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8 7 17 City Council Agenda ROLL CALL ORDER FOR MEETING OF August ], 2017 Connors, Rios, Jorge, Resnick, Lynch, Brad, Del Toro CRY OF DUBUQUE IOWA G OF CITY CITY COUNCIL MEETING r/ Historic Federal Building eq �" 350W. 6th Street 3E � � August ], 2017 O o Council neMings are video slreanetl Iris and arcbivetl A www.cilyoMubuque.ogfill and on Dubuque's CilyCbannel on lie Radial wile system at Prods bull 8 and digital 117.2 REGULAR SESSION 6:00 PM PLEDGE OF ALLEGIANCE PRESENTATIONS) 1. 2017 Walgreens Happy & Healthy Communities Champion Award Mayor Ray 0. Buol ds be pre renRtl wrt Ne 201] W algreens Happy & Heephy Communities Champion Award for his commorpr oto making Dubuque a heelNy and sustainable community. CONSENT ITEMS The consent agenda items are considered to be routine and non-contrawrinal and all consent items vnll be normally wtetl upon In a single motion wb out any separate discussion on a particular Item If you would like to discuss one of the Consent Iliad please go ds the or crodone antl be recognized by the Wyor and state the item you would like remo ucd from the Consent Agenda for separate discussion antl consitlerdon. 1. Minutes and Reports Submitted Cry Council Proceedings of 7117, 7120, 7124, InvesNlent Overeght Htivisary Commission of 7126, Perk and Recrwean aamringeon of 7111, Prods of publication for airy Council Proceedings of 715, 7110, 7111, 7117, 7120, 7124_ Suggested Disposition: Revive and Fids 2. Nol of Claims and Suits Alec Benson for vehicle tlemel Lester & Susan Bordner for property tlempge, Linda Breilbech for personal Injury, Charles antl RUN Ellis for property courage, TimoNy Kelly for vehicle tlemege, Mark Lensing for vehicle tlemege, Monique Hopkinsfor vehicle tlemage, Aislinn O'Brien for vehicle courage, Lynn Pollack for vehicle tlemege, suit by Chris Cullen for Civil Service veteran's paints cortical Suggested Disposition: Revive and Fids; Rotor o City Attorney 3. Disposition of Claims Cry Attorney sharing Net the follow claims how been referred to Public Entry Risk Services of lave, the need for the lova Communities Assurance Per Lester and Susan Bordner for property barrel i ntle BreiMech for personal injury, Ruth Bill s for property tlemel Monique Hopkins for vehicle tlemege, Tnothy Kelly for vehicle damage, Mark Lensing for vehicle courage, Ash nn O'Brien for vehicle courage, Lynn Pollock for vehicle damage, suit by Chris Cullen for Civil Service veteran's points application. Suggested Disposition: Receive and File; Concur 4. Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting City Manager transmitting correspondence from the Finance Officers Association (GFOA) awarding Finance Director Jean Nachtman and the City of Dubuque the Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year ended June 30, 2016. Suggested Disposition: Receive and File 5. Dubuque County Emergency Management July 11-12, 2017 Storm Recovery Efforts City Manager transmitting correspondence from Emergency Management Coordinator Tom Berger related to recovery efforts for the storm on July 11 and July 12, 2017. Suggested Disposition: Receive and File 6. Opportunity Dubuque Outcomes City Manager transmitting information from Opportunity Dubuque on the outcomes of its collaborative job training programs. Suggested Disposition: Receive and File 7. "Industrial Strength" Article from bizTimes City Manager transmitting an article from bizTmes related to regional industrial parks. Suggested Disposition: Receive and File 8. AmeriCorps Partners in Learning/ Iowa Commission on Volunteer Service 2017-2018 Summer-Only Grant City Manager recommending approval to execute the 2017-2018 AmeriCorps Partners in Learning Summer-Only Grant. Suggested Disposition: Receive and File; Approve 9. Public Works Department - Creation of Sewer Maintenance Foreman City Manager recommending approval to eliminate one Foreman position and create one Sewer Maintenance Foreman position in the Public Works Department. Suggested Disposition: Receive and File; Approve 10. Four Mounds HEART Community Development Block Grant Contract City Manager recommending approval of the Community Development Block Grant(CDBG) Agreement with the Four Mounds HEART program for Fiscal Year 2018. Suggested Disposition: Receive and File; Approve 11. Contracted Services Agreement - Hills and Dales Senior Center Lifetime Program Fiscal Year 2018 City Manager recommending approval of the Hills and Dales Senior Center Lifetime Program Contracted Service Agreement that provides for educational, recreational and social programs to senior citizens at the 3505 Stoneman Road facility. Suggested Disposition: Receive and File; Approve 12. Washington Tool Library Community Development Block Grant Contract City Manager recommending approval of the Community Development Block Grant(CDBG) Agreement with Washington Tool Library to provide tool lending for low- and moderate-income residents. Suggested Disposition: Receive and File; Approve 13. Community Development Block Grant National Disaster Resilience(CDBG-NDR) PCro r m Contract Amendment No. 1 ity anager recommen ing approval of Amendment No. 1 to the current contract with the Iowa Economic De\elopment Authority for the CDBG-NDR Housing Contract to comply with language revisions requested by HUD. Suggested Disposition: Receive and File; Approve 14. Fiscal Year 2018 Community Development Block Grant (CDBG) Annual Action Plan Amendment 1 City Manager recommending approval of a resolution to submit the FY 2018 CDBG Annual Action Plan Amendment 1 to the United States Department of Housing and Urban Development(HUD) for the HUD Program Year 2017. RESOLUTION Adopting the Fiscal Year 2018 (Program Year 2017) Community Development Block Grant (CDBG) Annual Action Plan Suggested Disposition: Receive and File; Adopt Resolution(s) 15. Fiscal Year 2018 REAP Plan Update, Grant Application and Committee Representative City Manager recommending approval of the City of Dubuque's update of the Fiscal Year 2018 Dubuque County Resource Enhancement and Protection (REAP) Plan Resolution, Fiscal Year 2018 REAP Grant application for Phase 2 of the Environmental Restoration Management Plan for Eagle Point Park, and confirmation of Council Member Joyce Connors as the City representative on the Fiscal Year 2018 Dubuque County REAP Committee. RESOLUTION Authorizing REAP Grant application to Iowa Department of Natural Resources for Phase 2 of Eagle Point Park Environmental Restoration Management Plan Suggested Disposition: Receive and File; Adopt Resolution(s) 16. Sanitary Sewer Extension Easement Agreement - Coates Property City Manager recommending approval of a resolution approving the Agreement with Mrs. Eileen Coates that allows the City to install a sanitary sewer across her property, and authorizing the City Attorney to accept and record the Easement on behalf of the City. RESOLUTION Approving an Agreement by and between the City of Dubuque, Iowa and Eileen C. Coates providing for the installation of a sanitary sewer across Coates' property and accepting a Grant of Permanent Easement for the purpose of constructing and maintaining the sanitary sewer Suggested Disposition: Receive and File; Adopt Resolution(s) 17. Verified Claims Extending Restrictions on Use of Property for Dubuque Industrial Center and Dubuque Technology Park City Manager recommending that the Verified Claims be submitted to the City Council for approval, which Will renew the Co\enants in the Dubuque Industrial Center and Technology Park for an additional 21 years from the date of the recording of the Verified Claims. RESOLUTION Approving a Verified Claim pursuant to Iowa Code Sec. 614.24 to renew Declaration of Co\enants, Conditions, Restrictions, Reservations, Easements, Liens and Charges for property in Dubuque Industrial Center West, Dubuque Industrial Center West 2nd Addition, Dubuque Industrial Center West 5th Addition, and Dubuque Industrial Center North First Addition RESOLUTION Approving a Verified Claim pursuant to Iowa Code Sec. 614.24 to Renew Declaration of Co\enants, Conditions, Restrictions, Reservations, Easements, Liens and Charges for Property in Dubuque Technology Park Suggested Disposition: Receive and File; Adopt Resolution(s) 18. Pre-Annexation Agreement - Barbara A. Gantenbein City Manager recommending approval of a Pre-Annexation Agreement with Barbara A. Gantenbein in conjunction with approving the Plat of Survey of Gantenbein Acres No. 2 in Dubuque County and established by the City's Fringe Area Development Standards of the Unified Development Code. RESOLUTION Approving a Pre-Annexation Agreement between the City of Dubuque, Iowa and Barbara A. Gantenbein Suggested Disposition: Receive and File; Adopt Resolution(s) 19. Pre-Annexation Agreement - Oakland Farms Real Estate Company City Manager recommending approval of a Pre-Annexation Agreement with Oakland Farms Real Estate Company in conjunction with approving the Final Plat for Oakland Farms Estates in Dubuque County, and established by the City's Fringe Area Development Standards of the Unified Development Code. RESOLUTION Approving a Pre-Annexation Agreement between the City of Dubuque, Iowa and Oakland Farms Real Estate Company Suggested Disposition: Receive and File; Adopt Resolution(s) 20. Pre-Annexation Agreement - James L. and Laura V. Jelinske City Manager recommending approval of a Pre-Annexation Agreement with James L. and Laura V. Jelinske in conjunction with approving the Plat of Survey for Jelinske Place No. 2 in Dubuque County and established by the City's Fringe Area Development Standards of the Unified Development Code. RESOLUTION Approving a Pre-Annexation Agreement between the City of Dubuque, Iowa and James L. And Laura V. Jelinske Suggested Disposition: Receive and File; Adopt Resolution(s) 21. Iowa Department of Transportation ICAAP Funding Agreement for the Northwest Arterial and John F. Kennedy Road Turn Lane Improvement City Manager recommending approval of a Resolution authorizing the Mayor to execute a Funding Agreement with the Iowa Department of Transportation for an Iowa Clean Air Attainment Program (ICAAP) Grant to assist with the construction of a right turn lane on the north leg of JFK Road with traffic signal adjustments at the Northwest Arterial and JFK Road intersection. RESOLUTION Approving the Iowa Department of Transportation Agreement for Iowa Clean Air Attainment Program Grant for the City of Dubuque John F. Kennedy Road and NW Arterial Right-Turn Lane I mprovement Suggested Disposition: Receive and File; Adopt Resolution(s) 22. 2017 Asphalt Overlay Access Ramp Project One Acceptance City Manager recommending acceptance of the construction contract for the 2017 Asphalt Overlay Access Ramp Project One as completed by Dan Arensdorf Construction. RESOLUTION Accepting the 2017 Asphalt Overlay Access Ramps Project One and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 23. Stair Replacement Project - 11th and Alice Streets City Manager recommending that the award and completion for the Stair Replacement 11th and Alice Streets Project to Drew Cook& Sons Excavating Co., I nc. be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 24. 2017 Asphalt Overlay Access Ramp Project Three Award City Manager recommending that the award for the 2017 Asphalt Overlay Access Ramp Project Three to Midwest Concrete, Inc., be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 25. Authorized Depository Institutions City Manager approval of a resolution that adds Frost Bank as an authorized depository institution, replacing BBVA Compass as the depositor for licensing fees collected by PetData, Inc. RESOLUTION Naming Depositories Suggested Disposition: Receive and File; Adopt Resolution(s) 26. Quarterly Investment Report City Manager transmitting the June 30, 2017 Quarterly Investment Report. Suggested Disposition: Receive and File 27. Appointment to Community Development Advisory Commission Housing Commission recommending approval to appoint Commissioner Rick Baumhover as the Commission's representative on the Community Development Advisory Commission. Suggested Disposition: Receive and File; Approve 28. Signed Contracts Area Residential Care, Inc. for vocational Services; Canadian Pacific Railroad Amendment to Service Agreement for Bee Branch Creek Railroad Culverts; Four Mounds Foundation for use of City-owned building at 1101 Central Avenue; Iowa Department of Health Memorandum of Understanding for surveillance of mosquito-borne diseases in Iowa. Suggested Disposition: Receive and File 29. Alcohol License Applications City Manager recommending approval of annual beer, liquor and wine licenses as submitted. RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) ITEMS SET FOR PUBLIC HEARING These agenda items are being scheduled for a future public hearing on the date indicated. 1. State Revolving Fund (SRF) Loan Notes for Roosevelt Water Tower Planning and Design Project City Manager recommending approval of a Resolution fixing the date of August 21, 2017, for a public hearing on the proposition of selling not to exceed $475,000 in Water Planning and Design State Revolving Funds (SRF) Loan Notes for the Roosevelt Water Tower Project. RESOLUTION Fixing date for a meeting on the authorization of a Loan and Disbursement Agreement and the issuance of not to exceed $475,000 Water Revenue Capital Loan Notes of the City of Dubuque, Iowa, and providing for publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for August 21, 2017 2. Bee Branch Healthy Homes, Community Development Block Grant-National Disaster Recovery(CDBG-NDR) Housing Projects Bid Set#1 City Manager recommending initiation of the public bidding procedure for the Bee Branch Healthy Homes Community Development Block Grant-National Disaster Recovery Housing Projects Bid Set#1, and further recommends that a public hearing beset for August 21, 2017. RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specification, form of contract, and estimated cost; and ordering the advertisement for bids Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for August 21, 2017 BOARDS/COMMISSIONS 1. Boards and Commission Applicant Review Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. Applicant appointments will be made at the next City Council meeti ng. Arts and Cultural Affairs Advisory Commission One, 3-year term through June 30, 2019 (Vacant term of Bratcher) Applicants: Ali Levasseur, 1318 Jackson St. Amy Ressler, 1505 Fairview PI. Building Code and Advisory Appeals Board One, 3-year term through August 1, 2020 (Expiring term of Swift) Applicant: Thomas Swift, 1875 Admiral St. (Qualifies for Commercial Contractor) Historic Preservation Commission One, 3-year term through July 1, 2018 (Vacant term of Terry) Applicant: Stefanie-Candace Jenaman, 250 West 6th St. (Qualifies for At-Large) This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners total; currently 6 males/2 females Housing Board of Appeals One, 3-year term through January 11, 2018 (Vacant term of Schaub) Applicant: Christoffer Lammer-Heindel, 1145 Mt Pleasant St. 2. Boards and Commission Appointments Appointments to the following commissions to be made at this meeting. Community Development Advisory Commission One, 3-year term through February 15, 2020 (Vacant term of Blok) Applicant: Nicole Borovic, 3163 Hillcrest Rd. (Qualifies as Low-to Moderate-Income Representative) Housing Commission One, 3-year term through August 17, 2018 (Vacant term of Kedley) Applicant: Shane Hoeper, 252 N. Grandview Ave. MAYOR APPOINTMENT Library Board of Trustees One, 4-year term through July 1, 2021 (Expiring term of Willis) Additional Vacancies since July 17, 2017 Meeting: One, 4-year term through July 1, 2018 (Vacant term of Trotter) One, 4-year term through July 1, 2019 (Vacant term of Weiss) Applicants: Greg Gorton, 1295 Prairie St. Rosemary Kramer, 2554 Rosewood Dr. Pam Mullin, 2050 Mullen Rd. Ann Pelelo, 2125 Simpson St. This commission is subject to the State of Iowa Gender Balance Law. 7 Commissioners total; currently 2 males/2 females PUBLIC HEARINGS Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and state your name and address when the item you wish to speak to is being considered. 1. Derby Grange Road Housing Urban Renewal Area Plan Amendment No. 1 Proof of publication on notice of public hearing to consider approval of Amendment No. 1 to the Urban Renewal Plan for the Derby Grange Road Housing Urban Renewal Area that adds additional land to the Area and confirms the list of proposed projects to be undertaken in the Area, and the City Manager recommending approval. RESOLUTION Approving Amendment No. 1 to the Urban Renewal Plan for the Derby Grange Road Housing Urban Renewal Area Suggested Disposition: Receive and File; Adopt Resolution(s) PUBLIC INPUT At this time, anyone in the Council Chambers may address the City Council on the Action Items on the agenda or on matters under the control of the City Council. Citizens are asked to approach the podium and state their name and address before proceeding with their comments. Individual remarks are limited to five minutes, and the overall Public Input period is limited to 30 minutes. Under the Iowa Open Meetings Law, the City Council can take no formal action on comments given during Public Input which do not relate to Action Items on the Agenda. ACTION ITEMS These are items where discussion is held by the City Council - public comments are not allowed except as authorized by the Mayor. 1. Smarter Travel Post-Project Update East Central Intergovernmental Agency (ECIA) Director Kelley Deutmeyer and Transportation Director Chandra Ravada will present a post-project update on the Smarter Travel Project. Suggested Disposition: Receive and File; Presentation 2. Arts and Cultural Affairs Advisory Commission Funding Recommendations for Fiscal Year 2018 Operating Support and Special Projects. Arts and Cultural Advisory Affairs Advisory Commission recommending approval of the Fiscal Year 2018 funding requests for operating support and special projects. Suggested Disposition: Receive and File; Approve 3. Dubuque Airport Rental Car Parking Lot Project Award City Manager recommending award of the Dubuque Airport Rental Car Parking Lot Project construction contract to the low bidder McClain Excavating. RESOLUTION Awarding public improvement contract for the Dubuque Airport Rental Car Parking Lot Project 2017 Suggested Disposition: Receive and File; Adopt Resolution(s) 4. Grandview Avenue and Loras Boulevard Traffic Signal Reconstruction Project Award City Manager recommending award of the Grandview Avenue and Loras Boulevard Traffic Signal Reconstruction Project construction contract to the low bidder Portzen Construction. RESOLUTION Awarding public improvement contract for the GrandvlewAvenue and Loras Boulevard Intersection Improvement Project Suggested Disposition: Receive and File; Adopt Resolution(s) 5. Phase 117th Street Storm Sewer Improvement Project Award City Manager recommending award of the Phase 117th Street Storm Sewer Improvement Project construction contract to the low bidder Portzen Construction, I nc. RESOLUTION Awarding public improvement contract for Phase 1 17th Street Storm Sewer Improvements Project Suggested Disposition: Receive and File; Adopt Resolution(s) 6. Naming Recognition Request - Kids in Dubuque Skate (K.I.D.S.) City Manager recommending approval of the naming recognition request submitted by Dubuque Skate for the skatepark project. Suggested Disposition: Receive and File; Approve 7. City Manager Authority to Execute Contracts and Leases City Manager recommending approval of a resolution that would increase the City Manager's authority to execute public improvement contracts to limits provided in Iowa Law and change the reporting requirement to City Council for such contracts, purchases, leases and insurance contract renewals to the to any regular meeting of the City Council. RESOLUTION Authorizing the City Manager to execute contracts and leases on behalf of the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s) 8. Code of Ordinances Amendment - Title 7 Animal Control - Exceptions to Keeping and Licensing Restrictions City Manager recommending approval of two amendments to correct and update references to city and state code sections in the City's animal control ordinance. ORDINANCE Amending City of Dubuque Code of Ordinances Title 7 Police, Fire and Public Safety, Chapter 6 Animal Control, Article D Dangerous Animals, Section 7-6D-4 Exceptions to Keeping and Licensing Restrictions Suggested Disposition: Receive and File; Motion B; Motion A 9. Code of Ordinances Amendment - Title 1 Mayor and City Council Salary Compensation City Clerk submitting an amendment to the City of Dubuque Code of Ordinances Title 1 adjusting City Council Member salaries effective January 1, 2018 as recommended by the Compensation Task Force and approved by City Council on July 17, 2017. ORDINANCE Amending City of Dubuque Code of Ordinances Title 1 Administration, Chapter 6 Mayor and City Council, Section 1-6-2 Compensation Suggested Disposition: Receive and File; Motion B; Motion A COUNCIL MEMBER REPORTS CLOSED SESSION Pending Litigation and Real Estate Transfer Negotiations—Chapter 21.5(1)(c), -(j) Code of Iowa EXEMPT NON-PUBLIC MEETING Collective Bargaining - Chapter 20.17(3) Code of Iowa Employment Conditions - Chapter 21.9 Code of Iowa ADJOURNMENT The agenda with supporting documents may be accessed at wvvw.cityofdubuque.org or at the City Clerk's Office, 50 W. 13th Street, during regular business hours. This notice is given pursuant to Chapter 21, Code of Iowa, and applicable local regulations of the City of Dubuque, Iowa and/or governmental body holding the meeting. Any visual or hearing impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's Office at (563) 589-4100 or TTY/TTD (563) 690- 6678.