8 7 17 Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on August 7, 2017 in
the Historic Federal Building, 350 W. 6th Street.
•,. Present: Mayor Buol; Council Members Connors, Del Toro, Jones, Lynch, -1 esn•iGk,
°Rios; City Manager \ n Milligen, City Attorneyq.Brumwell
Absent:
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. 2017 Walgreens Happy & Healthy Communities Champion Award
Mayor Roy D. Buol to be presented with the 2017 Walgreens Happy & Healthy
Communities Champion Award for his commitment to making Dubuque a healthy and
sustainable community.
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Nays
CONSENT ITEMS
1. Minutes and Reports Submitted
City Council Proceedings of 7/17, 7/20, 7/24; Investment Oversight Advisory
Commission of 7/26; Park and Recreation Commission of 7/11; Proofs of publication for
City Council Proceedings of 7/5, 7/10, 7/11, 7/17, 7/20, 7/24.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Alec Benson for vehicle damage, Lester & Susan Bettcher for property damage, Linda
Breitbach for personal injury, Charles and Ruth Ellis for property damage, Timothy Kelly
for vehicle damage, Mark Lansing for vehicle damage, Monique Hopkins for vehicle
damage, Aislinn O'Brien for vehicle damage, Lynn Pollock for vehicle damage, suit by
Chris Cullen for Civil Service veteran's points application.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Lester and
Susan Bettcher for property damage, Linda Breitbach for personal injury, Ruth Ellis for
property damage, Monique Hopkins for vehicle damage, Timothy Kelly for vehicle
damage, Mark Lansing for vehicle damage, Aislinn O'Brien for vehicle damage, Lynn
Pollock for vehicle damage, suit by Chris Cullen for Civil Service veteran's points
application.
Suggested Disposition: Receive and File; Concur
4. Government Finance Officers Association Certificate of Achievement for
Excellence in Financial Reporting
City Manager transmitting correspondence from the Finance Officers Association
(GFOA) awarding Finance Director Jean Nachtman and the City of Dubuque the
Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year ended
June 30, 2016.
Suggested Disposition: Receive and File
2
Yays Nays
Connors
Rios
Jones
Resnick
Lynch
Buol
Del Toro
5. Dubuque County Emergency Management July 11-12, 2017 Storm Recovery
Efforts
City Manager transmitting correspondence from Emergency Management Coordinator
Tom Berger related to recovery efforts for the storm on July 11 and July 12, 2017.
Suggested Disposition: Receive and File
6. Opportunity Dubuque Outcomes
City Manager transmitting information from Opportunity Dubuque on the outcomes of its
collaborative job training programs.
Suggested Disposition: Receive and File
7. "Industrial Strength" Article from bizTimes
City Manager transmitting an article from bizTimes related to regional industrial parks.
Suggested Disposition: Receive and File
8. AmeriCorps Partners in Learning / Iowa Commission on Volunteer Service
2017-2018 Summer -Only Grant
City Manager recommending approval to execute the 2017-2018 AmeriCorps Partners
in Learning Summer -Only Grant.
Suggested Disposition: Receive and File; Approve
9. Public Works Department - Creation of Sewer Maintenance Foreman
City Manager recommending approval to eliminate one Foreman position and create
one Sewer Maintenance Foreman position in the Public Works Department.
Suggested Disposition: Receive and File; Approve
10. Four Mounds HEART Community Development Block Grant Contract
City Manager recommending approval of the Community Development Block Grant
(CDBG) Agreement with the Four Mounds HEART program for Fiscal Year 2018.
Suggested Disposition: Receive and File; Approve
3
Yays Nays
Connors
Rios
Jones
Resnick
Lynch
Buol
Del Toro
11. Contracted Services Agreement - Hills and Dales Senior Center Lifetime
Program Fiscal Year 2018
City Manager recommending approval of the Hills and Dales Senior Center Lifetime
Program Contracted Service Agreement that provides for educational, recreational and
social programs to senior citizens at the 3505 Stoneman Road facility.
Suggested Disposition: Receive and File; Approve
12. Washington Tool Library Community Development Block Grant Contract
City Manager recommending approval of the Community Development Block Grant
(CDBG) Agreement with Washington Tool Library to provide tool lending for low- and
moderate -income residents.
Suggested Disposition: Receive and File; Approve
13. Community Development Block Grant National Disaster Resilience (CDBG-
NDR) Program Contract Amendment No. 1
City Manager recommending approval of Amendment No. 1 to the current contract with
the Iowa Economic Development Authority for the CDBG-NDR Housing Contract to
comply with language revisions requested by HUD.
Suggested Disposition: Receive and File; Approve
14. Fiscal Year 2018 Community Development Block Grant (CDBG) Annual Action
Plan Amendment 1
City Manager recommending approval of a resolution to submit the FY 2018 CDBG
Annual Action Plan Amendment 1 to the United States Department of Housing and
Urban Development (HUD) for the HUD Program Year 2017.
RESOLUTION 268-17 Adopting the Fiscal Year 2018 (Program Year 2017) Community
Development Block Grant (CDBG) Annual Action Plan
Suggested Disposition: Receive and File; Adopt Resolution(s)
4
Yays Nays
Connors
Rios
Jones
Resnick
Lynch
Buol
Del Toro
15. Fiscal Year 2018 REAP Pian Update, Grant Application and Committee
Representative
City Manager recommending approval of the City of Dubuque's update of the Fiscal
Year 2018 Dubuque County Resource Enhancement and Protection (REAP) Plan
Resolution, Fiscal Year 2018 REAP Grant application for Phase 2 of the Environmental
Restoration Management Plan for Eagle Point Park, and confirmation of Council
Member Joyce Connors as the City representative on the Fiscal Year 2018 Dubuque
County REAP Committee.
RESOLUTION 269-17 Authorizing REAP Grant application to Iowa Department of
Natural Resources for Phase 2 of Eagle Point Park Environmental Restoration
Management Plan
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Sanitary Sewer Extension Easement Agreement - Coates Property
City Manager recommending approval of a resolution approving the Agreement with
Mrs. Eileen Coates that allows the City to install a sanitary sewer across her property,
and authorizing the City Attorney to accept and record the Easement on behalf of the
City.
RESOLUTION 270-17 Approving an Agreement by and between the City of Dubuque,
Iowa and Eileen C. Coates providing for the installation of a sanitary sewer across
Coates' property and accepting a Grant of Permanent Easement for the purpose of
constructing and maintaining the sanitary sewer
Suggested Disposition: Receive and File; Adopt Resolution(s)
5
Yays Nays
Connors
Rios
Jones
Resnick
Lynch
Buol
Del Toro
17. Verified Claims Extending Restrictions on Use of Property for Dubuque
Industrial Center and Dubuque Technology Park
City Manager recommending that the Verified Claims be submitted to the City Council
for approval, which will renew the Covenants in the Dubuque Industrial Center and
Technology Park for an additional 21 years from the date of the recording of the Verified
Claims.
RESOLUTION 271-17 Approving a Verified Claim pursuant to Iowa Code Sec. 614.24
to renew Declaration of Covenants, Conditions, Restrictions, Reservations, Easements,
Liens and Charges for property in Dubuque Industrial Center West, Dubuque Industrial
Center West 2nd Addition, Dubuque Industrial Center West 5th Addition, and Dubuque
Industrial Center North First Addition
RESOLUTION 272-17 Approving a Verified Claim pursuant to Iowa Code Sec. 614.24
to Renew Declaration of Covenants, Conditions, Restrictions, Reservations,
Easements, Liens and Charges for Property in Dubuque Technology Park
Suggested Disposition: Receive and File; Adopt Resolution(s)
18. Pre -Annexation Agreement - Barbara A. Gantenbein
City Manager recommending approval of a Pre -Annexation Agreement with Barbara A.
Gantenbein in conjunction with approving the Plat of Survey of Gantenbein Acres No. 2
in Dubuque County and established by the City's Fringe Area Development Standards
of the Unified Development Code.
RESOLUTION 273-17 Approving a Pre -Annexation Agreement between the City of
Dubuque, Iowa and Barbara A. Gantenbein
Suggested Disposition: Receive and File; Adopt Resolution(s)
19. Pre -Annexation Agreement - Oakland Farms Real Estate Company
City Manager recommending approval of a Pre -Annexation Agreement with Oakland
Farms Real Estate Company in conjunction with approving the Final Plat for Oakland
Farms Estates in Dubuque County, and established by the City's Fringe Area
Development Standards of the Unified Development Code.
RESOLUTION 274-17Approving a Pre -Annexation Agreement between the City of
Dubuque, Iowa and Oakland Farms Real Estate Company
Suggested Disposition: Receive and File; Adopt Resolution(s)
6
Yays Nays
Connors
Rios
Jones
Resnick
Lynch
Buol
Del Toro
20. Pre -Annexation Agreement - James L. and Laura V. Jelinske
City Manager recommending approval of a Pre -Annexation Agreement with James L.
and Laura V. Jelinske in conjunction with approving the Plat of Survey for Jelinske
Place No. 2 in Dubuque County and established by the City's Fringe Area Development
Standards of the Unified Development Code.
RESOLUTION 275-17 Approving a Pre -Annexation Agreement between the City of
Dubuque, Iowa and James L. And Laura V. Jelinske
Suggested Disposition: Receive and File; Adopt Resolution(s)
21. Iowa Department of Transportation ICAAP Funding Agreement for the
Northwest Arterial and John F. Kennedy Road Turn Lane Improvement
City Manager recommending approval of a Resolution authorizing the Mayor to execute
a Funding Agreement with the Iowa Department of Transportation for an Iowa Clean Air
Attainment Program (ICAAP) Grant to assist with the construction of a right turn lane on
the north leg of JFK Road with traffic signal adjustments at the Northwest Arterial and
JFK Road intersection.
RESOLUTION 276-17 Approving the Iowa Department of Transportation Agreement for
Iowa Clean Air Attainment Program Grant for the City of Dubuque John F. Kennedy
Road and NW Arterial Right -Turn Lane Improvement
Suggested Disposition: Receive and File; Adopt Resolution(s)
22. 2017 Asphalt Overlay Access Ramp Project One Acceptance
City Manager recommending acceptance of the construction contract for the 2017
Asphalt Overlay Access Ramp Project One as completed by Dan Arensdorf
Construction.
RESOLUTION 277-17 Accepting the 2017 Asphalt Overlay Access Ramps Project One
and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
7
Yays Nays
Connors
Rios
Jones
Resnick
Lynch
Buol
Del Toro
23. Stair Replacement Project - 11th and Alice Streets
City Manager recommending that the award and completion for the Stair Replacement
11th and Alice Streets Project to Drew Cook & Sons Excavating Co., Inc. be officially
recorded in the minutes of the City Council
Suggested Disposition: Receive and File; Make Matter of Record
24. 2017 Asphalt Overlay Access Ramp Project Three Award
City Manager recommending that the award for the 2017 Asphalt Overlay Access Ramp
Project Three to Midwest Concrete, Inc., be officially recorded in the minutes of the City
Council.
Suggested Disposition: Receive and File; Make Matter of Record
25. Authorized Depository Institutions
City Manager approval of a resolution that adds Frost Bank as an authorized depository
institution, replacing BBVA Compass as the depositor for licensing fees collected by
PetData, Inc.
RESOLUTION 278-17 Naming Depositories
Suggested Disposition: Receive and File; Adopt Resolution(s)
26. Quarterly Investment Report
City Manager transmitting the June 30, 2017 Quarterly Investment Report.
Suggested Disposition: Receive and File
27. Appointment to Community Development Advisory Commission
Housing Commission recommending approval to appoint Commissioner Rick
Baumhover as the Commission's representative on the Community Development
Advisory Commission.
Suggested Disposition: Receive and File; Approve
8
Yays Nays
Connors
Rios
Jones
Resnick
Lynch
Buol
Del Toro
28. Signed Contracts
Area Residential Care, Inc. for vocational Services; Canadian Pacific Railroad
Amendment to Service Agreement for Bee Branch Creek Railroad Culverts; Four
Mounds Foundation for use of City -owned building at 1101 Central Avenue; Iowa
Department of Health Memorandum of Understanding for surveillance of mosquito -
borne diseases in Iowa.
Suggested Disposition: Receive and File
29. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as
submitted.
RESOLUTION 279-17 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
9
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ITEMS SET FOR PUBLIC HEARING
1. State Revolving Fund (SRF) Loan Notes for Roosevelt Water Tower Planning and
Design Project
2. Bee Branch Healthy Homes, Community Development Block Grant -National Disaster
Recovery (CDBG-NDR) Housing Projects Bid Set #1
Yays
/7" Connors
Rios
Jones
--Resnick—
/
Resn ick—
/ Lynch
Buol
Del Toro
Nays
August 21, 2017
1. State Revolving Fund (SRF) Loan Notes for Roosevelt Water Tower Planning
and Design Project
City Manager recommending approval of a Resolution fixing the date of August 21,
2017, for a public hearing on the proposition of selling not to exceed $475,000 in Water
Planning and Design State Revolving Funds (SRF) Loan Notes for the Roosevelt Water
Tower Project.
RESOLUTION 280-17 Fixing date for a meeting on the authorization of a Loan and
Disbursement Agreement and the issuance of not to exceed $475,000 Water Revenue
Capital Loan Notes of the City of Dubuque, Iowa, and providing for publication of notice
thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
August 21, 2017
2. Bee Branch Healthy Homes, Community Development Block Grant -National
Disaster Recovery (CDBG-NDR) Housing Projects Bid Set #1
City Manager recommending initiation of the public bidding procedure for the Bee
Branch Healthy Homes Community Development Block Grant -National Disaster
Recovery Housing Projects Bid Set #1, and further recommends that a public hearing
be set for August 21, 2017.
RESOLUTION 281-17 Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans, specification, form of
contract, and estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
August 21, 2017
10
BOARDS/COMMISSIONS
Applicants were invited to address the City Council regarding their desire to serve on
the following boards and commissions.
1. Arts and Cultural Affairs Advisory Commission (Review):
One, 3 -year term through June 30, 2019 (Vacant term of Bratcher).
Applicants: Ali Levasseur, 1318 Jackson St.; ,—
Amy Ressler, 1505 Fairview PI.
2. Building Code and Advisory Appeals Board (Review)
One, 3 -year term through August 1, 2020 (Expiring term of Swift).
Applicant: Thomas Swift, 1875 Admiral St. (Qualifies for Commercial Contractor) —
3. Historic Preservation Commission (Review)
One, 3 -year term through July 1, 2018 (Vacant term of Terry).
Applicant: Stefanie -Candace Jenaman, 250 West 6th St. (Qualifies for At -Large). —
This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners
total; currently 6 males/2 females
4. Housing Board of Appeals (Review)
One, 3 -year term through January 11, 2018 (Vacant term of Schaub).
Applicant: Christoffer Lammer-Heindel, 1145 Meleasant St.
11
Appointments were made to the following boards/commissions.
5. Community Development Advisory Commission (Appointment)
One, 3 -year term through February 15, 2020 (Vacant term of Blok).
Applicant: Nicole Borovic, 3163 Hillcrest Rd. (Qualifies as Low- to Moderate -Income
Representative)
Yays
✓
/ Connors
V Rios
Jones
Resn4 c k
- Lynch
3,- Buol
2.1'f Del Toro
Nays
6. Housing Commission (Appointment)
One, 3 -year term through August 17, 2018 (Vacant term of Kedley).
Applicant: Shane Hoeper, 252 N. Grandview Ave.
Yays
V' Connors
✓' Rios
V' F / Jones
Resnick
Lynch
Buol
V Del Toro
Nays
12
7. Library Board of Trustees - MAYOR APPOINTMENT
One, 4 -year term through July 1, 2021 (Expiring term of Willis).
Additional Vacancies since July 17, 2017 Meeting:
One, 4 -year term through July 1, 2018 (Vacant term of Trotter);
One, 4 -year term through July 1, 2019 (Vacant term of Weiss);
Applicants:
1. Greg Gorton, 1295 Prairie St.; ''
2. Rosemary Kramer, 2554 Rosewood Dr.;
3. Pam Mullin, 2050 Mullen Rd.; c,O(7
4. Ann Pelelo, 2125 Simpson St.
This commission is subject to the State of Iowa Gender Balance Law. 7 Commissioners
total; currently 2 males/2 females
Connors
Rios
Jones
Resnick
Lynch
Buol
Del Toro
Gorton Kramer Mullin Pelelo
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13
PUBLIC HEARINGS
1. Derby Grange Road Housing Urban Renewal Area Plan Amendment No. 1
Proof of publication on notice of public hearing to consider approval of Amendment No.
1 to the Urban Renewal Plan for the Derby Grange Road Housing Urban Renewal Area
that adds additional land to the Area and confirms the list of proposed projects to be
undertaken in the Area, and the City Manager recommending approval.
RESOLUTION 282-17 Approving Amendment No. 1 to the Urban Renewal Plan for the
Derby Grange Road Housing Urban Renewal Area
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Connors
Rios
v Jones
Resnick
/ Lynch
Buol
Del Toro
Nays
4/1
14
PUBLIC INPUT Ol'4
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ACTION ITEMS
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1. Smarter Travel Post -Project Update
East Central Intergovernmental Agency (ECIA) Director Kelley Deutmeyer and
Transportation Director Chandra Ravada will present a post -project update on the
Smarter Travel Project.
Suggested Disposition: Receive and File; Presentation
Yays,
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V Rios
Jones
Reshiek
Lynch
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Nays
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2. Arts and Cultural Affairs Advisory Commission Funding Recommendations for
Fiscal Year 2018 Operating Support and Special Projects.
Arts and Cultural Advisory Affairs Advisory Commission recommending approval of the
Fiscal Year 2018 funding requests for operating support and special projects.
Suggested Disposition: Receive and File; Approve
Yays
9 Connors
e"-- Rios
v % Jones
-Resnick
Lynch
Buol
Del Toro
Nays
/16
17
3. Dubuque Airport Rental Car Parking Lot Project Award
City Manager recommending award of the Dubuque Airport Rental Car Parking Lot
Project construction contract to the low bidder McClain Excavating.
RESOLUTION 283-17 Awarding public improvement contract for the Dubuque Airport
Rental Car Parking Lot Project 2017
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
V' Connors
tom`` Rios
4,"'"Jones
RvariIck
Lynch
Buol
Del Toro
Nays
18
4. Grandview Avenue and Loras Boulevard Traffic Signal Reconstruction Project
Award
City Manager recommending award of the Grandview Avenue and Loras Boulevard
Traffic Signal Reconstruction Project construction contract to the low bidder Portzen
Construction.
RESOLUTION 284-17 Awarding public improvement contract for the Grandview Avenue
and Loras Boulevard Intersection Improvement Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
/ Connors
Rios
/7'8—Jones
Jones
Resniek
Lynch
1-" �.. Buol
1� Del Toro
Nays
19
5. Phase I 17th Street Storm Sewer Improvement Project Award
City Manager recommending award of the Phase 117th Street Storm Sewer
Improvement Project construction contract to the low bidder Portzen Construction, Inc.
RESOLUTION 285-17 Awarding public improvement contract for Phase 1 17th Street
Storm Sewer Improvements Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays.
Connors
Rios
Jones
Asuarrit*
vi -‘9- Lynch
Buol
Del Toro
Nays
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20
6. Naming Recognition Request - Kids in ubuque Skatg (-K: 7S-.)
City Manager recommending approval
of the naming recognition request submitted by
Dubuque Skate for the skatepark project.
Suggested Disposition: Receive and File; Approve
Yays
p Connors
ate'"- Rios
1,--V
Jones
Resr is
Lynch
Buol
Del Toro
Nays
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7. City Manager Authority to Execute Contracts and Leases Y i,d/
City Manager recommending approval of a resolution that would increase the City
Manager's authority to execute public improvement contracts to limits provided in Iowa
Law and change the reporting requirement to City Council for such contracts,
purchases, leases and insurance contract renewals to the to any regular meeting of the
City Council.
RESOLUTION 286-17 Authorizing the City Manager to execute contracts and leases on
behalf of the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yay,.
Connors
Rios
t/ Jones
-fnick
r%M Lynch
Buol
el Toro
Nays
22
8. Code of Ordinances Amendment - Title 7 Animal Control - Exceptions to
Keeping and Licensing Restrictions
City Manager recommending approval of two amendments to correct and update
references to city and state code sections in the City's animal control ordinance.
ORDINANCE 37-17 Amending City of Dubuque Code of Ordinances Title 7 Police, Fire
and Public Safety, Chapter 6 Animal Control, Article D Dangerous Animals, Section 7-
6D-4 Exceptions to Keeping and Licensing Restrictions
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays
Connors
`/"-- Rios
g//' Jones
_R.esn
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Buol
Del Toro
Nays
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Final Reading and Adopt
Yays Nays
i,' Connors
Rios
1/1/ Jones
Res-niek-
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Buol
11 Del Toro
23
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9. Code of Ordinances Amendment - Title 1 Mayor and City Council Salary
Compensation
City Clerk submitting an amendment to the City of Dubuque Code of Ordinances Title 1
adjusting City Council Member salaries effective January 1, 2018 as recommended by
the Compensation Task Force and approved by City Council on July 17, 2017.
ORDINANCE 38-17 Amending City of Dubuque Code of Ordinances Title 1
Administration, Chapter 6 Mayor and City Council, Section 1-6-2 Compensation
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays
iV/ Connors
Rios
V Jones
.Resnick
t/ -Lynch
Buol
Del Toro
Nays
Final -Reading ana Ad • •t
Yays Nays
Connors
Rios
tom'"M Jones
Res.
aik
Lynch
Buol
Del Toro
24
COUNCIL MEMBER REPORTS
0/1/77
CLOSED SESSION @ p.m.
Pending Litigation and Re t state Transfer Negotiations — Chapter 21.5(1)(c), -(j) Code
of Iowa
Yay
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Del Toro
ADJOURNMENT (a
Yays
Connors
Rios
Jones
.Resnick
Lynch
Buol
Del Toro
v
Nays
p.m.
EXEMPT NON-PUBLIC MEETING @ p.m.
Collective Bargaining - Chapter 20.17(3) Code of Iowa
Employment Conditions - Chapter 21.9 Code of Iowa
25
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, August 07, 2017 at 6:00 PM in the Historic Federal Building for
the purpose of conducting such business that may properly come before the City
Council.
Consent Items: Pages 1-5
D. Buol, Mayor