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Consolidated Annual Performance and Evaluation Report FY-2016 CAPER Copyrighted August 21, 2017 City of Dubuque Consent Items # 12. ITEM TITLE: Consolidated Annual Performance and Evaluation Report (CAPER) SUMMARY: City Manager recommending approval of a resolution authorizing submission to HUD of the Consolidated Annual Performance and Evaluation Report(CAPER)for the period of July 1, 2015 through June 30, 2016. RESOLUTION Authorizing the submission of a Consolidated Annual Performance and Evaluation Report (CAPER)for the period commencing July 1 , 2015 and concluding June 30, 2016 SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type FY 2016 CAPER-MVM Memo City Manager Memo Staff memo Staff Memo CAPER Supporting Documentation Attachments (1 of 3) Supporting Documentation Attachments (2 of 3) Supporting Documentation Attachments (3 of 3) Supporting Documentation Resolution Resolutions THE COF Dubuque DtUB E All-America City Masterpiece on the Mississippi 1 1 1 1" 2009•2012•2013•2019 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: FY 2016 Consolidated Annual Performance and Evaluation Report (CAPER) July 1, 2015 to June 30, 2016 DATE: August 15, 2017 Housing and Community Development Department Director Alvin Nash recommends City Council approval of a resolution authorizing submission to HUD of the Consolidated Annual Performance and Evaluation Report (CAPER) for the period of July 1, 2015 through June 30, 2016. The most significant points of the report are: § CDBG funds were used to meet the priority housing and non-housing community development needs identified in the Consolidated Plan and Annual Action Plan for Fiscal Year 2016 as amended. § 100% of CDBG funds were expended on activities which benefit low/moderate income persons. A minimum of 70% is required for use of CDBG funds. § $1,051,675.47 of CDBG funds were expended during the reporting period. The City met the May 1 timeliness target for expenditure of CDBG funds as set by HUD. § 12.47% of CDBG funds were expended for public service activities. The cap for public services as set by HUD is 15%. § 15.88% of its CDBG funds were expended for planning and administration. The cap for administration as set by HUD is 20%. 1 concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Alvin Nash, Director of Housing and Community Development 2 THE CITY OF Dubuque DUB L 111•AmericaCil' 1111. Masterpiece on the Mississippi 2097-2012-2013-2017 TO: Michael C. Van Milligen, City Manager FROM: Alvin Nash, Director of Housing and Community Development SUBJECT: FY 2016 Consolidated Annual Performance and Evaluation Report (CAPER) July 1 , 2015 to June 30, 2016 DATE: August 15, 2017 INTRODUCTION The purpose of this memorandum is to request City Council approval of a resolution authorizing submission to HUD of the Consolidated Annual Performance and Evaluation Report (CAPER) for the period of July 1 , 2015 through June 30, 2016. The report includes activities for the Community Development Block Grant (CDBG) Program. DISCUSSION The U.S. Department of Housing and Urban Development (HUD) requires annual submittal of the Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER includes a narrative and numerous reports from the computerized HUD IDIS system that summarizes how the City used its federal funds during the most recently completed program year. It provides a description of each activity for which funds were budgeted as well as information on activity accomplishments. HUD regulations require that the report be made available to citizens in time to comment prior to submission to HUD. A public notice was published in the Telegraph Herald on August 1 st informing the public that the CAPER was available for viewing and that a public hearing will be held on August 15, 2016. A copy of the public hearing notice and CAPER summary were also published on the City website. As of the date of this memorandum, no inquiries or written comments have been received as a result of these notices. The CAPER was prepared from data supplied by various City departments, organizations, and agencies who utilized CDBG funds over the twelve-month period ending June 30, 2016. A copy is attached for your review. The following are among the most significant points of the report: 5 CDBG funds were used to meet the priority housing and non-housing community development needs identified in the Consolidated Plan and Annual Action Plan for Fiscal Year 2016 as amended. 5 100% of CDBG funds were expended on activities which benefit low/moderate income persons. A minimum of 70% is required for use of CDBG funds. 5 $1 ,051 ,675.47 of CDBG funds was expended during the reporting period. The City met the May 1 timeliness target for expenditure of CDBG funds as set by HUD. 5 12.47% of CDBG funds were expended for public service activities. The cap for public services as set by HUD is 15%. 5 15.88% of its CDBG funds were expended for planning and administration. The cap for administration as set by HUD is 20%. The Community Development Advisory Commission conducted a public hearing on the CAPER on Tuesday, August 15, 2017. At the hearing, staff reviewed the format and content of the report and responded to questions from the Commission. Following the public hearing and its discussion, the Community Development Advisory Commission voted to approve the CAPER and to recommend City Council approval. No public comments were received. RECOMMENDATION It is recommended that the City Council approve the attached resolution, providing for the submission to HUD of the Consolidated Annual Performance and Evaluation Report (CAPER) for July 1 , 2015 to June 30, 2016. Prepared by Erica Haugen, CDBG/HCV Supervisor RESOLUTION NO. 291-17 RESOLUTION AUTHORIZING THE SUBMISSION OF A CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR THE PERIOD COMMENCING JULY 1, 2015 AND CONCLUDING JUNE 30, 2016 Whereas, the City of Dubuque, Iowa, is an entitlement grant recipient under the Community Development Block Grant (CDBG) Program of the U.S. Department of Housing and Urban Development (HUD); and Whereas, the CDBG regulations require each entitlement recipient must submit a performance and evaluation report, Consolidated Annual Performance and Evaluation Report (CAPER); and, Whereas, the City has 1) prepared a CAPER for the program year commencing July 1, 2014 and concluding June 30, 2015; 2) published notice of availability of the CAPER in the Telegraph Herald and City of Dubuque website on August 1, 2017 and; 3) made copies of the CAPER available for public review; 4) held a public hearing pursuant to required 15 days published notice before the Community Development Advisory Commission on August 15, 2017; and Whereas, the Community Development Advisory Commission has voted to approve the CAPER and to recommend City Council approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Consolidated Annual Performance and Evaluation Report (CAPER) for the period commencing July 1, 2015 and concluding June 30, 2016 is hereby approved for submission. Section 2. That the Mayor of the City of Dubuque is hereby authorized and directed to execute the Consolidated Annual Performance and Evaluation Report (CAPER) on behalf of the City of Dubuque, Iowa. Section 3. That the City Manager is hereby authorized and directed to submit the Consolidated Annual Performance and Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development. Passed, approved and adopted this 21st day of August, 2017 Attest: Kevin Firnstahl, City Clerk F:\USERS\CDBGICDBG\CAPER\CAPER 2015\Council Review\Caper Resolution FY15.doc i/. (ir Roy D: Buol, Mayor .. THE CITY OF Dub DUBU UE, IOWA DUB E Q � I M«s+e��iz�e Masterpiece on the Mississippi zoos 1 COMMUNITY DEVELOPMENT BLOCK GRANT CONSOLIDATED ANNUAL FISCAL YEAR 2016 CAPER The CAPER covers progress in carrying out the PERFORMANCE & City's Fiscal Year 2016 Annual Action Plan for the use of Program Year 2015 Community EVALUATION REPORT Development Block Grant Funds. (CAPER) Erica Haugen Housing& Community Development Department CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. The Consolidated Annual Performance and Evaluation Report (CAPER) provides an end-of-year performance report of federally-funded activities and accomplishments to the U.S. Department of Housing and Urban Development (HUD) and the community. The City of Dubuque Consolidated Plan Year 1 CAPER covers the City's progress in carrying out the Fiscal Year (FY) 2016 Annual Action Plan for the use of HUD Program Year 2015 Community Development Block Grant (CDBG) funds. This CAPER covers the period of July 1, 2015 through June 30, 2016. The City of Dubuque is an entitlement City and is eligible to receive CDBG funds on an annual basis. The City of Dubuque expended $1,051,675.47 of CDBG in FY 2016. The City's Housing and Community Development Department,the City of Dubuque Community Development Advisory Commission,and 9 local not-for profit organizations and neighborhood associations partner to implement programs delivered with the funds. In FY 16, CDBG funds were used to make investments in public infrastructure, housing rehabilitation, and neighborhood and public services, including those serving seniors, the homeless,youth groups, recreation activities, and victims of domestic violence. All funds were used to meet the priority housing, economic development, neighborhood, and administration needs identified in the Consolidated Plan and Annual Action Plan for FY 2016 as amended. The City met the timeliness target for expenditure of CDBG funds as set by HUD for May 1, 2015. The CAPER focuses on federally funded activities. When appropriate, this report provides information on activities supported by local and federal funds. Obligations Under Voluntary Compliance Agreement(VCA) The City of Dubuque, Iowa and the U.S. Department of Housing& Urban Development (HUD) entered into a Voluntary Compliance Agreement (VCA) effective March 31, 2014 to resolve the findings detailed in a June 2013 Letter of Findings to the City of Dubuque. The Letter of Findings was issued after a 2011 civil rights related program review of the City's Housing&Community Development Department. HUD found the City was in noncompliance with Title VI of the Civil Rights Act in the administration of its Section 8 Program. HUD sought voluntary resolution to the findings and agreed to a Voluntary Compliance Agreement with the City of Dubuque. The agreement is effective for seven years and outlines corrective measures for the City's reporting, recordkeeping,and objectives during the term of the agreement. The CDBG Annual Action Plan for FY16 includes objectives to address the diminished availability of affordable housing,affirmatively further fair housing, and address the allegations and findings in the Letter of Findings (LOF) from HUD to reduce the negative effects of the findings. CAPER 1 OMB Control No:2506-0117(exp.06/30/2018) Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(8) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure,targets, actual outcomes/outputs, and percentage completed for each of the grantee's program year goals. Goal Category Source Indicator Unit of Expecte Actual— Percent Expecte Actual— Percent / Measure d— Strategi Complet d— Progra Complet Amoun Strategi c Plan a Program m Year e t c Plan Year Non- Administrative Housing CDBG: Assistance for Community $ Other Other 1 1 100.00 1 1 100.00 Neighborhood Develop Developmen °% °% t Non- Housing CDBG: CDBG Administration Community Other Other 1 1 100.00 1 1 100.00 Developmen $ °% °% t Direct Financial Direct Homeownership Affordable CDBG: Household Assistance to 40 9 8 9 112.50 Assistance Housing $ Homebuyers s Assisted 22.50% Non- Housing Encourage Workforce CDBG: Businesses Community Businesses assisted 10 0 Development $ Assisted 0.00% Developmen t Housing Affordable CDBG: Other Other 1 1 100.00 1 1 100.00 Administration Housing $ % °% CAPER 2 OMB Control No:2506-0117(exp.06/30/2018) Non- Housing Improve Infrastructure CDBG: Community Other Other 16 0 12 0 and Accessibility $ 0.00% 0.00% Developmen t Non- Housing Increase Econoimc CDBG: Community Jobs created/retained Jobs 14 0 Opportunities $ 0.00% Developmen t Non- Housing Increase Econoimc CDBG: Businesses Community Businesses assisted 0 0 1 0 Opportunities $ Assisted 0.00% Developmen t Non- Public service activities Independent Lifestyles Homeless CDBG: otherthan Persons 2400 641 600 641 106.83 for Special Populations Special $ Low/Moderate Income Assisted 26.71% %Needs Housing Benefit Public Facility or Maintain Affordable Infrastructure Activities Affordable CDBG: Household Owneroccupied for Low/Moderate 0 0 0 Housing $ s Assisted Housing Income Housing Benefit Maintain Affordable Household Affordable CDBG: Homeowner Housing Owneroccupied Housing 55 4 11 4 Housing Housing $ Rehabilitated Unit 7.27% 36.36% CAPER 3 OMB Control No:2506-0117(exp.06/30/2018) Public Facility or Maintain Affordable Infrastructure Activities Affordable CDBG: Persons Rental Housing other than 0 0 18 0 Housing $ Assisted 0.00% through Rehab Low/Moderate Income Housing Benefit Maintain Affordable Household Affordable CDBG: Rental units Rental Housing Housing 40 0 10 0 Housing $ rehabilitated 0.00% 0.00% through Rehab Unit Non- Public Facility or Neighborhood Housing Infrastructure Activities CDBG: Persons Infrastructure Community otherthan 0 4057 2745 4057 147.80 Improvements Developmen $ Low/Moderate Income Assisted % t Housing Benefit Non- Public Facility or Neighborhood Housing Infrastructure Activities CDBG: Household Infrastructure Community for Low/Moderate 28 0 7 7 100.00 Improvements Developmen $ Income Housing s Assisted 0.00% % t Benefit Non- Neighborhood Housing CDBG: Infrastructure Community $ Other Other 9 6 66.67% Improvements Developmen t Preserve and Maintain Household Affordable CDBG: Rental units Existing Affordable Housing 0 0 10 0 Housing $ rehabilitated 0.00% Housing Unit Preserve and Maintain Household Affordable CDBG: Homeowner Housing Existing Affordable Housing 11 4 11 4 Housing Housing $ Rehabilitated Unit 36.36% 36.36% CAPER 4 OMB Control No:2506-0117(exp.06/30/2018) Preserve and Maintain Direct Financial Affordable CDBG: Household Existing Affordable Housing $ s Assisted Assistance to 40 90 225.00 8 9 112.50 Housing Homebuyers °% °% Preserve and Maintain Affordable CDBG: Existing Affordable Housing $ Other Other 0 0 Housing Non- Public service activities Preserve Character Housing CDBG: other than Persons and Assets of Community $ Low/Moderate Income Assisted 8000 15370 192.13 2000 15370 768.50 Neighborhoods Developmen Housing Benefit o% % t Preserve Existing Affordable CDBG: Housing Code Household Housing through Code Enforcement/Foreclose Housing 2000 354 400 354 Housing $ 17.70% 88.50% Enforcement d Property Care Unit Preserve Historical Household Affordable CDBG: Homeowner Housing Housing& Housing 2 0 2 0 Neighborhoods Housing $ Rehabilitated Unit 0.00% 0.00% Non- Preserve Housing by Housing Housing Code Household Zoning CDBG: Community Enforcement/Foreclose Housing 225 66 45 66 146.67 Inspection/Enforceme $ 29.33% Developmen d Property Care Unit nt t Non- Provide Local Public service activities Resources for Housing CDBG: other than Persons Community 1800 306 450 306 Neighborhood and $ Low/Moderate Income Assisted 17.00% 68.00% Developmen Home Housing Benefit t CAPER 5 OMB Control No:2506-0117(exp.06/30/2018) Non- Public service activities Provide Neighborhood Housing CDBG: other than Persons Community 22920 2512 5730 2512 Recreation Activities $ Low/Moderate Income Assisted 10.96% 43.84% Developmen Housing Benefit t Non- Public service activities Provide Support for Housing CDBG: other than Persons Social and Human Community $ Low/Moderate Income Assisted 0 87 0 87 Service Needs Developmen Housing Benefit t Non- Public service activities Provide Support for Housing Social and Human Community CDBG: for Low/Moderate Household 185 0 185 0 $ Income Housing s Assisted 0.00% 0.00% Service Needs Developmen Benefit t Non- Provide Support for Housing CDBG: Homeless Person Persons Social and Human Community $ Overnight Shelter Assisted 0 31 0 31 Service Needs Developmen t Non- Provide Support for Housing CDBG: Overnight/Emergency Social and Human Community Shelter/Transitional Beds 0 0 0 0 Service Needs Developmen $ Housing Beds added t Non- Public service activities Support Youth Housing CDBG: other than Persons Education/Training Community 15 10 15 10 $ Low/Moderate Income Assisted 66.67% 66.67% Programs Developmen Housing Benefit t CAPER 6 OMB Control No:2506-0117(exp.06/30/2018) Table 1-Accomplishments—Program Year&Strategic Plan to Date DRAFT CAPER 7 OMB Control No:2506-0117(exp.06/30/2018) Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,giving special attention to the highest priority activities identified. CDBG funds were used to address the priorities, needs,and goals identified in the Consolidated Plan. The FY 2016 Annual Action Plan was approved by the Dubuque City Council on April 29, 2015 as the first year in the City's five-year Consolidated Plan. The plan was amended on July 3, 2015 to move funds between activities for Purchase of Services Grants. Amendment two was approved by City Council on December 7, 2015. Amendment two combined the previous year with the current program year. The final amendment to the plan was approved by City Council on February 1, 2016. This amendment allocated additional funding to the Purchase Rehab Resale program and increased funding for the Microenterprise Assistance Program. The City's 31 goals described in the Consolidated Plan are all high priority and were used as the basis for the budgetary priorities outlined in the FY16 Annual Action Plan. Each funded activity must demonstrate it helps achieve a goal identified in the Consolidated Plan and benefit low/moderate- income (LMI) persons and communities before it is recommended for approval. The City provides funding for public services through a yearly grant process. When preparing the Consolidated Plan, estimates are used to project the level of funding and the number of persons or households to be served. Due to the varying nature and cost of administering different programs,estimating the cost and number to be served for public service activities can be very challenging. For example,job training activities have different costs,space, and time requirements than programs providing emergency shelter. The City distinguishes between four areas of program development: Housing Development, Economic Development, Neighborhood and Community Development, and Planning and Administration. There are 31 goals identified in the Consolidated Plan. For FY16, 5 of the 9 Housing Development activities that received funding made progress towards the Consolidated Plan strategic goals. First-time Homebuyer Program and the Purchas Rehab Resale program exceeded goals set for the program year. Homeowner Rehabilitation, Rental Rehabilitation, Housing Code Enforcement, and Historic Preservation programs fell short of reaching annual goals. The microenterprise economic development activity funded for FY16 was delayed due to a shortage of staff to administer the program. All neighborhood Development programs subject to the Public Service Cap (15%of allocation plus previous year's program income) made progress towards goals. The Neighborhood Grants programs funded four neighborhood associations and two community organizations serving neighborhood groups. The service area includes an estimated 15,370 residents that benefit from or have access to these low/mod residential neighborhood-enhancing services. Neighborhood infrastructure projects included six street overlays serving an estimated 4,057 residents in low/mod residential areas. Seven CAPER 8 OMB Control No:2506-0117(exp.06/30/2018) households were provided financial assistance to repair privately owned-sidewalks in the public right of way. The Accessible Curb Ramp program will carry funds forward for a future Con Plan year. Administrative programing ensured timely and correct use of funds and that the City of Dubuque does not engage in any actions that would hinder the implementation of the consolidated Plan, nor engage in willful inaction which would result in failure to implement the current adopted Consolidated Plan. CAPER 9 OMB Control No:2506-0117(exp.06/30/2018) CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 1,710 Black or African American 82 Asian 14 American Indian or American Native 5 Native Hawaiian or Other Pacific Islander 3 Table 2—Table of assistance to racial and ethnic populations by source of funds Narrative The City of Dubuque is a member of the Government Alliance on Race and Equity (GARE), a national network working to achieve racial equality and advance opportunities for all. Through this work, the City is working to address opportunities for inclusion and sustainable systemic institutional change. Table 2 in section CR is generated by the HUD CAPER template and reflects demographic information provided by persons and households upon intake into a CDBG funded program. CAPER 10 OMB Control No:2506-0117(exp.06/30/2018) CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Amount Expended Available During Program Year CDBG CDBG 1,827,833 1,051,675 HOME HOME HOPWA HOPWA ESG ESG Other Other Table 3-Resources Made Available 1 I Narrative The CDBG resources available in FY 2016 include program income received and carryover funds. During FY 2016,the City expended $476,461 in program income and $575,215 in entitlement funds for a total of$1,051,675. Funding was used to support housing, neighborhood and community development,and administrative programs. Identify the geographic distribution and location of investments Target Area Planned Percentage of Actual Percentage of Narrative Description Allocation Allocation City Wide 81 83 Low/Moderate Area Benefit 19 17 Table 4—Identify the geographic distribution and location of investments Narrative CAPER 11 OMB Control No:2506-0117(exp.06/30/2018) The annual ach on plan did net I denting target areas for the geographic distribution of funds hokodevet generally speaking acturnestargeting Lot I reprimand areas were con dumed in Census Tracts T3,45,67 01, 7 0101, 1102, 12 01, 101 Oland 10103 4 1 rating of a Palms and their I read on a is found in the attached Per CDSuG4mvlA Summary Report 4 map of the low and moderate residential areas is attached & CURIFTIlliffilly Houl imusupprigurgent denor ask A are% pultior war mial many He move ash p ociaw se li,ni all and hearrapur,SO my we day am ara se hin Mir Red denues unroofed scul shuldmi re Speak ac"HE 0 ad 417 RE 0 ILL1012 plus N,gummun ,nd here li �nrern as dar�,,Pnuanm Phrase chosen OHDJsmikedemadentuddi CIDBG Expreardicures CAPER 12 full A sari AM recall Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. Federal resources are leveraged with additional federal, state, local, and private resources. For every $1.00 in CDBG funds spent in FY16, the City leveraged another %5.26 in non-formula funds to assist meeting the housing, neighborhood and economic development needs for low and moderate income people and households. Total FY 2016 Expenditures CDBG Entitlement Expenditures $ 1,051,675.47 Other Funds Seciton 8 rental Assistance $ 4,950,014.11 Circles Initiative (Includes Bridges Out of Poverty and Getting Ahead) $ 120,424.10 HUD Lead Hazard Reduction Home Advocate $ 5,422.86 TIF r FSS Coordinator $ 89,349.49 IFA Houisng Trust $ 126,852.23 LHAP Funds Shelter Plus Care $ 95,499.00 Neighborhood Stabalization Program $ 111,146.01 Total other funds expended in FY 2016 $ 5,498,707.80 Private/Lender Match - CDBG Housing Programs $ 37,079.71 $ 5,535,787.51 11-everaging rate of non-formula funds for ever $1 in formula funds: $ 5.26 CAPER 13 OMB Control No:2506-0117(exp.06/30/2018) Local, Private, $336,626\ $37,080 Federal $ 5,162,081.98 Local $ 336,625.82 Private $ 37,079.71 Federal,$5,162,082 IAFLeveraging of CDBG Resources - — - CAPER 14 OMB Control No:2506-0117(exp.06/30/2018) CR-20 -Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 8 9 Number of Special-Needs households to be provided affordable housing units 0 0 Total 8 9 Table 11—Number of Households FY 16 Housing Activity Program Inwme Sfi ia�m Sy,fvf.m •Homeosmee loans •Rei%al NabalilRMion lows •LA IIme Homebuyerloaas Hom—er Rehk IMill loans a Ymo—lees •Re-Ved fmm 5al e of Pmedy One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 23 4 Number of households supported through Acquisition of Existing Units 0 1 Total 23 5 Table 12—Number of Households Supported CAPER 15 OMB Control No 2506-011](exp.06/30/2018) Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The City will continue to support the Consolidated Plan goals to maintain affordable owneroccupied housing, preserve and maintain existing affordable rental housing,and preserve historical housing and neighborhoods. The City is increasing efforts to reach out to homeowners who may be eligible for participation in the program. Discuss how these outcomes will impact future annual action plans. Affordable housing options continue to be limited within the City,and often restricted to certain geographic areas. The CDBG down payment assistance is often not enough to reduce the price of the home enough to be affordable to low and moderate income buyers. The City is exploring ways to partner with developers to create new,affordable homeownership opportunities outside of areas of high poverty concentration. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 1 0 Low-income 2 0 Moderate-income 10 0 Total 13 0 Table 13—Number of Households Served Narrative Information CDBG funds were used for eligible housing activities,such as homeowner repair and rehabilitation,and direct financial assistance for homebuyers with closing costs and down payment assistance. Households were also aided through the Housing Trust Fund. The First-time Homeowner program partners with the City's Section 8 Homeownership Program to provide housing counseling and financial assistance for voucher holders. CAPER 16 OMB Control No:2506-0117(exp.06/30/2018) CDBG Housing Loan Portfolio by Housing Activity 56aoo� $s,aoomo $o,aoomo N $3,0]O,tlID $]O]Otl10 $0 2013 2010 206 2016 �Flb TimeHomi3xryu r III HiAnr.Nrirsmvalmn Ri11.10 fir 1111,1111,fill HULting •MultivrUnit Ill Rehah •Sin McLnR Hou51116 Hehah CAPER 17 onn6 Control No 2506-0117(e-p.o6/Coo/2018) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Dubuque is in the Balance of State for Iowa's Continuum of Care (CoC). Not-for-Profit service providers lead the coordination of services and housing for the homeless. Staff from Housing&Community Development attend Continuum of Care and Homeless Advisory Council meetings to assist in identifying and responding to the needs of homeless persons. Homeless outreach is conducted in coordination with local emergency, transitional, and support services. Addressing the emergency shelter and transitional housing needs of homeless persons The City of Dubuque supports organizations providing human service activities through Purchase of Services Grants. Not-for-profit organizations meeting a human service need in the community can apply for CDBG and General Funds on an annual basis. In FY 2016,two shelters providing services to the homeless were provided funding: Almost Home and the Dubuque Community YMCAYWCA Victim Services Shelter. Almost Home serves men with emergency and transitional housing placement, resource coordination,job readiness training,and community support. The Victim Services Shelter provides shelter, resources, counseling,advocacy, and assistance transitioning into permanent housing for victims of domestic violence. The City assists to review Continuum of Care applications, environmental reviews, and certifies consistency with the Consolidated Plan for organizations seeking CoC funding. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities,foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City receives Continuum of Care Special Needs Assistance Program (SNAP) funding for the Phoenix Housing program, serving homeless individuals and families. This program targets homeless persons with mental illness, substance abuse,and/or HIV and Aids related illness. City staff help verifying income and inspections to ensure Housing Quality Standards are met. The City partners with local not- for-profit organizations to provide the support services necessary to support individuals in permanent housing long-term. CAPER 18 OMB Control No:2506-0117(exp.06/30/2018) Helping homeless persons (especially chronically homeless individuals and families, families with children,veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness,facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City works to ensure an adequate supply of affordable and accessible housing opportunities for homeless persons in the community. The City supports requests to develop and rehabilitate accessible and affordable housing, with emphasis on programs willing to accept vouchers or providing subsidies for households under 30%AMI. The City provides opportunities for not-for-profit organizations to apply for CDBG and General Fund support to help meet the needs of homeless individuals and families. 1 CAPER 19 OMB Control No:2506-0117(exp.06/30/2018) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City of Dubuque does not have public housing. The City monitors the number of affordable tax credit units and Section 8 units within the City. The affordable housing stock is not high enough to meet needs of renters and homeowners at or below 80%of the area median income. This is supported by data in the Consolidated Plan showing a significant number of renters earning under 80%Area Median Income are cost burdened, meaning they pay more than 30%of their income for housing-related costs. The City is actively supporting developers that propose quality, affordable housing developments within the City. These are often Low Income Housing Tax Credit applications to the State of Iowa. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership The City uses the Section 8 Housing Choice Voucher program to provide affordable housing options. The Housing&Community Development Department is the PHA for the City. The City has 1,072 vouchers, but is unable to issue to capacity due to budgetary constraints. The City works with the PHA to ensure leasing to 95%of the budget capacity. All Housing Choice Voucher participants are invited to join the City's Family Self-Sufficiency (FSS) and Circles programs. These programs offer unique, person-centered coaching to support the individual's needs. Goal planning, resource coordination,job readiness, and family supports are all provided. The Rehabilitation Supervisor regularly visits with Family Self-Sufficiency caseworkers and Circles and FSS participating families. The programs coordinate resources to help buyers establish bank accounts, Individual Development Accounts (I DA's), homeownership counseling, and resources to purchase a home. Source of Total Total HCV Amount of >30% 30- >80%AMI Funding Households Amount of Households Assistance AMI 50% Assisted Assistance Assisted provided to HCV AMI Households CDBG 12 $69,878 2 $10,000 2 1 9 Housing 10 $123,865 2 $37,000 1 3 6 Trust Fund Total 22 $193,744 4 $47,000 3 4 15 Table 1-First Time Homebuyer Actions taken to provide assistance to troubled PHAs The PHA is not troubled. CAPER 20 OMB Control No:2506-0117(exp.06/30/2018) CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls,tax policies affecting land, zoning ordinances, building codes,fees and charges,growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City of Dubuque made progress in the following actions in FY 2016: • Dialogue sessions and community survey for the equity profile focused on transportation, housing,employment,and other needs experienced in the community. • The City's Legal Department included in the FY17 budget proposal an improvement package to fund fair housing testing with focus on race and source of income. This request was approved during the budget process. • The PHA Housing Choice Voucher Administrative Plan was revised in accordance with HUD recommendations. • The City worked to establish Economic Development Low Income Housing Tax Increment Financing(TIF) Districts. These districts set aside a percentage of funds to provide direct assistance for housing to households under 80%AMI. • The City maintained compliance with the HUD Voluntary Compliance Agreement and monitored participation in the Housing Choice Voucher Program,outreach efforts,and support services designed to reach voucher participants • Inclusive Dubuque created a Housing Working Group to establish goals for the community to assist in affirmatively furthering fair housing. • Housing&Community Development Director, Alvin Nash,coordinated a 2-year study regarding treating source of income as a protected class. This would require housing providers to not use source of income,such as a voucher subsidy, to screen tenants. Results of the study will be presented to City Council to inform policy makers. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City's Consolidated Plan and FY 16 Annual Action plan describe specific programs, activities, and policies to meet underserved needs. Notibly,the Circles® program works to connect families living in poverty with resources and people to build social capital. Social capital contributes significantly to sustainable development. The human connection helps to increase neighborhood resiliency, connectivity, and cultural coherence. A large part of meeting underserved needs is identifying those needs and involving the person receiving the services in the identification, planning, delivery,and evaluation of services. Circles helps those impacted by "system" level services with those who are delivering the services and setting policies. The collaboration between providers and recipients has developed networks where people are able to CAPER 21 OMB Control No:2506-0117(exp.06/30/2018) better use services in the community. An example of this is the City's Rehabilitation Supervisor attending Circles meetings to share information about homeownership and improvement resources available. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.3200) The City applied for the Lead Hazard Control Grant and in November 2015 was awarded $325,000 in Healthy Home funds and $2,905,815 in lead hazard control funds for a total of$3,230,815. The program has a local match of$200,466 and proposes to do 129 units in the three-year grant period. The Lead and Healthy Homes Program effectively delivers successful lead remediation activities for income eligible households. The grant provides additional funds to address health and safety hazards in the home,and coordinates with a Home Advocate to build social capacity for participating families. All CDBG funded activities use the required level of lead assessment when performing rehab on homes. Homeowners and renters are provided information and resources about lead and lead poisoning, as well as information on where and when children should be tested. Code enforcement activities identify visible hazards from peeling paint and housing code to ensure the health and wellbeing of children living in these units. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.3200) The City of Dubuque funds, supports,and participates in a variety of projects that support the Consolidated Plan goals to increase economic opportunities through business retention, expansion,job creation,and financial resources for low and moderate income small business owners. The City continues to participate in Project HOPE (Helping Our People Excel) to coordinate service providers, employers, and job seekers to fill the employment needs of the community. The City of Dubuque has a low employment rate and many of the local manufactures have a demand for skilled workers. Project HOPE coordinates with Dubuque Works, Opportunity Dubuque,and the local community college, NICC, to identify under-skilled workers,train them up,and match them with employment opportunities. The City has also taken significant strides in the areas of equity and inclusion. The City of Dubuque received a first-place award in the 2016 National League of Cities Cultural Diversity Awards for the City's efforts to support Inclusive Dubuque and the community equity profile. The City is committed to building a community where all people can live,work, play,and learn together. Actions taken to develop institutional structure. 91.220(k); 91.3200) The City is taking strategic action to shift from an out-put based tracking system into an outcome- oriented process driven by data analysis, goal setting,and citizen participation into the development of strategies and initiatives. These efforts, coupled with internal evaluations to ensure highly effective, accessible programing that is used by all citizens, has helped leaders, policy makers, and service providers to better understand and meet the needs of marginalized populations. CAPER 22 OMB Control No:2506-0117(exp.06/30/2018) The City of Dubuque provides training and support for staff and community development including: • The City provided funds towards an AmeriCorps VISTA member to provide fair housing outreach and education related to housing complaint process. Training was provided for the NAACP, Housing&Community Development Department, LU LAC, Dubuque's Homeless Advisory Council, and Circles participants. • The City worked with Inclusive Dubuque to produce an equity profile for the community. Key departments within the City are developing equity plans • The City completed the required annual fair housing training. Training was attended by staff and commissions from Housing&Community Development, City Manager's Office,City Council, Planning Services, Police Department, Human Rights and Legal Department staff. Training was mandatory. • The City allocated resources for Results Based Accountability training to assist with developing strategies to measure progress under the VCA and to affirmatively further fair housing Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.3200) Partnerships ensure accessible, affordable,and quality housing opportunities are available for low and moderate income residents in neighborhoods throughout Dubuque. The City is actively working with housing developers to identify locations for affordable homeownership and rental opportunities. The City actively seeks out federal,state, local and private funding to meet housing needs. This often requires extensive coordination between the public, private,and service sectors. In January 2016,the City received notification it was awarded $31.5 million in CDBG Disaster Resiliency funds. This award was the result of a two-year grant writing partnership between City staff, the State of Iowa, ECIA, the University of Iowa and the U of I Flood Center, Iowa Economic Development Authority, the Community Foundation of Greater Dubuque, and residents in the flood impacted area. The grant award will allow for infrastructure improvements and resiliency improvements to 320 residential housing units in the impacted flood area. To effectively deliver these services,the City partners with local service providers to reach and support impacted residents through intake, enrollment, rehabilitation, and offers continuing social supports after the construction is complete. The approach is designed to reduce flood risk, improve water quality, increase resilience,engage stakeholders, and improve quality of life and health for vulnerable populations. The City launched the C.H.A.N.G.E. program (Comprehensive Housing Activities for Neighborhood Growth and Enrichment) to identify and rehabilitate downtown housing units. The program is designed to acquire, rehab,and sell vacant and abandoned properties to income eligible households, coordinate local,state,and federal resources to have the greatest impact for occupied properties,and support neighborhood and community development to ensure rich partnerships, programs, and economic and social resiliency. Identify actions taken to overcome the effects of any impediments identified in the CAPER 23 OMB Control No:2506-0117(exp.06/30/2018) jurisdictions analysis of impediments to fair housing choice. 91.520(a) The City's 2016-2020 Analysis of Impediments to Fair Housing Choice (AI) was updated as a requirement of the Voluntary Compliance Agreement with HUD. The Al identifies several actions the City has taken to reduce discrimination based on: race, color, national origin, religion, sex, familial status,disability, sexual orientation, age,and other arbitrary factors. The Al identified "source of income" as an arbitrary factor unrelated to a person's ability to be a good tenant and recommended the Human Rights commission consider include source of income as a protected class. The Housing &Community Development, Human Rights, and Planning Services Departments partnered with local stakeholders to better understand how source of income impacts tenants, particularly Housing Choice Voucher holders. The Al identified a limited number of housing providers participating in the voucher program. To address this, the, "Source of Income" committee was formed. The Committee was made up of key city staff, board and commission members, housing providers, and housing advocacy groups. The group analyzed data, information, and organized a series of community dialogues to gain insight into the issues surrounding the impact of such an ordinance and other options to increase housing choice for voucher holders. To address housing discrimination,the City took steps to increase staff understanding of fair housing, discrimination,and the history of racism in the community. Fair housing training was completed in the fall, in accordance with the VCA. Fair housing training was also provided to specific departments and organizations serving the public with housing needs. New employees, board and commission members receive fair housing training and education within 30 days of beginning service. A proposal for fair housing testing was included in the FY 17 budget. CR-40- Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The Housing &Community Development Department is responsible for monitoring functions associated with CDBG programs. 1. Pre-funding Preparedness: The Department offers two trainings per year for sub recipients. New and current sub recipients are encouraged to attend. One-on-one technical support is provided prior to project implementation to ensure contracting,eligibility, reporting, and national objective requirements are met. In FY16, 7 organizations attended training,and 3 were provided one-on-one assistance with applications. 2. Contract Management: Most CDBG contracts are overseen by the Housing&Community Development Department, but some are assigned to a City project manager responsible for the CAPER 24 OMB Control No:2506-0117(exp.06/30/2018) execution and reporting related to the contract. Contracts include HUD, state, and local requirements, including related requirements such as environmental reviews, URA, 2 CFR 200, and Lead Based Paint requirements. Ongoing technical assistance is provided to sub recipients and project managers throughout the contract period. Most sub recipients do monthly draws where supporting documentation is verified. 3. Monitoring Compliance: The City completes monthly "desk audits" of reports and supporting documentation, onsite monitoring reviews, phone contacts,written communications (letters and email) and meetings. Each sub recipient has individualized reporting forms unique to their program, budgeted expenses, and activities. These individualized reporting forms allows for convenient management and monitoring for fraud, waste, mismanagement and other opportunities for potential abuse. Contract provisions allow for suspension of payment or termination of contract and reimbursement at any time during the program year based on performance deficiencies. Staff always works with sub recipients to correct identified deficiencies through discussion,technical assistance prior to imposing any sanctions. Sub recipients report on successes, challenges, and needs quarterly.City Departments using CDBG funds are monitored by their respective Department Managers. 4. Audit Review: Sub recipients are required to submit an audit prior to funding(if available) and as part of the year-end requirements in the contract. Programs requiring a Single Audit are subject to a financial desk review to the CDBG program if there is a finding noted in the audit, regardless if the finding is related to CDBG funds. The City began tracking minority and women owned businesses in FY 16 and follows a City Council approved Section 3 plan for applicable contracts. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. The Community Development Advisory Commission meets monthly and is open to the public. Meetings are at 5:30 pm in the Housing Conference Room, located in Dubuque's downtown on a bus route. The meetings last about an hour. Agendas are posted in the Housing Department, City Hall,and distributed to a list serve anyone can register Agendas and reports, including the CAPER, are posted online, at the City Clerk's, Housing&Community Development,and the local library. The commission provides citizens an opportunity to comment on proposed plans, performance,and reports. Comments can also be submitted in writing, by phone, or electronically through the City's website. The Citizen Participation Plan describes the roles, responsibilities,and contact information of entities involved in administering, reviewing, and approving activities included in this report. A public hearing to review the final report was held on August 15, 2017 by the commission. Notice of the Public Hearing is posted in local newspapers and on the City's website, and the Clerk's office. All comments received will be included in an attachment: Public Notices and Comments. CAPER 25 OMB Control No:2506-0117(exp.06/30/2018) CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. The City amends the Annual Action Plan as necessary to adjust for financial resources and fluctuations in program income. The FY16 Action Plan was amended three times. The first amendment was to distribute grant awards to sub recipients. The second amendment reprogramed previous year funds into the current program year and allocated additional funding for microenterprise loans to support economic development activities that would complement the National Disaster Resiliency Award the City received in 2016. The City also received a request for funding to install an elevator in a two-story building that houses many elderly and disabled residents. Amendment three provided additional funding for the microenterprise program and the purchase-rehab-resale program. Program allocations will be monitored for effective, timely use of funds moving forward. Programs will be provided spending and performance benchmarks. Additional funds would be allocated to high- performing programs with projects ready for completion. J 1AA _ CAPER 26 OMB Control No:2506-0117(exp.06/30/2018) CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. The City amends the Annual Action Plan as necessary to adjust for financial resources and fluctuations in program income. The FY16 Action Plan was amended three times. The first amendment was to distribute grant awards to sub recipients. The second amendment reprogramed previous year funds into the current program year and allocated additional funding for microenterprise loans to support economic development activities that would complement the National Disaster Resiliency Award the City received in 2016. The City also received a request for funding to install an elevator in a two-story building that houses many elderly and disabled residents. Amendment three provided additional funding for the microenterprise program and the purchase-rehab-resale program. Program allocations will be monitored for effective, timely use of funds moving forward. Programs will be provided spending and performance benchmarks. Additional funds would be allocated to high- performing programs with projects ready for completion. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. CAPER 27 OMB Control No:2506-0117(exp.06/30/2018) Attachment IDIS Reports Attaamunt 1 IDIS Reports PR26: Fituncial Summary PR03: Activity Summary PRIG: Housng Activities PA06: Summary of Consolidated Plan Projects 19123: Summary of Accomplishments PR02: List of AcriviHa PRR3 : Performance Measures Report GPER 28 ome comma No 25060117(ey 06aopn16) PR26 City of Dubuque Housing & Community Development Dep unem FY 16 PY 15 CAPER IDIS RcWAs YR26 CAPER 39 OM cunt l Nu zwsnvrtend.os/ao/zma� IIIII. X�ICE IAx 11.111, IIIIN IN lllm�m-ml��l IN elll�""INlml III IN 11 IN, IN I- IIM�tMINM�111111T�'W, 'M LCI UWHEtN—�RMULT�YIW�tFCAMCWS NATPVI 11 lkwIl 2A �JbU�FNJRT�3tTMDOI�MCXARNINR ,I1111 I IN X �RNMNUCAMMMRM�WT�,fUWWUN 19 "A It IN It IN IN tMinmetsomr, 11.1 -N. ullm ImIlm VIWO Lls (APER 30 QMa Nu2�6a117( .pOs ,0a08� Illll,x �.a� .IL "I'll ml 1121121 0111 (APER 31 OM CUntM1 Na25)sa»7(Ill 06/30/2 e IIIII. 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KA I AwImM 0.'YV'}IEla�m EttmmccarxgnemR�m� qq-wn m aM uur4vrs(a11m1 C C C E ] ] ] ] ] ] gawmr(mmMJImJ a a a a V V V V V V Wv�mc(uwtiueD n n n n v v v v v n CAPER 194 OMB Control No'.2506-0117(exp.06/30/2018) Adjustment to PR 26 and Loan Portfolio City of Dubuque Housing & Community Development Department FY 16 PY 15 CAPER Attachment 2 Adjustments to PR26 and Loan Portfolio CAPER 195 CAPER 196 � . „ �71e'�W 15 PRUM J11 11 R4457 21 Plan van 17 PRKS LEA i1 41 . � No �;,41 ILIp xmnmm sgvn.amw p iOV R4..... pn.CC qe q Pecan San �51 15 Pal CAPER 197 N. 0 ` Ilai DRAFT I CAPER 199 OMB Control No:2506-0117(exp.06/30/2018) Low and Moderate Income Residential Areas City of Dubuque Housing & Community Development Department FY 76 PY 15 CAPER Attachment 3 Low and Moderate Income Residential CAPER 200 _ Income Areas IR NO, © : mdz - L / � » ` - :d _ , y � � _ \ : LEGEND + , _. , IMU_ _ _5 i Melt Am,,�11111 (laIll SIMY 2�2010 I., I IWO 11,11 1 11 I'll 4 1 11 1 11 11-11 4 1 11 1 1 "In I I W, Cm 15 I'll, I'll ON, CAPER 202 OMB CoMfOl NO Z50NN117 Ell 0EP30lZ0181 Resource Allocation and Leveraging City of Dubuque Housing ✓4 Community Development Department FY 16 PY 15 CAPER Altachmenl4 Resource Allocation and Leveraging CAPER 203 O0 - p �,� SSE:wema.t Ex a ae. $ 1XI .n �rana6 ®, JD POOWHII dR.MllrHome.;o� ,,, TIF 120,95223 % xml rlaW SU hall,A :Pw, 5III eed Rzv6 SAm,m� uvu/ienwr mnm-CORN i emm6 MR5 5 Ssss, 4mnMrN f,wft,m Po,d,brmn St 1,p1wbmulabq: 3 SL $336,636 $37,080 nl 5 5,SE4B a �rjade 37,019 CAPER 205