Minutes_Library Board of Trustees 5 25 17 Copyrighted
July 17, 2017
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 7/5, 7/10, 7/11; City Council
Compensation Task Force of 6/26; Civil Service
Commission of 6/29; Community Development Advisory
Commission of 6/29; Historic Preservation Commission of
6/15; Library Board of Trustees Council Update#162 of
6/22; Long Range Planning Advisory Commission of 6/20;
Resilient Community Advisory Commission of 6/1 ; Transit
Advisory Board of 6/29; Zoning Board of Adjustment of
6/27; Proof of Publication for City Council Proceedings of
6/12, 6/19, 6/21; Proof of Publication for List of Claims and
Summary of Revenues for Month Ending 5/31;
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 7/5/17 Supporting Documentation
City Council Proceedings of 7/10/17 Supporting Documentation
City Council Proceedings of 7/11/17 Supporting Documentation
City Council Compensation Task Force Minutes of Supporting Documentation
6/26/17
Civil Service Commission Minutes of 6/19/17 Supporting Documentation
Community Development Advisory Commission Minutes Supporting Documentation
of 6/29/17
Historic Preservation Commission Minutes of 6/15/17 Supporting Documentation
Library Board of Trustees Minutes of 5/25/17 Supporting Documentation
Library Board of Trustees Update#162 of 6/22/17 Supporting Documentation
Long Range Planning Advisory Commission Minutes of Supporting Documentation
6/20/17
Resilient Community Advisory Commission Minutes of Supporting Documentation
6/1/17
Transit Advisory Board Minutes of 6/29/17 Supporting Documentation
Zoning Advisory Commission Minutes of 7/5/17 Supporting Documentation
Zoning Board of Adjustment Minutes of 6/22/17 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
6/12/17
Proof of Publication for City Council Proceedings of Supporting Documentation
619/17
Proof of Publication for City Council Proceedings of Supporting Documentation
6/21/17
Proof of Publication for List of Claims and Summary of Supporting Documentation
Revenues for ME 5/21/17
ORIGliVAL
Carnegie-Stout Public Library
Board of Trustees
Meeting Minutes of May 25,, 2017
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Lacy Board Room at 4:00 p.m. on Thursday, May 25, 2017.
Present: Board President Jenny Weiss; Board Vice President Patty
Poggemiller (arrived 4:20 p.m.); Secretary Michael Willis;
Trustee Robert Armstrong; Trustee Pat Maddux; Trustee Christy
Monk; Director Susan Henricks and Recorder Denette Kellogg.
Excused: Board Trustee Jon Trotter
1. Board President Jenny Weiss called the meeting to order at 4:02 p.m.
"Moved to adopt the meeting agenda of May 25, 2017."
Motion: Moak
Second: Armstrong
Vote., Aye —5; Nay— 0
2. Approval of Library Board of Trustees' Meeting Minutes of Thursday, April 27,
2017."
"Moved to approve the Board Minutes of Thursday, April 27, 2017."
Motion: Moak
Second: Maddux
Vote: Aye —5; Nay— 0
3. Board President's Report:
A. Board President Jenny Weiss reviewed the Communication with the
Dubuque City Council for April, 2017.
"Moved to receive and file the Communication with the Dubuque
City Council from Thursday, April, 20,17,"
Motion: Maddux
Second. Moak
Vote: Aye -5; Nay— 0
4. Motion to Receive and File Informational Items:
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A. Library Director's Report Summary and Update:
1) Library Financial Report FY 2017—The Board reviewed the
operational revenue and expenditure reports. Henricks reported
April marked 83% of the fiscal year lapsing. Expenditures were
at 79% and revenue collected was at 81% of the projected
income for the fiscaly ear.
2) Library Use Statistics — Henricks reported an increase in use took
place in Youth Services print materials as well as computer use.
Downloadable materials also realized an increase of four percent;
however, overall library visits and use were down for the month,
B. Library Comment Cards Received — The Board reviewed the comment card
received and concurred with the response.
"Moved to receive and file the informational update from the
Library Director including the Library Financial Report, Library Use
Statistics, and the Library Comment Card.
Motion: Maddux
Second: Monk
Vote: Aye —5; Nay— 0
5. Action Items:
A. Library Expenditures — Henricks provided an itemized report of FY-17
expenditures from April 11 to May 11, 2017 for the Board's review.
Poggemiller entered the meeting at 4:20 p.m.
"Mo ved to appro ve Library expenditures for April I I to May 11,
2017
Motion: Monk
Second: Armstrong
Vote.- Aye — 6; Nay— 0
B. Circulation Policy —The Board reviewed the proposed revisions to the
Circulation Policy and concurred with the changes. Weiss-suggested
the Board approve the policy with a final proofreading by her for any
additional grammatical and format changes.
"Moved to adopt the Circulation Policy with the proposed
changes as submitted to include final review by Weiss for any
additional grammar or format changes.
Motion: Willis
Second: Maddux
Vote., Aye — 6; Nay— 0
C. Fines/Fees Policy —The Board reviewed the proposed revisions to the
Circulation Policy and concurred with the changes. Weiss suggested
the Board approve the policy with final review by her for any additional
grammatical changes and to add any cross-referencing as needed to
other policies.
"Moved to adopt the Fines/Fees Policy with the proposed
changes as submitted with final re view by Weiss for any additional
grammatical changes and to add any cross-referencing as needed
to other policies.Al
Motion: Armstrong
Second: Willis
Vote., Aye - 6; Nay— 0
D. Marketing Plan and Proposal Position Description — Henricks-provided
information on a one-year marketing plan,, a position description for a
Marketing Coordinator, and an overview of the current marketing
efforts. The Board agreed on the need for this position,, preferring a
paid City employee position, not dependent on funding from gift trusts.
The Board requested that analytics be added to the position-
description. Henricks reported she is evaluating the future-attrition of
employees for possible internal reorganization to develop a marketing
position. The Board requested Henricks investigate pursuing a
contract employee as a Marketing Coordinator for two years. Weiss
suggested that Willis provide any additional knowledge, skills and
abilities to the job description that he can identify and that she would
add additional grammar changes as needed. Maddux also agreed to
provide input on the position description.
"Moved to approve Henricks pursuing a two year contracted
marketing position pending final details to be reviewed by the
Library Board.
Motion: Monk
Second: Willis
vote. Aye - 6; Nay- 0
6. Library Board Adjournment - The Board adjourned at 4:57 p.m.
"Motion to adjourn."
Motion: Willis
Second: Maddux
Vote: Aye - 6; Nay- 0
Michael Willis, Secretary of the Board Date
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