Continuum of Care Special Needs Assistance Program Sponsor Agreement_ECDC Copyrighted
July 17, 2017
City of Dubuque Consent Items # 21.
ITEM TITLE: Continuum of Care Special Needs Assistance Program
Sponsor Agreement with East Central Development
Corporation
SUMMARY: City Manager recommending approval of an agreement for
services with East Central Development Corporation for
administration of the Continuum of Care Special Needs
Assistance Program that program provides rental
assistance to homeless persons with disabilities.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Continuum of Care Special Needs Assistance Program City Manager Memo
Sponsor Agency Agreement-MVM Memo
Staff Memo Staff Memo
Memorandum of Understanding Supporting Documentation
Contract Supporting Documentation
THE COF Dubuque
DtUB
E All-America
City
Masterpiece on the Mississippi 1 1 1 1"
2009•2012•2013•2019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Continuum of Care Special Needs Assistance Program Sponsor Agency
Agreement
DATE: July 11, 2017
Housing and Community Development Department Director Alvin Nash recommends
City Council approval of an agreement for services with East Central Development
Corporation for administration of the Continuum of Care Special Needs Assistance
Program. This program provides rental assistance to homeless persons with
disabilities.
The City has funded East Central Development Corporation an annual total of$35,000,
which has been used for administration, counseling, and general operation of the
program. The Continuum of Care grant provides $78,691 annually, which is used to
pay rents and utilities for an average of 14 families who were previously homeless.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
ZIA-i k�4
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
THE CITY OF Dubuque
DuB E A°�
Masterpiece on the Mississippi ...7 III.
DATE: July 11, 2017
TO: Mike Van Milligen
City Manager
FROM: Alvin Nash
Housing and Community Development Director
RE: Continuum of Care Special Needs Assistance Program Sponsor Agency
Agreement
INTRODUCTION
The purpose of this memorandum is to request the City Council to approve an
agreement for services with East Central Development Corporation (ECDC) for
administration of the Continuum of Care Special Needs Assistance Program (CoC-
SNAP).
BACKGROUND
The CoC-SNAP provides rental assistance to homeless persons with disabilities. The
Phoenix Housing Project has been in operation in Dubuque since 2007. The project's
goal is to provide permanent, supportive housing to homeless individuals/families with
disabilities. Agreements in place clarify duties of participants, private housing providers,
the City of Dubuque Public Housing Authority (PHA), the Sponsor Agency, East Central
Development Corporation, and referring agencies. ECDC is the primary contact with the
client. The City of Dubuque serves as the grantee with administration, inspection and
fiscal responsibilities.
DISCUSSION
ECDC provides case management to participants which includes setting goals related
to housing, increasing income and/or skills and setting personal goals in order to create
an overall better quality of life.
The City has funded ECDC an annual total of $35,000, which has been used for
administration, counseling, and general operation of the program. The Continuum of
Care grant provides $78,691 annually, which is used to pay rents and utilities for an
average of 14 families. These families were previously homeless and are in need of
one-on-one counseling services and assistance on a regular basis. Currently, in each
case, the head of household or a spouse suffers from a disability.
RECOMMENDATION
It is recommended of the City Council to approve an agreement for services with East
Central Development Corporation.
Dubuque@Home is an initiative of the City of Dubuque Housing&Community Development Department
350 W.611 St., Dubuque,Iowa 52001 1 Phone:563.589.4239 1 www.cityofdubuque.org/dubuqueathome
AGREEMENT FOR SERVICES
BETWEEN
CITY OF DUBUQUE
AND
EAST CENTRAL DEVELOPMENT CORPORATION
This Agreement ("Agreement"), by and between the East Central Development
Corporation ("ECDC") and the City of Dubuque, ("City") requesting ECIA's assistance and
technical services in connection with the Continuum of Care ("COC") Special Needs
Assistance Program ("SNAP"), is entered into on the / day of 44 ,
201
SECTION 1. Scope of Services
ECDC will provide and perform the necessary services set forth in the Memorandum of
Understanding ("MOU") (Attachment A) with ECIA acting as the Program Sponsor. If the
scope of services exceeds those services listed in Attachment A for any reason, the City
of Dubuque and ECDC (collectively the "Parties") will adjust the project cost to a cost that
is mutually agreed upon by the Parties.
SECTION 2. Time of Performance
ECDC commenced performance under this Agreement upon execution of this Agreement
by the Parties beginning July 1, 2017 through June 30, 2018. The time required for
performance is anticipated to be twelve (12) months annually from July 1 to June 30tH
Parties agree the contract shall automatically renew each year unless either party
provides a ninety (90) day written notice as outlined in Section 11 and 12 below.
The Parties agree to meet monthly throughout the year contract to review progress and
performance.
SECTION 3. Method of Payment and Hours Worked
Total payment for services under this Agreement will not exceed thirty-five thousand
dollars ($35,000). ECIA will invoice the City monthly using the ECIA Board approved
hourly rates. ECIA will invoice City of Dubuque on the last business day of each month
beginning the month the contract is executed for services rendered during that calendar
month. ECIA will provide the City of Dubuque supporting documentation with each
monthly billing including timesheets for hours worked and services provided. Payment is
due upon receipt of each invoice.
SECTION 4. Personnel
ECDC represents that it currently employs, or will acquire as needed during the
performance of this Agreement, all personnel necessary for the timely and successful
performance of this Agreement and to act as the SNAP Program Sponsor. ECDC is
City of Dubuque 1
Contract for Services — COC -SNAP
staffed by its parent organization East Central Intergovernmental Association(ECIA)
through a management agreement. ECDC does not have any direct employees. The
personnel, whether existing or newly acquired, are ECIA employees and will remain ECIA
employees regardless of any work or services such employees perform in connection
with the project.
SECTION 5. Property
ECDC is responsible to acquire or use existing property, real or personal, as it deems
necessary in the performance of work under this Agreement.
SECTION 6. Audit and Evaluation
Inasmuch as the funds to be provided to ECDC by the City are public funds, ECDC agrees
that it will maintain books of account in accordance with Generally Accepted Accounting
Standards together with necessary documentation to support all expenditures. ECDC's
accounting functions are performed by ECIA staff through the management agreement.
The records of ECDC and ECIA, including payroll accounts and other records of
disbursement and receipts, and other records relating to the performance of the activities
herein specified, shall be made available for inspection by City or any Certified Public
Accountant acting on its behalf, in order to ascertain performance of ECDC under this
agreement. ECDC agrees to retain such records for not less than three (3) years.
SECTION 7. Reporting and Monitoring
ECDC shall render to the Housing and Community Development Director a quarterly
report detailing its activities related to the use of City funds provided to ECDC. Such
report shall include a performance report on the program(s) supported by the City funds
and a financial report on the use of City funds, which shall be rendered no later than the
fourth Thursday of the succeeding month. A written annual report shall be submitted to
the City Council within sixty (60) days of fiscal year end. The annual report shall include
a performance report on the program(s) supported by the city funds and a financial report
on the use of City funds. If ECDC has an annual audit performed, ECDC shall provide
City a copy of the annual audit within five months of fiscal year-end.
SECTION 8. Discrimination
In carrying out the services under this Agreement, ECDC shall not discriminate against
any employee or applicant for employment because of race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. ECDC shall take
affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Such action shall
include but not limited to the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. ECDC assures that
all qualified applicants will receive consideration for employment without regard to race,
City of Dubuque 2
Contract for Services — COC -SNAP
creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or
disability.
ECDC agrees it will undertake whatever affirmative measures are necessary so that no
person shall be excluded from participation in, be denied the benefits of, or be subjected
to discrimination under any program or activities funded in whole or in part with any of the
funds made available to ECDC under the terms of this Agreement because of race, color,
creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.
SECTION 9. Assignability
ECDC shall not assign any interest in this Agreement without prior written approval from
the City.
SECTION 10: Insurance
At the time of execution of this Agreement by ECDC, ECDC shall provide the City copies
of ECDC's insurance certificates showing general liability, automobile liability, and
worker's compensation insurance coverage to the satisfaction of City for the term of the
Agreement.
SECTION 11. Termination by City of Dubuque
6.1. The City of Dubuque may, by ninety (90) days written notice to ECDC, terminate
this Agreement in whole or in part at any time and for any reason. Upon receipt of such
notice, ECDC will: (1) immediately discontinue all services affected (unless the notice
directs otherwise), and (2) within ninety (90) calendar days deliver to City of Dubuque all
data, files, and any other grant materials related to the project and ECDC's performance
of this Agreement.
6.2. Notwithstanding the above, ECDC will not be relieved of liability to City of Dubuque
for damages sustained by City of Dubuque arising from any breach by ECDC of this
Agreement. If any such damages are sustained, City of Dubuque may withhold any and
all payments to ECDC until such time as the exact amount of damages due to City of
Dubuque from ECDC is determined.
6.3. If City of Dubuque elects to terminate this Agreement, ECDC will be paid the
amount due and owing up to and including the date of completion. If the date of
termination does not fall on the last business day of a month, the services for that month
will be prorated based on the date of termination and the monthly invoice amount.
6.4. Upon receipt of written notice of termination from ECDC, ECDC will have ten (10)
days to cure any breach cited by City of Dubuque in its notice of termination to the
satisfaction of ECDC in its sole discretion. If City of Dubuque deems any such breach is
cured, it must notify ECDC in writing that ECDC's efforts to cure are acceptable and that
performance under this Agreement will continue.
City of Dubuque 3
Contract for Services — COC -SNAP
SECTION 12. Termination by ECIA
ECIA may terminate this Agreement by ninety (90) days written notice to City of Dubuque
for the following reasons:
1. Both parties agree a continuation of this Agreement will not be in the best
interests of City of Dubuque.
2. ECDC ceases to exist or it is restricted or prohibited by its governmental
authorities from continuing to provide services under this Agreement.
SECTION 13. Political Activity
No portion of City of Dubuque's payment to ECDC may be used for any partisan political
activity or to further the election or defeat of any candidate for public office, or to further
the election or defeat of any cause subject to public vote.
SECTION 14. Miscellaneous
9.1. Force Majeure. In the event that ECDC is delayed or hindered in or prevented
from the performance of any act required hereunder by reason of strikes, lockouts, labor
troubles, unavailability or excessive price of fuel, power failure, riots, insurrection, war,
terrorist activities, chemical explosions, hazardous condition, fire, weather, or acts of God,
or by reason of any other cause beyond the exclusive and reasonable control of ECDC,
then performance of any such act will be extended for a period equivalent to the period
of such delay.
9.2. Entire Agreement. This Agreement constitutes the entire Agreement of the Parties
and supersedes all prior agreements.
9.3. Modifications. This Agreement may not be modified, except in writing, signed by
ECDC and City of Dubuque.
9.4. Applicable Law and Venue. This Agreement is governed by the laws of the State
of Iowa and venue for any action with respect to this Agreement is the District Court of
Dubuque County, Iowa.
9.5. Authority. City of Dubuque and ECDC represent that each, respectively, has full
right, power and authority to execute this Agreement.
9.6. Severability. If any term of this Agreement is found to be void or invalid, such
invalidity will not affect the remaining terms of this Agreement, which will continue in full
force and effect.
9.7. Consent or Approval. In any case where the approval or consent of City of
Dubuque or ECDC is required or requested under this Agreement, such party shall not
unreasonably delay or otherwise withhold its approval or consent.
City of Dubuque 4
Contract for Services — COC -SNAP
9.8. COC -SNAP Funding. City of Dubuque agrees to assume program debt and
liability incurred by previous COC -SNAP program Sponsors. ECDC is released from
liability related to funding, debt or program regulation violations that originated from
previous program Sponsors.
9.9. COC -Shortfall. City of Dubuque will assume liability for a funding shortfall in the
COC -SNAP program related to participant rents, utilities and security deposits in the
event the COC -SNAP grant funding is not sufficient or the partner organizations grant
funds are reduced or are not awarded annually.
9.10. Notices. All notices and correspondence related to this Agreement shall be sent
to the following:
ECDC/ECIA: East Central Intergovernmental Association/ECDC
Kelley H. Deutmeyer, Executive Director
7600 Commerce Park
Dubuque, Iowa 52002
City of Dubuque:
By:
City of Dubuque Housing Services
Alvin Nash, Housing Services Director
350 W. 6th St., #312
Dubuque, Iowa 52001
Roy D. oul
Mayor
Attest:
Narie and Title
Kevin S. Firnstahl, City Clerk
City of Dubuque
Contract for Services — COC -SNAP
East Central Development
Corporation
Steph
ECDC Chairperson
Attest:
Kelley H. oeutmeyer
President/Exec. Director
5
ATTACHMENT A - MEMORANDUM OF UNDERSTANDING
FFY2016 - CITY OF DUBUQUE FY 2018
City of Dubuque 6
Contract for Services — COC -SNAP
IA -501 CoC Special Needs Assistance Program
Phoenix Housing Project
Memorandum of Understanding between City of Dubuque and East Central Development Corporation
FFY2016
City of Dubuque FY2018
Background and Intent:
The City of Dubuque is the grantee for the Iowa Balance of State Continuum of Care .(CoC) Special Needs
Assistance Program (SNAP) renewal project known as Phoenix Housing. East Central Development
Corporation (ECDC - Private nonprofit organization) is the Sponsor Agency or sub -recipient for the
Phoenix Housing project.
The Continuum of Care Phoenix Housing project is designed to promote a communitywide commitment
to the goal of ending homelessness to disabled individuals/families. Funds are provided by the United
States Department of Housing and Urban Development for permanent housing in the form of rental
assistance to quickly rehouse homeless individuals/families with disabilities. Permanent housing means
housing without a designated length of stay and is renewable for terms that are a minimum of one
month long, and is terminable only for cause. Phoenix Housing project is designed to utilize sponsor -
based rental assistance. For sponsor -based rental assistance, program participants must enter into a
lease agreement for a term of at least one year, which is terminable for cause. The leases must be
automatically renewable upon expiration for terms that are a minimum of one month long, except on
prior notice by either party.
The Phoenix Housing project is designed to promote access to and effective utilization of mainstream
programs by homeless individuals/families through supportive services to optimize self-sufficiency and
to prevent future homelessness. Permanent supportive housing means permanent housing in which
supportive services are provided to assist homeless persons with a disability to live independently. The
project can only provide assistance to individuals with disabilities and families in which at least one adult
has a disability. Supportive services designed to meet the needs of the program participants must be
made available to the program participants. The amount of the rental assistance must be matched in
the aggregate by supportive services appropriate to the needs of the population to be served. The
recipient or sub -recipient must match all grant funds with no less than 25 percent of funds or in-kind
contributions from other sources.
Program Management:
Program management functions shall be split between the City of Dubuque and East Central
Development Corporation (ECDC).
ECDC Scope of Services:
1. ECDC will act as the grant sponsor agency.
2. ECDC shall recruit participants for the program.
3. ECDC shall meet with prospective clients to determine eligibility of basic program requirements.
Verification of homelessness and disability shall be maintained in the client file in a confidential
manner.
4. ECDC shall process all intake functions maintaining detailed assessment of all clients.
Memo of Understanding FY 2018 CoC SNAP
Page 1
5. ECDC shall develop a case plan consisting of needs and referrals including life skills, job training,
education needs, counseling, employment opportunities, necessary counseling, and resources.
ECDC shall document all necessary services and referrals. Case management shall include
assessing, arranging, coordinating, and monitoring the delivery of individualized services to
meet the needs of the program participant. Component services and activities may consist of:
a. Counseling
b. Developing, securing, and coordinating services
c. Obtaining Federal, State, and local benefits
d. Monitoring and evaluating program participant progress
e. Providing ongoing risk assessment and safety planning with victims of domestic
violence, dating violence, sexual assault, and stalking
f. Developing an individualized housing and service plan, including planning a path to
permanent housing
g. Educational services include instruction or training in consumer education, health
education, substance abuse prevention, literacy, English as a Second Language, and high
school equivalency
h. Employment assistance and job training include services that assist individuals in
securing employment, acquiring learning skills, and/or increasing earning potential as
needed
i. Mediation with property owners on behalf of eligible program participants
j. Life skills training including budgeting of resources, money management, household
management, conflict management, nutrition and parent training as needed
k. Mental and/or physical health services
I. Substance abuse treatment services
m. Ensuring that children being served in the program are enrolled in school and connected
to appropriate services in the community
6. ECDC shall track all supportive services to provide the necessary dollar match and participation
of the client. Supportive services may include:
a. A minimum of quarterly assessment of the services needs of program participants along
with adjusting services accordingly.
b. Services for program participants that empower them to live as independently as is
practicable throughout the duration of their residency
7. ECDC shall search for suitable housing units.
8. ECDC shall secure and lease suitable housing units with a variety of local, private, and non-profit
housing providers. The lease shall include language to ensure owners/landlords with any units
located in a flood plain carry flood insurance for the duration of the lease.
9. ECDC shall administer the collection of all participant rent collection and oversee tenant
relations with management with respect to notices, evictions and enforcement of rental
property rules, policies and procedures.
10. ECDC shall maintain applicable financial records as necessary, including billings and record of
matching funds for services provided to program participants to meet the HUD requirements
including the type and nature of services that were provided, the cost of each unit of service and
Memo of Understanding FY 2018 CoC SNAP
Page 2
information needed to meet the Dept. of Housing and Urban Development requirements for
matching funds for services.
11. ECDC shall submit a monthly invoice along with the supporting documentation of rental
assistance. The supporting documentation must be current at all times to include the tenant
name, date of the most recent HQS (Housing Quality Standard) inspection, date the unit last
passed HQS inspection, beginning date of the ECDC lease agreement with the Property Owner,
address of the assisted unit, number of bedrooms in the unit, the current Fair Market Rent
amounts, the actual unit rent, the tenant's share of rent, the program (HUD) share of rent, the
disability classification and the date of the most recent annual renewal or initial determination.
12. ECDC shall submit an adjusted invoice no later than the 5th of the following month to correct any
changes in rent or tenant circumstances that occurred after the original invoice was submitted
along with supporting documents.
13. ECDC shall obtain all documents necessary to perform interim rent changes and annual
recertification for program participants and submit the documentation to the City of Dubuque in
advance to allow for proper notification.
14. All reports submitted by ECDC staff must be reviewed for reliability/accuracy by ECDC Manager
of Employment and Training or appointed staff prior to submittal to City of Dubuque.
15. ECDC shall track payments made for the dwelling unit and payments received by participants.
16. ECDC shall provide rent payments, deposits and utility allowances based on rent reasonableness
data and participant needs to the appropriate owner, landlord, and utility company.
17. ECDC shall collect all appropriate rent payments from participants.
18. ECDC shall send all necessary unit information to the City of Dubuque for purposes of
determining rent reasonableness of the prospective unit and shall also notify City of Dubuque of
any rent increases received.
19. ECDC shall enter into an Occupancy Agreement with each participant explaining relevant rules
and regulations. The occupancy or lease agreement must be for a term of at least one year. The
leases must be automatically renewable upon expiration for terms that are a minimum of one
month long, except on prior notice by either party.
20. ECDC shall submit a quarterly report to the City of Dubuque of matching funds for services
provided to program participants including the type and nature of services provided, the cost of
each unit of service and information needed to meet the HUD requirements regarding matching
funds for services.
21. ECDC shall conduct ongoing assessments of participant's needs and services and make
adjustments as appropriate. ECDC will encourage monthly meetings with participants to discuss
goals and to assess and track progress. Every six months each participant's goals will be re-
evaluated and documented with an updated supportive services plan.
22. ECDC shall notify City of Dubuque of any income changes reported by participants.
23. ECDC shall provide the appropriate notices to participants for program violations.
24. ECDC shall be responsible for evictions.
25. ECDC shall utilize the City of Dubuque Housing Commission as the advisory board and shall
include at least one program participant. ECDC shall prepare reports for the advisory board on a
Memo of Understanding FY 2018 CoC SNAP
Page 3
minimum of a quarterly basis to include the amount of grant spending, number of participants,
demographics of participants, supportive services' needs and other performance measures.
26. ECDC shall complete the Annual Performance Report for each fiscal year ending June 30th for
review by City of Dubuque staff prior to submission to HUD. The Annual Performance Report
shall be submitted to the City of Dubuque no later than 45 days after the fiscal year end. The
Annual Performance Report shall be reviewed by ECDC Manager of Employment and Training or
designated staff for reliability/accuracy.
27. ECDC shall maintain an up-to-date Administrative Policy for program rules.
28. Prior to leasing a unit and with a change in tenant occupancy, ECDC staff will verify the
inspection and Environmental Review has been completed by City of Dubuque staff.
29. If a unit is found to be located in an identified flood plain, ECDC shall obtain a copy of the
owner's/landlord's proof of insurance to verify flood insurance. Owners/landlords with any
units located in a flood plain must carry flood insurance for the duration of the lease.
City of Dubuque Scope of Services:
1. City of Dubuque will act as grantee and fiscal agent.
2. Monitor the Phoenix Housing Project (CoC SNAP) for compliance with all program goals, rules
and regulations.
3. Determine rent reasonableness of all initial units and any units with rent increases.
4. Perform inspections of housing units for compliance with Housing Quality Standards and City of
Dubuque Housing Code.
5. Perform Environmental Review prior to leasing by ECDC
6. Calculate rental amounts by verifying participant income amounts and asset verifications based
upon the unit data supplied by ECDC. Program participant rent shall not exceed the highest of:
a. 30% of the family's monthly adjusted income; or
b. 10% of the family's gross monthly income
7. Program participant's income must be examined initially, and at least annually. Adjustments to
a program participant's contribution toward the rental payment shall be made according to the
Administrative Policy and as changes in income are identified and verified.
8. City of Dubuque shall provide ECDC with rent calculations by the 15th of each month in order to
allow adequate time to process the following month's invoice provided that staff has received
all verifications necessary to perform the calculations by the 5th of the month prior to the
effective date.
9. Review all invoices submitted by ECDC to ensure compliance with HUD regulations.
10. The City of Dubuque shall process reimbursement of the invoices within 7-10 business days
provided the invoices received by ECDC are accurate and comply with HUD regulations.
11. Request all grant rental payments from HUD.
12. Grievance Procedures/Hearings will be held at the City of Dubuque Housing and CD office. A
minimum of three City of Dubuque Housing Commissioners shall serve as hearing officers.
13. Prepare reports and other documents directly related to the program for submission to HUD
utilizing reliable/accurate information obtained by ECDC.
Memo of Understanding FY 2018 CoC SNAP
Page 4
14. Compose, review and submit the annual renewal application to the Continuum of Care.
15. Review and submit the Annual Performance Report to HUD.
ECDC and City of Dubuque Scope of Services:
1. Will make every effort to maintain good relations with all landlords who have participants in the
program.
2. Will respect and provide due care in maintaining confidentiality of participants.
3. Will jointly prepare an annual renewal project application including program budgets, goals and
accomplishments.
4. Will monitor program activities for progress and compliance with program requirements.
5. Coordinate the resolution of audit and monitoring findings.
6. Evaluate program results against stated objectives.
7. Will ensure nondiscrimination and equal opportunity requirements are followed according to
Federal, State and local requirements.
8. Must implement its program in a manner that affirmatively furthers fair housing.
9. Must track all program income earned during the grant term. All program income shall be
retained by the recipient, and added to funds committed to the project by HUD and the
recipient, used for eligible activities in accordance with HUD regulations. Example: Security
deposits returned may be used for future security deposits and rental assistance. Rents
collected from program participants are program income.
10. Assist in the development of program implementation, administrative policies and procedures.
11. Ensure all regulatory and funding requirements are met.
12. All records pertaining to Continuum of Care funds must be retained for five (5) years after the
expenditure of all funds from the grant. Copies made by micro -filming, photocopying, or similar
methods may be substituted for the original records.
Memo of Understanding FY 2018 CoC SNAP
Page 5
General Terms:
This agreement shall become effective on the date of signatures by both parties and shall remain in
effect throughout the administration of the CoC SNAP Phoenix Housing project. The fiscal year for each
grant will begin effective July 1 and will continue through June 30. This agreement will be automatically
renewed with the same terms and conditions annually as HUD approves each renewal grant. The
parties agree that this agreement shall automatically renew each year unless either party provides a
ninety (90) day written notice prior to the end of the current fiscal year. The parties agree that if the
funding for this program is discontinued, the agreement shall terminate automatically. The parties
agree should grant funding for the CoC SNAP Phoenix Housing Project not be sufficient to fully cover
annual program costs related to rent, utilities and security deposits, ECDC will not be held liable for the
program shortfall. Funding shortfall will be the responsibility of the City of Dubuque funded first
through supplemental grants from third party partners and then by the City.
Executed this
/ /
City of Dubuque
Housing & Community Development
350 West 6th Street, Suite 312
Dubuque IA 52001
Alvin Nash
Printed Name
day ofn 20
Signed Name
Director
Title
Memo of Understanding FY 2018 CoC SNAP
East Central Development Corporation
7600 Commerce Park
Dubuque IA 52002
Kelley H. Deutmeyer
Printed Name
Executive Director
Title
Page 6