Minutes_Community Development Advisory Commission 6 28 17 Copyrighted
July 17, 2017
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 7/5, 7/10, 7/11; City Council
Compensation Task Force of 6/26; Civil Service
Commission of 6/29; Community Development Advisory
Commission of 6/29; Historic Preservation Commission of
6/15; Library Board of Trustees Council Update#162 of
6/22; Long Range Planning Advisory Commission of 6/20;
Resilient Community Advisory Commission of 6/1 ; Transit
Advisory Board of 6/29; Zoning Board of Adjustment of
6/27; Proof of Publication for City Council Proceedings of
6/12, 6/19, 6/21; Proof of Publication for List of Claims and
Summary of Revenues for Month Ending 5/31;
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 7/5/17 Supporting Documentation
City Council Proceedings of 7/10/17 Supporting Documentation
City Council Proceedings of 7/11/17 Supporting Documentation
City Council Compensation Task Force Minutes of Supporting Documentation
6/26/17
Civil Service Commission Minutes of 6/19/17 Supporting Documentation
Community Development Advisory Commission Minutes Supporting Documentation
of 6/29/17
Historic Preservation Commission Minutes of 6/15/17 Supporting Documentation
Library Board of Trustees Minutes of 5/25/17 Supporting Documentation
Library Board of Trustees Update#162 of 6/22/17 Supporting Documentation
Long Range Planning Advisory Commission Minutes of Supporting Documentation
6/20/17
Resilient Community Advisory Commission Minutes of Supporting Documentation
6/1/17
Transit Advisory Board Minutes of 6/29/17 Supporting Documentation
Zoning Advisory Commission Minutes of 7/5/17 Supporting Documentation
Zoning Board of Adjustment Minutes of 6/22/17 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
6/12/17
Proof of Publication for City Council Proceedings of Supporting Documentation
619/17
Proof of Publication for City Council Proceedings of Supporting Documentation
6/21/17
Proof of Publication for List of Claims and Summary of Supporting Documentation
Revenues for ME 5/21/17
COMMUNITY DEVELOPMENT ADVISORY COMMISSION
MEETING MINUTES
DATE: Wednesday, June 28, 2017
TIME: 5:30 p.m.
PLACE: Housing and Community Development Department
350 W. 6th Street, Suite 312, Dubuque IA 52001
Chairperson Michelle Hinke called the meeting to order at 5:30 p.m., following staff
assurance of compliance with Iowa Open Meeting Law.
Commissioners Present: Rick Baumhover (phone) Michelle Hinke
Sara Burley Rev. Lindsay James
Theresa Caldwell Tom Wainwright
Commissioners Absent: Dean Boles
Julie Woodyard
Staff Present: Erica Haugen Jerelyn O'Conner
Kris Neyen Sarah Bennett
Public Present: None
Certification of Minutes
Commissioner James moved to approve the April 18, 2017 Commission meeting
minutes as submitted. Commissioner Burley seconded. Roll call. All present in favor.
Motion passed.
Correspondence / Public Input
None
Chairperson Hinke recommended addressing new business on the agenda prior to old
business to address a change in meeting dates that could impact action to be taken
under Old Business. Hearing no objections, New Business was conducted first.
New Business
Large Neighborhood Grants
At the March Commission meeting, the commission agreed to keep the application
period open for the Large Neighborhood Grant Program. The North End Neighborhood
Association (NENA) has requested $3,000.00 in funding for the NENA Communication
Project. The NENA Communication Project produces and distributes quarterly
newsletters to all residents in the North End. The NENA Newsletter includes
information on NENA meetings, updates from the Community Oriented Police Officers,
as well as recognition for local events and business's in the neighborhood. The Large
Neighborhood Grant Review Committee has unanimously recommended the application
be awarded funding.
Commissioner Baumhover moved to approve funding for the NENA Communication
Project. Commissioner Caldwell seconded. Roll call. All present in favor. Motion
passed.
Community Development Advisory Commission (CDAC) Meeting Date for FY2018
Haugen requested the Commission consider moving the CDAC meetings back to the 3rd
Wednesday of the month, instead of the 3rd Tuesday. In May 2016, Alvin Nash,
Housing and Community Development Director, had requested the meetings be moved
from 3rd Wednesday to 3rd Tuesday to better fit his schedule, and allow him the
opportunity to attend more meetings. After a yearlong trial, Haugen explained to the
commission that the change had provided many obstacles for the commission including
conflicts with other staff schedules and other commission's meeting locations and
schedules.
Commissioner Caldwell expressed concerns that the change in meeting date would
conflict Mr. Nash's schedule, preventing him from attending even less meetings then
before. Caldwell requested the minutes reflect this concern.
Commissioner Baumhover expressed concerns about a conflict with his work schedule.
He already has Tuesday's off to allow him to attend Housing Commission Meetings and
CDAC, and he is unsure if his employer will be flexible to allow Tuesdays and
Wednesdays.
Commissioner Caldwell moved to approve changing the CDAC Meeting Date back to
3rd Wednesdays. Commissioner Burley seconded. Roll call. Commissioner Baumhover-
nay. All others present in favor. Motion passed.
Purchase of Service Grant Applications
Haugen informed the Commission that the Purchase of Service Grant Competition will
open in July 2017, with applications being due in August. Haugen will be hosting two
trainings in July for applicants and commissioners are invited to attend. More
information will be sent to Commissioners once the dates have been determined.
Old Business
FY 2017 Amendment 3
Haugen recommended the Commission table Amendment 3 and set a public hearing for
July 19, 2017 to amend the FY 2018 plan to include the changes proposed in
Amendment 3.
Commissioner Caldwell moved to set a public hearing for the July 19, 2017 Meeting.
Commissioner Burley seconded. Roll call. All present in favor. Motion passed.
'Motion was later amended to hold the public hearing on July 18, 2017.
CAPER- Reschedule Public Hearing
Commissioner Baumhover moved to table the Public Hearing to Wednesday, July 19,
2017. Commissioner Burley seconded. Roll call. All present in favor. Motion passed.
'Motion was later amended to hold Public Hearing on Tuesday, July 18th 2017.
Reports
Housing Commission Report
Haugen provided a brief update from the June Housing Commission meeting. The
Commission received a preliminary notice of funding for the Continuum of Care (CoC)
Grant which provides housing for homeless with disabling conditions (preferences for
Mental Health, Substance Abuse or HIV/Aids). The Commission is also working to
adjust their admin plan to include more "Housing First" language.
The Commission has been discussing a memorial for the late Ann Michalski, and will be
dedicating the Housing and Community Development Department conference room
after her. They are currently working out the details of the ceremony, as well as funding
sources.
Housing and Community Development Reports
Kris Neyen, Housing Rehabilitation Supervisor, went over her monthly report. She
reported that since the beginning of FY17 there had been 26 new homebuyers. 3
Community Housing Initiative (CHI) homes have been sold to income eligible families,
with an offer still pending on another. Neyen also reported they would be closing on the
2249 Harold Property which was purchased and rehabbed with CDBG funds had sold
and was closing June 30, 2017.
Neighborhood Development Reports
Jerelyn O'Connor, Neighborhood Development Specialist invited the Commission to the
Grand Opening for the Bee Branch Amphitheater Wednesday, July 18, 2017. She also
provided an update for the Washington Neighborhood Community Garden.
'So Commissioners could attend the Bee Branch opening, Commissioner Cauldwell
motioned to amend the earlier motions setting public hearings for the CAPER and
Amendment 3 from Wednesday, July 19th to Tuesday July 18th. Burley seconded. All in
favor.
Information Sharing
Haugen informed the Commission that the Election of Officers will be held at the July
meeting. The Commission will be electing a new chair, and reelecting a vice chair.
Haugen informed the Commission local HUD office conducted a Civil Rights and Public
Services monitoring this past week. Haugen reported that they had not received the
final results, but overall the review went well and HUD was pleased with our program
implementation and management. The two findings will be addressed within the next
month.
Adjournment
There being no further business to come before the Commission, Commissioner
Woodyard moved to adjourn. Commissioner Boles seconded. Motion passed by voice
vote. Meeting was adjourned at 6:38 p.m.
Minutes taken by:
Sarah Bennett
Recording Secretary
Respectfully submitted by:
6 Z
Erica Haugen
City of Dubuque CDBG/HCV Supervisor