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Dubuque Regional Airport Rental Car Parking Lot Project 2017_Hearing Copyrighted July 17, 2017 City of Dubuque Public Hearings # 2. ITEM TITLE: Dubuque Regional Airport Rental Car Parking Lot Project 2017 SUMMARY: Proof of publication on notice of public hearing to consider approval of the plans, specifications, form of contract, and estimated cost for the Dubuque Regional Airport Rental Car Parking Lot Project 2017 and the City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Dubuque Regional Airport Rental Car Parking Lot Project 2017 SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type Dubuque Airport Rental Car Parking Lot Project 2017- City Manager Memo MVM Memo Staff Memo Staff Memo Resolution Resolutions Certificate for Notice to Bidders Supporting Documentation Proof of Publication Supporting Documentation THE COF Dubuque DtUB E All-America City Masterpiece on the Mississippi 1 1 1 1" 2009•2012•2013•2019 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Dubuque Airport Rental Car Parking Lot Project 2017 DATE: July 10, 2017 City Engineer Gus Psihoyos recommends City Council approval of the plans, specifications, form of contract and estimated cost of $209,955.21 for the Dubuque Airport Rental Car Parking Lot Project 2017. 1 concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer Dubuque THE CITY OF DUB E AII-America City r Masterpiece on the Mississippi 7007-21112•Nl1;•201; TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: July 7, 2017 RE: Dubuque Airport Rental Car Parking Lot Project 2017 INTRODUCTION The enclosed resolution is in reference to the public hearing for the Dubuque Airport Rental Car Parking Lot Project 2017. BACKGROUND In 2016, the Dubuque Airport finished construction of a new airport terminal. There are limited spaces for rental cars due to the heavy utilization of the free parking at the airport. DISCUSSION This project will construct a new 30 stall concrete parking lot with room to grow to 60 stalls in the future. The required excavation and base stone required for the future expansion will be accommodated in the base bid of the project. The project provides for construction of a concrete parking lot, grading and stone for the future parking lot expansion, parking lot light bases and conduit for future lighting and related signage and striping. As part of the bidding process it is proposed to have an alternate for paving the 30 additional parking stalls. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process July 5, 2017 Publish Notice to Bidders, Advertise for Bids July 7, 2017 Publish Public Hearing Notice on Plans & Specs July 7, 2017 Public Hearing on Plans & Specs July 17, 2017 Receipt of Bid Proposals (Bid-Letting) July 27, 2017 Award Construction Contract August 7, 2017 Project Completion Date November 17, 2017 The project specifications also provide for a $400/day cost of delay if not completed by November 17, 2017. 1 RECOMMENDATION I recommend that the City Council approve the plans, specifications, form of contract and estimated cost for the Dubuque Airport Rental Car Parking Lot Project 2017 improvement Project. BUDGETIMPACT The estimate of probable cost for Dubuque Airport Rental Parking Lot Project 2017 is as follows: Estimate Construction Contract $ 165,972.50 Contingency 16,597.25 Construction Engineering & Inspection 276 Total Project Cost $209,255,221 The estimated alternate cost to add an additional 30 spaces for the parking lot is estimated as follows: Estimate Alternate 1 — Additional 30 spaces $ 91,106.00 Contingency 9,110.60 Construction Engineering & Inspection 15,032.49 Total Project Cost $115,249.09 The City Council established the Airport Customer Facility Charge in March 2009. The Customer Facility Charge is a daily vehicle rental fee that is collected by the two car rental agencies located at the Airport. This fee funds an Airport capital reserve fund which can only be used for rental car facility improvements. The Customer Facility Charge has been previously used for construction of car rental facilities in the Airport Terminal Building and an exclusive parking area for car rental vehicles. An average of $55,000 annually is collected in Customer Facility Charge from the two car rental agencies. Since Fiscal Year 2010, a total of $386,287.67 has been collected in Customer Facility Charge and $186,684.86 has been expended on previous construction projects at the new Airport Terminal. The balance remaining in the Customer Facility Charge fund is $199,602.81. This leaves the base bid estimate of $209,055.21 short by $10,352.40 in funding. In FY18 there is an anticipated $55,000 in car rental customer facility charge fund revenues that could cover the shortfall and if bids are very competitive to allow for the award of the alternate for 30 additional parking stalls. 2 The project funding summary for the base bid is as follows: CIP No. Fund Description Fund Amount 2522447 FY17 Customer Facility Charge Rental Car Funds $199,602.81 2522447 FY18 Customer Facility Charge Rental Car Funds 10,352.40 Total Project Funding ACTION TO BE TAKEN The City Council is requested to approve the plans, specifications, form of contract and estimated cost for the Dubuque Airport Rental Car Parking Lot Project 2017 through the adoption of the attached resolutions. Prepared By Jon Dienst, P.E. cc: Jenny Larson, Budget Director Bob Grierson, Airport Manager Todd Dalsing, Airport Maintenance Michael Kruser, Engineering Technician 3 RESOLUTION NO. 262-17 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE DUBUQUE AIRPORT RENTAL CAR PARKING LOT PROJECT 2017 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Dubuque Airport Rental Car Parking Lot Project 2017, in the estimated amount $209,955.21, are hereby approved. Passed, adopted and approved this 17th day of July 2017. Attest: Ke n S. Firnstahl, CMC, City Clerk 1 ife--,---/ /Roy D. Buol, Mayor cy,017 in carry in i in carry I in Certificate The ucharter atl, being firs[ onIV sworn on oath, states that The Con 4mcook Oposts Plan Room Network "CO Network"I is corporation onIV organ lBad anti wising under the Iawsofthe State of awith its onncoal place of buss Les in Des Manas, Pod k Con nty, Iowa. The underslgnad also statesthat he Is now anti was at the time h brain after m ention ad, the dul y quallfled anti acon g President/CEO of M1e W Network, anti thataasuch President/CE0 of M1e W Networkand by full authortty both the Exemti ve Board, he can sed a NOTCE TO BIOOEIS Do Of Dubuque Au Tort Rental Car Pahing Lot PmJect2017 Do Of Dubuque Phase 1-17th Street Storm Sewer I more vera ants P cot of A printed copy of which Iaattach ad and mads part ofthla cam bate, to be posed in the Consrumon update Network Plan Boom, a relevant contractor plan room service with statewide circulation and a relevant contractor lead generating service with statewide circulation, on the following dal I V 6 2017 certify a nder penalty of pe Ju ry an it on rsuant to the Iaws ofth e State of Iowa that th e Coal g I a true and correct. I ul v 6 20 1 Date Presldel0 ofThe Con Drucook Dposts Plan Room Network Conal Long—Project information spatlouet Matter Builders of Iowa 221 Park Street, Des Molnbg Iowa 50309 of 515 65 7440 0 101 515 2337339 (t) 515288-3718 (o) meoa roomaanrameion nocom Iwlwww meon nocom ao Project Information i9n4' ", "¢ "•"•"�," wvaeewvemm ®•© iso Qickhere to report tas email as spam. RECEIVED NOTICE TO BIDDERS JUL 0 6 2017 SECTION 00120 CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT DUBUQUE AIRPORT RENTAL CAR PARKING LOT PROJECT 2017 120.1 Time and Place for Filing Sealed Proposals Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on July 27, 2017, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa. 120.2 Time and Placed Sealed Proposals Will be Opened and Considered Sealed proposals will be opened and Bids tabulated at 2:00p.m. on July 27, 2017, at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council at its meeting on Monday August 7, 2017. The City of Dubuque, Iowa, reserves the right to reject any and all Bids. 120.3 Time for Commencement and Completion of Work Work on the Project must be commenced within ten (10) calendar days after the Notice to Proceed has been issued and shall be fully completed by November 17, 2017. 120.4 Bid Security Each Bidder must accompany its Bid with a Bid security as security that the successful Bidder will enter into a contract for the work Bid upon and will furnish after the award of contract a corporate surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The Bid security must be in the amount of ten percent (10%) of the amount of the contract and must be in the form of a cashier's check or certified check drawn on a state- chartered or federally chartered bank, or a certified share draft drawn on a state- chartered or federally chartered credit union, or the Bidder may provide a Bid Bond with corporate surety satisfactory to the governmental entity. The Bid Bond must contain no conditions except as provided in this section. 120.5 Contract Documents Copies of the Contract Documents may be obtained at the Engineering Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents will also be available on the City's website at www.cityofdubuque.org/bids.aspx. No plan deposit is required. 120.6 Preference for Iowa Products and Labor By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. 120.7 Sales Tax The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption certificate will be available for all material purchased in Iowa for incorporation into the Project. 120.8 General Nature of Public Improvement Project Dubuque Airport Rental Car Parking Lot CIP #2522447 • This project will construct a new 30 stall concrete parking lot with room to grow to 60 stalls in the future at the Dubuque Regional Airport. The required excavation and base stone required for the future expansion will be accommodated in the base bid of the project. The project provides for construction of a concrete parking lot, grading and stone for the future parking lot expansion, parking lot light bases and conduit for future lighting and related signage and striping. Alternate 1 is for the paving of 30 additional stalls. • Base bid estimated 6" thick PCC paving = 1840 SY. • Base Bid Modified Sub-base = 1500 Ton • Base Bid HDPE Conduit, 2" Trenched = 530 LF. • Base bid Parking Lot Lights = 3 Base Bid Estimated Total Cost = $165,972.50 Alternate No. 1 Estimated Total Cost = $91,106.00 120.10 Title VI — Non-Discrimination Clause The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. On the following date, July 7, 2017, this Notice was posted at the following locations: 1. Master Builders Website: cadams@mbionline.com 2. The City of Dubuque Website.www.cityofdubuque.org/bids k CITY'OF DUBUQUE, IOWA OFFICIAL NOVICE NOTICE OF PUBLIC HEARING ON,PLANS, SPECIFICATIONS, FOR0:OF COiy;R' 4401 -1 A CAST FOR TH, Ui SUE AIRPORT ,REN TAC CAR 4XI&INO, LOT PROJECT 2617 " NOTICE, IS H'ER6 GIVEN: The City_ Council;of the City of, Dubuque, .,Iowa', will hold•a;public hearing on the=proposed plans, specifications, form of contractend estimated cost for the Dubuque Airport Rental Car Parking Lot ,;Project 2617, in I accordance'' with the provisions of Chapter 26, Code•.of,}•" Iowa, at,6:00 p.m,.on., the 17th'day of July 2017, inthe, Historic Federal-Building Coun- cil Chambers (second floor), '350 West 6th Street, Dubuque, Iowa; Said proposed,plans, specifications, form of I contract and estimated 'I cost are now.on file in 111 the office-of the City Clerk and may be viewed during normal working hours—Written 'I comments regarding the above public^hear- ings may,be submitted to the City Clerk's { Office;50 W.13 Street,' on or before said time of public hearing. At said hearing any I nterested.person may appear, and file I objections thereto. The scope of the Project is as follows: •This project will provide for the construction a new 30 stall concrete parking lot with;room to grow;rl to 60 ;stalls in the future. The ,required ,excavation and base ' stone required for the future expansionwill I be accommodated in the base bid of the project. 'The project provides for construe- tion of:new 6" thick_ PCC concrete ,pave- ment for the parking`! iot,'gradjng an&stone,l for the future parking lot expansion,,parking "lot light bases and` conduit ,future. lighting and- related`, signage and`,striping. As part:of the bidding process it is proposed to have an alternate.for adding T;the '30;addi- tional paYkin'g stalls. Any visual orON ring- impairedpersot2snn ed- ing special assistance or persons with special accessibi ity needs should contact the City Clerk's office,tat (563) 589-4100` or TDD' At (563)690-'6678 at least 48 hours_ prior,to'the Published by order of the.;City council given on,the 5th day of July, 2017. Kevin S.Firnstahl, CMC,City:Clerk <lt 7/7 ' 9 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation,publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: July 7, 2017, and for which the charge is $30.00. Subscribed to before , a Notary Public in and for Dubuque County, Iowa, this ZI&h day o _ , 20 _. 401tary Public in and for Dubuque County, Iowa. � iA4 MARY K WESTE'RMEYER Commission Number 154885 My Commission Exp.Feb.1,2020