUANTITIES
HWY 52: 9TH ST EXIT RAMP (47.08)TO IA 32 (50.6) w/ FACTOR FIGURED UNIT COST @ TOTAL
CHW8: Channelizing Line (White) 0 STA $11.66 $0.00
DLW4: Dotted Line (White) 0 STA $9.77 $0.00
SLW4: Solid Lane Line (White) 8.06 STA $9.77 $78.75
CSRW: Combined Straight and Right Turn Arrow (White) 0 EA $23.54 $0.00
LTAW: Left Turn Arrow (White) 16 EA $23.54 $376.64
ONLW: Only Word Marking (White) 4 EA $25.96 $103.84
RTAW: Right Turn Arrow (White) 0 EA $23.54 $0.00
TOTAL $559.23
$662.12
$73.04
$559.23
Page 1 of 2
Form 810056wd
08-12
0
Iowa Department of Transportation
ROADWAY MAINTENANCE AGREEMENT
AGENCY
COUNTY
CITY Dubuque
BOARD
This written agreement made and entered into by and between the (AGENCY) (COUNTY) (CITY) (BOARD) of Dubuque, Party of
the First Part, and the Iowa Department of Transportation, Party of the Second Part. The parties hereby desire to enter into this
roadway maintenance agreement concerning the following roadway: bridge/ramps on US 20 & US 61/151 within City of Dubuque
1. ROUTINE MAINTENANCE
A. Party of the First Part will perform the following routine maintenance:
Routine maintenance not applicable with respect to this agreement
B. Party of the First Part will perform the above described routine maintenance in
compliance with the Iowa Department of Transportation's standard maintenance
policies and procedures which include, but are not limited to, the Department's
standards for maintenance activities and instructional memorandums. Particularly,
Party of the First Part shall comply with:
N/A
C. Party of the Second Part will perform the following routine maintenance:
Routine maintenance not applicable with respect to this agreement
2. SPECIAL MAINTENANCE
A. Party of the First Part will perform the following special maintenance:
The City of Dubuque will provide a street sweeper and operator three (3) times a
year for sweeping 16.6 curbed/barrier wall lane miles (LM) on US 20 & US 61/151
highways in Dubuque, not limited to but including the Julien Dubuque Bridge,
Wisconsin Bridge and all ramps.
The three (3) occurrences must be provided before the following dates:
Memorial Day, the Fourth of July, and Labor Day
B. Party of the First Part will perform the above described special maintenance in
compliance with the Iowa Department of Transportation's standard maintenance
policies and procedures which include, but are not limited to, the Department's
standards for maintenance activities and instructional memorandums. Particularly,
Party of the First Part shall comply with:
C. Party of the Second Part will perform the following special maintenance:
Provide traffic control for the sweeping operation, provide haul truck for sweeper to
dump into and pay landfill fees.
3. PAYMENT
A. It is agreed that payment for the routine maintenance operations will be made after the
work has been completed for the fiscal year ending June 30, and payment for
maintenance operations will be made after the work has been completed. It is also
understood and agreed that the right is reserved by both Parties to review, adjust, or
terminate this Agreement at any time, provided however that written notice be given
either Party at least thirty days prior to such review, adjustment, or termination.
B. Payment for routine maintenance at the rate of $ XX per lane mile per year.
Total lane miles XX at $ XX per lane mile = $ XXXX
C. Payment for special maintenance shall be made as follows: 16.6 LM x $112.92
(equipment/labor rate) x per occurrence = $1,874.47. Not to exceed 3 occurrences
(max payment of $5,623.42). The City of Dubuque shall invoice the Iowa Department
of Transportation after each occurrence or after all occurrences have been completed for
the season.
4. AGREEMENT TIME PERIOD
Beginning Date: May 1, 2017
Ending Date: November 1, 2017
5. Party of the First Part agrees to indemnify and save harmless the Party of the Second Part, the State of
Iowa, and its agents or employees from any and all causes of action, suits, at law or in equity, for losses,
damages, claims or demands, and from any and all liability and expense of whatsoever nature (including
reasonable attorney fees), arising out of or in connection with the execution, performance, or attempted
performance of this Agreement and work provided herein.
6. If any section, provision or part of this Agreement shall be found to be invalid or unconstitutional, such
judgment shall not affect the validity of the Agreement as a whole or any section, provision, or part
thereof not found to be invalid or unconstitutional.
7. Party of the First Part will follow all federal and state laws and regulations with regard to worker safety
and the handling and disposal of hazardous waste and/or substances in performing any maintenance
task.
8. Any subsequent change or modification to the terms of this Agreement shall be in the form of a duly
executed addendum or amendment to this Agreement.
RECOMMENDED FOR APPROVAL:
City of Dubuque
(AGENCY) (COUNTY (CITY) (
BY
TITLE
IOWA DEPARTMENT OF TRANSPORTATION
BY
July 5, 2017
(DATE)
District Engineer (DATE)
Form 810035wd
4-01
I� Iowa Department of Transportation
� SUPPLEMENTAL AGREEMENT
For Maintenance of Primary Roads in Municipalities
This Supplemental Agreement made and entered into by and between the Municipality of City of Dubuque
Dubuque County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of
Transportation, Ames, Iowa, hereinafter referred to as the Department.
AGREEMENT:
I. This Agreement supplements the Agreement for Maintenance and Repair of Primary Roads in Municipalities entered
into by the parties on Mav 26 , 2016 , and in effect from July 1, 2016 , to June 30, 2021
II. The Municipality agrees to perform and accept all responsibility for those maintenance activities listed in Sections
1.13.1, I.B.3, 1.13.4 and I.C.1 of the basic Agreement, with respect to the primary roads within the corporate limits of the
Municipality specifically described in this section.
In consideration thereof, the Department agrees to pay the Municipality at the rate of N/A / lane mile for
acceptable work at the end of the fiscal year ending on June 30th:
Route
From To Lane Miles Total Cost
Pavement maintenance does not include full depth patching and bituminous resurfacing. I.C.1 does not include
traffic services and painting and structural repair to bridges.
III. The Municipality further agrees to perform additional maintenance for the Department on primary roads as
specifically described below:
The City of Dubuque will provide routine maintenance and monitor/adjust the signal timing as needed for
traffic installations at the locations listed below. Maintenance will be in accordance with the City's
guidelines for the "Annual Maintenance of Traffic Signals and Cabinets", attached as Exhibit "A".
Locations: 1. U.S. 52/61/151 at the intersection with Twin Valley Drive.
2. Iowa 3/U.S. 52 at the intersection with Iowa 32 (Northwest Arterial).
In consideration thereof, the Department agrees to pay the Municipality the following amounts after the work has
been completed:
The cost of labor will be billed back to the State based on the wages of the personnel involved. The cost of
parts will be billed back to the State on an actual cost basis. The City of Dubuque shall submit to the State
of Iowa an annual accounting of costs upon which reimbursement will be made.
IV. This Supplemental Agreement may be terminated at any time by either party upon 30 days written notice.
V. This Supplemental Agreement shall be in effect from July 1, 2017 to June 30, 2018 unless re -negotiated or
terminated.
IN WITNESS WHEREOF, the parties hereto have set their hands, for the purposes herein expressed on the dates
indicated below.
City of Dubuque
By
Date
MUNICIPALITY
Mayor
5, 2017
BY
Date
IOWA DEPARTMENT OF TRANSPORTATION
District Engineer
last updated April, 2012
EXHIBIT "A"
Annual Maintenance of Traffic Signals and Cabinets
Yearly maintenance shall consist of.
Signals
• Exterior cleaning of signal heads if needed.
• Check angle of alignment of each head (try to align all heads)
• Observe for broken or extremely faded back plates
• Check operability of pedestrian buttons
• Observe Walk / Don't Walk status, lenses etc
• Inspect exterior equipment, note in log if painting, replacement, etc is
necessary
• Wash camera lenses
• Replace any burned out incandescent or LED signal lamps
• Observe signal timings — note any needed adjustments to Engineering
• Confirm correct operation of microwave vehicle detection
Cabinet
• Vacuum
• Replace Filter
• Check/Clean exhaust fan
• Log Make, Model and Serial numbers of the following:
- Cabinet
- Controller
Conflict Monitor
Video detection equipment and monitors
- Pre-emption systems
Battery Backup Devices
• Perform Test of Conflict monitor and attach printout to log, Note any failures
immediately to Engineering
• Oil Locks and Hinges
• Tighten electrical connections
• Note any changes to timings or Video detection. Notify Engineering of
changes so data can be backed up electronically
• Check if accurate phase diagram is present in cabinet
• Update database sheet printout and return to Engineering once maintenance
is complete.