Dubuque Regional Airport Rental Car Parking Lot Project Initiate Copyrighted
July 5, 2017
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Dubuque Regional Airport Rental Car Parking Lot Project-
Initiate
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the Dubuque Airport Rental Car Parking Lot
Project 2017, and further recommends that a public hearing
be set for July 17, 2017.
RESOLUTION Dubuque Airport Rental Car Parking Lot
Project 2017 Preliminary Approval of Plans, Specifications,
Form of Contract, and Estimated Cost; setting date of
Public Hearing on Plans, Specifications, Form of Contract,
and Estimated Cost; and ordering the advertisement for
bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for July 17, 2017
ATTACHMENTS:
Description Type
Dubuque Airport Rental Car Parking Lot Project 2017- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
fta B E I 11p y
Masterpiece 012 the Mississippi 2007.2012«2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Airport Rental Car Parking Lot Project 2017
DATE: June 28, 2017
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the Dubuque Airport Rental Car Parking Lot Project 2017, and further recommends that
a public hearing be set for July 17, 2017.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
V Gam,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
Dubuque
Du E A ,�C
` I I '
Masterpiece on the Mississippi 2007.2012.2013
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: June 26, 2017
RE: Dubuque Airport Rental Car Parking Lot Project 2017
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Dubuque
Airport Rental Car Parking Lot Project 2017.
BACKGROUND
In 2016, the Dubuque Airport finished construction of a new airport terminal. There are
limited spaces for rental cars due to the heavy utilization of the free parking at the
airport.
DISCUSSION
This project will construct a new 30 stall concrete parking lot with room to grow to 60
stalls in the future. The required excavation and base stone required for the future
expansion will be accommodated in the base bid of the project. The project provides for
construction of a concrete parking lot, grading and stone for the future parking lot
expansion, parking lot light bases and conduit for future lighting and related signage and
striping. As part of the bidding process it is proposed to have an alternate for paving the
30 additional parking stalls.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process July 3, 2017
Publish Notice to Bidders, Advertise for Bids July 7, 2017
Publish Public Hearing Notice on Plans & Specs July 7, 2017
Public Hearing on Plans & Specs July 17, 2017
Receipt of Bid Proposals (Bid-Letting) July 27, 2017
Award Construction Contract August 7, 2017
Project Completion Date November 17, 2017
The project specifications also provide for a $400/day cost of delay if not completed by
November 17, 2017.
RECOMMENDATION
I recommend that the City Council provide preliminary approval to the construction
plans and specifications and establish July 17, 2017 as the date of the public hearing,
1
and hereby authorize the City Clerk to advertise for bid proposals for the Dubuque
Airport Rental Car Parking Lot Project 2017 improvement Project.
BUDGET IMPACT
The estimate of probable cost for Dubuque Airport Rental Parking Lot Project 2017 is as
follows:
Estimate
Construction Contract $ 165,972.50
Contingency 16,597.25
Construction Engineering & Inspection 27,385.46
Total Project Cost $209,955.21
The estimated alternate cost to add an additional 30 spaces for the parking lot is
estimated as follows:
Estimate
Alternate 1 —Additional 30 spaces $ 91,106.00
Contingency 9,110.60
Construction Engineering & Inspection 15,032.49
Total Project Cost $115,249.Q9
The City Council established the Airport Customer Facility Charge in March 2009. The
Customer Facility Charge is a daily vehicle rental fee that is collected by the two car
rental agencies located at the Airport. This fee funds an Airport capital reserve fund
which can only be used for rental car facility improvements. The Customer Facility
Charge has been previously used for construction of car rental facilities in the Airport
Terminal Building and an exclusive parking area for car rental vehicles. An average of
$55,000 annually is collected in Customer Facility Charge from the two car rental
agencies. Since Fiscal Year 2010, a total of $386,287.67 has been collected in
Customer Facility Charge and $186,684.86 has been expended on previous
construction projects at the new Airport Terminal. The balance remaining in the
Customer Facility Charge fund is $199,602.81. This leaves the base bid estimate of
$209,055.21 short by $10,352.40 in funding.
In FY18 there is an anticipated $55,000 in car rental customer facility charge fund
revenues that could cover the shortfall and if bids are very competitive to allow for the
award of the alternate for 30 additional parking stalls.
The project funding summary for the base bid is as follows:
CIP No. Fund Description Fund Amount
2522447 FY17 Customer Facility Charge Rental Car Funds $199,602.81
2522447 FY18 Customer Facility Charge Rental Car Funds 10,352.40
Total Project Funding $209.955.21
2
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and authorize
the City Clerk to advertise for bid proposals through the adoption of the enclosed
resolutions for the Dubuque Airport Rental Car Parking Lot Project 2017.
Prepared By Jon Dienst, P.E.
cc: Bob Grierson, Airport Manager
Todd Dalsing, Airport Maintenance
Michael Kruser, Engineering Technician
3
RESOLUTION NO. 245-17
DUBUQUE AIRPORT RENTAL CAR PARKING LOT PROJECT 2017
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Dubuque Airport Rental Car Parking Lot Project 2017 in the estimated amount
$209,955.21, are hereby preliminarily approved and ordered filed in the office of the City
Clerk for public inspection.
A public hearing will be held on the 17th day of July, 2017, at 6:00 p.m. in the Historic
Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at
which time interested persons may appear and be heard for or against the proposed
plans and specifications, form of contract and estimated cost of said Project, and the
City Clerk be and is hereby directed to cause the attached notice of the time and place
of such hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four days nor more than
twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Dubuque Airport Rental Car Parking Lot Project 2017 is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in the Master Builders of IowaPlan Room, The Construction Update Network
and posted on the City of Dubuque website at www.citvofdubuaue.ora/bids. Publication
will occur not Tess than thirteen but not more than forty-five days before the date for
filing bids before 2:00 p.m. on the 27th day of July 2017. Bids shall be opened and read
by the City Clerk at said time and will be submitted to the City Council for final action at
6:00 p.m. on the 7th day of August, 2017, in the Historic Federal Building Council
Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 5th day of July, 2017.
Attest:
Kevin Firnstahl, CMC, City Clerk
y Z-zi
bey D. Buol, Mayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE DUBUQUE AIRPORT RENTAL CAR
PARKING LOT PROJECT 2017
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated
cost for the Dubuque Airport Rental Car Parking Lot Project 2017, in accordance with
the provisions of Chapter 26, Code of Iowa, at 6:00 p.m., on the 17th day of July 2017, in
the Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk and may be viewed during normal
working hours. Written comments regarding the above public hearings may be
submitted to the City Clerk's Office, 50 W. 13 Street, on or before said time of public
hearing. At said hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
This project will provide for the construction a new 30 stall concrete parking lot with
room to grow to 60 stalls in the future. The required excavation and base stone required
for the future expansion will be accommodated in the base bid of the project. The
project provides for construction of new 6" thick PCC concrete pavement for the parking
lot, grading and stone for the future parking lot expansion, parking lot light bases and
conduit for future lighting and related signage and striping. As part of the _bidding
process it is proposed to have an alternate for adding the 30 additional parking stalls.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4100 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 5th day of July, 2017.
Kevin S. Firnstahl, CMC, City Clerk
1t 7/7
Kevin Firnstahl
From:Engineering <listserv@civicplus.com>
Sent:Tuesday, July 11, 2017 3:52 PM
To:Kevin Firnstahl
Subject:New Bid Posting Dubuque Airport Rental Car Parking Lot Project 2017 For
www.cityofdubuque.org
View this in your browser
Dubuque Airport Rental Car Parking Lot Project 2017
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
DUBUQUE AIRPORT RENTAL CAR PARKING LOT PROJECT 2017
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00
p.m. on July 27, 2017, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street,
Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on July 27, 2017, at City Hall -
Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council at its
meeting on Monday August 7, 2017. The City of Dubuque, Iowa, reserves the right to reject any and
all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to Proceed
has been issued and shall be fully completed by November 17, 2017.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful Bidder will
enter into a contract for the work Bid upon and will furnish after the award of contract a corporate
surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in an
amount equal to one hundred percent of the amount of the contract. The Bid security must be in the
amount of ten percent (10%) of the amount of the contract and must be in the form of a cashier’s
check or certified check drawn on a state-chartered or federally chartered bank, or a certified share
draft drawn on a state-chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond must contain no
conditions except as provided in this section.
120.5 Contract Documents
1
Copies of the Contract Documents may be obtained at the Engineering Department, City Hall –
Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents will also be
available on the City’s website at www.cityofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under
Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption certificate will
be available for all material purchased in Iowa for incorporation into the Project.
120.8 General Nature of Public Improvement Project
Dubuque Airport Rental Car Parking Lot CIP #2522447
• This project will construct a new 30 stall concrete parking lot with room to grow to 60 stalls in the
future at the Dubuque Regional Airport. The required excavation and base stone required for the
future expansion will be accommodated in the base bid of the project. The project provides for
construction of a concrete parking lot, grading and stone for the future parking lot expansion, parking
lot light bases and conduit for future lighting and related signage and striping. Alternate 1 is for the
paving of 30 additional stalls.
• Base bid estimated 6” thick PCC paving = 1840 SY.
• Base Bid Modified Sub-base = 1500 Ton
• Base Bid HDPE Conduit, 2” Trenched = 530 LF.
• Base bid Parking Lot Lights = 3
Base Bid Estimated Total Cost = $165,972.50
Alternate No. 1 Estimated Total Cost = $91,106.00
120.10 Title VI – Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this advertisement, minority business
enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, national origin, sex, age, or disability in
consideration for an award.
On the following date, July 7, 2017, this Notice was posted at the following locations:
1. Master Builders Website: cadams@mbionline.com
2. The City of Dubuque Website.www.cityofdubuque,org/bids
… Read on
Status Open
Bid Category Engineering
Publication Date/Time July 11, 2017, 12:00 AM
2
Closing Date/Time July 27, 2017, 02:00 PM
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Kevin Firnstahl
From:Engineering <listserv@civicplus.com>
Sent:Wednesday, July 26, 2017 5:47 PM
To:Kevin Firnstahl
Subject:Modified Bid Posting Dubuque Airport Rental Car Parking Lot Project 2017 For
www.cityofdubuque.org
View this in your browser
Addendum 2 has been posted for Dubuque Airport Rental Car Parking Lot 2017 Project.
Dubuque Airport Rental Car Parking Lot Project 2017
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
DUBUQUE AIRPORT RENTAL CAR PARKING LOT PROJECT 2017
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00
p.m. on July 27, 2017, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street,
Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on July 27, 2017, at City Hall -
Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council at its
meeting on Monday August 7, 2017. The City of Dubuque, Iowa, reserves the right to reject any and
all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to Proceed
has been issued and shall be fully completed by November 17, 2017.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful Bidder will
enter into a contract for the work Bid upon and will furnish after the award of contract a corporate
surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in an
amount equal to one hundred percent of the amount of the contract. The Bid security must be in the
amount of ten percent (10%) of the amount of the contract and must be in the form of a cashier’s
check or certified check drawn on a state-chartered or federally chartered bank, or a certified share
draft drawn on a state-chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond must contain no
1
conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering Department, City Hall –
Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents will also be
available on the City’s website at www.cityofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under
Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption certificate will
be available for all material purchased in Iowa for incorporation into the Project.
120.8 General Nature of Public Improvement Project
Dubuque Airport Rental Car Parking Lot CIP #2522447
• This project will construct a new 30 stall concrete parking lot with room to grow to 60 stalls in the
future at the Dubuque Regional Airport. The required excavation and base stone required for the
future expansion will be accommodated in the base bid of the project. The project provides for
construction of a concrete parking lot, grading and stone for the future parking lot expansion, parking
lot light bases and conduit for future lighting and related signage and striping. Alternate 1 is for the
paving of 30 additional stalls.
• Base bid estimated 6” thick PCC paving = 1840 SY.
• Base Bid Modified Sub-base = 1500 Ton
• Base Bid HDPE Conduit, 2” Trenched = 530 LF.
• Base bid Parking Lot Lights = 3
Base Bid Estimated Total Cost = $165,972.50
Alternate No. 1 Estimated Total Cost = $91,106.00
120.10 Title VI – Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this advertisement, minority business
enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, national origin, sex, age, or disability in
consideration for an award.
On the following date, July 7, 2017, this Notice was posted at the following locations:
1. Master Builders Website: cadams@mbionline.com
2. The City of Dubuque Website.www.cityofdubuque,org/bids
… Read on
Status Open
2
Bid Category Engineering
Publication Date/Time July 11, 2017, 12:00 AM
Closing Date/Time July 27, 2017, 02:00 PM
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Kevin Firnstahl
From:Engineering <listserv@civicplus.com>
Sent:Wednesday, July 26, 2017 10:50 AM
To:Kevin Firnstahl
Subject:Modified Bid Posting Dubuque Airport Rental Car Parking Lot Project 2017 For
www.cityofdubuque.org
View this in your browser
Addendum No. 1 issued 7-26-2017
Dubuque Airport Rental Car Parking Lot Project 2017
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
DUBUQUE AIRPORT RENTAL CAR PARKING LOT PROJECT 2017
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00
p.m. on July 27, 2017, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street,
Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on July 27, 2017, at City Hall -
Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council at its
meeting on Monday August 7, 2017. The City of Dubuque, Iowa, reserves the right to reject any and
all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to Proceed
has been issued and shall be fully completed by November 17, 2017.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful Bidder will
enter into a contract for the work Bid upon and will furnish after the award of contract a corporate
surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in an
amount equal to one hundred percent of the amount of the contract. The Bid security must be in the
amount of ten percent (10%) of the amount of the contract and must be in the form of a cashier’s
check or certified check drawn on a state-chartered or federally chartered bank, or a certified share
draft drawn on a state-chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond must contain no
1
conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering Department, City Hall –
Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents will also be
available on the City’s website at www.cityofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under
Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption certificate will
be available for all material purchased in Iowa for incorporation into the Project.
120.8 General Nature of Public Improvement Project
Dubuque Airport Rental Car Parking Lot CIP #2522447
• This project will construct a new 30 stall concrete parking lot with room to grow to 60 stalls in the
future at the Dubuque Regional Airport. The required excavation and base stone required for the
future expansion will be accommodated in the base bid of the project. The project provides for
construction of a concrete parking lot, grading and stone for the future parking lot expansion, parking
lot light bases and conduit for future lighting and related signage and striping. Alternate 1 is for the
paving of 30 additional stalls.
• Base bid estimated 6” thick PCC paving = 1840 SY.
• Base Bid Modified Sub-base = 1500 Ton
• Base Bid HDPE Conduit, 2” Trenched = 530 LF.
• Base bid Parking Lot Lights = 3
Base Bid Estimated Total Cost = $165,972.50
Alternate No. 1 Estimated Total Cost = $91,106.00
120.10 Title VI – Non-Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this advertisement, minority business
enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, national origin, sex, age, or disability in
consideration for an award.
On the following date, July 7, 2017, this Notice was posted at the following locations:
1. Master Builders Website: cadams@mbionline.com
2. The City of Dubuque Website.www.cityofdubuque,org/bids
… Read on
Status Open
2
Bid Category Engineering
Publication Date/Time July 11, 2017, 12:00 AM
Closing Date/Time July 27, 2017, 02:00 PM
Click here to report this email as spam.
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