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Fiscal Year 2017 Smart Traffic Routing with Efficient and Effective Signals (STREETS) Funding Copyrighted August 21, 2017 City of Dubuque Consent Items # 23. ITEM TITLE: Fiscal Year 2017 Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Improvements Funding SUMMARY: City Manager recommending approval of a resolution authorizing the City of Dubuque to submit an application in partnership with the Iowa Department of Transportation and the Dubuque Metropolitan Area Transportation Study, for a Federal Highway Administration Accelerated Innovation Deployment (AID) demonstration application to assist with funding Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) improvements. RESOLUTION Authorizing the filing of Accelerated Innovation Deployment (Aid) Demonstration Application with Federal Highway Administration (FHWA) in partnership with Iowa Department of Transportation (IADOT)and Dubuque Metropolitan Area Transportation Study(DMATS) to assist with the funding of Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Improvements SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type Grant Application for STREETS Program-MVM Memo City Manager Memo Staff Memo Staff Memo Resolution Resolutions Attachment Supporting Documentation THE COF Dubuque DtUB E All-America City Masterpiece on the Mississippi 1 1 1 1" 2009•2012•2013•2019 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Grant Application Authorization for Federal Highway Administration Accelerated Innovation Deployment Federal Fiscal Year 2017 Funding for Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Improvements DATE: August 15, 2017 City Engineer Gus Psihoyos recommends City Council approval of a resolution authorizing the City of Dubuque to submit an application in the amount of $998,200, in partnership with the Iowa Department of Transportation and the Dubuque Metropolitan Area Transportation Study, for a Federal Highway Administration Accelerated Innovation Deployment (AID) demonstration application to assist with funding Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) improvements. The overall cost of the STREETS project is estimated to be $2.7 million, with the Adaptive (Dynamic) Traffic Control System and System Integration estimated to cost $1.46 million. This grant would be used to assist in the funding of the Adaptive (Dynamic) Traffic Control System and System Integration cost. I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dubuque DUB E III aICt Masterpiece opt the Mississippi 2007.2012.2013 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer. DATE: August 14, 2017 RE: Grant Application Authorization for FHWA AID Federal Fiscal Year 2017 Funding for STREETS improvements INTRODUCTION The attached resolution provides the authorization for the City of Dubuque to officially submit an application in partnership with Iowa Department of Transportation (IADOT) and Dubuque Metropolitan Area Transportation Study (DMATS) for a Federal Highway Administration (FHWA) Accelerated Innovation Deployment (AID) demonstration application to assist with funding SMART TRAFFIC ROUTING WITH EFFICIENT AND EFFECTIVE TRAFFIC SIGNALS (STREETS) improvements. The requested amount is $998,200. BACKGROUND The STREETS project is designed to improve traffic conditions throughout the Dubuque metro area by distributing traffic more evenly on the region's major corridors. The STREETS project will modify the signal timings through a seamless interface between a signal timing model and signals used in the field. The system will reduce congestion, shorten travel times, and improve safety in the metro area. By rerouting traffic on the roads with extra capacities dynamically, it is expected that the proposed system will reduce traffic bottlenecks. DMATS and the City staff will also use the proposed system to identify future congestion and safety improvement projects, and to evaluate these projects following their implementation. In the fall 2016, the project received a commitment of $200,000 from IADOT and $200,000 from DMATS to implement Task I -Systems Engineering and Task II- Model development. In return, IADOT has requested access to the City of Dubuque camera system and data collected by the project. In the winter 2017, DMATS, IADOT and City staff had a work session with FHWA. Overall, the FHWA staff felt the project would be very successful if implemented as described and stated the following: "Combining traffic control and traffic assignment — Holy Grail of traffic research — this project is unusual because of the actual implementation piece. There has been theory presented but not implemented. Very special project. Very hard to implement in large cities due to their size and costs. This is special because you have the perfect size to implement" 1 The FHWA recommended using a robust dynamic adaptive traffic signal model that can have a predictive pattern match embedded to keep up with the system. They suggested increasing the budget for the model as we need to have more funding set aside for data collection as part of model development. DMATS approved $200,000 in Surface Transportation block Grant (STBG) Program funds in the summer of 2017 to meet the model requirements costs. City of Dubuque Traffic Engineering also requested $500,000 to provide fiber connectivity and upgrade signal systems at Asbury/Chaney and Asbury/Carter intersections as part of the overall project. These improvements are necessary to prepare the system for the STREETS project implementation. The DMATS board approved these funds in the summer of 2017. DISCUSSION The overall cost of STREETS project is estimated to be $2.7 million. Systems Engineering Concept is estimated to cost $150,000; Traffic Model is estimated to cost $450,000, signal upgrades and fiber connectivity at Asbury/Chaney and Asbury/Carter intersections is estimated to cost $647,000; and Adaptive (Dynamic) Traffic Control System and System Integration is estimated to cost $1.46 million. The STREETS project requires good fiber connectivity through the metropolitan area to be successful. The investment that the City has made over the last ten years in fiber optic conduit and cabling connecting public buildings, traffic and security cameras and traffic signal intersections has created a platform for the STREETS project. DMATS and IADOT have committed $600,000 to this project. Systems Engineering Concept and Traffic Model will be completed using the initial $600,000. $500,000 of DMATS STBG funds are approved for Signal Upgrades with Fiber at Asbury/Chaney and Asbury/Carter intersection. Adaptive (Dynamic) Traffic Control System and System Integration will be completed using $998,000 from the Advanced Innovation Deployment (AID) Grant from FHWA in partnering with IADOT and DMATS with 20% match from the City of Dubuque. The additional $215,000 will be secured using Iowa Traffic Safety Funds (TSIP) and Iowa Clean Air Attainment Grant (ICAAP). Attachment A will provide overall project details for STREETS project with performance goals, measures and budget. The estimated Adaptive (Dynamic) Traffic Control System and System Integration cost for the STREETS is $1.46 million. Grant Description Grant Amount FHWA AID grant $998,000 State of Iowa ICAAP Grant $115,000 State of Iowa Traffic Safety Improvement Program (TSIP) grant $100,000 City of Dubuque $249,500 Estimated Adaptive (Dynamic) Traffic Control System and System Integration cost $1,461,500 2 RECOMMENDATION I recommend that the City submit the Accelerated Innovation Deployment (AID) demonstration application to FHWA in partnership with IADOT and DMATS to assist in funding Adaptive (Dynamic) Traffic Control System and System Integration cost for the STREETS project. ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution authorizing the filing of the application for FHWA Accelerated Innovation Deployment (AID) demonstration funding in Federal Fiscal Year 2017 to assist in funding Adaptive (Dynamic) Traffic Control System and System Integration cost for the STREETS project. Prepared by: Dave Ness, Civil Engineer II cc: Jenny Larson, Budget Director Alexis Steger, Assistant Budget Director Bob Schiesl, Assistant City Engineer Chandra Ravada, ECIA Attachment 3 RESOLUTION NO. 299-17 RESOLUTION AUTHORIZING THE FILING OF ACCELERATED INNOVATION DEPLOYMENT (AID) DEMONSTRATION APPLICATION WITH FEDERAL HIGHWAY ADMINISTRATION (FHWA) IN PARTNERSHIP WITH IOWA DEPARTMENT OF TRANSPORTATION (IADOT) AND DUBUQUE METROPOLITAN AREA TRANSPORTATION STUDY (DMATS) TO ASSIST WITH THE FUNDING OF SMART TRAFFIC ROUTING WITH EFFICIENT AND EFFECTIVE TRAFFIC SIGNALS (STREETS) IMPROVEMENTS Whereas, the STREETS project is designed to improve traffic conditions throughout the Dubuque metro area by distributing traffic more evenly on the region's major corridors. The STREETS project will modify the signal timings through a seamless interface between a signal timing model and signals used in the field; and Whereas, the City has determined that STREETS project will reduce congestion, shorten travel times, and improve safety in the metro area. By rerouting traffic on the roads with extra capacities dynamically, it is expected that the proposed system will reduce traffic bottlenecks as recommended by the adopted East-West Corridor Study; and Whereas, the City in partnership with IADOT and DMATS is requesting FHWA AID funding in the amount of $998,000 in Federal Fiscal Year (FFY) 2017 to assist with project implementation; and Whereas, the City has sufficient funds available to cover the local funding in the amount of $249,500. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA, THAT: Section 1. The City hereby supports and authorizes the grant application submittal for funding through the FHWA FFY 2017 FHWA AID Program to assist with the funding STREETS project implementation in Dubuque Metro area as part of the East-West Corridor Improvements. Passed, approved and adopted this 21st day of August, 2017. Attest: Kevin(t. Firnstahl, CMC;tity Clerk Roy D. Buol, Mayor Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) 1. PROJECT ABSTRACT The goal of the Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS)project is to develop a smart, next-generation,traffic management and control system. This system will use traffic control strategies to enable dynamic traffic routing on ten corridors to maximize the use of existing roadway capacities in the Dubuque metro area This project will be funded through a combination of funds from various agencies. The Dubuque MPO is requesting $998,000 in funding from ATCMTD and is providing a match of$1.71 million. The project addresses the following TIDP Goals: Significantly accelerate the adoption of innovative technologies; Improve highway efficiency, safety, mobility, reliability, service life, environmental protection and sustainability; and Develop and deploy new tools, techniques, and practices to accelerate the adoption of innovation in all aspects of highway transportation Il. PROJECT DESCRIPTION Project Details The STREETS project includes four major tasks. TASK A- Systems Engineering Concept- Develop a Systems Engineering(SE)model that will fully define the project and prepare detailed requirements and scope of services that are suitable for use in the procurement process of the following project tasks. Development of the SE model requires that vendors specify all of the components of the V model recommended by Federal Highway. The development of the V model should include constant and regular correspondence and input from project stakeholders including citizen groups, Dubuque County, City of Dubuque, Iowa Department of Transportation, Dubuque MPO, Dubuque School District, EMS groups, freight groups, and others as recommended. The consultant needs to communicate with project team members and stakeholders to ensure that inputs and outputs of the V model are acceptable for the stakeholders and that final results meet project expectations. TASK B - Traffic Model—Develop a microsimulation traffic model of the Dubuque metro area(including all relevant roads and all of the signalized intersections)to represent existing traffic conditions. The model will be capable of replicating signal operations from the field and it will produce truthful outputs of the field traffic conditions (travel times, delays, etc.) so that following traffic assignments/routing can be executed based on verified data The model will execute traffic assignments (reroute vehicles)based on the estimated/measured traffic impedances of the network links. Prior to integration in the STREETS system, the model will be calibrated and validated to confirm that field data are matched properly. TASK C - Adaptive(Dynamic) Traffic Control System - Develop a new (or modify an existing) Adaptive Traffic Control System (ATCS)which will change signal timings in real-time after changes in traffic conditions are detected (by the STREETS system)for 57 intersections on ten corridors. The ATCS is expected to be fed by simulation data, recalibrated on field data in near real-time (e.g. 15 minutes), where its adaptive algorithm is triggered only after optimal traffic flows are determined through a traffic assignment procedure. Even then, signal timings must be adjusted in a partial and progressive fashion until it is observed that the proposed routing changes are implemented in the field. TASK D - System Integration - Develop a framework to utilize existing data sources (and potentially new ones)to feed the above-mentioned model and recalibrate/revalidate it in near real-time. Define which data sources (video, detection loops, radar, etc.) should be used (and how)for model inputs and which ones should be used for recalibration of the model and validation of the routes adoption by travelers. Develop protocols and specs to define how those data will be integrated in the STREETS system. 1 Project Objectives • Reduce wear and tear on major corridors in the Dubuque metro area by distributing traffic more evenly throughout the metro area. • Reduce congestion and improve safety in the metro area by dynamically rerouting traffic on the roads with extra capacities. • Reduce/eliminate some of traffic bottlenecks. • Reduce secondary vehicle crashes by identifying incidents and rerouting traffic onto detour routes. • Provide data to all major agencies Including Emergency Management Systems, Police Departments, City and County Engineering, MPO, School district, and IADOT. • Identify future projects that will improve safety and reduce congestion in the metro area. • Measure the effectiveness of safety and congestion projects. • Constant collection of traffic volumes on all major corridors for peak and off peak. • Provide data for MPO performance measures including vehicle miles traveled and vehicle hours travelled for whole system and address performance measure for MPO process. • Provide public with information 24/7 to make better travel choices. Performance Measures • Overall improvement in travel times • Traffic flows at strategic points • Comparison of travel speeds with posted speed limit • Volume to Capacity ratio • Emission rates • Intersection delays • Location of choke points on the network Current Experience The proposed project is the first of its kind and we cannot refer to any other system in the nation that provides similar outputs. Thus, it is difficult to cite any similar experiences from other places. Benefits The STREETS project intends to deliver an automatic system that gives the City staff the ability to monitor traffic operations and intervene as necessary, but does not require constant or significant manual operations. Ideally, if no significant traffic disturbance events occur, STREETS will run 24/7 without requiring operators to interfere manually with traffic operations. The project will reduce equipment costs at individual intersections by providing signal timings through a centralized Adaptive (Dynamic) Traffic Control System. The project will help the MPO measure the performance of the system by providing 24/7 traffic volumes at all major corridors and intersections. The project will enable more equalized utilization of the available infrastructure. Currently drivers are unaware if an alternate route could reduce their travel time. This system, first of its kind, will the city's operators the ability to help drivers to reduce their commuting time by efficiently utilizing existing road capacity. This project will help the MPO and City to identify future projects that will improve safety and reduce congestion in the metro area. The project will use the existing system to reduce congestion and improve safety in the metro area by rerouting traffic on the roads with extra capacities dynamically. The STREETS project is a pilot project in the State of Iowa. Once implemented and tested it will be implemented in other parts of the state and could be used as a best practice for similar sized communities across the country. 2 III. INNOVATION PERFORMANCE How will the innovation be monitored? The data generated from Traffic model and Adaptive Traffic Control System (ATCS)will help to monitor and assess the system. The data collected can provide information like intersection delays, travel speeds on the corridors, and traffic volumes on the corridors. This data can be compared to the overall performance measures and make adjustments to the system if the performance measures are not met. The system performance will be measured (this is what the SE process will define)before and after the system is implemented in the field. Specific performance measures, which can capture intended goal and true nature of the system, will be defined and compared in before and after conditions. This comparison will serve to assess success of the system in addition to other potential assessment methods (e.g. survey of the traveling public, local businesses, stakeholders, etc.). The data generated from traffic model and ATCS depends on data coming through the feedback loop. The feedback loop will be designed to collect data from travel-time measurement systems, detection at signalized intersections (Wavetronix, Inductive loops), CCTV, and video detection devices. The data collected through feedback loop,traffic model and ATCS will be stored by the system to compare. Timeline TASK Start Date End Date Task A: Systems Engineering Concept August 17th, 2017 February 28th, 2018 Release of RFP for Task B, C & D Release of RFP February 1st, 2018 March 9th, 2018 Selection of Consultant March 9th, 2018 March 30u', 2018 Contract approval March 30"', 2018 April 12"', 2018 Task B: Traffic Model Model development April 12a', 2018 December 31st, 2018 Task C: Adaptive(Dynamic) Traffic Control System Approval of funding from FHWA March 31st, 2018 Contract with IADOT April 30th, 2018 Adaptive (Dynamic) Traffic Control System May 1st, 2018 December 31st, 2018 Task D: System Integration Approval of funding from FHWA March 31st, 2018 Contract with IADOT April 30th, 2018 System Integration IMay 1st, 2018 IMarch 31st, 2019 Testing the project JApril 1st, 2019 IJune 30th, 2019 IV. APPLICANT INFORMATION AND COORDINATION WITH OTHER ENTITIES The project will be a partnership between Iowa Department of Transportation, Dubuque MPO and the City of Dubuque. The figure below provides the project organization structure. 3 us.oepo"ont ofimmpo,tofion �1 Federal Highway r Administration Chandra Ravada will be the primary point of contact for this grant. His contact information is: S.T.R.E.E.T.S Chandra Ravada ----------------------------------------------- Director of Transportation DUBUQUE ice° East Central Intergovernmental Association 1oYVAGT ECI DOT DUB E Dubuque, Iowa 52002 i A Office: (563) 556-4166 Mobile: (5 3) 213-0886 Email: cravada@ecia.org EMS Police Transit School district Collages Small cities ---------------- V. FUNDING REQUEST This project will be funded through a combination of funds from various agencies. The Dubuque MPO is requesting $998,000 in funding from ATCMTD and is providing a match of$1.71 million. Table below summaries a breakdown of the estimated costs for the project and identifies funding sources and amounts. Total Costs to Other Major Work Elements Estimated ATCMTD funds Source of Cost Share Costs Project Management Dubuque MPO $60,000 $48,000 1 $12,000 ICity of Dubuque City of Dubuque $60,000 $48,000 1 $12,000 ICity of Dubuque Upgrades to Traffic Signals Traffic Signal Upgrades $500,000 $500,000 $320,000-Dubuque MPO $180,000-City of Dubuque Fiber $147,000 $147,000 $80,000-Dubuque MPO $67,000-City of Dubuque Systems Engineering Develop a Systems Engineering(SE)using V model $150,000 $150,000 $75,000-Dubuque MPO $75,000-IADOT Traffic Model Project testing and observation byFAU and INTRANS $20,000 $16,000 $4,000 City of Dubuque Develop a microsimulation traffic model $450,000 $450,000 $325,000-Dubuque MPO $125,000-IADOT Adaptive (Dynamic)Traffic Control System Project testing and observation by Florida Atlantic University $30,000 $24,000 $6,000 City of Dubuque and INTRANS Develop a new(or modify an existing)Adaptive Traffic Control $450,000 $360,000 $90,000 City of Dubuque System ATCS . System Integration Installation of Equipment and Connecting to ATCS Project testing and observation byFAU and INTRANS $15,000 $12,000 1 $3,000 �City of Dubuque Intersection software updates and install new equipment $612,750 $490,200 1 $122,550 ICity of Dubuque Technology and Equipment for Public Update Project testing and observation byFAU and INTRANS $15,000 $15,000 $172,000-IowaCMAQ Equipment $100,000 $100,000 Technology $100,000 $100,000 Is43,000-City of Dubuque TOTAL $2,709,7501 $998,200 1$1,711,550 4