Traffic Safety Grant - University Avenue / Grandview Avenue Roundabout Project Copyrighted
July 17, 2017
City of Dubuque Consent Items # 22.
ITEM TITLE: Traffic Safety Grant- University Avenue/ Grandview
Avenue Roundabout Project
SUMMARY: City Manager recommending approval for the Mayor to
execute a Funding Agreement with the Iowa Department of
Transportation for a Traffic Safety Improvement Grant to
assist with the construction of a proposed roundabout at the
intersection of University Avenue and Grandview Avenue.
RESOLUTION Approving the Iowa Department of
Transportation Agreement for Traffic Safety Improvement
Program Funding for the City of Dubuque University
Avenue and Grandview Avenue intersection improvements
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
IDOT Funding Agreement for Roundabout at University City Manager Memo
and Grandview MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
TSF Grant Supporting Documentation
THE COF Dubuque
DtUB
E All-America
City
Masterpiece on the Mississippi 1 1 1 1"
2009•2012•2013•2019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Department of Transportation Funding Agreement to Construct a
Roundabout at the Intersection of University Avenue and Grandview
Avenue
Project No. CS-TSF-2100(686)-85-31
Iowa DOT Agreement No. 2018-TS-013
DATE: July 11, 2017
City Engineer Gus Psihoyos recommends City Council approval for the Mayor to
execute a Funding Agreement in the amount of $500,000 with the Iowa Department of
Transportation for a Traffic Safety Improvement Grant to assist with the construction of
a proposed roundabout at the intersection of University Avenue and Grandview Avenue.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
zyzlslx-�,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
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'I I IE CITY4_lt� •''
DUBE All-America City
Allstel-piipce fall the iVlls b1 ,4ipp 1
TO: Michael C. Van Milligen, City Manager_
FROM: Gus Psihoyos, City Engineer_.
RE: Iowa Department of Transportation Funding Agreement to Construct a
Roundabout at the intersection of University Avenue and Grandview
Avenue
Project No. CS-TSF-2100(686)-85-31
Iowa DOT Agreement No. 2018-TS-013
DATE: July 6, 2017
INTRODUCTION
The enclosed resolution authorizes the Mayor to execute a Funding Agreement with the
Iowa Department of Transportation (Iowa DOT) for a Traffic Safety Improvement Grant
to assist with the construction of a proposed roundabout at the intersection of University
Avenue and Grandview Avenue.
BACKGROUND
In August 2007, the City Council listed the completion of the East - West Corridor
Connectivity Study as a "High-Priority" in its Goals and Priorities for Policy Agenda. The
US Highway 20 corridor is the primary east-west route in the City of Dubuque and future
traffic volume projections indicate US Highway 20 alone will not provide sufficient
capacity for east-west travel in the City. Capacity along alternate east-west corridors will
need to be improved to provide connectivity between the western growth areas and the
downtown urban core.
To achieve this goal, the City retained the professional consultant services of HDR
(Omaha, Nebraska) to complete the East-West Corridor Connectivity Study. The
purpose of the study was to: analyze the east-west traffic flow in the City; identify
corridor improvements or modifications to support growing traffic demands; and to
consider transit needs, pedestrian needs, and sustainability.
In February 2012, the City Council adopted the East - West Corridor Connectivity Study
- Final Report and directed City staff to begin implementation plans for the
recommendations contained in the East-West Corridor Connectivity Report. The
adopted East - West Corridor Connectivity Study report will act as the City's Master
Plan for both short-term and long-term capacity improvements or corridor modifications
to support growing east-west traffic flow in the City. The study included recommended
1
improvements supporting complete streets concepts, multi-modal transportation,
vehicle, pedestrian, bicycle, and recreational improvements.
In August 2016, the City of Dubuque completed its first roundabout at North Grandview
Avenue-Delhi Street-Grace Street. This project was well received by the public and is
functioning well. The City consulted with GHD of Madison, WI (now MSA Professional
Services) on this project. It is MSA's and the Iowa DOT's recommendation to install a
roundabout at University Avenue and Grandview Avenue to reduce possible future
delay caused by the current four way stop control of the intersection.
DISCUSSION
This Traffic Safety Improvement Program funding agreement was awarded by the Iowa
DOT on December 13, 2016 to assist with the construction costs for the proposed
intersection improvements. The improvements would include construction of a single
lane roundabout at the intersection. This is like the roundabout constructed at
Grandview Avenue, Delhi and Grace Streets. The amount awarded was $500,000. This
funding would be used in conjunction with a $200,000 grant from DMATS STP program.
Additionally, the City has received an Iowa Clean Air Attainment Program (ICAAP) grant
in the amount of $264,842. The total cost for the roundabout has been estimated at
$964,842.
ANTICIPATED SCHEDULE
The current plan is having MSA and City staff complete the final design efforts in the fall
of 2017. Construction of the University Avenue and Grandview Avenue Roundabout
Intersection Improvements would occur in the late spring 2018, with a majority of the
work to be completed in June, July and August when school is not in session.
RECOMMENDATION
I recommend that the City Council authorize the Mayor to execute a Funding Agreement
with the Iowa DOT for a Traffic Safety Improvement Grant to assist with the construction
of a proposed roundabout at the University Avenue and Grandview Avenue Intersection
as part of the East-West Corridor capacity improvements.
ACTION TO BE TAKEN
The City Council is requested to authorize the Mayor to execute a Funding Agreement
(Agreement No. 2018-TS-013) with the Iowa Department of Transportation for a Traffic
Safety Improvement Grant to assist with the construction of a proposed roundabout at
the intersection of University Avenue and Grandview Avenue.
cc: Jenny Larson, Budget Director
Alexis Steger, Assistant Budget Director
Bob Schiesl, Assistant City Engineer
Dave Ness, Civil Engineer II
Chandra Ravada, ECIA
Jon Dienst, Civil Engineer II
Attachment
2
SMARTER I SIMPLER I CUSTOMER DRIVEN
August 4, 2017
www.iowadot.gov
I.x11 11 un'e Pb ILi1,114IY I YI uuA.11I IL I IJ l 1. e i,[ i X11 ! L. l
District 6 Office 1 Highway Division
5455 Kirkwood Blvd. SW, Cedar Rapids, IA 52404
Phone: (319) 364-0235 I Fax (319) 364-9614 1 Email: kent.ellis@iowadot.us
Bob Schiesl, Assistant City Engineer
City Hall
50 West 13th St.
Dubuque, IA 52001
Ref: CS -TSF -2100(686)--85-31
Dubuque County
City of Dubuque
Agreement # 2018 -TS -013
SUBJECT: Agreement 2018 -TS -013 FULLY EXECUTED (Construct a roundabout and
the intersection of Grandview Avenue and University Avenue)
Dear Bob:
Enclosed is a copy of the fully executed Iowa Department of Transportation Traffic Safety
Improvement Funding (TSF) project agreement for the referenced project.
This agreement is not the needed authorization to proceed, nor the authorization of the funding
for this project. The standard provisions in this agreement must be followed in order to ensure
reimbursement of State funds.
If you are using or will be using a consultant for this project, please provide your consultant
with a copy of this agreement.
Please contact me if you have any questions regarding the development and design
requirements for this project.
Sincerely,
)142 0/ 9A.,
Kent L. Ellis, P.E.
Local Systems Engineer, District 6
KLE/hmb
Enclosure: 2018 -TS -013
cc: Deanne Popp
Daryl Hart
Patricia Jacobs
RESOLUTION NO. 260-17
RESOLUTION APPROVING THE IOWA DEPARTMENT OF TRANSPORTATION
AGREEMENT FOR TRAFFIC SAFETY IMPROVEMENT PROGRAM FUNDING FOR
THE CITY OF DUBUQUE UNIVERSITY AVENUE AND GRANDVIEW AVENUE
INTERSECTION IMPROVEMENTS
Whereas, the increasing growth of traffic volumes, along with operational and
safety concerns, at University Avenue and Grandview Intersection in the City of Dubuque
could be improved by a roundabout; and
Whereas, the City of Dubuque has determined that improvements to this
intersection, as recommended in the East-West Corridor Connectivity Study of the
University Avenue and Grandview Avenue HDR Engineering and Dubuque Metropolitan
Area Transportation Study (DMATS) Long -Range Transportation Plans, will improve
traffic flow; and
Whereas, the total cost for these improvements is $964,842.00. The Traffic Safety
Improvement Funding Program will fund $500,000 for this project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA, THAT:
Section 1. That said Traffic Safety Improvement Program Funding in the City of
Dubuque for the University Avenue and Grandview Avenue Intersection Improvements is
hereby approved.
Section 2. That the Mayor be authorized and directed to execute two copies of said
Agreement for Traffic Safety Improvement Program Funding in the City of Dubuque for
the University Avenue and Grandview Avenue Intersection Improvements.
Passed, approved and adopted this 17th day of July 2017
Attest:
Kevin®S tirnstahl;' CMS; City Clerk
/I'
n
Roy D.17 ol, Mayor
January 2017
IOWA DEPARTMENT OF TRANSPORTATION
AGREEMENT FOR TRAFFIC SAFETY IMPROVEMENT PROGRAM FUNDING
(Site -Specific Improvement)
County Dubuque
Recipient City of Dubuque
Project No. CS -TSF -2100(686)--85-31
Iowa DOT
Agreement No. 2018 -TS -013
This agreement is entered into by and between the Iowa Department of Transportation, hereinafter
designated the "DOT", and the City of Dubuque, Iowa, hereinafter designated the "Recipient". The
Recipient submitted an application to the DOT for funding through the Traffic Safety Improvement
Program (TSIP) under Iowa Code Section 312.2(11), and the application was approved by Transportation
Commission Order No. H-2017-36 on, December 13, 2016.
Pursuant to the terms of this agreement, and applicable statutes and administrative rules, the DOT
agrees to provide funding to the Recipient to aid in the development of a certain traffic safety
improvement project.
In consideration of the foregoing and the mutual promises contained in this agreement, the parties agree
as follows:
1. Project Information
a. The Recipient shall be the lead local governmental agency for carrying out the provisions of this
agreement.
b. All notices required under this agreement shall be made in writing to the DOT's and/or the Recipient's
contact person. The DOT's contact person shall be the District 6 Local Systems Engineer, Kent Ellis,
in Cedar Rapids, Iowa. The Recipient's contact person shall be Assistant City Engineer, Bob Schiesl.
c. The Recipient shall be responsible for the development and completion of the following described
project located in the city of Dubuque at Grandview Avenue and University Avenue:
Construct a roundabout and the intersection of Grandview Avenue and University Avenue. See
Exhibit A-1 for the location of the project and Exhibit A-2 for the estimated project cost.
2. Project Costs
a. Eligible project costs for the project described in Section 1 of this agreement which are incurred after
the effective date of Commission Approval shall be paid from TSIP Funds and other funds as listed
below, subject to the execution of a signed agreement:
TSIP Funds: $500,000
b. The portion of the total project costs paid by TSIP shall not exceed the amount stated above or the
actual cost of the TSIP eligible items, whichever is the smaller amount.
c. If a letting is required, the project shall be let to contract within 2 years of the date this agreement is
approved by the Department. If a letting is not required, construction on the project shall begin within
2 years of the date this agreement is approved by the Department. If neither condition is met, the
Recipient may be in default, for which the Department may revoke funding commitments. This
agreement may be extended for a period of 6 months upon receipt of a written request from the
Recipient at least 30 days prior to the 2 -year deadline.
2018 -TS -013 Dubuque Grandview University 1
January 2017 ...
d. Project activities or costs eligible for TSIP funds include only the following: (a) road modernization,
upgrading or reconstruction; (b) bridge and culvert modernization, replacement or removal; (c) road
intersection and interchange improvement including channelization, traffic control devices or lighting;
(d) right-of-way required for a traffic safety project; (e) drainage and erosion measures which are an
integral part of the project; (f) traffic control devices required by the project; (g) guardrail; (h) tree
removal; and (1) other construction activities directly related to or required by the safety project.
e. Project activities or costs ineligible for TSIP funds include, but are not limited to, the following: (a) any
and all costs incurred prior to commission approval of funding; (b) routine maintenance of a road,
street, bridge, culvert or traffic control device; (c) safety-related activities associated with projects
initiated for purposes other than traffic safety; (d) contract administration costs; (e) design and
construction engineering and inspection; (f) utility construction, reconstruction, or adjustment except
as an integral part of a project; (g) sidewalks, bicycle paths or railroad -highway crossings, except as
an integral part of the project; and (h) expenditures for items not related to the roadway.
f. If Federal highway funds, Farm -to -Market funds, or other Federal funds are used in combination with
TSIP Funds, the Recipient shall also follow all administrative and contracting procedures which would
normally be used when such funds are used on a non-TSIP project. The Recipient shall comply with
all requirements for the use of said funds.
3. Right of Way and Permits
a. In the event that right-of-way is required for the project, said right-of-way shall be acquired in
accordance with 761 Iowa Administrative Code Chapter 111, Real Property Acquisition and
Relocation Assistance. lithe project impacts the Primary Road System, the Recipient shall submit
preliminary right-of-way plans to the DOT's Office of Right of Way for review and approval prior to the
commencement of any acquisition. Additionally, if said right-of-way is for an improvement to the
Primary Road System, it shall be acquired in the name of the State of Iowa.
b. The Recipient shall be responsible for obtaining any permits, such as the Work Within the Right -of -
Way Permit, Access Connection/Entrance Permit, Utility Accommodation Permit, Application for
Approval of a Traffic Control Device, and/or other construction permits required for the project prior to
the start of construction. Neither the approval of the TSIP application for funding nor the signing of
this agreement shall be construed as approval of any required permit from the DOT.
c. The Recipient shall be responsible for obtaining any environmental permits and approvals, when
necessary, to comply with all environmental regulations.
4. Project Design
a. The Recipient shall develop all project improvements using good engineering judgment. The
Recipient shall use the DOT "Design Manual" on projects involving the Primary Road System and/or
routes located on the National Highway System. Projects not on the Primary Road system shall use
"A Policy on Geometric Design of Highways and Streets", (latest edition), by the American
Association of State Highway and Transportation Officials. In all cases the "The Manual on Uniform
Traffic Control Devices for Streets and Highways" (MUTCD), as adopted pursuant to 761 Iowa
Administrative Code, Chapter 130 shall apply.
5. Bid Letting
a. If the project must be let for bids, then project plans, specifications and engineer's cost estimate for
site specific improvements and/or traffic control devices shall be prepared and certified by a
professional engineer licensed to practice in the State of Iowa. The Recipient shall submit the plans,
specifications and other contract documents to the DOT for review. This submittal may be in divisions
and in the order of preference as determined by the Recipient.
2018 -TS -013 Dubuque Grandview University 2
January 2017
i. If the Recipient lets the project, the plans, specifications and other contract documents for each
division must be submitted at least ten weeks (traffic control devices) or fourteen weeks (site
specific project) prior to the project letting of each division.
ii. If the project will be let through the Iowa DOT, project development submittals shall follow Local
Systems I.M. 3.005. The DOT shall review said submittal(s) recognizing the Recipient's
development schedule and shall, after satisfactory review, authorize in writing the Recipient to
proceed with implementation of the project. The work on this project shall be in accordance with
the survey, plans, and specifications on file. Any substantial modification of these plans and
specifications must be approved by the DOT prior to the modification being put into effect.
b. If the Recipient lets the project, as described herein, the Recipient shall include in their Notice to
Bidders that Sales Tax Exemption Certificates will be issued, as provided for by Iowa Code section
423.3, subsection 80. The Recipient shall be responsible for obtaining the sales tax exemption
certificates through the Iowa Department of Revenue and Finance. The Recipient shall issue these
certificates to the successful bidder and any subcontractors to enable them to purchase qualifying
materials forthe project free of sales tax.
c. If the Recipient lets the project, then the Recipient shall use positive efforts to solicit bids from and to
utilize Targeted Small Business (TSB) enterprises as contractors and ensure that the contractors
make positive efforts to utilize these enterprises as subcontractors, suppliers or participants in the
work covered by this agreement. Efforts shall be made and documented in accordance with Exhibit B
which is attached hereto and by this reference incorporated into this agreement.
d. If the Recipient lets the project, then for portions of the project let to bid, the Recipient shall advertise
for bidders, make a good faith effort to get at least three (3) bidders, hold a public letting and award
contracts forthe project work. DOT concurrence in the award must be obtained prior to the award.
The Recipient shall provide the DOT file copies of project letting documents within five (5) days after
letting.
e. The Recipient shall be the contracting authority forthe project.
6. Construction and Maintenance
a. The Recipient shall conduct the project development and implementation in compliance with
applicable laws, ordinances and administrative rules.
b. The Recipient shall be responsible for the daily inspection of the project, and the compilation of a
daily log of materials, equipment and labor on the project.
c. The Recipient shall maintain records, documents, and other evidence in support of work performed
under the terms of this contract. All accounting practices applied and all records maintained will be in
accordance with generally accepted accounting principles and procedures. Documentation shall be
made available for inspection and audit by authorized representatives of the DOT or its designee at
all reasonable times during the period of the contract and for three (3) years after the date of final
payment. Reimbursement shall be based on eligible actual and indirect costs associated with
performance of contract service work. The Recipient shall provide copies of said records and
documents to the DOT upon request.
d. The Recipient shall notify the DOT's contact person of the date that construction begins and the date
that the project is substantially complete (i.e., when the road is re -opened to traffic).
e. The Recipient shall require its contractors to permit the DOT authorized representative to inspect all
work materials, records, and any other data with regard to agreement related costs, revenues and
operating sources.
2018 -TS -013 Dubuque Grandview University 3
January 2017
f. Upon project completion and prior to final reimbursement for the project, the Recipient shall furnish
three sets of "as -built" plans for any portion of the project which is on or intersects any primary road
or primary road extension to the DOT's contact person for future maintenance and road design
purposes.
g. If this project requires the installation of or modification to a traffic control signal system, the Recipient
shall be responsible for all future ownership, maintenance, operation and energy costs of said
installation or modification.
h. The Recipient hereby certifies that, for a period of ten (10). years following completion of project and
receipt of final payment from the DOT, there shall be no modifications in the geometric features, the
construction features, or the access management features (including driveway design and location) of
the project, nor shall there be any fixed objects or obstructions placed in any clear zone established in
conjunction with this project without the prior written approval of the Office of Traffic and Safety.
Failure to comply shall be considered a default under the terms of this agreement.
7. Payments and Reimbursements
a. The Recipient may submit to the DOT periodic itemized claims for reimbursement for eligible project
activities. Eligible and ineligible costs are outlined in Iowa Administrative Code (IAC) 761 Chapter.
164, Traffic Safety Improvement Program (see IAC 761-164.6(312) and IAC 761-164.7(312)).
Reimbursement claims shall include certification by a professional engineer licensed to practice in the
State of Iowa that all eligible project activities for which reimbursement is requested have been
completed in substantial compliance with the terms of this agreement.
b. The Department will reimburse the Recipient for properly documented and certified claims for eligible
project costs. The Department may withhold up to 5% of the construction costs or 5% of the TSIP
funds available for the project, whichever is less. Reimbursement will be made either by State warrant
or by crediting other accounts from which payment was initially made. If, upon final audit or review,
the Department determines the Recipient has been overpaid, the Recipient shall reimburse the
overpaid amount to the Department. After the final audit or review is complete and after the Recipient
has provided all required paperwork, the Department will release the funds withheld, if any.
c. Upon completion of the project described in this agreement, a professional engineer licensed to
practice in the State of Iowa shall certify in writing to the DOT that the project activities were
completed in substantial compliance with the terms of this agreement. Final reimbursement of TSIP
Funds shall be made only after the DOT accepts the project as complete.
d. The Recipient shall request reimbursement and final payment from the DOT within one year of field
completion of the work. If this condition is not met, the Recipient may be in default, for which the
Department may revoke funding commitments.
e. If the Recipient fails to perform any obligation under this agreement, the DOT shall have the right,
after first giving thirty (30) days written notice to Recipient by certified mail return receipt requested, to
declare this agreement in default. The Recipient shall have thirty (30) days from date of mailing of
notice to cure the default. If the Recipient cures the default, the Recipient shall notify DOT no later
than five (5) days after cure or before the end of said thirty (30) day period to cure default. Within ten
(10) working days of receipt of Recipient's notice of cure, the DOT shall issue either a notice of
acceptance of cure or notice of continued default.
f. In the event a default is not cured the DOT may revoke funding commitments and/or seek repayment
of TSIP Funds granted by this agreement through charges against the Recipient's road use tax funds.
2018 -TS -013 Dubuque Grandview University 4
January 2017
8. General Provisions
a. This agreement shall be considered to be in default if the DOT determines that the Recipient's
application for funding contained inaccuracies, omissions, errors or misrepresentations.
b. To the extent allowed by law, the Recipient agrees to indemnify, defend and hold the DOT harmless
from any action or liability arising out of the design, construction, maintenance, placement of traffic
control devices, or inspection of this project. To the extent allowed by law, this agreement to
indemnify, defend and hold harmless applies to all aspects of the DOT's application review and
approval process, plan and construction reviews, and funding participation.
c. In accordance with Iowa Code Chapter 216, the Recipient shall not discriminate against any person
on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin,
religion, pregnancy, or disability.
d. The Recipient shall comply with the requirements of Title 11 of the Americans with Disabilities Act of
1990 (ADA), Section 504 of the Rehabilitation Act of 1973 (Section 504), and the associated Federal
regulations that implement these laws.
e. If any part of this agreement is found to be void and unenforceable then the remaining provisions of
this agreement shall remain in effect.
f. This agreement is not assignable without the prior written consent of the DOT.
g.
It is the intent of both parties that no third party beneficiaries be created by this agreement.
h. In case of dispute concerning the terms of this agreement, the parties shall submit the matter to
arbitration pursuant to Iowa Code Chapter 679A. Either party has the right to submit the matter to
arbitration after ten (10) days' notice to the other party of their intent to seek arbitration. The written
notice must include a precise statement of the disputed question. DOT and the Recipient agree to be
bound by the decision of the appointed arbitrator. Neither party may seek any remedy with the state
or federal courts absent exhaustion of the provisions of this paragraph for arbitration.
i. This agreement shall be executed and delivered in two or more copies, each of which so executed
and delivered shall be deemed to be an original and shall constitute but one and the same
instrument.
j•
This agreement, including referenced exhibits, constitutes the entire agreement between the DOT
and the Recipient concerning this project. Representations made before the signing of this agreement
are not binding, and neither party has relied upon conflicting representations in entering into this
agreement. Any change or alteration to the terms of this agreement must be made in the form of an
addendum to this agreement. Said addendum shall become effective only upon written approval of
the DOT and Recipient.
2018 -TS -013 Dubuque Grandview University 5
January 2017
IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No. 2018-T8-013 as of the
date shown opposite its signature below.
City of Dub , owa:
By:
Title: Mavo
Date July 17
1, Kevin S. Firnstahl . certify that I am the Clerk of the City, and that
, 201 7
who signed said Agreement for and on behalf of the City was duly
authorized to execute the same by virtue of a formal Resolution duly passed and adopted by the City, on
the 17 th day of July , 20 17
Signed Atilrii"
City Clerk' • uhuque, o
Date July 17 , 20 7
eveJ. Ge
Director,
Office of Traffic and Safety
201846-013 Dubuque Grandview University 6
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EXHIBIT A-1
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2018-TS-013_Oubuque_Grandview University 7
EXHIBIT A-2
(1 of 2)
C. Itemized Breakdown of All Costs
btA
E City of Dubuque,Iowa
Construction Cost Estimate
Masterpiece on the Mississippi
Date: 12-Aug-16
Project Name: Intersection of University Avenue and
North Grandview Avenue
CIP Funding Amount:
Project Completion Date:
LINE I REFERENCE F DESCRIPTION PLAN UNIT UNRPRICE TOTAL PRICE
NO. NUMBER QUANTITY
Division 21-Earthwork,Subgrade,and Subbases
1 2102-0425070 Special Backfill(T) 700.00 TON $ 21.16 $ 14,812.00
2 2102-2710070 Excavation Cl 10,Rdwy&Borrow 1715.00 CY $ 18.35 $ 31,470.25
3 2105-8425005 Topsoil Furnish&Spread 135.00 CY $ 40.00 $ 5,400.00
4 2111-8174100 Granular Subbase 550.00 TON $ 19.00 $ 10,450.00
5 2115-0100000 Modified Subbase 330.00 TON $ 22.75 $ 7,507.50
Sub Total $ 69,639.75
Division 22-Base Courses
6 2210-0475290 Base Macadam Stone 2705.00 TON $ 17.00 $ 45,985.00
7 2213-6745500 Rmvl Of Curb 0.40 STA $ 1,500.00 $ 600.00
Sub Total $ 46.585.00
Division 23-Surface Courses
8 2301-1033090 Std./Shp PCC Cl. C Cl. 3-9 In.(Doweled) 3060.00 SY $ 60.00 $ 183,600.00
9 2303-0000100 HMA,Comm Mix(Includes Asphalt Binder),As Per Plan 70.00 TON $ 120.00 $ 8,400.00
Sub Total $ 192,000.00
Division 24-Structures
10 2401-6745765 Rmvl Of Light Poles 2000 EACH $ 800.00 $ 1,600.00
11 2401-6745910 Rmvl Of Sign 8.00 EACH $ 100.00 $ 800.00
12 2435-0600010 Manhole Adjustment,Minor 2.00 EACH $ 870.00 S 1,740.00
Sub Total $ 4,140.00
Division 25-Miscellaneous Construction
13 2502-8212306 Subdrain Std Perforated 6In,As Per Plan 450.00 LF $ 13.00 $ 5,850.00
14 2502-8212406 Subdrain Std Non-Perforated 6 In As Per Plan 170.00 LF $7 40.00 $ 6,800.00
15 2510-6745850 Removal Of Pavement 3625.00 SY $ 10.00 $ 36,250.00
16 2511-6745900 Rmvl Of Sidewalk 340.00 SY $ 10.00 $ 3,400.00
17 2511-7526004 Sidewalk PCC 41n 240.00 SY $ 4200. $ 10,080.00
18 2511-7526006 Sidewalk PCC 6 I 80.00 SY $ 55.00 $ 4,400.00
19 2511-7528101 Detectable Warnings 152.00 SF $ 45.00 $ 6,840.0Warnings
20 2512-1725256 Curb-Gutter PCC 2.5' 40.00 LF $ 32.00 $ 1,280.00
21 2515-2475006 Drives PCC 6 I 125.00 SY $ 56.25 S 7,031.25
22 2515-6745600 Removal Of Paved Driveway 170.00 SY $ 13.00 $ 2,210.00
23 2524-9265010 Posts,Steel,As Per Plan 40.00 EACH $ 308.00 $ 12,320.00
24 2524-9325001 Type A Signs Alum 265.00 SF $ 27.00 $ 7,155.00
25 2527-9263109 Painted Pavement Marking Waterbome Or Solvent 16.00 STA $ 60.00 $ 960.00
26 2527-9263117 Painted Pavement Markings,Durable 30.56 STA $ 275.00 $ 8,404.00
27 2527-9263131 Wet Retroreflective Removable Tape Markings 34.00 STA $ 160.00 $ 5.440.00
28 2527-9263143 Painted Symbols And Legends,Durable 5.00 EACH $ 450.00 $ 2,250.00
29 2528-8445110 Traffic Control 1.00 LS $ 25,000.00 $ 25,000.00
30 2528-8445113 Flaggers 46.00 EACH $ 500.00 $ 23,000.00
31 2533-0980005 Mobilization 1.00 LS $ 40,000.00 $ 40,000.00
32 2599-9999018 Std/S-F PCC Pavy.CL C CL 3,9"(Color Brick Red) 255.00 SY $ 110.00 $ 28,050.00
33 2599-9999018 Median,PCC,9"(Color Brick Red) 45.00 SY $ 110.00 $ 4,950.00
34 2599-9999018 Sidewalk,PCC,6"(Color Brick Red) 25.00 SY $ 90.00 $ 2,250.00
35 2599-9999014 Puringhon Paver With Concrete Base 865.00 SF $ 15.00 $ 12,975.00
36 2599-9999014 Purington Paver With Plastic Edge Restraints 305.00 SF $ 10.00 $ 3,050.00
37 2599-999902 Incentive Payment 1.00 CDAY $ 1,000.00 $ 1,000.00
Sub Total $ 260.945.25
2018-TS-013-Dubuque-Grandview University 8
EXHIBIT A-2
(2 of 2)
C. Itemized Breakdown of All Costs
Division 26-Roadside Development
38 2601-2639010 Sodding 76.90 SQ $ 65.00 $ 4,998.50
39 2601-2643110 Watering For Sod,Special Ditch Control Or Slope Protection 46.14 MGAL $ 60.00 $ 2.768.40
40 2602-0000312 PenmeterAnd Slope Sediment Control Device.121n.Dia. 620.00 LF $ 5.00 $ 3,100.00
41 2602-0000350 Removal Of Perimeter And Slope Sediment Control Device 620.00 LF $ 2.50 $ 1,550.00
Sub Total $ 12,416.90
Division 5010-Pipe and Fittings
42 5010-108-A-1 Water Main,Trenched,DIP.6" 440.00 LF $ 70.00 $ 30.800.00
43 5010-108-C-2 Fittings by Weight.DI 728.90 LBS $ 10.00 $ 7,289.00
44 5010-108-D-0 Water Service Stub.Copper,3/4" 36.00 LF $ 70.00 $ 2.520.00
45 5010-108-G-0 Water Service Reconnection,Copper,314".Inc New Tap 2.00 EA $ 800.00 $ 1,600.00
Sub Total $ 42,209.00
Division 5020-Valves,Fire Hydrants,and Appurtenances
46 5020-108-A-0 Valve,Gate,6" 4.00 EA $ 1,400.00 $ 5.600.00
47 5020-108-C-0 Fire Hydrant 1.00 EA $ 3,800.00 $ 3.800.00
48 5020-108-1-0 Drinking Fountain 1.00 EA $ 12,000.00 $ 12.000.00
49 5020-108-J-0 Remove and Salvage Fire Hydrant 1.00 EA $ 800.00 $ 800.00
Sub Total $ 22.200.00
Division 8010-Traffic Signals&Lighting
50 8010-108-B-1 Conduit,Seven Way Trenched 503.00 LF $ 12.00 $ 6,036.00
51 8010-108-B-1 Conduit,Seven Way Trenchless 628.00 LF $ 18.00 $ 11,304.00
52 8010-108-B-1 Conduit,Trenched,PVC,2" 75.00 LF $ 8.00 $ 600.00
53 8010-108-B-1 Conduit.Trenched or Trenchless,HDPE,2-2" 600.00 LF $ 18.00 $ 10.800.00
54 8010-108-A.1 Handhole,PC,Round 1.00 EA $ 1,050.00 $ 1,050.00
55 8010-108-F.1 Fiber Optic Vault Precast Concrete 1.00 EA $ 3,000.00 $ 3,000.00
56 8010-108-A.1 Handhole,PC,Rectangular 1.00 EA $ 1,500.00 $ 1,500.00
57 8010-108-A.2 12"x 18"Quazite Hand Hole 8.00 EA $ 500.00 $ 4.000.00
58 8010-108-D.1 Street Light Precast Concrete Base,2'Dia.x 7' 8.00 EA $ 5,000.00 $ 40.000.00
59 8010-108-C-0 3C#8 AWG Luminaire Wire 600.00 LF $ 2.95 $ 1,770.00
60 8010-108-C-0 #8 AWG XHHW Ground Green 600.00 LF $ 1.50 $ 900.00
61 8010-108-C-0 Wiring and Cable-Tracer 600.00 LF $ 2.20 $ 1,320.00
62 8010-108-M-0 Street Light,Galvanized,30' 8.00 EA $ 2,000.00 $ 16,000.00
63 8010-108-M-0 Traffic LED Luminaire 8.00 EA $ 800.00 $ 6,400.00
Sub Total $ 104,680.00
TOTAL $ 754.815.90
CONTINGENCY 10.00% $ 75,481.59
ENGINEERING 15.001% $ 124,544.62
ROW Easements $ 10,000.00
TOTAL CONSTRUCTION ESTIMATE $ 964,842.11
2018-TS-013_Dubuque_Grandview University 9
EXHIBIT B
UTILIZATION OF TARGETED SMALL BUSINESS (TSB) ENTERPRISES
ON NON-FEDERAL AID PROJECTS
(THIRD-PARTY STATE-ASSISTED PROJECTS)
In accordance with Iowa Code Section 196.7, it is the policy of the Iowa Department of Transportation
(Iowa DOT)that Targeted Small Business (TSB) enterprises shall have the maximum practicable
opportunity to participate in the performance of contracts financed in whole or part with State funds.
Under this policy the Recipient shall be responsible to make a positive effort to solicit bids or proposals
from TSB firms and to utilize TSB firms as contractors or consultants. The Recipient shall also ensure
that the contractors or consultants make positive efforts to utilize TSB firms as subcontractors,
subconsultants, suppliers, or participants in the work covered by this agreement.
The Recipient's "positive efforts" shall include, but not be limited to:
1. Obtaining the names of qualified TSB firms from the Iowa Economic Development Authority(515-
725-3132) or from its website at: https://www.iowa.gov/tsb/index.php/home.
2. Notifying qualified TSB firms of proposed projects involving State funding. Notification should be
made in sufficient time to allow the TSB firms to participate effectively in the bidding or request for
proposal (RFP) process.
3. Soliciting bids or proposals from qualified TSB firms on each project, and identifying for TSB firms
the availability of subcontract work.
4. Considering establishment of a percentage goal for TSB participation in each contract that is a
part of this project and for which State funds will be used. Contract goals may vary depending on
the type of project, the subcontracting opportunities available,the type of service or supplies
needed for the project, and the availability of qualified TSB firms in the area.
5. For construction contracts:
a) Including in the bid proposals a contract provision titled "TSB Affirmative Action
Responsibilities on Non-Federal Aid Projects (Third-Party State-Assisted Projects)" or a
similar document developed by the Recipient. This contract provision is available on-line at:
http://www.dot.state.ia.us/local_systems/publications/tsb_contract_provision.pdf
b) Ensuring that the awarded contractor has and shall follow the contract provisions.
6. For consultant contracts:
a) Identifying the TSB goal in the Request for Proposal (RFP), if one has been set.
b) Ensuring that the selected consultant made a positive effort to meet the established TSB
goal, if any. This should include obtaining documentation from the consultant that includes a
list of TSB firms contacted; a list of TSB firms that responded with a subcontract proposal;
and, if the consultant does not propose to use a TSB firm that submitted a subcontract
proposal, an explanation why such a TSB firm will not be used.
2018-TS-013 Dubuaue Grandview Universitv 10
The Recipient shall provide the Iowa DOT the following documentation:
1. Copies of correspondence and replies, and written notes of personal and/or telephone contacts
with any TSB firms. Such documentation can be used to demonstrate the Recipient's positive
efforts and it should be placed in the general project file.
2. Bidding proposals or RFPs noting established TSB goals, if any.
3. The attached "Checklist and Certification." This form shall be filled out upon completion of each
project and forwarded to: Iowa Department of Transportation, Civil Rights Coordinator, Office of
Employee Services, 800 Lincoln Way, Ames, IA 50010.
2018-TS-013 Dubuque Grandview Universitv 11
CHECKLIST AND CERTIFICATION
For the Utilization of Targeted Small Businesses (TSB)
On Non-Federal aid Projects (Third-Party State-Assisted Projects)
Recipient: Project Number:
County: Agreement Number:
1. Were the names of qualified TSB firms obtained from the Iowa Department of Inspections and Appeals? ❑YES ❑NO
If no, explain
2. Were qualified TSB firms notified of project? ❑YES ❑ NO
If yes, by ❑ letter, ❑telephone, ❑ personal contact, or ❑ other(specify)
If no, explain
3. Were bids or proposals solicited from qualified TSB firms? ❑YES ❑ NO
If no, explain
4. Was a goal or percentage established for TSB participation? ❑YES ❑ NO
If yes, what was the goal or percentage?
If no, explain why not:
5. Did the prime contractor or consultant use positive efforts to utilize TSB firms on subcontracts? ❑YES ❑ NO
If no,what action was taken by Recipient?
Is documentation in files? ❑YES ❑ NO
6. What was the dollar amount reimbursed to the Recipient
from the Iowa Department of Transportation? $
What was the final project cost? $
What was the dollar amount performed by TSB firms? $
Name(s) and address(es) of the TSB firm(s)
(Use additional sheets if necessary)
Was the goal or percentage achieved? ❑YES ❑NO
If no, explain
As the duly authorized representative of the Recipient, I hereby certify that the Recipient used positive efforts to utilize TSB
firms as participants in the State-assisted contracts associated with this project.
Title
Signature Date
2018-TS-013 Dubuque Grandview Universitv 12
May 2017
CONTRACT PROVISION
Targeted Small Business (TSB) Affirmative Action Responsibilities
on Non -Federal -aid Projects (Third -party State -Assisted Projects)
1. TSB DEFINITION
A TSB is a small business, as defined by Iowa Code Section 15.102(10), which is 51% or more owned, operated and
actively managed by one or more women, minority persons, service -disabled veterans or persons with a disability
provided the business meets all of the following requirements: is located in this state, is operated for profit and has
an annual gross income of less than 4 million dollars computed as an average of the three preceding fiscal years.
2. TSB REQUIREMENTS
In all State -assisted projects made available through the Iowa Department of Transportation, local governments have
certain affirmative action requirements to encourage and increase participation of disadvantaged individuals in
business enterprises. These requirements are based on Iowa Code Section 196.7. These requirements supersede
all existing TSB regulations, orders, circulars and administrative requirements.
3. TSB DIRECTORY INFORMATION
Available from: Iowa Economic Development Authority
Targeted Small Business Certification Program
200 East Grand Avenue
Des Moines, IA 50309
Phone: 515-725-3132
Website: httos://www.iowa.aov/tsb/index.oho/home
4. THE CONTRACTOR'S TSB POLICY
The contractor is expected to promote participation of disadvantaged business enterprises as suppliers,
manufactures and subcontractors through a continuous, positive, result -oriented program. Therefore, the contractors
TSB policy shall be:
It is the policy of this firm that Targeted Small Business (TSB) concerns shall have the maximum practical
opportunity to participate in contracts funded with State -assisted funds which are administered by this firm
(e.g. suppliers, manufactures and subcontractors). The purpose of our policy is to encourage and increase
the TSB participation in contracting opportunities made available by State -assisted programs.
5. CONTRACTOR SHALL APPOINT AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) OFFICER
The contractor shall designate a responsible person to serve as TSB officer to fulfill the contractors affirmative action
responsibilities. This person shall have the necessary statistics, funding, authority and responsibility to carry out
and enforce the firm's EEO policy. The EEO officer shall be responsible for developing, managing and implementing
the program on a day-to-day basis. The officer shall also:
A. For current TSB information, contact the Iowa Economic Development Authority (515-725-3132) to
identify potential material suppliers, manufactures and contractors.
B. Make every reasonable effort to involve TSBs by soliciting quotations from them and incorporating them into
the firm's bid.
C. Make every reasonable effort to establish systematic written and verbal contact with those TSBs having the
materials or expertise to perform the work to be subcontracted, at least two weeks prior to the time
quotations are to be submitted. Maintain complete records of negotiation efforts.
D. Provide or arrange for assistance to TSBs in seeking bonding, analyzing plans/specifications or other
actions that can be viewed as technical assistance.
Page 1
TSB Affirmative Action Responsibilities
E. Ensure the scheduled progress payments are made to TSBs as agreed in subcontract agreements.
F. Require all subcontractors and material suppliers to comply with all contract equal opportunity and
affirmative action provisions.
6. COUNTING TSBs PARTICIPATION ON A PROJECT
TSBs are to assume actual and contractual responsibilities for provision of materials/supplies, subcontracted work or
other commercially useful function.
A. The bidder may count:
(1) Planned expenditures for materials/supplies to be obtained from TSB suppliers and manufacturers;
or
(2) Work to be subcontracted to a TSB; or
(3) Any other commercially useful function.
B. The contractor may count:
(1) 100% of an expenditure to a TSB manufacturer that produces/supplies goods manufactured from
raw materials.
(2) 60% of an expenditure to TSB suppliers that are not manufacturers; provided the suppliers perform a
commercially useful function in the supply process.
(3) Only those expenditures to TSBs that perform a commercially useful function in the work of a
contract, including those as a subcontractor.
(4) Work the Contracting Authority has determined that it involves a commercially usefulfunction. The
TSB must have a necessary and useful role in the transaction of a kind for which there is a market
outside the context of the TSB program. For example, leasing equipment or purchasing materials
from the prime contractor would not count.
7. REQUIRED DATA, DOCUMENTS AND CONTRACTAWARD PROCEDURES FROM BIDDERS/CONTRACTORS
FOR PROJECTS WITH ASSIGNED GOALS
A. Bidders
Bidders who fail to demonstrate reasonable positive efforts may be declared ineligible to be awarded the
contract. Bidders shall complete the bidding documents plus a separate form called "TSB Pre -Bid Contact
Information". This form includes:
(1) Name(s) of the TSB(s) contacted regarding subcontractable items.
(2) Date ofthe contract.
(3) Whether or not a TSB bid/quotation was received.
(4) Whether or not the TSB's bid/quotation was used.
(5) The dollar amount proposed to be subcontracted.
B. Contractors Using Quotes From TSBs
Use those TSBs whose quotes are listed in the "Quotation Used in Bid" column along with a "yes" indicated
on the Pre-bid Contact Information form.
Page 2
TSB Affirmative Action Responsibilities
C. Contractors NOT Using Quotes From TSBs
If there are no TSBs listed on the Pre-bid Contract Information form, then the contractor shall document all
efforts made to include TSB participation in this project by documenting the following:
(1) What pre -solicitation or pre-bid meetings scheduled by the contracting authority were attended?
(2) Which general news circulation, trade associations and/or minority -focused media were advertised
concerning the subcontracting opportunities?
(3) Were written notices sent to TSBs that TSBs were being solicited and was sufficient time allowed
for the TSBs to participate effectively?
(4) Were initial solicitations of interested TSBs followed up?
(5) Were TSBs provided with adequate information about the plans, specifications and requirements of
the contract?
(6) Were interested TSBs negotiated with in good faith? If a TSB was rejected as unqualified, was the
decision based on an investigation of their capabilities?
(7) Were interested TSBs assisted in obtaining bonding, lines of credit or insurance required by the
contractor?
(8) Were services used of minority community organization, minority contractors' groups; local,
State and Federal minority business assistance offices or any other organization providing such
assistance.
The above documentation shall remain in the contractor's files fora period of three (3) years after the completion of
the project and be available for examination by the Iowa Economic Development Authority.
8. POSITIVE EFFORT DOCUMENTATION WHEN NO GOALS ARE ASSIGNED
Contractors are also required to make positive efforts in utilizing TSBs on all State -assisted projects which are not
assigned goals. Form "TSB Pre-bid Contact Information" is required to be submitted with bids on all projects. If
there is no TSB participation, then the contractor shall comply with section 7C. of this document prior to the contract
award.
Page 3
THE CITY OF
Masterpiece on the Ma
'ssissippi
July 31, 2017
Jorge Zamora
Iowa Department of Transportation
Office of Location and Environment
Dubuque
*****
Ali -America City
2007 =2012 2013
Engineering Department
City Hall
50 W. 13th Street
Dubuque, Iowa 52001
563.589.4270
563.589.4205 (fax)
www.cityofdubuque.org
RE: Official with Jurisdiction of Section 4(f) Property's Agreement with Clarification Concerning
Grandview Avenue and University Avenue Intersection Improvements
STP -A-2100(689)--86-31
Dear Jorge Zamora:
The City of Dubuque has been contacted by the Iowa DOT Office of Location and Environment regarding the
Grandview Avenue and University Avenue Intersection Improvements in Dubuque, Iowa. The City of Dubuque
understands that there is a need for this improvement and that the proposed intersection improvement project
will have a permanent effect on the Section 4(f) Properties.
The City of Dubuque has been notified that as part of the project, a portion of the park land adjacent to Allison -
Henderson Park at the project location will require permanent ROW acquisition. The impact to the park is
expected to be minor. Total area of permanent impact is expected to be 1800 SF. Temporary construction
easement for grading outside of this area is expected to be 8300 SF. The existing park is 5.6 acres in size. It is
also understood that the Iowa DOT wants some questions regarding the affected property answered:
1. Does the City of Dubuque have jurisdiction over the property? Yes. City park.
2. What is the official designation or classification for the property? Allison -Henderson Park.
3. What is the primary function or use of the property? City park.
4. Are there any secondary functions of the property? No.
5. Is the property open to the public? Yes.
6. Is the property considered significant or important for it's use? Yes.
This letter documents the agreement of the appropriate local officials having jurisdiction over the resources
regarding the above conditions.
If you wish to contact me concerning this letter, please email me at rdbuol &..citvofdubuaue.orq or 563-564-5455.
Sincerely,
0 Ldr-g,
Mayor Roy D. Buoi
City of Dubuque