Minutes_Library Board of Trustees 6 22 17 Copyrighted
September 5, 2017
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 8/21; Human Rights
Commission of 5/8, 6/16; Library Board of Trustees of
6/22; Proof of Publication for City Council Proceedings of
8/7, 8/14.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 8/21/17 Supporting Documentation
Human Rights Commission Minutes of 5/8/17 Supporting Documentation
Human Rights Commission Minutes of 6/16/17 Supporting Documentation
Library Board of Trustees Minutes of 6/22/17 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
8/7/17
Proof of Publication for City Council Proceedings of Supporting Documentation
8/21/17
Carnegie-Stout Public library ORIG
Board of Trustees I[VA
Meeting Minutes of June 22,, 2017
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Lacy Board Room at 4:00 p.m. on Thursday, June 22, 2017.
Present., Board Vice President Patty Poggemiller; Secretary Michael Willis;
Trustee Robert Armstrong; Trustee Pat Maddux; Trustee Christy
Monk; Director Susan Henricks and Recorder Denette Kellogg.
Excused: Board President Jenny Weiss; Trustee Jon Trotter
1. Vice President Patty Poggemiller called the meeting to order at 4:04 p.m.
"Moved to adopt the meeting agenda of.lune 22, 2017."
Motion: Monk
Second Maddux
Vote: Aye -5; Nay— 0
2. Approval of Library Board of Trustees' Meeting Minutes of Thursday, May 25,
2017."
"Moved to approve the Board Minutes or Thursday, May 25, 2017
with correction or name from Anderson to Armstrong on page 2."
Motion: Monk
Second. Maddux
Vote., Aye —5; Nay— 0
3. Board President's Report:
A. Board Vice President Patty Poggemiller reviewed the Communication
with the Dubuque City Council for May 2017.
B. The Board recognized outgoing member, Willis, for his service as a
Library Board member and presented him with a framed print of the
Grant Wood painting, "Appraisal."
"Moved to receive and file the Communication with the Dubuque
City Council from Thursday, May 25, 2017 and board recognition of
Trustee Mike Willis for his service to the Library Board. "
Motion: Maddux
1
Second.• Monk
Vote: Aye —5• Nay— 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
1) Library Financial Report FY 2017— The Board reviewed the
operational revenue and expenditure reports. Henricks reported
May marked 92% of the fiscal year lapsing. Expenditures were at
86% and revenue collected was at 87% of the projected income
for the fiscal year.
Discussion was held regarding an analysis Henricks completed on
the cost of accepting credit cards as payment. Fees average
10.4%. When the cost of the original investment is added to the
total program, the average is raised to 15.3%. This will decrease
the longer the system is in place. Maintenance contracts for
equipment and software repair/replacement are a part of the
10.4%.
Henricks reported that she would begin evaluating the cost of the
fines-program next.
Maddux and Willis inquired about the.outcome of the decorative
limestone that fell from the underhang of building as they were
leaving the May 2017 Board meeting. Henricks reported that
Kelly Jackson Tuckpointing immediately responded to a request
for assistance and the entire building was checked for any other
ornamentation that may be loose. Jackson identified four other
areas. These decorative elements were removed until a
permanent repair takes place.
Henricks reported that bids have been received to replace the
standard outdoor lights with LED lighting and sought opinions as
to whether the banners should be taken down while the lift truck
will be available. Consensus was to leave the banners up as they
are in good condition and the promotional message is still fresh.
2) Library Use Statistics — Henricks reported a slight increase in use
during May. Dubuque cardholder checkouts were up 2%. Open
Access borrowing increased 7% for the first time since restrictions
were imposed in FY2013.
Discussion was held regarding the use of the Maker Space.
Henricks, reported that use is increasing and she will follow-up
and share the evaluations with the Board that visitors have
completed after their use of the space.
B. Library Comment Cards Received — The Board reviewed a comment card,,
which was an employee request to close early on July 3. Discussion took
place. Although the Library is not busy during this time, July 3 is not
recognized as a holiday; therefore., an early closure would require this
time to be in the unpaid leave" category. This may pose a'hardship to
some employees. Employees can request vacation time on July 3 if they
would like to leave early.
"Moved to receive and file the informational update from the
Library Director including the Library Financial Report, Library Use
Statistics, and the Library,Comment Card.
Motion: Maddux
Second: Monk
Voteff,, Aye —5; Nay— O
5. Action Items:
A. Libriry-Expenditures — Henricks.provided an itemized report of FY-17
expenditures from May 16 to June 15, 2017 for the Board's review.
"Moved to approve Library expenditures for May 16 to June 15,
2017.
Motionsm Willis
Second: Maddux
Vote: Aye —5; Nay— O
B. Purchase of Kate Van Duzee Art The Board discussed a proposal
made by made by Mr. Merlin Smith to sell three works of art by Kate
Van Duzee to the Library. The Board agreed these works of art would
complement the existing collection.
"Moved to make an offer to purchase the Van Duzee art work
with a x'.300 cap after a review ofphotographs.
Motion: Maddux
Second: Willis
Vote: Aye —5; Nay— 0
C. Marketing Coordinator Position Description —The Board reviewed
information from a U.S. Department of Labor Fact Sheet and an
excerpt from the Employment Law Deskbook that Personnel Manager,
Randy Peck provided. The Board concurred that the Marketing
Coordinator position, as it is currently defined, represents that of a
library employee rather than a position as an independent contractor.
The Board further reviewed job descriptions and salary ranges from
other libraries as well as labor grades for the City of Dubuque
corresponding to these positions. Suggestions for wording of the
Marketing Coordinator position description were discussed and there
was agreement that"commercial application of" should precede the
"using social media" and "photography and videography" should
replace "digital camera and video camera," and when possible use
"demonstrated" to describe the word "experience."
"Moved to approve the position description of Marketing
Coordinator as edited and pursue the hire of a Marketing
Coordinator at a salary grade of GE-31, step A, for a two year
period of time funded by the interest from the Mutschler Trust
before
yprinciple is used if needed."
Motion: Moak
Second: Willis
Vote,. Aye 5; Nay— 0
6. Library Board Adjournment — The Board adjourned at 5:24 p.m.
"Motion to adjourn."
Motion, Willis
Second: Maddux
Vote: Aye —5; Nay— 0
Patty Pogge /ice President of the Board Date
4