AmeriCorps Partners in Learning / Iowa Commission on Volunteer Service 2017-18 Summer-Only Copyrighted
August 7, 2017
City of Dubuque Consent Items # 8.
ITEM TITLE: AmeriCorps Partners in Learning / Iowa Commission on
Volunteer Service 2017-2018 Summer-Only Grant
SUMMARY: City Manager recommending approval to execute the 2017-
2018 AmeriCorps Partners in Learning Summer-Only
Grant.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
AmeriCorps 2017-2018 Grant-MVM Memo City Manager Memo
Staff Memo 17-18 Summer Only Grant Staff Memo
AmeriCorps Summer Only 17-18 Grant Agreement Supporting Documentation
AmeriCorps Summer Only 17-18 Grant Application Supporting Documentation
AmeriCorps Summer Only 17-18 Budget Supporting Documentation
AmeriCorps Summer Only 17-18 Budget Narrative Supporting Documentation
THE COF Dubuque
DtUB
E All-America
City
Masterpiece on the Mississippi 1 1 1 1"
2009•2012•2013•2019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2017-2018 AmeriCorps Partners in Learning-Iowa Commission on
Volunteer Service 2017-2018 Summer Only Grant
DATE: August 1, 2017
Leisure Services Manager Marie Ware recommends City Council approval for the City
Manager to execute the 2017-2018 AmeriCorps Partners in Learning Summer Only
Grant.
The application outlined that 13 AmeriCorps members would be hired, with 8 serving
the summer evening playground and 5 serving the Multicultural Family Center's Future
Talk program. Additionally, the grant would buy a limited amount of supplies. The
program focuses on teens and teen activities.
The matching funds for the grant are already budgeted as a part of the staffing for
summer Leisure Service activities. The total grant request is $64,343 with $41,255 as
the grant request and $23,088 for matching dollars, consisting of in-kind and already
budgeted staff dollars.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Marie L. Ware, Leisure Services Manager
THE CF Dubuque
briAnd
DUjB E All-America City
1 I
Masterpiece on the Mississippi 11110
2007.2012.2013.2017
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: 2017-2018 AmeriCorps Partners in Learning- Iowa Commission on
Volunteer Service 2017-2018 Summer Only Grant
DATE: August 1, 2017
INTRODUCTION
The purpose of this memorandum is to request signature on the attached grant
agreement with the Iowa Commission on Volunteer Service for the City of Dubuque
AmeriCorps Program.
BACKGROUND
Volunteer Iowa recently released details of a state-level AmeriCorps grant specifically to
be used the summer of 2018 in the state priority areas of conservation and summer
service. The grant is also to address community need. The timeframe for turnaround
on applying was very short and it is very helpful that we currently have an extremely
successful AmeriCorps program.
DISCUSSION
AmeriCorps Director Mary Bridget Corken Deutsch collaborated with Recreation
Division Manager Dan Kroger and Multicultural Family Center Director Farris
Muhammad to look at programming that would be for teens and meet the areas of
conservation and summer service as well as address our community's needs. This
grant came at a time when we had removed the Future Talk program AmeriCorps
members from the larger AmeriCorps Partners in Learning grant to make it totally focus
on the Campaign for Grade Level Reading.
The application outlined that 13 AmeriCorps members would be hired with 8 serving the
summer evening playground and 5 serving the Multicultural Family Center's Future Talk
program. Additionally, the grant would buy a limited amount of supplies. The program
focuses on teens and teen activities.
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Early information from Imagine Dubuque community input shows a desire for more teen
activities and this grant addresses that desire. The Recreation Division this summer
started a new pilot summer teen playground evening program.
This grant may have the possibility of reapplication for two additional consecutive years.
The grant agreement was reviewed by Assistant City Attorney, Maureen Quann.
BUDGETIMPACT
The matching funds for the grant are already budgeted as a part of the staffing for
summer Leisure Service activities. The total grant request is $64,343 with $41 ,255 as
the grant request and $23,088 for matching dollars consisting of in-kind and already
budgeted staff dollars.
RECOMMENDATION
I fully recommend authorizing by signature the 2017-2018 AmeriCorps Partners in
Learning Summer Only grant.
Memo prepared by Mary Bridget Corken-Deutsch
attachment: 2017-2018 Summer Only Grant Agreement
2017-2018 Summer Only Grant Application
Copy: Mary Bridget Corken-Deutsch, AmeriCorps Director
Jenny Larson, Budget Director
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IOWA COMMISSION ON VOLUNTEER SERVICE
AMERICORPS GRANT AGREEMENT
GRANT NUMBER: 17 -AF -05-1.1
AWARD DATE: 9/1/2017
AWARD AMOUNT: $40,430.00
GRANTEE FED. ID. #: 42-6004596
THIS AMERICORPS AGREEMENT is made by and between IOWA COMMISSION ON
VOLUNTEER SERVICE, 200 East Grand Avenue, Des Moines, Iowa 50309 ("Commission" or
"Volunteer Iowa"), an agency of the State of Iowa, and City of Dubuque ("Grantee"), 50 West
13th Street, Dubuque, IA 52001, a city government.
WHEREAS, the Commission is designated to receive, administer and disburse AmeriCorps
funds; and
WHEREAS, the Commission desires to disburse grant funds to the Grantee for eligible purposes
primarily addressing community needs identified in the Grant Application; and
WHEREAS, the Grantee submitted an application for funding to the Commission and the
Commission has approved the application; and
WHEREAS, in approving the application, the Commission has relied upon the representations of
the proposed Program activities; management and financial condition of the Grantee; investment
of other Grantee funds; and other material information contained therein; and
WHEREAS, the Grantee has certified to the Commission that the primary purpose for obtaining
AmeriCorps funds is to make a significant impact in the community while providing a
meaningful service opportunity for the AmeriCorps members;
NOW, THEREFORE, the Grantee accepts this grant upon the terms and conditions set forth in
this Agreement. In consideration of the mutual promises contained in this Agreement and other
good and valuable consideration, it is agreed as follows:
ARTICLE I DEFINITIONS
As used in this Agreement, the following terms shall apply:
1.1 ACT. "Act" means the National and Community Service Act of 1990 (42 U.S.C. 12501 et
seq.), as amended by the Serve America Act, (42 U.S.C. S.12501 et seq.).
1.2 AWARD DATE. "Award Date" means the date for which the Commission approved the
grant award.
1.3 GRANT AGREEMENT or AGREEMENT. "Grant Agreement" or "Agreement" means
this Agreement and all of the exhibits, attachments and documents referred to in the Agreement
and all other instruments or documents executed by the parties or otherwise required in
connection with the Agreement.
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1.4 PROGRAM. "Program" means the detailed description of the work, services, and other
obligations to be performed or accomplished by the Grantee as described in this Agreement and
the AmeriCorps application approved by the Corporation for National and Community Service
("Corporation" or "CNCS") and the Commission as authorized by the National and Community
Service Act of 1990, as amended.
1.5 COMPLETION DATE. "Completion Date" is 8/31/2018 and is the date by which the
Agreement ceases to be in force and effect. The Agreement expires upon the occurrence of one
of the following: a) Program tasks have been fully accomplished including fulfillment of the
obligations identified in Article VI as of the date stated above; or b) the Agreement is terminated
by Volunteer Iowa due to any default under Article 8.1; or c) the Agreement is terminated in
accordance with the provisions set forth in Article 10.3. Except in limited circumstances, the
Program Completion Date will not, be extended beyond 90 (ninety) days past the original
Program Completion Date.
1.6 ALLOWABLE COSTS. "Allowable Costs" are those costs which are identified in
Attachment A, Grant Application; Attachment B, Budget; and consistent with Federal
regulations and guidelines applicable to the AmeriCorps program.
ARTICLE II FUNDING
2.1 FUNDING SOURCE. The source of funding for the Grant is a federal grant from CNCS
[Code of Federal Domestic Assistance- (CFDA) 94.006] for the AmeriCorps Program. The
Grantee shall comply with the requirements, conditions and rules of CNCS, the Commission and
any other public or private entity having authority over the funds or the Grant.
2.2 RECEIPT OF FUNDS. All payments under this Agreement are subject to receipt by the
Commission of sufficient federal funds for the AmeriCorps Program. Any termination, reduction
or delay of CNCS funds to the Commission shall, at the option of the Commission, result in the
termination, reduction or delay of CNCS funds to the Grantee.
2.3 PRIOR COSTS. If any grantee has received written approval from the Commission to incur
certain costs prior to the Award Date of this Agreement, then said written approval and the terms
and conditions therein are incorporated herein and made a part of this Agreement by this
reference as if fully set forth.
2.4 USE OF GRANT FUNDS. The Grantee shall expend funds received under the Grant only
for the purposes and activities described in its application and approved by the Commission and
in compliance with applicable federal and state law and regulations.
2.5 BUDGET AMENDMENTS. The following budget changes shall be subject to prior
approval of the Commission through the amendment process as provided for in Article 10.6.
Budget amendments shall be requested from the Commission and approved prior to
implementation of the budgetary changes. Budget amendments shall be compatible with the
terms of this Agreements and of such a nature as to qualify as an allowable cost. Budget
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amendments requested during the final ninety (90) days of the Agreement period will be
approved on a limited basis. The following circumstances require budget amendments.
a) Budget changes which would result in changes in excess of ten percent (10%) of the total
budget.
b) Budget changes which would lower the Grantee's percent share of costs required under
this Agreement.
c) Budget changes which would add costs in a previously unbudgeted line item or that
include supplies in excess of $1,000 per item or equipment valued at greater than $5000,
regardless of the ten percent budget limitation.
2.6 DISBURSEMENT OF LESS THAN THE TOTAL AWARD AMOUNT. If the total
award amount has not been requested by the Grantee within sixty (60) days of the Completion
Date, then the Commission shall be under no obligation for further disbursement.
2.7 MEMBER COSTS. The award amount contemplated by this Agreement reflects a
maximum possible payment based on full member enrollment. In the event that the Program
does not fully recruit the awarded member service years (MSY), the Commission may reduce the
federal funding. The Commission reserves the right to request repayment of any federal funds
disbursed above the reduced federal amount.
2.8 ADMINISTRATIVE COST LIMITATIONS. Federal funds used for reasonable
administrative costs, are allowable. Thefederal share of administrative costs shall be limited to
five percent (5%) of the CNCS funds in Sections I and II of the approved budget. The
Commission retains up to 2% of the federal share of administrative costs. The variance in the
Award Amount as compared to federal funds reflected in the budget is due to the Commission
withholding these funds from the Award. Grantees are eligible for additional administrative
costs in the Grantee Share of the budget. These amounts are approved at the time of award and
are reflected in the budget. (Fixed -amount awards are exempt from these requirements and will
not have any administrative costs retained by the Commission).
2.9 UNALLOWABLE COSTS. If Volunteer Iowa determines at any time, whether through
monitoring, audit, closeout procedures or by other means, that the Grantee has expended funds
that are unallowable, the Grantee will be notified of the questioned costs and given an
opportunity to justify questioned costs prior to Volunteer Iowa's final determination of the
disallowance of costs. Appeals of any determinations will be handled in accordance with the
provisions of Chapter 15h, Iowa Code. If it is Volunteer Iowa's final determination that costs
previously paid by Volunteer Iowa are unallowable under the terms of the Agreement, the
expenditures will be disallowed and the Grantee shall repay to Volunteer Iowa any and all
disallowed costs. Grantee shall repay all disallowed costs within thirty (30) days. Volunteer
Iowa may work out a payment plan with the Grantee at its discretion.
2.10 NATIONAL SERVICE CRIMINAL HISTORY CHECKS DISALLOWED COSTS. If
Volunteer Iowa determines at any time, whether through monitoring, audit, closeout procedures,
program self -reporting, or by other means, that any portion of the National Service Criminal
History Check (NSCHC) process has not been completed as required, Volunteer Iowa will
follow the most recent version of the CNCS NSCHC Enforcement Guide to assess disallowance
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in cases of noncompliance or other unallowable circumstances as described in the Guide.
Disallowance payments must be made with non-federal funds.
ARTICLE III TERMS OF GRANT
3.1 GRANT. The Commission grants $40,430.00, for the time period of 9/1/2017 to 8/31/2018,
to the Grantee for AmeriCorps activities. The services of the Grantee are to commence as of the
Award Date and shall be undertaken in such a manner as to assure their expeditious completion.
All of the services required hereunder shall be completed on or before the Completion Date.
3.2 WORK TO BE PERFORMED. Subject to the provisions set forth in this Agreement,
Volunteer Iowa grants funds to the Grantee to perform activities and services as specifically
outlined in Attachment A entitled "Grant Application" dated June 26, 2017, attached hereto, and
incorporated by this reference, and for, such other tasks as Volunteer Iowa and Grantee may
agree to in writing.
3.3 DISASTER DEPLOYMENT. In the case of a state -declared disaster, Grantee's members
and/or grant -funded staff may be voluntarily deployed as an asset of the state. In case of
deployment, allowable related expenses outside of the scope of the approved Application may be
eligible for reimbursement. All disaster deployments must be approved by Volunteer Iowa.
Organizations serving as part of the Iowa Disaster Cadre may also be deployed under the
Volunteer Iowa Cooperative Agreement with Federal Emergency Management Agency (FEMA).
The terns of these deployments are covered in Attachment C, "Iowa AmeriCorps Disaster
Cadre".
3.4 ADMINISTRATION. The Agreement shall be administered in accordance with all
applicable State and Federal laws, regulations and guidance, including those found in Exhibit F,
"AmeriCorps Program Director Manual", which has been distributed by Volunteer Iowa to the
Grantee.
ARTICLE IV CONDITIONS TO DISBURSEMENT OF FUNDS
Unless and until the following conditions have been satisfied, the Commission shall be under no
obligation to disburse to the Grantee any amounts under the Grant Agreement:
4.1 GRANT AGREEMENT EXECUTED. The Grant Agreement shall have been properly
executed and returned to Volunteer Iowa prior to the grant agreement start date or within thirty
(30) days of Volunteer Iowa's transmittal of the final Agreement to the Grantee.
4.2 BINDING FINANCIAL COMMITMENTS. Upon request, the Grantee will provide a
resolution of the Board of Directors, or other Governing Body of the Grantee, authorizing the
execution and delivery of this Grant Agreement and such other papers as the Commission may
reasonably request, and specifying the officer(s) authorized to execute the Grant Agreement and
bind the Grantee.
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4.3 GRANTEE DOCUMENTATION. The Grantee shall have completed the following Start
Forms related to program management and compliance.
a) Must be approved: Financial Survey and NSCHC Policy, Procedures, and Associated
Information
b) Must be submitted: Program Design Chart, Performance Measures & Enrollment; Start
Form Attachments components due 8/1 (Member Service Agreement, Member
Orientation Agenda); and Financial and Program Policies
4.4 SUBMISSION OF TAXPAYER IDENTIFICATION NUMBER. Completion and
submission of form "W-9, Request for Taxpayer Identification Number and
Certification."
ARTICLE V REPRESENTATIONS AND WARRANTIES OF GRANTEE
To induce the Commission to make the Grant referred to in this Agreement, the Grantee
represents, covenants and warrants that:
5.1 AUTHORITY. The Grantee is duly organized and validly existing under the laws of the
State and is in good standing, and has complied with all applicable laws of the State of Iowa.
The Grantee is duly authorized and empowered to execute and deliver this Agreement. All
action on the part of the Grantee, such as appropriate resolution of their governing body for the
execution and delivery of the Agreement, has been effectively taken.
5.2 FINANCIAL INFORMATION. All financial statements and related materials concerning
the Grantee and the Program provided to the Commission are true and correct in all material
respects and completely and accurately represent the subject matter thereof as of the effective
date of the statements and related materials, and no material adverse change has occurred since
that date.
5.3 GRANT APPLICATION. The content of the grant application the Grantee submitted to the
Commission for funding is a complete and accurate representation of the Grantee and the
Program as of the date of submission and there has been no material adverse change in the
organization, operation, or key personnel of the Grantee since the date the application was
submitted to the Commission.
5.4 CLAIMS AND PROCEEDINGS. There are no actions, lawsuits or proceedings pending or,
to the knowledge of the Grantee, threatened against the Grantee affecting in any manner
whatsoever their rights to execute the Agreement or the ability of the Grantee to make the
payments required under the Agreement, or to otherwise comply with the obligations of the
Agreement.
5.5 PRIOR AGREEMENTS. The Grantee has not entered into any verbal or written contracts,
agreements or arrangements of any kind, which are inconsistent with the Grant Agreement.
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5.6 EFFECTIVE DATE. The covenants, warranties and representations of this Article are made
as of the Award Date of this Agreement and shall be deemed to be renewed and restated by the
Grantee at the time of each request for disbursement of funds.
ARTICLE VI GRANTEE OBLIGATIONS AND AFFIRMATIVE COVENANTS
The Grantee covenants with Volunteer Iowa that:
6.1 PROGRAM WORK AND SERVICES. The Grantee shall perform in a satisfactory and
proper manner, as determined by the Commission, the work and services detailed in the
approved Grant Application (Attachment A) by the Completion Date.
6.2 COMPLIANCE WITH LAWS AND REGULATIONS. The Grantee shall comply with all
applicable State and Federal laws, rules, ordinances, regulations and orders, including but not
limited to the National and Community Service Act as amended by the Serve America Act, the
Corporation's regulations (45 CFR §§ 2500-2599), and the AmeriCorps Terms and Conditions.
All Grantees are subject to all requirements under 2 CFR Chapters I and II.
6.3 USE OF DEBARRED, SUSPENDED, OR INELIGIBLE CONTRACTORS OR
SUBRECIPIENTS. CNCS funds shall not be used directly or indirectly to employ, award
contracts to, support with member placements, or otherwise engage the service of, or fund any
organization, or contractor during any period of debarment, suspension, or placement in
ineligible status under 2 CFR Part 180 or any applicable law or regulation.
6.4 MONITORING. To fulfill its fiduciary responsibilities and programmatic obligations, the
Commission shall conduct grant agreement oversight activities under this Agreement. The
Commission shall conduct monitoring on a routine basis based on the Commission's risk
assessments. The Commission shall conduct grant agreement oversight activities from the
Commission offices, on site at the Grantee's offices, virtually using electronic communications,
or a combination of these approaches. The Grantee shall implement and maintain sufficient
management practices and systems to assure compliance with all programmatic and fiscal
obligations under this Agreement. The Grantee's responsibilities in this regard extend to
oversight of its sites and their financial and program duties as an agent of the Grantee under this
Agreement.
6.5 ACCESS TO RECORDS. The Grantee shall permit, with or without prior notice and at any
time, the Commission, Auditor of the State of Iowa or any authorized representative of the State,
and where federal funds are involved, the Comptroller General of the United States or any other
representative of the United States Government, to access and examine, audit, and/or copy any
directly pertinent books, documents, papers and records of Grantee relating to orders, invoices,
or payments or any other documentation or materials pertaining to this Agreement. The
Commission shall make every effort to provide prior notice and to access records from Monday
through Friday, between the hours of 8:00 a.m. and 5:00 p.m.; unless the Commission
determines it necessary to access records during other days or hours. Such rights to access shall
continue as long as the records are retained by the Grantee. Records may be accessed in hard
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copy, electronically, on site, or in other ways as necessary to meet the needs of the Commission.
Regardless of the method, all records will be managed by the Commission in accordance with
proper records management procedure(s) while they are in the possession of the Commission.
Access to records shall be granted within 72 hours of the request unless other arrangements have
been agreed to by the Commission.
6.6 RECORDS RETENTION. All records of the Grantee relating to this Agreement shall be
retained for a period of three (3) years following the date of final payment or completion of any
required audit and resolution of any audit findings, whichever is later. In addition to financial
records and supporting documentation, this includes statistical records, evaluation and program
performance data, member information and personnel records and any other records needed to
document compliance with federal requirements and to justify costs and matching share.
6.7 PROGRAMMATIC DOCUMENTATION. The Grantee shall deliver to Volunteer Iowa
upon request, (a) copies of all contracts or agreements relating to the Program, (b) invoices,
receipts, statements or vouchers relating to the Program, (d) member or staff records or files and
program performance and evaluation data related to this Program, (d) a list of all unpaid bills for
labor and materials in connection with the Program, (e) budgets and revisions showing estimated
Program costs and funds required at any given time to complete and pay for the Program, (f)
current and year-to-date operating statements and (g) any other such grant -related documents as
requested, in order to verify compliance with applicable state and federal AmeriCorps
requirements.
6.8 NOTICE OF PROCEEDINGS. The Grantee shall promptly notify Volunteer Iowa of the
initiation of any claims, lawsuits or proceedings brought against the Grantee.
6.9 NOTIFICATIONS. In the event the Grantee becomes aware of any material alteration in the
Program, initiation of any investigation involving the Program or any similar occurrence, the
Program shall promptly notify the Commission.
6.10 REPORTS. The Grantee shall prepare, review, certify and submit the requests and reports
as outlined below in the form and content specified by Volunteer Iowa. The Grantee shall
review all Claims and verify that claimed expenditures are allowable costs. The Grantee shall
maintain documentation adequate to support all claimed costs reported for federal
reimbursement or Grantee Share.
ITEM SYSTEM OR DUE DATE (as noted or
FORMAT working day before if due
date falls on a weekend or
holiday)
Financial Reporting
Claim and Signed GAX form Claims component in 25' of each month (or an quarterly
iowagrants.gov dates provided in AmeriCorps
Program Director Manual, if
approved)
Final Claim and Signed GAX Claims component in Within 60 days of Grant Agreement
iowagrants.gov Completion Date
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Federal Financial Report
(FFR)
Unexpended Funds Report -
competitive grantees
Unexpended Funds Report -
formula grantees
Final FFR
Audit Report, Management
Letter & Reconciliation
Report
Status Report in
iowagrants.gov
Status Report in
iowagrants.gov
Status Report in
iowagrants.gov
Status Report in
iowagrants.gov
Email or hard copy
Performance Measure & Program
Program Start Forms Start Form
Components in
iowagrants.gov
Status Report in
iowagrants.gov
Program Progress Report
(January, Mid, End, Final)
Closeout Packet
Other Reports
Status Report in
iowagrants.gov
various formats
April 25, 2018 and October 25,
2018
April 25, 2018
May 25, 2018
Within 60 days of Grant Agreement
Completion Date
Within 30 days of audit completion
Progress Reporting
Pre -Award, August 1, 2017;
September 1, 2017; October 1, 2017
January, 15, 2018; April 15, 2018;
October 15, 2018; and Within 30
days of Grant Agreement
Completion Date
Within 60 days of Grant Agreement
Completion Date
As contained in the AmeriCorps
Program Director Manual or as
notified by Volunteer Iowa
6.11 AUDIT.
a) Single Audit. Grantees expending $750,000 or more in federal awards in their fiscal year
shall ensure that an audit is performed in accordance with the Office of Management and
Budget (OMB) Uniform Guidance (2 CFR Chapter I, and Chapter II, Parts 200, 215, 220,
225, and 230) as applicable. The audit and accompanying management letter (or other
accompanying documents) shall be submitted to the Commission within 30 days after the
completion of the audit, unless a longer period is agreed to by both parties.
b) Other Audit of Financial Review. Grantees expending less than $750,000 in federal
awards in a year are exempt from any federal audit requirements for that year, but shall
comply with audit requirements prescribed by state or local law. Grantees that have an
audit or financial review performed that is inclusive of a grant period(s) covered by this
agreement must submit a copy of the audit or review to the Commission within 30 days
after completion.
c) Auditor of State. The Commission may engage the Auditor of State in conducting a
review or audit at any time. If such an engagement occurs, the Grantee must cooperate
with the process and provide records and files to enable the Auditor of State to conduct a
thorough review.
6.12 MAINTENANCE OF PROGRAM PROPERTY AND INSURANCE. Grantee shall
maintain, with financially sound and reputable insurers, insurance to protect its properties against
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losses or damages of the kind customarily insured against by corporations of established
favorable reputation engaged in the same or similarly situated. Grantee shall, on request of
Volunteer Iowa, furnish a schedule of all insurance carried by it, setting forth in detail the
amount and type of such insurance. The insurance shall be in an amount not less than the full
insurable value of the Program property. The grantee shall name Volunteer Iowa as a loss payee,
as appropriate, and submit copies of the policies to Volunteer Iowa.
6.13 CERTIFICATIONS. The Grantee certifies and assures that the Program will be conducted
and administered in compliance with all applicable Federal and State laws, regulations and
orders. Certain statutes are expressly made applicable to activities assisted under the Act by the
Act itself, while other laws not referred to in the Act may be applicable to such activities by their
own terms. The Recipient certifies and assures compliance with the applicable orders, laws and
implementing regulations, including but not limited to, the following:
a) Financial Management guidelines issued by the U.S. Office of Management and Budget,
Uniform Guidance (2 CFR 200).
b) Certifications and Assurances, agreed upon at the time of application as detailed in the
AmeriCorps Application Instructions, (Exhibit D, pages 47-53).
ARTICLE VII DOCUMENTS INCORPORATED BY REFERENCE; PRIORITY
7.1 DOCUMENTS INCORPORATED BY REFERENCE. The following documents are
hereby incorporated by reference:
a) Attachments
i. Attachment A, "GRANT APPLICATION", dated June 26, 2017 on the SF424, form
(attached)
ii. Attachment B, "BUDGET" (attached)
iii. Attachment C, "IOWA AMERICORPS DISASTER CADRE." (attached, if
applicable)
b) Exhibits
i. Exhibit A, "ACT", The National and Community Service Act of 1990 as amended by
the Serve America Act,
https://www.nationalservice.gov/sites/default/files/page/Service Act 09 11 13.pdf
ii. Exhibit B, "FEDERAL REGULATIONS", 45 CFR §§ 2500-2599,
http://www.nationalservice.gov/sites/default/files/page/AmeriCorps Regulations 9 1
1 13.pdf _r
iii. Exhibit C, "AMERICORPS TERMS AND CONDITIONS", 2017 AmeriCorps Terms
and Conditions, including both the General Terms and Conditions and the Program
Specific Terms and Conditions for AmeriCorps State and National
a. "2017 General Terms and Conditions"
https://egrants.cns. gov/termsandconditions/2017GeneralTAndC20161129-
508.pdf
b. "2017 Program Specific Terms and Conditions"
https ://egrants. cns. gov/termsandconditions/Fina12017AmeriCorpsTC2017041
3.pdf
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iv. Exhibit D, "NOTICE OF FEDERAL FUNDING OPPORTUNITY', including both
the Notice of Funding Opportunity and Mandatory Supplemental Guidance for 2017
AmeriCorps State and National Grants
a. "2017 Notice of Funding Opportunity"
haps: //www.national service. gov/documents/main-menu/2016/2017-notice-
funding-opportunity
b. "2017 Mandatory Supplemental Guidance"
https://www.nationalservice. gov/documents/main-menu/2016/2017-
mandatorv-supplemental-guidance
v. Exhibit E, "APPLICATION INSTRUCTIONS", State and National Competitive New
and Continuation (OMB Control #: 3045-0047, Expiration Date: 1/31/2017),
https://www.nationalservice. gov/sites/default/files/documents/2017%20AS N%20App
lication%20lnstructions.pdf
vi. Exhibit F, "AMERICORPS PROGRAM DIRECTOR MANUAL", 2017-2018
AmeriCorps Program Director Manual, which has been distributed by Volunteer Iowa
to the Grantee
7.2 ORDER OF PRIORITY. In the event of a conflict between documents of this agreement,
the following order of priority shall govern:
a) Articles I through X herein
b) Exhibit A, "ACT"
c) Exhibit B, "FEDERAL REGULATIONS"
d) Exhibit C, "AMERICORPS TERMS & CONDITIONS"
e) Exhibit D, "NOTICE OF FEDERAL FUNDING OPPORTUNITY"
f) Exhibit E, "APPLICATION INSTRUCTIONS"
g) Attachment A, "GRANT APPLICATION" including all assurances, certifications,
attachments, and pre -award negotiations
h) Attachment B, "BUDGET"
i) Exhibit F, "AMERICORPS PROGRAM DIRECTOR MANUAL"
j) Attachment C "IOWA AMERICORPS DISASTER CADRE"
ARTICLE VIII DEFAULT AND REMEDIES
8.1 EVENTS OF DEFAULT. The following shall constitute Events of Default under this Grant
Agreement:
a) Material Misrepresentation. If at any time any representation, warranty or statement
made or furnished to the Commission by, or on behalf of, the Grantee in connection with
this Grant Agreement or to induce the Commission to make a grant to the Grantee shall
be determined by the Commission to be incorrect, false, misleading or erroneous in any
material respect when made or furnished and shall not have been remedied to the
Commission's satisfaction within thirty (30) days after written notice by the Commission
is given to the Grantee.
b) Lack of Progress/Failure to Meet Program Requirements. If there is a failure of the
Grantee to make substantial and timely progress toward performance of the Program or
when the Grantee has failed to comply with the Agreement, award conditions or
10
17 -AF -05-1.1
standards. Full program requirements are outlined in the Agreement and supporting
materials Some key areas of program requirements are full member enrollment, meeting
Performance Measure targets, responsiveness to Volunteer Iowa communication on
compliance issues, timely correction of compliance issues, timely and accurate program
and financial reporting.
c) Noncompliance. If there is a failure by the Grantee to comply with any of the covenants,
terms or conditions contained in this Agreement.
d) Program Incompletion. If the Program, in the sole judgment of the Commission, is not
completed on or before the Completion Date.
e) Misspending. If the Grantee expends Grant proceeds for purposes not described in the
AmeriCorps application, this Agreement, or as authorized by the Commission.
f) Insolvency or Bankruptcy. If the Grantee becomes insolvent or bankrupt, or admits in
writing its inability to pay its debts as they mature, or makes an assignment for the
benefit of creditors, or the Grantee applies for or consents to the appointment of a trustee
or receiver for the Grantee or for the major part of its property; or if a trustee or receiver
is appointed for the Grantee or for all or a substantial part of the assets of the Grantee and
the order of such appointment is not discharged, vacated or stayed within sixty (60) days
after such appointment; or if bankruptcy, reorganization, arrangement, insolvency, or
liquidation proceedings or other proceedings for relief under any bankruptcy or similar
law or laws for the relief of ,debtors, are instituted by or against the Grantee and, if
instituted against the Grantee is consented to, or, if contested by the Grantee is not
dismissed by the adverse parties or by an order, decree or judgment within sixty (60) days
after such institution.
g) Lack of or Insufficient Insurance. If loss, theft, damage or destruction of any
substantial portion of the property of the Grantee occurs for which there is either no
insurance coverage or for which, in the opinion of the Commission, there is insufficient
insurance coverage.
8.2 CORRECTIVE ACTION. Prior to issuing a formal notice of default for any of the events
identified under Article 8.1, Volunteer Iowa may, on reasonable notice to the Grantee, take
action to compel the Grantee to complete corrective action as required by Volunteer Iowa. The
Commission shall have the final authority to assess whether the Grantee is making adequate
progress on their performance measures and other program goals and requirements. The
Commission may require underperforming Grantees to submit Corrective Action Plans designed
to increase the Program's performance. The Commission reserves the right to monitor and
measure the achievement of program performance at any time during or after the Completion
Date. Corrective action may involve the following:
a) Suspend Payments. Volunteer Iowa may suspend the Agreement and withhold future
payments under the Agreement until the program is brought into compliance or develops
a corrective action plan and timeline designed to bring the program into compliance that
is approved by the Commission. Volunteer Iowa may allow such necessary and proper
costs which the Grantee could not reasonably avoid during the period of suspension
provided that Volunteer Iowa concludes that such costs meet the requirements of the
federal regulations.
b) Partial Repayment. Volunteer Iowa may require partial repayment of Grant proceeds
which allows partial credit for the performance targets or programmatic goals which have
been met.
11
17 -AF -05-1.1
c) Other Remedies. The Commission may require other remedies following the parties'
unsuccessful good faith attempt to resolve any event of default giving rise to the
Commission seeking to exercise the enforcement of this clause.
8.3 NOTICE OF DEFAULT. Volunteer Iowa shall issue a written notice of default providing
therein a fifteen (15) day period in which the Grantee shall have an opportunity to cure, provided
that cure is possible and feasible.
8.4 REMEDIES UPON DEFAULT. If, after opportunity to cure, the default remains,
Volunteer Iowa may do one or more of the following:
a) Exercise any remedy provided by law,
b) Terminate the Grant Agreement and establish revised reporting deadlines for the
purposes of closing out the grant,
c) Require immediate repayment of the full amount of funds disbursed to the Grantee under
the Grant Agreement, plus interest.
d) Other Remedies. The Commission may require other remedies following the parties'
unsuccessful good faith attempt to resolve any default giving rise to the Commission
seeking to exercise the enforcement of this clause.
ARTICLE IX DISBURSEMENT PROCEDURES
9.1 REQUEST FOR DISBURSEMENT. All disbursements of proceeds shall be subject to
receipt by the Commission of claims for disbursement submitted by the Grantee. Claims for
disbursement ("claims") shall be in form and content acceptable to the Commission. Each
requisition shall be submitted to the Commission according to the schedule shown in Article
6.10.
a) Program Income. All program income as defined in 2 CFR 200.307 shall be added to
the Budget and used to meet the grantee share in furthering eligible Program activities as
defined in the Agreement and the approved Grant Application. Program income not used
to further Program activities will be deducted from the federal share for the purpose of
determining the amount of reimbursable costs under the Agreement. In cases of dispute,
final decisions regarding the definition or disposition shall be made by Volunteer Iowa.
Proceeds generated from the AmeriCorps program are considered Program Income.
Programs are required to report all income generated in excess of that which is used to
meet the grantee share of the expenditures on the FFR to the Commission according to
the schedule shown in Article 6.10. All program income shall be expended prior to
requesting federal CNCS funds. Program income received after the Agreement
Completion Date shall be returned to the Commission.
9.2 REQUEST FOR PAYMENT MODIFICATIONS.
a) Quarterly payments. With prior approval, the Grantee may qualify for quarterly claim
submission, provided the Grantee meets the financial management standards specified in
2 CFR Chapters I and II (formerly OMB Circulars A-102 or A-110), as applicable and
provided Grantee submits any additional information that may be required by Volunteer
Iowa. The Commission may revoke the approval for quarterly reporting at any time, if
12
17 -AF -05-1.1
the Grantee fails to meet financial management requirements or demonstrates significant
deficiencies.
b) Advance payments. With prior approval, the Grantee may receive advance payments of
grant funds, provided the Grantee meets the financial management standards specified in
2 CFR Chapters I and II (formerly OMB Circulars A-102 or A-110), as applicable and
provided Grantee submits any additional information that may be required by Volunteer
Iowa.
i. Immediate cash flow needs. The amount of advance payments requested by the
Grantee must be based on actual and immediate cash needs in order to minimize
federal cash on hand in accordance with policies established by the U.S.
Commission of the Treasury in 31 CFR Part 205.
ii. Discontinuing advance payments. The Volunteer Iowa may, after providing
due notice to the Grantee, discontinue the advance payment method and either
allow payments in advance based upon individual request and approval, or by
reimbursement only, in cases where the grantee receiving advance payments
demonstrates unwillingness or inability to establish procedures to ensure
accurate reporting, minimize the time elapsing between the receipt of the cash
advance and its disbursement, displays other practices that indicate a potential
financial management problem or in cases where federal funds are not
forthcoming or insufficient due to non -appropriation, termination of the
Program, or reduction in funding level.
iii. Interest earned. In most circumstances, the Grantee must deposit advance funds
received from the Volunteer Iowa in a federally insured, interest-bearing
account. FQr exceptions to this requirement, refer to 2 CFR Chapters I and II
(fonnerly OMB Circulars A-102 or A-110). To the extent that interest is earned
on advances of CNCS funds, this interest shall be returned to Volunteer Iowa.
9.3 MATCHING REOUIREMENTS.
a) The Grantee agrees to provide local matching contribution to the Program as defined in
the "Grantee Share" column of the budget shown in Attachment B, "Budget". The
Grantee is expected to meet the budgeted match percent of the Grantee share for each
reporting period, unless otherwise agreed upon by the Commission.
b) The Grantee shall comply with OMB Cost Principles 2 CFR Part 200, Subpart E
requirements related to allowable kinds and sources of match and match documentation
requirements. Grantees utilizing match funds from other Federal sources must have
consent from the other Federal source allowing the use of the funds as match under this
Grant. Grantees shall report the amount and sources of federal funds, other than those
provided by CNCS, used to carry out its Program. This includes other federal funds
expended by Program Subrecipients and operating sites. This information shall be
reported on the Federal Financial Report (FFR).
c) If a Program fails to meet the matching requirements, the Commission will notify the
Grantee in writing of the situation and request that the costs be brought into alignment
with the budgeted federal and match percentages within one reporting period. If there is
an on-going issue related to match, the Commission may notify the Financial
Representative, Program Representative and/or the Authorized Representative of the
Grantee agency. The Commission may suspend payment of reimbursement request(s)
until the situation is corrected.
13
17 -AF -05-1.1
ARTICLE X GENERAL TERMS AND PROVISIONS
10.1 BINDING EFFECT. This Grant Agreement shall be binding upon the Grantee and the
Commission, and their respective successors, legal representatives and assigns. The obligations,
covenants, warranties, acknowledgments, waivers, agreements, terms, provisions and conditions
of this Grant Agreement shall be jointly and severally enforceable against the parties to this
Grant Agreement.
10.2 SUSPENSION. Volunteer Iowa may suspend a grant for not more than thirty (30) calendar
days. Examples of situations necessitating a suspension may include, but are not limited to:
a) Serious risk to persons or property.
b) Violations of Federal, state or local criminal statutes.
c) Material violation(s) of the grant agreement. Violations that are sufficiently serious
that they outweigh the general policy in favor of advance notice and opportunity to show
cause.
d) Corrective action. As part of a corrective action plan undertaken according to Article 8.3
10.3 TERMINATION.
a) Circumstances for Termination. This agreement may be terminated in the following
circumstances. (The Administrative Rules of Volunteer Iowa in regards to the appeals
process apply in all situations.)
i. For Convenience. Volunteer Iowa or the Grantee may terminate the Agreement in
whole, or in part, when all parties agree that the continuation of the Program would
not produce beneficial results commensurate with the future disbursement of funds.
ii. For Cause. As a result of Grantee's default under this Agreement, as stated in Article
8.
iii. Due to Non -appropriation or Reduction of CNCS Funding. If funds anticipated
for the continuing fulfillment of this Agreement are at any time not forthcoming or
insufficient due to non -appropriation, termination of the Program, or reduction in
funding level, then Volunteer Iowa shall have the right to terminate this Agreement
without penalty by giving the Grantee not less than thirty (30) days written notice. In
the event of termination of this agreement under this Article, the exclusive, sole and
complete remedy of the Grantee shall be payment of services rendered prior to
termination.
b) Procedures Upon Termination.
i. Termination Notice. Volunteer Iowa shall provide written notice to the Grantee of
the decision to terminate, the reason(s) for the termination, the effective date of the
termination, and final reporting obligations and deadlines. If there is partial
termination due to a reduction in funding, the notice will set forth the change in
funding and the changes in the approved budget. The Grantee shall not incur new
obligations after the effective date of the termination and shall cancel as many
outstanding obligations as possible.
ii. Rights in Products. All finished and unfinished documents, data, reports and other
material prepared by the Grantee under the Agreement shall, at Volunteer Iowa
discretion, become the property of the Commission.
14
17 -AF -05-1.1
iii. Return of Funds. Volunteer Iowa's share of noncancelable obligations which
Volunteer Iowa determines were properly incurred prior to notice of cancellation will
be allowable under the Grant Agreement. The Grantee shall return to the
Commission any costs previously paid by the Commission which are subsequently
determined to be unallowable through audit, monitoring or closeout procedures
within thirty (30) days of the disallowance. In case of termination, all unencumbered
Grant proceeds shall be returned to Volunteer Iowa within thirty (30) days of the of
receipt of Notice of Termination.
10.4 SURVIVAL OF AGREEMENT. If any portion of this Grant Agreement is held to be
invalid or unenforceable , the remainder shall be valid and enforceable. The provisions of this
Grant Agreement shall survive the execution of all instruments herein mentioned and shall
continue in full force and effect until the Grant Agreement is terminated or the proceeds are paid
in full.
10.5 GOVERNING LAW. This Grant Agreement shall be interpreted in accordance with the
law of the State of Iowa, and any action relating to the Grant Agreement shall only be
commenced in the Iowa District Court for Polk County or the United States District Court for the
Southern District of Iowa.
10.6 AMENDMENT.
a) Joint Modification. The Agreement may only be amended through written prior
approval of the Commission. ' The Commission or the Grantee may, during the duration
of this Agreement, deem it necessary to modify provisions of this Agreement, which
make a substantial change in the scope of services, extend the period of operation, modify
the performance measures or make other changes to programmatic elements of the
Agreement. The provisions of the amendment shall be in effect as of the date the
modification is signed by both the Commission and the Grantee, unless otherwise
specified within the amendment.
b) Unilateral Modification. Notwithstanding paragraph (a) above, Volunteer Iowa may
unilaterally modify this Agreement at will in order to accommodate any change in the
Act or any change in the interpretation of the Act or any applicable federal, state or local
laws, regulations, rules or policies. A copy of such unilateral modification will be given
to the Grantee as an amendment to this Agreement.
c) Volunteer Iowa Review. Volunteer Iowa will consider whether an amendment request is
so substantial as to require CNCS written approval or as to necessitate reevaluating the
Commission's funding decision on the Program. An amendment will be denied if it
substantially alters the circumstances under which the Program funding was originally
approved or if it does not meet federal or state requirements.
10.7 NOTICES. Whenever this Grant Agreement requires or permits any notice or written
request by one party to another, it shall be in writing, and delivered at Volunteer Iowa's
discretion via electronic means (such as email), with a read receipt requested, to the Authorized
Representative, Financial Representative, or Program Representative as noted on this Grant
Agreement (or to another Authorized Representative who may have been designated by written
notice) or enclosed in an envelope, addressed to the party to be notified at the address heretofore
15
17 -AF -05-1.1
stated (or at such other address as may have been designated by written notice), properly
stamped, sealed and deposited in the United States Mail, as Certified Mail, return receipt
requested. Any such notice given hereunder shall be deemed delivered upon the earlier of actual
receipt or two (2) business days after posting. The Commission may rely on the address of the
Grantee and Authorized Representative set forth heretofore, as modified from time to time, as
being the address and Authorized Representative of the Grantee.
10.8 WAIVERS. No waiver by the Commission of any default hereunder shall operate as a
waiver of any other default or of the same default on any future occasion. No delay on the part
of the Commission in exercising any right or remedy hereunder shall operate as a waiver thereof.
No single or partial exercise of any right or remedy by the Commission shall preclude future
exercise thereof or the exercise of any other right or remedy.
10.9 LIMITATION. The Commission shall not, under any circumstances, be obligated
financially under this Grant Agreement except to disburse funds according to the terms of the
Agreement. It is expressly understood and agreed that the maximum amounts to be paid to the
Grantee by the Commission for any item of work or service shall conform to the Budget as
presented in Attachment B. It is further understood and agreed that all payments to the Grantee
by the commission for all work and services required under this Agreement shall not exceed the
Award Amount unless modified by written amendment of this Agreement as provided for in
Article 10.6.
10.10 COST VARIATION. In the event that the total Program cost is less than the amount
specified in this Agreement, Volunteer Iowa's share may be reduced at the same ratio as
Volunteer Iowa funds are to the total Program cost, and any disbursed excess above the reduced
Volunteer Iowa participation amount shall then be returned immediately to Volunteer Iowa. If
the Grantee fails to enroll the number of Member Service Years (MSY) reflected in the
Application, the payment under this Agreement may be reduced accordingly.
10.11 ENFORCEMENT EXPENSES. The Grantee shall pay upon demand any and all
reasonable fees and expenses of the Commission, including the fees and expenses of their
attorneys, experts and agents, in connection with the exercise or enforcement of any of the rights
of the Commission under this Grant Agreement, following the parties' unsuccessful good faith
attempt to resolve any default giving rise to the Commission seeking to exercise the enforcement
of its rights.
10.12 HEADINGS. The headings in this Grant Agreement are intended solely for convenience
of reference and shall be given no effect in the construction and interpretation of this Grant
Agreement.
10.13 PROGRAM NONDISCRIMINATION. Grantee shall comply with the provisions of
federal, state and local laws and regulations to ensure that no employee, member or applicant for
employment is discriminated against because of race, creed, religion, color, age, sex, gender
identity, sexual orientation, national origin, disability, or other protected class. Grantee shall
provide state or federal agencies with appropriate reports as required, ensuring compliance with
equal employment laws and regulations. Grantee shall ensure that all authorized subcontractors
16
17 -AF -05-1.1
comply with provisions of this clause. A breach of this Article shall be considered a material
breach of this Agreement.
10.14 NON -ASSIGNMENT. This Agreement may not be assigned without prior Commission
written consent. The Grantee may not discontinue administration of activities under this
Agreement without the prior written disclosure to and prior written consent of the Commission.
10.15 INTEGRATION. This Grant Agreement contains the entire understanding between the
Grantee and the Commission and any representations that may have been made before or after
the signing of this Grant Agreement, which are not contained herein, are nonbinding, void and of
no effect. Neither of the parties has relied on any such prior representation in entering into this
Grant Agreement.
10.16 COUNTERPARTS. This Agreement may be executed in any number of counterparts,
each of which shall be deemed to be original, but all of which together shall constitute but one
and the same instrument.
IN WITNESS WHEREOF, the parties have executed this Grant Agreement as of the Award Date
first stated.
Iowa Commission on Volunteer Service City of Dubuque
BY: BY:
Adam Lounsbury Michael Van Milligen
Executive Director City Manager
For the purposes of this Agreement, please add the following designees:
Program Representative Name and Title
(To be added by Authorized Representative)
Financial Officer Name and Title
(To be added by Authorized Representative)
17
DRAFT
PART I - FACE SHEET
APPLICATION FOR FEDERAL ASSISTANCE 1 TYPE OF SUBMISSION
Modified Standard Form 424(Rev 02/07 to confirm to the Cnrynabnns eGants System) Application X] NonConstruction
A, DATE SUBMITTED TO CORPORATION 3.DATE RECEIVED BY STATE STATE APPLICATION IDENTIFIER
FOR NATIONAL AND COMMUNITY
SERVICE(CNCS) 26JUN-17
2b.APPLICATION IF 4.DATE RECEIVED BY FEDERALAGENCY. FEDERAL IDENTIFIER
17AC196999
5.APPLICATION INFORMATION
LEGALNAME City of Dubuque NAMEAND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER
PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION(give
DUNS NUMBER 093105302area codes)
NAME Mary Bridget Carron Deutsch
ADDRESS(give street atltlass,city,state,zip code and county).
1550 Clarke Dr TELEPHONE NUMBER (563)534-3644
Clarke University MS#1546 FAX NUMBER
Dubuque lA 52001-3117 INTERNET E-MAIL ADDRESS marybritlget deutsch@charke pan
County Dubuque
B.EMPLOYER IDENTIFICATION NUMBER(BN) 7.TYPE OF APPLICANT.
426004596 7a. Loal Government-Municipal
7b.Loal Government,Municipal
3.TYPE OF APPLICATION(Check appropriate box).
NEW NEW/PREVIOUS GRANTEE
0 CONTINUATION O AMENDMENT
IfAmendment enter appropriate lottery)in taxies)
A. AUGMENTATION B.BUDGET REVISION
C.NOCOSTETENSION D.OTHER(,speoily below):
g.NAME OF FEDERAL AGENCY'.
Corporation for National and Community Service
10a.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER 94006 11z.DESCRIPTIVE TITLE OF APPLICANTS PROJECT.
10b TITLE AmenCorps State Partners In Learning AmenCorps Summer Program
12.AREAS AFFECTED BY PROJECT(List Cities,Counties,States,etc). 11.b.CNCS PROGRAM INITIATIVE(IF ANY).
Dubuque,IA
13.PROPOSED PROJECT STARTDATE 09/01/17 END DATE 03131/13 14.CONGRESSIONAL DISTRICT OF aAppliant IA01 bPagam IA 01
15.ESTIMATED FUNDING Year#.[1 16.IS APPLICATION SUBJECT TO REVIEWBY STATEEXECUTVE
ORDER 12372 PROCESS'
a.FEDERAL $ 4125500
D YEs.THIS PREAPPUCATION/APPucAnoN was MADE AVAILABLE
b.APPLICANT $ 2303300 TO THESTATE EXECUTIVE ORDER 12372 PROCESS FOR
REVIEW ON'.
c.STATE $ 000 DATE-
it LOCAL $ 000 0 NO.PROGRAM ISNOTCOVEREDBY E0.12372
e.OTHER $ 000
f PROGRAM INCOME $ 000 17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT'
a TOTAL $ 64,34300 0 YES if Yes attach an explanation. ® NO
13.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN
DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANTWLL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE
IS AWARDED.
a.TYPED NAME OF AUTHORIZED REPRESENTATIVE b.TITLE c TELEPHONENUMBER
Mary Bridget Carron Deutsch (56 3)5343644
it SIGNATURE OF AUTHORIZED REPRESENTATIVE e.DATESIGNED.
05/25/17
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Narratives
Executive Summary
The AmeriCorps Partners in Learning Summer program proposes to have 13 AmeriCorps members
who will mentor at risk youth one on one or in small groups at the Leisure Services Evening
Playground Program and the Multicultural Family Center's Future Talk Program.At the end of the
first program year,the AmeriCorps members will be responsible for ensuring 20 at risk high school
seniors graduate high school on time. In addition,the AmeriCorps members will leverage an
additional loo volunteers who will be engaged in Dubuque community days of service.
The program will focus on the CNCS focus area of Education. The CNCS investment of$41,255 will
be matched with$23,o88, $16,503 in public funding and$6,585 in private funding.
Rationale and Approach/Program Design
Need
Dubuque Community School District's(DCSD)high school students are not graduating at sufficient
rates.
In 2016, Dubuque's graduation rate was 89.7% When desegregated,the data tells another story.
Students on Free or Reduce Lunch graduation's rate was 76.1%, students who identify as African
American graduation's rate was 85.7%, students who identify as Hispanic graduation's rate was
733%
There are several reasons why DCSD students are not graduating at sufficient rates. Some reasons
may be because of summer learning loss and disengagement. Research spanning 10o years shows
that all young people experience learning losses when they do not engage in activities during the
summer. Students who lose ground academically will struggle to graduate high school.
Disengagement is also a well-documented reason for why students do not graduate high school.
The problem of low graduation rates is exacerbated by social and emotional factors. The Gates
Foundation study,"The Silent Epidemic"found that 65%of dropouts are not struggling academically
and 8o%were on track for graduation when they dropped out. Instead these students leave school for
economic and social emotional reasons: to get a job(32%),because they became parents(26%)
because they had to stay home to help their families(22%), or simply because they weren't engaged in
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their own educations(47%). We see all these factors at work in our community.
Often, disengagement from high school can occur for at risk youth because of a lack of adult mentors
who provide concrete role models for living meaningful lives. When youth spend time with caring
adults,it gives youth a sense that someone takes an interest in them and increases their motivation for
achievement.
Intervention
AmeriCorps Partners in Learning is proposing to use 13 MT AmeriCorps to ensure at-risk students stay
in school and graduate from high school on time. Members will mentor at risk students at two
community summer programs for a minimum of 4 times a week for 8 weeks.
AmeriCorps members will serve at the Leisure Service Evening Playground Program and the
Multicultural Family Center's Future Talk program. Specifically, 8 MT AmeriCorps members will
serve at Leisure Services Evening Playground Program. 5 MT AmeriCorps members will serve at the
Multicultural Family Center's Future Talk Program. Both programs serve Dubuque students who are
at risk of graduating from high school.
AmeriCorps Partners in Learning will ensure at risk students graduate from high school by providing
engaging summer activities for at risk youth and providing adult mentors for at risk youth.
Theory of Change and Logic Model
According to the program's Logic Model,AmeriCorps Partners in Learning will ensure more DCSD
high school students graduate from high school. AmeriCorps Partners in Learning will place 13 MT
AmeriCorps members in z different summer programs. AmeriCorps members role will be twofold.
First,AmeriCorps members will mentor at-risk youth one on one or in small groups at least 4 times a
week for 8 weeks. Second, AmeriCorps members will provide quality summer programming to
engage at risk youth.
The National Dropout Prevention Center has several recommendations for summer programs that
want to prevent at risk youth from dropping out. Recommendations include having programs have
strong partnerships, a blend of structured activities,informal social time,relationships with adults and
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Narratives
peers, strong adult leaders and skilled staff who can relate to youth. AmeriCorps members will not
only mentor at risk youth but will serve at z summer programs which have these integral
components.
8 Minimum Time AmeriCorps members will mentor at risk youth at the Leisure Services Evening
Playground Program. The program will be for 14-18 year olds and is an extension of the Leisure
Services day time park program. The program will be offered 4 nights a week for 8 weeks at two
locations. One program will be held at Comiskey Park and one at Prescott Elementary School Park.
The program will consist of physical activities, social time and age appropriate enrichment activities.
Members will mentor at risk youth as well as provide programming that will reengage students.
5 Minimum Time AmeriCorps members will mentor at risk youth at the Multicultural Family Center's
Future Talk. Future Talk is a free program intended for at-risk youth age 13-17. The 8 week program
provides young people the challenge of community based learning by engaging and serving the
community,learning about and experiences nature and doing meaningful work in natural areas for a
stipend. AmeriCorps members will be team leaders to 20-4o at-risk teens who will participate in
Future Talk.
AmeriCorps Partners in Learning will make a significant impact in the Dubuque community by
providing summer programming to at risk middle and high school students. The summer
programming will give at risk students mentors and allow them to engage in meaningful summer
programs. These two factors will ensure at risk students graduate high school on time.
Evidence Base
AmeriCorps Partners in Learning's program design is evidence informed and meets the pre-
preliminary tier level.The program model continues to operate based on past performance
measurement data and a Process Evaluation where an outside evaluator collected systematic and
accurate data on the program's logic model activities and services delivered(outputs),participation in
the intervention by the target population(outputs)and participant outcomes,including performance
measurement data.
In the program's last full year of operation,the program had 34 AmeriCorps members(rz HT and zz
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Narratives
QT)serve as Academic Reading Tutors.The members tutored 1,431 K-3rd grade Tier z students(ED1,
target was 600).The program greatly exceeded the estimation because the program previously
considered even one tutoring session with a Tier z student as starting the program.The program now
defines start as at least 10 tutoring sessions. Out of the 1,431 K-3rd grade students, 468 K-3rd grade
Tier z students completed the tutoring program with the required dosage of three times per week for
15-30 minutes each session, for a minimum of 10 weeks or 30 sessions over the course of the school
year(EDz,target was 400). A small number of students completed the program compared to how
many started the program because of the way start was defined.The program now has a much
stronger definition of start and has worked with sites to improve upon completion rates that we will
discuss in this section. Of these 468 students, 89%or 416 met our improvement benchmark of
improvement toward grade level proficiency for Performance Measure ED5 (ED 5,target was 15o).
DCSD is excited about the data yielded from students who completed the AmedCorps tutoring
program.
The program implements strong data collection systems and processes. First, member training on
data collection is very thorough. Members are trained on data collection processes during orientation
and by DCSD at their on-site trainings. Data collection is revisited at monthly meetings to ensure
questions are being answered and accuracy is reinforced.The program's dosage and duration are
revisited to reinforce tutoring sessions are occurring at least three times per week for 15-30 minutes
each session for a minimum of 10 weeks or 30 session. Second,the program uses strong data
collection tools to collect information for our z outputs(ED1 and EDz). Each member is given a
student log which is organized to collect students'name,teacher, grade and number of session for
each specific intervention used. Each AmedCorps member sends their data to the Program Director
every other week. From there,the Program Director analyzes the data, ensures accuracy, and
organizes the data by school and member.The Program Director sends the collected data back to the
AmedCorps member and site supervisor monthly for him/her to analyze for accuracy and progress to
targeted outputs and outcomes.Third, we have an agreement with DCSD to get literacy data on the
students we serve in a timely manner. In the spring,the Program Director sends DCSD a list of
students who completed the program.The list includes each students' name,grade,teacher, school,
the number of and the name of the specific intervention used. DCSD compares the completed
students' fall and spring reading assessments and analyzes how many students improved from fall to
spring. Next, DCSD provides the program with each school's number of students who improved.Data
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is stored on both the Program Director's and the Program Assistant's secured computer and backed up
monthly.The Program Director recently completed her Business Analytics Certificate to better analyze
and share the program's data story.
The program conducted a process evaluation from March 2016 to November 2016.The two main
research questions were: 1) Is the AmeriCorps Partners in Learning program being implement
consistent with the program's logic model and theory of change and 2)Are program beneficiaries
generally satisfied with the program?The program utilized an outside evaluator to conduct and
analyze focus groups,surveys and data files.Site supervisors and members were encouraged to
participate in one focus group and one survey. 28(15 QT and 13 HT)members and 12 site supervisors
completed the survey with each elementary school represented.
Based on the surveys,the responses indicated a positive impact on students. Surveys completed by the
site supervisors showed 10o%of the respondents agreed the interventions implemented by AmeriCorps
members have helped children make progress in grade level reading; l00%agreed AmeriCorps is
positively contributing to K-3rd grade reading proficiency; 10o%agreed they were satisfied with the
program overall; and 92%agreed the students tutored by AmeriCorps members have more positive
connections to school because of AmeriCorps members.There were also very high responses to
members'training, attitude and professionalism.
Surveys completed by the AmeriCorps members showed l00%of the respondents agreed AmeriCorps
is positively contributing to K-3rd grade-level reading proficiency; 10o%agreed they were satisfied
with the program overall; and l00%stated the Program Director supported them.There were also
very high responses to feeling connected and respected by their host site.
Based on the evaluator's analysis of the data files,there is one area of the program that needs
improvement-the program's completion rate.The average completion rate of all 12 schools was 41%.
The highest school completion rate was 74%and the lowest school completion rate was 25%.The
program is currently following up with site supervisors from schools with the lowest completion rates
to learn what might have led to these low rates. In addition,the program explored other variables
contributing to a low completion rate. Some variables may be: not defining start;transiency; site
management; and scheduling conflicts.The program is implementing different strategies to ensure a
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high completion rate. Some strategies are educating about the importance of completing the program,
setting a completion goal and being transparent with data so members and site supervisors ensure
student completion. I n addition,the program will no longer support schools who do not meet, at the
minimum, a completion rate of 5o%.
Notice Priority
The program fits with several of our State of Iowa priorities based on the Volunteer Iowa State Service
Plan: r)comprehensive community strategy z)engage underrepresented populations and those that
provide a high return on investment and 3)actively participate in the I owa Disaster Cadre.
Member Training
The AmeriCorps Partners in Learning program has a strong member training plan. First, school year
and summer members are provided rz hours of AmeriCorps orientation. Orientation training consists
of general information on the Corporation for National and Community Service(CNCS),AmeriCorps
and the Iowa Commission on Volunteer Service(I CVS).The program reviews member's rights and
responsibilities, code of conduct,prohibited activities, Drug Free Workplace Act,grievance procedures,
suspension and termination procedures, sexual harassment and discrimination policies. Members sign
the Member Service Agreement which includes the review of the National Criminal History
Background Check,prohibited activities and grievance procedure. During orientation, members are
trained on data collection, time sheets, and other program specific information.Additionally, members
participate in 3 hours of communication training through a low/high ropes course to provide
individual and team challenges.
The school year training is intensified because of the strong partnership with DCSD. As part of the rz
hour orientation training,the members are provided with 4 hours of position specific training by
DCSD staff. Members are trained on Tier z students,professionalism, confidentiality, and Lexia.
Training occurs again with DCSD to cover LEAD zr curriculum,interventions, and Lexia
interventions. Members are provided intensive on-site training and supervisor orientation at their
assigned schools. On-site training includes LEAD zr and Lexia interventions and materials. Site
supervisor observations occur to discern and critique members as they complete interventions.The
observations ensure members are providing accurate interventions to students.
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The summer training is enhanced by the summer partners. In addition to the rz hour orientation
training, our members are provided with at least 4 hours of position specific training by their
respective summer site. During the training, members are trained on the site's discipline,behavior,
confidentiality, safety policies,interventions and materials. Members are also provided intensive on-
site training and supervisor orientation at their assigned site.
To support ongoing training and development,members meet monthly. During these monthly
meetings, members receive a specific training as well as have the opportunity to discuss successes,
challenges and receive suggestions and feedback from fellow members.The specific training topics we
cover include: Citizenship; Diversity, Equity and Inclusion; Volunteer Management; Disaster
Preparedness; Life After AmeriCorps; Portfolio; Behavior Management; and End of Service
Celebration.These trainings are conducted by an expert on the topic.
The program understands the importance of ensuring members engage in allowable activities.
Throughout the member's term,the Program Director meets with members and site supervisors to
ensure member activities continue to fall within allowable activities outlined in their position
description and no prohibited activities occur.These discussions take place at monthly meetings,
midterm reviews, site visits, and in discussions via email/phone as needed. I n addition,the Program
Director provides a scenario regarding prohibited or unallowable activities at monthly meetings for
members to discuss if the activity presented is acceptable or prohibited and why.
Member Supervision
Our AmeriCorps program places a great emphasis on member supervision.All of our AmeriCorps
members receive two layers of supervision: r)Site Supervisor; and z)Program Director. First, every site
(school and summer)designates a specific site supervisor. Each site supervisor provides daily
supervision to their members and conducts biweekly, r-r meetings with each of their members for
clear guidance. Site supervisors also provide on-site training as described previously and observations
by the site supervisor to ensure accurate interventions.
Each school year and summer, site supervisors are trained by the Program Director.This training
occurs before members arrive on site and are completed in person, r-r.The site supervisor training
consists of an overview of the CNCS and ICVS, education award and living allowance, host site
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responsibilities,in-kind match documentation,time sheets, data collection, site agreements, Drug Free
Workplace act, grievance, suspension and termination processes, sexual harassment,discrimination,
prohibited activities and unallowable activities including nonduphcaiton and nondisplacement The
Program Director and the site supervisors have a strong,professional relationship where they contact
the Program Director if problems arise.
Second,the Program Director serves as a second level of supervision for all members. Members
receive feedback and guidance at monthly team meetings.Additionally,the Program Director meets
regularly with each member to discuss progress and ensure member activities fall within allowable
activities.These discussion mostly take place through general discussions.The Program Director has
an open door policy and members may contact via in-person meeting,email,phone, or text at any
time for any reason.The Program Director conducts site visits at least two times a year for all
members to ensure activities fall within allowable activities.Additionally, midterm reviews are
conducted on each member that include an evaluation of the program required AmeriCorps guidelines
and expectations, on-site member duties.This review is conducted with the member, Program
Director and site supervisor. Members also receive an end of service evaluation by the Program
Director and site supervisor.
Member Experience
Members with AmeriCorps Partners in Learning have an incredible member experience for which the
Program Director, as an AmeriCorps alum,takes seriously.The development of members begins with
the recruitment process where the Program Director strategically recruits,interviews and places
members from our community to the site which is the best fit for each member.During the
recruitment process,the Program Director learns each members'goals for their term.This is crucial to
retain members. During their year of service, members are challenged to develop personally and
professionally.This begins with their day to day service where members are supported and developed
at their host site in partnership with their site supervisors. Members also develop through the
leadership of the Program Director.The Program Director takes a personal, r-r approach with every
member to challenge them in different ways.This can include leading sections of monthly trainings,
presenting in the community with the Program Director, mentoring other AmeriCorps members at
their host site,building a resume for future employment, applying for graduate school or leading Days
of Service projects. Finally, all members develop and present a professional portfolio during our End of
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Service Celebration.
AmeriCorps members also gain important experiences through our Days of Service which are
conducted in partnership with Dubuque's National Service Partnership(DNSP).This partnership is a
collaboration of area national service members and programs.All members are required to participate
in Days of Service that are approved by the Program Director to ensure no prohibited activities take
place.Through National Days of Service and DSNP, our members learn about their community,
network with other national service members, and participate in additional service opportunities.The
DNSP also expands to recognition events. For example, national service members are invited to the
City Council meeting for a City's Proclamation of national service.The Mayor also attends the
Mayor's Day of Recognition event where all members are recognized.
Lastly,AmeriCorps members are recognized in several ways during their service.The Program
Director sends out bi-weekly updates via email and gives a written"Shout Out"to members.During
monthly trainings, members receive verbal"Shout Out". Members are also recognized and thanked by
the Program Director and site supervisor during AmeriCorps Week through a video the Program
Director creates, highlighting members'service.
Commitment to AmeriCorps Identification
AmeriCorps Partners in Learning places a great emphasis on the AmeriCorps brand, ensuring
members and sites both know how to identify themselves and the program.As a part of orientation,
members prepare and get feedback on an elevator speech so each member feels comfortable
identifying as an AmeriCorps member and explaining their service. At the end of orientation,
members take the AmeriCorps pledge before starting their service at their site.All members receive an
AmeriCorps logo apparel, as well as, a photo id which includes the AmeriCorps logo. Members are
required to wear their photo id at all times during service and are required to wear their AmeriCorps
logo apparel at least once per week or more frequently if cleaned.During our National Days of Service
and outreach activities, members also wear their AmeriCorps gear so the community members
identify the AmeriCorps member and brand.
Lastly, all service sites are provided an"AmeriCorps Members Serve Here"sign and display it in a
prominent location.The program has enhanced our media presence through an updated website and
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several videos including AmedCorps Week, City of Dubuque's budget presentation, and our cable
television station. The Program Director presents to community groups often.
Organizational Capability
Organizational Background and Staffing
AmedCorps Partners in Learning has been sponsored by the City of Dubuque since 2007.The City of
Dubuque is a Municipal Corporation governed by an elected mayor and six-member council.The City
relies on its expert personnel to plan and implement the grant and provides in-kind administration,
personnel and fiscal support.The City Council reviews the grant and budget documents each year.
The Program Director, Mary Bridget Corken-Deutsch, an AmedCorps alum, has been the Program
Director for 3 years and has additional experience managing federal grants. Kim Stickney, also an
AmedCorps alum, has been the Program Assistant for 6 years.She organizes the member's and staff s
paperwork including but not limited to National Service Criminal History Background Checks and
student logs. Made Ware, Leisure Services Manager, oversees the activities of the AmedCorps
Program Director and members. She manages a department with 33 full-time, 159 part-time/seasonal
employees and a variety of volunteers. Marie has been directly or indirectly involved with grant award
management for over twenty-five years for three cities and a non-profit agency. Tami Lansing,
Assistant Finance Director, has overseen the fiscal responsibilities of the program from its inception in
2007.
Lastly,the program plays a significant role in Dubuque's comprehensive community strategy,
Dubuque's Campaign for Grade Level Reading.
Compliance and Accountability
AmedCorps Partners in Learning places extreme importance on compliance and accountability. The
program prides itself in having a reputation as a high functioning,low risk program.The Program
Director has a complete plan for compliance and accountability.The Program Director ensures site
supervisors fully understand the prohibited activities, non-duplication and non-displacement
guidelines, and all other important rules and regulations through service agreements and the site
supervisor training, which is face to face and 1-1 at each site, every year.The Program Director also
does at least two site visits a year, as well as a mid-term review to ensure rules and regulations are
being followed.The Program Director keeps lines of communications open between members and site
supervisors to ensure compliance and accountability.Through ongoing communication with
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members and site supervisors,the Program Director monitors the activities being performed.The
Program Director can visit any site, at any time without prior appointment.Should a compliance issue
be suspected or arise,the Program Director holds a meeting with all parties involved to review
guidelines and design a corrective action plan. I f compliance issues continue to be a concern the
AmeriCorps members are removed from their assigned placement until the site is able to ensure all
activities fall within the AmeriCorps guidelines.
Lastly,the program manages and implements its program with limited compliance issues. Our staff
takes CNCS' Criminal History Record Check very seriously as well as the following program
management policies: time sheets,in kind documentation,position descriptions, Member Service
Agreements,Site Service Agreements, mandatory training requirements, corrective action forms,
midterm and end of year evaluations, grievance,termination of service, drug free workplace, sexual
harassment,prohibited activities and unallowable activities. Our systems follow this cyclical pattern:
follow, monitor, review and updates to detect instances of risk or noncompliance.To ensure
compliance,the Program Director does member and staff file audits twice a year and works closely
with its expert fiscal staff to ensure compliance.
Cost Effectiveness and Budget Adequacy
Cost Effectiveness
The cost per MSY is$14,995.The overall program budget is $64,343 with$23,o88 provided in match.
The match percentage is above our minimum required match of 24%and falls at 36%match.
Budget Adequacy
The program receives significant financial support from our partners. Both the Multicultural Family
Center and the Leisure Services Department provides a$3/hour cash match for our member's living
allowance.This totals$11,900.
Evaluation Summary or Plan
NA
Amendment Justification
NA
Clarification Summary
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NA
Continuation Changes
NA
Grant Characteristics
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Performance Measures
MSYs by Focus Area MSYs by Objective
• s• .
Tablet. MSYs by Focus Areas Tablet MSYs by 0bjecives
Education 100% K-12Success 100%
As of MSY NPM VS Applicant VS Not m ANY
etx*aex
Table3 %MSVs by NPM vsApplicant vs. Not In ANY
pp loam of in
TableP No of MSY and Members by 0rd dive
K-12Socccaa 275 13
Primary Focus A rea'. Edurate n
Primary Intervention'. Mentoring
Saontlary Focus Area'.
Saontlary Intervention'.
DRAFT
Performance Measure: Summer Mentoring of At-Risk Youth
Focus Education Objective: K-12 Success No of 1.06 No of 5
Area: MSY's: Members:
Problem Statement:
Dubuque Community School District students are not graduating high school.
Selected Interventions:
Mentoring
Summer Learning
Describe Interventions:
The AmeriCorps Partners in Learning Summer Program will have 5 MT AmeriCorps members leading one
on one or small group mentoring for at risk high school students in the Multicultural Family Center's Future
Talk program. Members will mentor students at least 4 times a week for 8 weeks.
OUTPT46155 Output:
Number of students who enroll in the Multicultural Family Center's Future Talk program
Target: 20 students
Measured By: Other
Described Instrument: Members will record the students name who enrolls in the Multicultural Family
Center's Future Talk Program.
OUTCM46157 Outcome:
Number of students who graduate from the Multicultural Family Center's Future Talk program
Target: 18 students
Measured By: Other
Described Instrument: Students who complete the Multicultural Family Center's Future Talk program
names will be recorded.Graduation from the program demonstrates that youth
have been connected to a caring adult mentor in the summer months,which
can help change student attitudes and opinions towards school completion.
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Program Information
General Information
'My organization has previously received an AmeriCorps State and National Yes
Grant. Organizations that have been a host site for AmeriCorps members but
never had a direct grant relationship with either a State Commission or CNCS
should answer"No."
'The organization has sufficiently engaged community members and partner Yes
organizations in planning and implementing its intervention.
AmeriCorps Funding Priorities
'Check any priority area(s)that apply to the proposed program. In order to Economic Opportunity-
receive priority consideration, applicants must demonstrate that the priority engaging opportunity youth
area is a significant pad of the program focus, high quality program design,
and outcomes.
Populations Served
'Check the appropriate box(es)to identify the populations the proposed Disadvantaged youth (K-12)
program will serve. If you do not plan to serve any of the listed populations,
select"None of the above."
Grant Characteristics
'Check any grant characteristic(s)that apply to the proposed program. Community-based
Applicants must check the relevant boxes in orderto be considered for CNCS organizations
assessment of the strategic considerations and Special Initiatives
Grant Characteristics-AmeriCorps member Population
'Check any grant characteristics that apply to the AmeriCorps member Communities of Color, Low-
population ofthe proposed program. income individuals,
Economically disadvantaged
youth/Opportunity youth
AmeriCorps Identity/Co-branding
'AmeriCorps members will wear the AmeriCorps logo every day. Yes
'AmeriCorps members will create and deliver elevator speeches. Yes
'The AmeriCorps logo will be proudly displayed on the front page of the Yes
organization's website.
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Demographics
Other Revenue Funds 11700
Number of episodic volunteers generated by AmeriCorps members 100
Number of ongoing volunteers generated by AmeriCorps members 0
Percentage of MSY who are opportunity youth, if any 0
Number reported in 015 who are opportunity youth 0
Number reported in 017 who are opportunity youth 0
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DRAFT
Required Documents
Document Name Status
Evaluation Not Applicable
Federally Approved Indirect Cost Agreement Not Applicable
Labor Union Concurrence Not Applicable
Other Documents Not Applicable
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Logic Model
Problem Inputs Activities Outputs Short-Term Mid-Term Long-Term
Outcomes Outcomes Outcomes
The community Resources that The core activities Direct products Changes in Changes in Changes in
problem that the are necessary to that define the from program knowledge, skills, behavior or action. condition or status
program activities deliver the intervention or activities. attitudes and Depending on in life. Depending
(interventions) are program activities program model opinions. These program design, on program
designed to (interventions), that members will outcomes, if these outcomes design,these
address. including the implement or applicable to the may or may not be outcomes may or
number of deliver,including program design, measurable during may not be
locations/sites duration, dosage will almost always the grant year. measurable during
and number/type and target be measurable the grant year.
of AmeriCorps population. during the grant Some programs,
members. year. such as
environmental or
capacity-building
programs, may
measure changes
in condition over a
period as short as
one year.
Dubuque 13 MT AmeriCorps 1 on 1 or small 30 at risk youth 20 at risk youth will Youth are engaged Youth stay on
Community School members in total group mentoring at start our mentoring complete our academically and grade level for
District students least 4 times a program in the program in the socially in the middle and high
are not graduating 8 MT at Leisure week for 8 weeks Playgrounds. Playgrounds. summer months. school years.
high school. Services Evening
Playground 20 at risk youth will 18 at risk youth will Youth are Youth graduate
start the complete the connected to high school on
5 MT at Multicultural Family Multicultural Family caring, adult time.
Multicultural Family Center's Future Center's Future mentors in the
Center's Future Talk program. Talk program. summer months.
Talk
Page 19
RPT_BGT_424
June 26,2017 2:59 PM
Partners in Learning AmeriCorps Summer Program
City of Dubuque
Application ID: 17AC196999 Budget Dates:
Total Amt CNCS Share Grantee Share
Section I. Program Operating Costs
A. Personnel Expenses 13,000 10,000 3,000
B. Personnel Fringe Benefits
C.Travel
Staff Travel 264 264 0
Travel to CNCS-Sponsored Meetings 486 486 0 0
Member Travel
Total $750 $750 $0
D. Equipment
E. Supplies 5,110 5,110 0
F. Contractual and Consultant Services
G.Training
Staff Training
Member Training 1,070 1,070 0
Total $1,070 $1,070 $0
H. Evaluation
I. Other Program Operating Costs 3,401 675 2,726
Section I.Subtotal $23,331 $17,605 $5,726
Section I Percentage 75% 25%
Section II.Member Costs
A. Living Allowance
Full Time(1700 hrs) 0 0 0
1-Year Half Time (900 hours) 0 0 0
Reduced Half Time(675 hrs) 0 0 0
Quarter Time(450 hrs) 0 0 0
Minimum Time(300 hrs) 30,030 18,330 11,700
2-Year Half Time (2nd Year) 0 0 0
2-Year Half Time (1 st Year) 0 0 0
Total $30,030 $18,330 $11,700
B. Member Support Costs
FICA for Members 2,297 2,297 0
Worker's Compensation 961 961 0
Health Care 0 0 0
Total $3,258 $3,258 $0
Section It.Subtotal $33,288 $21,588 $11,700
Section It.Percentages 65% 35%
Section III.Administrative/Indirect Costs
A.Corporation Fixed Percentage
Corporation Fixed Amount 6,899 1,237 5,662
Commission Fixed Amount 825 825 0
Total $7,724 $2,062 $5,662
B. Federally Approved Indirect Cost Rate
Section III.Subtotal $7,724 $2,062 $5,662
Section III Percentage 27% 73%
Section I+Ill.Funding Percentages 63% 37%
Budget Totals $64,343 $41,255 $23,088
Budget Total Percentage 64% 36%
Required Match 24%
#of years Receiving CNCS Funds 1
Form 424A Modified SF-424A(4/88 and 12/97)
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June 26,2017 2:59 PM
Partners in Learning AmeriCorps Summer Program
City of Dubuque
Total MSYs 2.75
Cost/MSY $15,002
Total Amt CNCS Share Grantee Share
Budget Totals $0 $0 $0
Budget Total Percentage 0% 0%
Required Match 24%
#of years Receiving CNCS Funds 1
Total MSYs 2.75
Form 424A Modified SF-424A(4/88 and 12/97)
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Budget Narrative: Partners in Learning AmeriCorps Summer Program for City of Dubuque
Section I. Program Operating Costs
Ar. Personnel Expenses
Positionlfitle-Qty-Annual Salary-%Time Fc NCS Share Grantee Share Total Amount
AmeriCorps Director:- 1 person(s)at 10204 each x 98%usage F10,000 0 10,000
Site Supervisors:-3 person(s)at 50000 each x 2%usage I 0 3,000 3,000
CATEGORY Totals F
10,000 3,000 13,000
B. Personnel Fringe Benefits
Purpose-Calculation CNCS
�Share Grantee Share Total Amount
CATEGORY Totals I 0 0 0
C. Travel
Staff Travel
Purpose-Calculation Fc NCS Share Grantee Share Total Amount
Travel to CNCS-Sponsored Meetings: Mileage to ICVS sponsored meetings: 2 486 0 F 486
trips to Des Moines at 450 miles=900 at .54(program sponsored rate)—$486
Director's Travel: Mileage for site supervision for 3 monitoring site, mid term 264FF 264
review and service projects 490 miles at.54(program sponsored rate)=$264
CATEGORY Totals F
750 F 0 F 750
Member Travel
F_ Purpose-Calculation CNCS�Share Grantee Share Total Amount
CATEGORY Totals I 0 0 0
D. Equipment
Item/Purpose-Qty-Unit Cost CNCS
�Share Grantee Share Total Amount
CATEGORY Totals I 0 0 0
E. Supplies
Item-Calculation CNCS Share Grantee Share FTotal Amount
Member Gear: Member gear:AmeriCorps logo T-shirts for summer based 260 F260
program 13 x$15=$195, name tags with AmeriCorps logo 13 x$5=$65 F
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Program Supplies for Playground Program: Portable basketball hoops 4,000 F 4,000
requested by teens from Dubuque teen focus group(8 hoops*$500 each)
Program Supplies for Future Talk program: Program supplies including 850 850
curriculum($400),outdoor gear and equipment($450)
CATEGORY Totals F
5,110 F0 5,110
F. Contractual and Consultant Services
Purpose-Calculation-Daily Rate CNCS
�Share Grantee Share Total Amount
CATEGORY Totals I 0 0 0
G. Training
Staff Training
Purpose-Calculation-Daily Rate CNCS
�Share Grantee Share Total Amount
CATEGORY Totals I 0 0 0
Member Training
Purpose-Calculation-Daily Rate CNCS Share Grantee Share Total Amount
Member Development/Communication: 4 Mounds High and Low Ropes Course 270 F270
1 training per year 13 x$20-Daily Rate of 20 F
CPR Training: CPR Training 13 x$40-Daily Rate of 40 520 F 0 F 520
Member Orientation and Monthly Training: Portfolios, handbooks, printed
materials and other training supplies as needed.3 day orientation training and 280 0 280
monthly training 13 x$20=280- Daily Rate of 20
CATEGORY Totals F
1,070 0 1,070
H. Evaluation
Purpose-Calculation-Daily Rate CNCS�Share Grantee Share Total Amount
CATEGORY Totals I 0 0 0
I. Other Program Operating Costs
Purpose-Calculation Fc NCS Share Grantee Share Total Amount
National Service Criminal History Checks: 13 members+3 site supervisors x 480 480
$30 Includes FBI,state of residence,state of service, NSPOW
Time Keeping System:Volunteer Iowa Required member management system 195 70 195
13x$15
Meeting Rooms: Meetings rooms for orientation and training I 0 375 F 375
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Site Liability:Site Liability Insurance F_ o 500 500
Office Phone and Internet:Office Telephone and Internet$75 for 3 months I _ 0 225 F 225
Program Director Cell Phone: Program Cell phone at negotiated sponsor rate _T 141F 141
$47 x 3 months F
Office Space:$495 x 3 months I 0 F 1,485 F 1,485
CATEGORY Totals F
675 F 2,726 3,401
SECTION Totals F
17,605 F 5,726 23,331
PERCENTAGE F 75% F 25% F
Section II. Member Costs
A. Living Allowance
Item-#Mbrs w/Allow-Allowance Rate-#Mbrs w/o Allow Fc NCS Share Grantee Share Total Amount
Full Time(1700 hrs): Member(s)at a rate of each
Members W/O allowance 0 F 0 F 0
Year Half Time(900 hours): Member(s)at a rate of each
MFFF
Members W/O allowance
Year Half Time(1st Year): Member(s)at a rate of each
MFFF
Members W/O allowance
Year Half Time(2nd Year): Member(s)at a rate of each
MFFF
Members W/O allowance
Reduced Half Time(675 hrs): Member(s)at a rate of each FF0
Members W/O allowance
Quarters W/ (450 hMember(s)at a rate of each FFF
Members W/O allowance
Minimum Time(300 hrs): 13 Member(s)at a rate of 2310 each 18,330F 11,700F 30,030
Members W/O allowance 0
CATEGORY Totals F
18,330 F 11,700 F 30,030
B. Member Support Costs
Purpose-Calculation CNCS Share Grantee Share Total Amount
FICA for Members:7.65%x30,030 F 2,297 F 0 F 2,297
Worker's Compensation:0.032 x 30,030 F961 61 9961
Health Care: I 0 IF0 0
CATEGORY Totals F
3,258 F 0 F 3,258
SECTION Totals 21,588 F
11,700 33,288
PERCENTAGE F
65% F 35% F
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Section III. Administrative/Indirect Costs
A. Corporation Fixed Percentage
Item-Calculation CNCS Share F Grantee Share Total Amount
Corporation Fixed Amount: Corporation Fixed Amount @ 5.26%x CNCS
Share section 1 +CNCS share section 2(17605+21588)x 60%=1237 1,2375,6626,899
Grantee share= 10%of total section 1 and total section 2(23331 +33288)x
10%=5662
Commission Fixed Amount: ICVS Commission Fixed Amount @ 5.26 x CNCS 825 F 0
825
share section 1 +CNCS Share section 2(17605+21588)x 40%
CATEGORY Totals F
2,062 F 5,662 F 7,724
B. Federally Approved Indirect Cost Rate
Calculation-Cost Type-Rate-Rate Claimed-Cost Basis CNCS�Share Grantee Share Total Amount
CATEGORY Totals I 0 0 0
SECTION Totals F
2,062 F 5,662 F 7,724
PERCENTAGE F 27% F 73%
BUDGET Totals F
41,255 F 23,088 64,343
PERCENTAGE F 64% F 36% F
Total MSYs F
2.75 FF
Cost/MSY F 15,002 F
Source of Funds
Section Match Description Amount F Type Source
Cash match from partners F 11,700 Cash Tother
Meeting Room,Office Space,phone and internet F 2085, In Kind Private
In Kind support from City Sponsor 5,662 In Kind State/Local
Source of Funds
Site Liability Insurance 500 Cash State/Local
Program Director Cell Phone 141 Cash State/Local
In Kind time from Site Supervisors F 3,000 IKd Private
Total Source of Funds 23,088 7
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