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Minutes Airport 5 28 02 DUBUQUE REGIONAL AIRPORT COMMISSION MEETING Tuesday, May 28, 2002 4:00 p.m. Dubuque Regional Airport Dubuque Air Service Conference Room PRESENT: Rick Goodin, Doug Brotherton, Jim O'Neill, Ted Goodmann and John Markham, ABSENT: None STAFF: Andy Perry, Bob Boleyn, Peggy Dickson, and Gordy Vetsch GUESTS: Tim O'Brien, (Asst City Attorney) MEDIA: Erin Coyle ('Telegraph Herald) 01. APPROVAL OF MINUTES Jim O'Neill made a motion to approve the minutes of the 4/29/02 meeting. The motion was seconded by Doug Bretherton, AYES: All, NAYS: None. OLD BUSINESS: 02. REVIEW AIRPORT STATISTICS: A. Revenue Passenger Enplanements: 1. American Eagle was up 26.08% for the month of April 2002 compared to April 2001. 2. Northwest Airlink was down 5.43% for the month of April 2002 compared to April 2001. 3. There were 122 charter passengers in April 2002. F:~CouncaWIbc~laneous~2. May 28, 2002 Commision k~mute~doc Page 1 printed: 6/24/02 at 4:31 PM Airport Commission Minutes May 28, 2002 Meeting Page 2 4. Overall yearly Airport totals were down 9.23% for 2002 compared to 2001. B. Aircraft Operations: 1. Aircraft operations (takeoffs and landings) were up 32.67% for April 2002 compared to April 2001. C. Airport Financial Reports: 1. April Expenses should be at 83.33% of the annual budget, but actual airport operating expenses are at 66.03%. 2. April Revenues should be at 83.33% of the annual budget, but actual airport operating revenues are at 83.92%. 3. At this point of the year actual airport revenues are slightly ahead of projection. There are several one-time expenses and several higher priced equipment repairs and summer maintenance purchases remaining, but the airport is still ahead of the budget. The Commission asked if they needed an earlier June meeting to discuss the budget prior to the end of the fiscal year. Andy will review the financials with the Chair and Vice-Chair in a week to ten days and an early meeting should not be needed but June 18th was suggested as an alternate date if the meeting needed to be moved to an earlier date. D. Dubuque AirService Report: 1. In 2002 the total 100LL gallons sold in April were up 7.06 compared with year 2001. 2. In 2002 the total Jet-A gallons sold in April were up 41.76% compared with year 2001. 3. Total Jet-A & 100LL gallons sold in April were up 25.6% compared with year 2001. F:'tCo~llaneous~22. May 28, 2002 C<3mrnision Minutes.doc Page 2 Printed: 6/24/02 at 4:31 PM Airport Commission Minutes May 28, 2002 Meeting Page 3 03. GREAT LAKES PAYMENT Andy Perry told the Commission the airport received another check from Great Lakes. The amount currently owed by Great Lakes is $10,341.70. The Commission thanked Andy for getting the Great Lakes payments. 04. HVAC SYSTEM REPLACMENT AT U.D. FLIGHT OFFICE The Chair announced it was a public hearing and encouraged anyone to speak. There was no response and the public hearing was closed. Andy Perry directed the Commission's attention to the bid tally on the project. Bob Boleyn told the Commission he felt the Iow bid was a responsible bidder. O'Neill moved to approve Resolution No A100-4-02, Adopting Plans and Specifications. This motion was seconded by Teri Goodmann. AYES: All. NAYS: None. Jim O'Neill moved to approve Resolution No A100-5-02 Awarding the Contract to All Seasons Heating and Cooling, Inc of Dubuque. This motion was seconded by Doug Brotherton. AYES: All. NAYS: None. NEW BUSINESS: 01. RESOLUTION ENDORSING VERTICAL INFRASTRUTURE APPLICATlON The Commission was asked by IDOT to endorsing the Vertical Infrastructure Application by resolution. Andy advised the Commission it appears there will be no program as all money has been cut which is the second state funding the airport has lost that was budgeted for FY2003. Jim O'Neill made a motion to approved Resolution No A300-1-02, Endorsement of the Dubuque Regional Airport Commission for Vertical Infrastructure Application. This motion was seconded by John Markham. AYES: All. NAYS: None. The Airport will submit the resolution although it appears there is no funding available. 02. AGREEMENT BETWEEN AIRPORT AND DB&T DB&T sent the airport a contract for their ATM machine located in the terminal. The machine has been at the airport for about two years, however, this agreement will provide the bank the ability to collect a surcharge from any non-DB&T cardholders. The airport can possibly share in the revenue if the volume of transactions are higher. A revenue scale was provided in the agreement. F:~o un cil~Nliscellaneo us~Z2. May 28, 2002 Commision Minutes.doc Page 3 Pdnted: 6/24/02 at 4:31 PM Airport Commission Minutes May 28, 2002 Meeting Page 4 However, the cash machine will be provided to the airport at no cost regardless if the volume for revenue return is met. Andy told the Commission the lease had been sent to Tim O'Brien for review and he would like the Commission's action to be based "upon legal approval of the lease". Teri Goodmann said DB&T has bee good to the airport in supplying the ATM and she would moved to approve the Agreement with the stipulation above and that the next time the Airport would go out for bids on the ATM machine. This motion was seconded by Jim O'Neill. AYES: All. NAYS: None 03. REPORT ON MANAGERS TASK FORCES Andy said the General Aviation taskforce reported the EAA viewing area was in progress. The airport advised the taskforce it could not provide bathroom facilities in the t-hangar area because of the high cost of construction. Air Service bid farewell to Steve Horman. Dan Walsh will sit in until a new Chamber director is appointed. All area Chamber of Commerce offices will be invited to the July airport reception. It was suggested we should also invite the travel coordinators of area companies. The Commission asked a formal letter of thanks be written to Steve Horman and a welcome to Dan Walsh under the Chairman's signature. Letters will also be sent to American and Northwest on recent meetings with the Commission. 04. HANGAR LEASE AGREEMENT WITH CRESCENT ELECTRIC Andy said he had spoken with Jim Etheredge of Crescent Electric and they had requested another one-year lease on the hangar they currently rent. After discussion regarding the term of the contract, John Markham made a motion to renew the lease for one year and Andy is approved to negotiate up to an additional three years with Crescent. This motion wes seconded by Jim O'Neill. AYES: All NAYS: None. 05. REHABILITATION OF TAXlWAY C AND REHABILITATION OF TAXIWAY C AND D LIGHTING Jim O'Neill moved to approve Resolution A200-1-02 Prelminary Approval of Plans and Specification. This motion was seconded by Teri Goodmann. AYES: All. NAYS: None. Teri Goodman moved to approved Resolution A200-2-02 Fixing the Date of Hearing and Resolution No A2003-02 Ordering Bids. This motion was F:'~Council~Mi~us~22.. May 28, 2002 Commision Minutes,doc Page 4 printed: 6/24/02 at 4:31 PM Airport Commission Minutes May 28, 2002 Meeting Page 5 seconded by Jim O'Neill. AYES: All. NAYS: None. 06. AIRPORT MANAGER'S REPORT There will be some replacement of cracked panels which will necessitate the closing of Runway 18/36 for about three weeks. Staff is working with Flynn, the FAA, and the CMT regarding responsibility for the replacements. The panels are mainly in the intersection which was a fast-tract" area of the contract. Doug Brotherton moved to approve the replacement of the panels and the closure of the runway for the replacement. This motion was seconded by Teri Goodmann. AYES: All. NAYS: None. · The TSA agreement was approved at $268 per day. · The FAA Zwingle communication tower was approved, and the airport has filed a petition with the FAA to dismiss the findings. County zoning approval ends June 5th for the construction. The airport will ask the zoning not be approved for the tower. The Commission was advised that the FBO is covered under the current insurance policy for aircraft de-cing. · Several tenants have expressed interest in placing a sign under the airport entrance sign. The Commission asked for more information and wanted to approve the agreements. · Taxiway C Storm Sewer which is part of our current AlP project is virtually complete. · The Grand Opera House wish to hold a WWII Dance in the Quonset. They had originally made the arrangements with the University of Dubuque who was renting the building. The U.D. has since moved from that building. The Commission had several areas of concern and finally agreed to approve the dance with the stipulation Andy was to be responsible to see all regulations were met and concerns of the Commission were covered. · Andy advised the Commission that Bob, Peggy and himself would be attending the FAA Annual conference in Kansas City in June. · The fuel truck specs are being sent out for bids for the purchase of a new LL fuel truck. 07. SET PUBLIC HEARING FOR U.D. HANGAR LEASE Teri Goodmann moved to set the public hearing for the University of Dubuque lease Resolution A400-1-2002. This motion was seconded by Rick Goodin. AYES: All. F:~T, Misceilaneous~2. May 28, 2002 Commisicm Minutes.doc Page5 printed: 6/24/02 at 4:31 PM Airport Commission Minutes May 28, 2002 Meeting Page 6 NAYS: None. 08. CORRESPONDENCE There were no comments. 09. PUBLIC INPUT John Markham asked if anyone had any problem with the cars parking along the FBO and hindering vehicles backing out of designated parking spots. Andy said this was probably the check run people who were there only a short periods of time. Gordy will monitor this to make sure there is no longer term parking parallel to the FBO building. 10. WINDMILLS LEASE AGREEMENT At 5:15 p.m. Jim O'Neill made a motion to go into closed session in accordance with Chapter 21.5 (1) (c) 2001 Code of Iowa as amended to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. John Markham seconded the motion. AYES: All. NAYS: None, Upon reconvening at 5:47 p.m., Teri Goodman made a motion to direct Andy to work with legal counsel to communicate defaults to the restaurant tenant and give the tenant the opportunity to correct those defaults. This motion was seconded by John Markham. AYES: All. NAYS: None Jim O'Neill made a motion to adjourn. This was seconded by Teri Goodmann. AYES: All. NAYS: None. Meeting adjourned at 5:50 p.m. F:~Cou ncil'~r~:ella ~. May 28, 2002 Corm~ision IV~utes.doc Page 6 pdnted: 6124102 at 4:31 PM