Minutes Airport 5 28 02 DUBUQUE REGIONAL AIRPORT
COMMISSION MEETING
Tuesday,
May 28, 2002
4:00 p.m.
Dubuque Regional Airport
Dubuque Air Service Conference Room
PRESENT: Rick Goodin, Doug Brotherton, Jim O'Neill, Ted Goodmann and John
Markham,
ABSENT: None
STAFF: Andy Perry, Bob Boleyn, Peggy Dickson, and Gordy Vetsch
GUESTS: Tim O'Brien, (Asst City Attorney)
MEDIA: Erin Coyle ('Telegraph Herald)
01. APPROVAL OF MINUTES
Jim O'Neill made a motion to approve the minutes of the 4/29/02 meeting. The
motion was seconded by Doug Bretherton, AYES: All, NAYS: None.
OLD BUSINESS:
02. REVIEW AIRPORT STATISTICS:
A. Revenue Passenger Enplanements:
1. American Eagle was up 26.08% for the month of April 2002 compared to
April 2001.
2. Northwest Airlink was down 5.43% for the month of April 2002 compared to
April 2001.
3. There were 122 charter passengers in April 2002.
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4. Overall yearly Airport totals were down 9.23% for 2002 compared to 2001.
B. Aircraft Operations:
1. Aircraft operations (takeoffs and landings) were up 32.67% for April 2002
compared to April 2001.
C. Airport Financial Reports:
1. April Expenses should be at 83.33% of the annual budget, but actual airport
operating expenses are at 66.03%.
2. April Revenues should be at 83.33% of the annual budget, but
actual airport operating revenues are at 83.92%.
3. At this point of the year actual airport revenues are slightly ahead of
projection. There are several one-time expenses and several higher priced
equipment repairs and summer maintenance purchases remaining, but the
airport is still ahead of the budget.
The Commission asked if they needed an earlier June meeting to discuss the
budget prior to the end of the fiscal year. Andy will review the financials with the
Chair and Vice-Chair in a week to ten days and an early meeting should not be
needed but June 18th was suggested as an alternate date if the meeting needed
to be moved to an earlier date.
D. Dubuque AirService Report:
1. In 2002 the total 100LL gallons sold in April were up 7.06 compared with
year 2001.
2. In 2002 the total Jet-A gallons sold in April were up 41.76% compared with
year 2001.
3. Total Jet-A & 100LL gallons sold in April were up 25.6% compared with
year 2001.
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03. GREAT LAKES PAYMENT
Andy Perry told the Commission the airport received another check from Great
Lakes. The amount currently owed by Great Lakes is $10,341.70. The
Commission thanked Andy for getting the Great Lakes payments.
04. HVAC SYSTEM REPLACMENT AT U.D. FLIGHT OFFICE
The Chair announced it was a public hearing and encouraged anyone to speak.
There was no response and the public hearing was closed.
Andy Perry directed the Commission's attention to the bid tally on the project. Bob
Boleyn told the Commission he felt the Iow bid was a responsible bidder. O'Neill
moved to approve Resolution No A100-4-02, Adopting Plans and Specifications.
This motion was seconded by Teri Goodmann. AYES: All. NAYS: None. Jim
O'Neill moved to approve Resolution No A100-5-02 Awarding the Contract to All
Seasons Heating and Cooling, Inc of Dubuque. This motion was seconded by
Doug Brotherton. AYES: All. NAYS: None.
NEW BUSINESS:
01. RESOLUTION ENDORSING VERTICAL INFRASTRUTURE APPLICATlON
The Commission was asked by IDOT to endorsing the Vertical Infrastructure
Application by resolution. Andy advised the Commission it appears there will be
no program as all money has been cut which is the second state funding the
airport has lost that was budgeted for FY2003. Jim O'Neill made a motion to
approved Resolution No A300-1-02, Endorsement of the Dubuque Regional
Airport Commission for Vertical Infrastructure Application. This motion was
seconded by John Markham. AYES: All. NAYS: None. The Airport will submit
the resolution although it appears there is no funding available.
02. AGREEMENT BETWEEN AIRPORT AND DB&T
DB&T sent the airport a contract for their ATM machine located in the terminal.
The machine has been at the airport for about two years, however, this agreement
will provide the bank the ability to collect a surcharge from any non-DB&T
cardholders. The airport can possibly share in the revenue if the volume of
transactions are higher. A revenue scale was provided in the agreement.
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However, the cash machine will be provided to the airport at no cost regardless if
the volume for revenue return is met. Andy told the Commission the lease had
been sent to Tim O'Brien for review and he would like the Commission's action to
be based "upon legal approval of the lease". Teri Goodmann said DB&T has bee
good to the airport in supplying the ATM and she would moved to approve the
Agreement with the stipulation above and that the next time the Airport would go
out for bids on the ATM machine. This motion was seconded by Jim O'Neill.
AYES: All. NAYS: None
03. REPORT ON MANAGERS TASK FORCES
Andy said the General Aviation taskforce reported the EAA viewing area was in
progress. The airport advised the taskforce it could not provide bathroom facilities
in the t-hangar area because of the high cost of construction.
Air Service bid farewell to Steve Horman. Dan Walsh will sit in until a new
Chamber director is appointed. All area Chamber of Commerce offices will be
invited to the July airport reception. It was suggested we should also invite the
travel coordinators of area companies. The Commission asked a formal letter of
thanks be written to Steve Horman and a welcome to Dan Walsh under the
Chairman's signature. Letters will also be sent to American and Northwest on
recent meetings with the Commission.
04. HANGAR LEASE AGREEMENT WITH CRESCENT ELECTRIC
Andy said he had spoken with Jim Etheredge of Crescent Electric and they had
requested another one-year lease on the hangar they currently rent. After
discussion regarding the term of the contract, John Markham made a motion to
renew the lease for one year and Andy is approved to negotiate up to an additional
three years with Crescent. This motion wes seconded by Jim O'Neill. AYES: All
NAYS: None.
05. REHABILITATION OF TAXlWAY C AND REHABILITATION OF TAXIWAY C
AND D LIGHTING
Jim O'Neill moved to approve Resolution A200-1-02 Prelminary Approval of Plans
and Specification. This motion was seconded by Teri Goodmann. AYES: All.
NAYS: None. Teri Goodman moved to approved Resolution A200-2-02 Fixing the
Date of Hearing and Resolution No A2003-02 Ordering Bids. This motion was
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seconded by Jim O'Neill. AYES: All. NAYS: None.
06. AIRPORT MANAGER'S REPORT
There will be some replacement of cracked panels which will necessitate
the closing of Runway 18/36 for about three weeks. Staff is working with
Flynn, the FAA, and the CMT regarding responsibility for the replacements.
The panels are mainly in the intersection which was a fast-tract" area of the
contract. Doug Brotherton moved to approve the replacement of the panels
and the closure of the runway for the replacement. This motion was
seconded by Teri Goodmann. AYES: All. NAYS: None.
· The TSA agreement was approved at $268 per day.
· The FAA Zwingle communication tower was approved, and the airport has
filed a petition with the FAA to dismiss the findings. County zoning approval
ends June 5th for the construction. The airport will ask the zoning not be
approved for the tower.
The Commission was advised that the FBO is covered under the current
insurance policy for aircraft de-cing.
· Several tenants have expressed interest in placing a sign under the airport
entrance sign. The Commission asked for more information and wanted to
approve the agreements.
· Taxiway C Storm Sewer which is part of our current AlP project is virtually
complete.
· The Grand Opera House wish to hold a WWII Dance in the Quonset. They
had originally made the arrangements with the University of Dubuque who
was renting the building. The U.D. has since moved from that building. The
Commission had several areas of concern and finally agreed to approve the
dance with the stipulation Andy was to be responsible to see all regulations
were met and concerns of the Commission were covered.
· Andy advised the Commission that Bob, Peggy and himself would be
attending the FAA Annual conference in Kansas City in June.
· The fuel truck specs are being sent out for bids for the purchase of a new
LL fuel truck.
07. SET PUBLIC HEARING FOR U.D. HANGAR LEASE
Teri Goodmann moved to set the public hearing for the University of Dubuque lease
Resolution A400-1-2002. This motion was seconded by Rick Goodin. AYES: All.
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NAYS: None.
08. CORRESPONDENCE
There were no comments.
09. PUBLIC INPUT
John Markham asked if anyone had any problem with the cars parking along the
FBO and hindering vehicles backing out of designated parking spots. Andy said
this was probably the check run people who were there only a short periods of
time. Gordy will monitor this to make sure there is no longer term parking parallel
to the FBO building.
10. WINDMILLS LEASE AGREEMENT
At 5:15 p.m. Jim O'Neill made a motion to go into closed session in accordance
with Chapter 21.5 (1) (c) 2001 Code of Iowa as amended to discuss strategy with
counsel in matters that are presently in litigation or where litigation is imminent
where its disclosure would be likely to prejudice or disadvantage the position of the
governmental body in that litigation. John Markham seconded the motion. AYES:
All. NAYS: None,
Upon reconvening at 5:47 p.m., Teri Goodman made a motion to direct Andy to
work with legal counsel to communicate defaults to the restaurant tenant and give
the tenant the opportunity to correct those defaults. This motion was seconded by
John Markham. AYES: All. NAYS: None
Jim O'Neill made a motion to adjourn. This was seconded by Teri Goodmann.
AYES: All. NAYS: None. Meeting adjourned at 5:50 p.m.
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