Hawthorne Street - Sutton Pool Storm Sewer Extension ProjectTHE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Hawthorne Street -Sutton Pool Storm Sewer Extension Project
(CIP #7201059)
DATE: December 30, 2008
City Engineer Gus Psihoyos is recommending acceptance of the Hawthorne Street-
Sutton Pool Storm Sewer Extension Project, as completed by Drew Cook and Sons
Excavating Co, Inc., in the amount of $41,286.40.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Hawthorne Street -Sutton Pool Storm Sewer Extension Project
(CIP# 7201059)
DATE: December 19, 2008
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Hawthorne Street -Sutton Pool Storm Sewer Extension Project.
BACKGROUND
The project improved the drainage of the Hawthorne Street/Kerper Boulevard
intersection. It also improved the drainage of the Sutton Pool parking lot. There was
approximately 300 feet of storm sewer and four catch basins that were installed.
Under State of Code 26.14, the City can seek competitive quotations if the competitive
bid threshold of the public improvement is greater than $25,000 but less than $99,999.
Sealed bids were received on the project on August 23, 2007. Of the seven bids
received, Drew Cook & Sons Excavating Co., Inc. of Dubuque, Iowa submitted the low
bid in the amount of $35,830.60. This amount was 5.2% below the engineer's estimate
of $37,802.70.
DISCUSSION
The Hawthorne Street -Sutton Pool Storm Sewer Extension Project was completed by
Drew Cook & Sons Excavating Co., Inc. of Dubuque, Iowa, in the final contract amount
of $41,286.40.
Construction Contract
Contingency
Construction Engineering & Inspection
Award
$37,802.70
3,780.27
6.237.45
Final
$41,286.40
0.00
Total Project Cost
$47,820.42
11,423.71
$52,710.11
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract in the amount of $41,286.40 to Drew Cook & Sons Excavating Co., Inc.
for the Hawthorne Street -Sutton Pool Storm Sewer Extension Project.
BUDGET IMPACT
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
7201059 Hawthorne-Kerper Storm Sewer Improvements $52,710.00
Total Project Funding $52,710.11
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolutions accepting the
improvements and authorizing payment of the contract in the amount of $41,286.40 to
Drew Cook & Sons Excavating Co., Inc. for the Hawthorne Street -Sutton Pool Storm
Sewer Extension Project.
Prepared by Deron Muehring, Civil Engineer II
cc: Jenny Larson, Budget Director
RESOLUTION NO. 4-09
ACCEPTING THE HAWTHORNE STREET - SUTTON POOL STORM SEWER
EXTENSION PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT
AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Hawthorne Street -Sutton
Pool Storm Sewer Extension Project (the Project) has been completed and the City
Engineer has examined the work and filed a certificate stating that the Project has been
completed according to the terms of the Public Improvement Contract and that the City
Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Hawthorne Street -Sutton Pool Storm Sewer Extension Project (CIP#7201059)
Capital Improvement Program appropriation for the contract amount of $41,286.40 less
any retained percentage provided for therein as provided in Iowa Code chapter 573,
and to pay such retainage only in accordance with the provisions of Iowa Code chapter
573.
Passed, approved and adopted this 5th day of January, 2009.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE HAWTHORNE
STREET -SUTTON POOL STORM SEWER EXTENSION PROJECT
he has inspected the Hawthorne Street -Sutton Pool Storm Sewer Extension Project,
that the Project has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work is $52,710.11.
Dated this 5th day of January, 2009.
City Engineer
Filed in the office of the City Clerk on the 5th day of January, 2009.
Jeanne F. Schneider, CMC, City Clerk
Hanoi;
DUB
~~ /
City of Dubuque
Engineering
50. W. 13th Street
Dubuque,lA 52001
(563) 589-4270
PROJECT CLOSE OUT FORM
ro ec ame: HAWTHORNE ST. -SUTTON POOL
STORM SEWER EXTENSION
CIP Number: CIP # : 7201358
Project Contract Amount: $35,830.60
Pro ect Com letion Date: 26-oil-o7
on ac or ame: rew o0 8 ons
Contractor Address: 5200 Wolff Road
Clty, State, Zip: Dubuque, Iowa 52002
Contractor Tele hone: 563-582-9292
ITEM
NO. CONTRACTITEM
DESCRIPTION CONTRACT ITEM
QUANTITY UNIT
UNIT PRICE PROJECT TOTAL
QUANTITY TOTAL PERCENT
COMPLETE
$
i "~:
1 15" RCP 249
97 LF $
2
16" RCP .
44
42
LF
$ 27.00
30
0 215 00 $ 5 805.00 86.01 %
3
48" Diameter Storm Manhole Base .
2
Each
$ .
0 16.00 $ 480.00 36.02%
4
48" Storm Manhole Sidewall
12
VF
$ 600.00
80 4.00 $ 2,400.00 200.00%
5
Manhole Frame 8 Cover
2
Each
$ .00
290
00 28.67 $ 2,293.60 238.92%
6
Catch Basin, 104-8
3
Each
$ .
2
400 3.00 $ 870.00 150.00°h
7
Catch Basin, 101-C
1
E
h
$ ,
.00 3.00 $ 7,200.00 100.00%
8
Insulation Board, 2-Inch
64 ac
SF
$ 2,250.00
9
Bedding Stone, 1"Clean
80
Ton
$ 2.00
12
0
10
Backfill, Limestone l Sand
350
To
$ .
0 76.75 $ 921.00 95.94%
11
Graded Stone Base
235 n
Ton
$ 6.50
11 98.34 $ 639.21 28.10
12
HMA Surface Course
80
T
$ .00 245.11 $ 2,696.21 104.30%
13
PC Curb 8 Gutter
75 on
LF
$ 92.00
16
00 $85.30 $ 7,847.60 106.63%
14
TrafficControllSafety
1
LS
$ .
1,050.00 7z.z5
1.00 $
$ 1,156.00
1,050.00 96.33%
100.00°h
,.:
.': a ~ CN¢NGEcURDERS Sub Total
._ ~ , . $ 33.358.62
, «.._.
No. Date Descrl lion Chan a Order Amount Total Chan a Order Amount
1 48" Diameter Flat-top Manhole, 1 each $ 200.00 $ 200.00 100.00%
2 Manhole Frame & Grate, 1 each $ 240.00 $ 240.00 100.00°~
3 Catch Basin, 101-B, 1 each
" $ 1 790.00 $ 1,790.00 100.00%
4 15
PVC, 12 LF @ $33.25/LF $ 399.00 $ 399.00 100.00°~
5 Manhole Tap, Complete, 1 each
" $ 700.00 $ 700.00 100.00°,6
6 7
PCC Pvmnt, Remove & Replace, 22.22 SY @ $49.00/SY $ 1 088.78 $ 1 088.78 100.00°~
7 Additional Excavation-Invoice#1690 $ 3,510.00 $ 3,510.00 100.00%
Sub Total $7,927.78
total Contrail Work Performed to Date: $ 33,358.61
otal Change Order Work Performed to Date: $ 7 927 7E
otal Contract and Change Order Work Performed to Date: S 41,286.40
liscellaneous Costs $
n ineering $ 1142371
TOTAL FINAL PROJECT COSTS
I hereby certify that the above statement shows, in detail, the cored
amount of all work required to complete the above improvement.
Michael Van Milligen, City Manager
Dubuque,lowa /
Gus Psihoyos, City Engineer
Dubuque,lowa
.--~
The Undersigned, ~"~"7~~~ r-~~'/t..~ ~rgntractor for the above
improvement, does hereby accept the above'Total Due Contractor", as
full settlementJ~for\all claims for said improvement.
APPROVED: , ~ G ~y,,,,/ C~ ")< ~~ ~~~ ~ ~,,t(
BY:
~~~ Dr`s
THE C11Y OF
DI7B
City of Dubuque
Engineering
50. W. 13th Street
Dubuque,lA 52001
(563) 589-4270
PROJECT CLOSE OUT FORM
r0)eC ame: HAWTHORNE ST. -SUTTON POOL
STORM SEWER EXTENSION
CIP Number: CIP # : 7201358
Project Contract Amount: $35,830.60
Pro ect Com letion Date: 26-oct-07
on ac or ame: rew ook & ons
Contractor Address: 5200 Wolff 12oad
City, State, Zip: Dubu ue,lowa 52002
Contractor Tele hone: 563-582-9292
ITEM
NO. CONTRACT ITEM
DESCRIPTION CONTRACTITEM
OUANTITY UNIT UNIT PRICE PROJECT TOTAL
QUANTITY TOTAL PERCENT
COMPLETE
».>.>.
,,.....
,
1 15" RCP 249.97 LF $ 27.00 215.00 $ 5,605.00 86.01%
2 18" RCP 44.42 LF $ 30.00 16.00 $ 480.00 36.02%
3 48" Diameter Storm Manhole Base 2 Each $ 600.00 4.00 $ 2,400.00 200.00%
4 48" Storm Manhole Sidewall 12 VF $ 80.00 28.67 $ 2,293.60 238.92°k
5 Manhole Frame & Cover 2 Each $ 290.00 3.00 $ 870.00 150.00°~
6 Catch Basin, 104-B 3 Each $ 2,400.00 3.00 $ 7,200.00 100.00%
7 Catch Basin, 101-C 1 Each $ 2,250.00
8 Insulation Board, 2-Inch 64 SF $ 2.00
9 Bedding Stone, 1"Clean 80 Ton $ 12.00 76.75 $ 921.00 95.94
10 Ball, Limestone l Sand 350 Ton $ 6.50 98.34 $ 639.21 28.10%
11 Graded Stone Base 235 Ton $ 11.00 245.11 $ 2,696.21 104.30%
12 HMA Surface Course 60 Ton $ 92.00 $85.30 $ 7,847.60 106.63%
13 PC Curb 8 Gutter 75 LF $ 16.00 72.25 $ 1,156.00 96.33
14 Traffic Control /Safety 1 LS $ 1,050.00 1.00 $ 1,050.00 100.00
. 'a. ,
.:. C HAI~GE ORDERS . ~<:a,.,,w_- _: Sub Total $ 33,358.62
,
No. Date Descrf lion Chan a Order Amount Total Chan a Order Amount
1 48" Diameter Flat-top Manhole, 1 each $ 200.00 $ 200.00 100.00%
2 Manhole Frame 8 Grate, 1 each $ 240.00 $ 240.00 100.00%
3 Catch Basin, 101-B, 1 each $ 1 790.00 $ 1,790.00 100.00%
4 15" PVC, 12 LF @ $33.25/LF $ 399.00 $ 399.00 100.00%
5 Manhole Tap, Complete, 1 each $ 700.00 $ 700.00 100.00°h
6 T' PCC Pvmnt, Remove 8 Replace, 22.22 SY @ $49.OOJSY $ 1 068.78 $ 1 088.78 100.00
7 Additional Excavation -Invoice #1690 $ 3,510.00 $ 3,510.00 100.00
Sub Total $7,927.78
Total Contract Work Performed to Date: $ 33,358.62
Total Change Order Work Performed to Date: $ 7,927.78
Total Contract and Change Order Work PeAonned to Date: $ 41,286.40
Miscellaneous Costs $
En ineerin $ 11,423.71
TOTAL FINAL PROJECT COSTS tY11
I hereby certify that the above statement shows, in detail, the correct
amount of all work required to complete the above improvement.
APPROVED:
Michael Van Milligen, City Manager
Dubuque,lowa
Gus Psihoyos, City Engineer
Dubuque,lowa
LJV~+'s-~ ~ l.C O F~`~'~'k} G-%~ c ~ ractor fo the above
The Undersigned, v
improvement, does hereby accept the above'Total Due Contractor", as
full settlement for all claims for said improvement.
APPROVED: ~l.i~J (/C~~ ~~~ (y~XL w `~(/~ L
BY: '-~
THE QIY OF
DUB
~'
City of Dubuque
Engineering
50. W. 13th Street
Dubuque,lA 52001
(563) 589-4270
II PROJECT CLOSE OUT FORM
CIP Number:
Project Contract Amount:
STORM
on ac or ame: rew ook & ons
Contractor Address: 52DO Wolff Road
City, State, Zip: Dubu ue, Iowa 52002
Contractor Tele hone: 563-5a2-9292
ITEM
NO. CONTRACT ITEM
DESCRIPTION CONTRACT ITEM
QUANTITY UNIT
UNIT PRICE PROJECT TOTAL
QUANTITY TOTAL PERCENT
COMPLETE
dew ,. »v.
:':~£ _lira, ~~ .~ #IiKEFI
z`«, -
-
_
1 15" RCP 249
97 LF $ 27
00 215
00 $ 5
805
0
2
16" RCP .
44
42
LF
$ .
30
00 .
16
00
$ ,
.0 86.01%
3
48" Diameter Stonn Manhole Base .
2
Each
$ .
600
00 .
4
00
$ 480.00
2 36.02%
4
48" Storm Manhole Sidewall
12
VF
$ .
80
00 .
28
67 ,400.00
2
293 200.00
5
Manhole Frame & Cover
2
Each
$ .
290
00 .
3
00 $ ,
.60
7 238.92%
6
Catch Basin, 104-8
3
Each
$ .
2
400
00 .
3
00 $
$ 8
0.00
7
2 150.00%
7
Catch Basin, 101-C
1
Each
$ ,
.
2
250
00 . ,
00.00 100.00%
8 Insulation Board, 2-Inch 64 SF $ ,
.
2
00
9 Bedding Stone, 1"Clean 80 Ton $ .
12
00 76
75
10
Backfill, Limestone /Sand
350
Ton
$ .
6
50 .
98
34 $
$ 921.00
63 95.94%
11
Graded Stone Base
235
Ton
$ .
11
00 .
245
11 9.21 28.10%
°
12
HMA Surface Course
80
Ton
$ .
92
00 .
$85
30 $
$ 2,696.21
7 104.30
~
13
PC Curb & Gutter
75
LF
$ .
16
00 . ,647.60
1 106.63%
14
Traffic Control /Safety
1
LS
$ .
1,050.00 72.25
1.00 $
$ ,156.00
1,050.00 96.33%
100.00%
Sub Total $ 33,358.62
No. Date Descri lion Chan a Order Amount Total Chan a Order Amount
1 48" Diameter Flat-top Manhole, 1 each $ 200.00 $ 200.00 100.00%
2 Manhole Frame & Grate, 1 each $ 240.00 $ 240.00 100.00%
3 Catch Basin, 101-B, 1 each $ 1,790.00 $ 1 790.00 100.00°,6
4 15" PVC, 12 LF @ $33.25/LF $ 399.00 $ 399.00 100.00
5 Manhole Tap, Complete, 1 each $ 700.00 $ 700.00 100.00°~
6 7" PCC Pvmnt, Remove & Replace, 22.22 SY C~ $49.OOISY $ 1 088.78 $ 1 088.78 100.00°k
7 Additional Excavation -Invoice #1690 $ 3,510.00 $ 3,510.00 100.00%
Sub Total $7,927.78
Total Contract Work Performed to Date: $ 33,358.62
Total Change Order Work Performed to Date: $ 7 927 78
Totaf Contract and Change Order Work Performed to Date: S 41,288.40
Miscellaneous Costs $
En ineerin
$ _
11 423 71
TOTAL FINAL PROJECT COSTS~2,71<f27 .t1
1 hereby certify that the above statement shows, in detail, the correct
amount of all work required to complete the above improvement.
APPROVED:
Michael Van Milligen, City Manager
Dubuque, Iowa
Gus Psihoyos, City Engineer
Dubuque,lowa
The Undersigned, "~"""""" ~-~'-'~ Tr~~'~~'~ngntractor f` o~t~bove
improvement, does hereby accept the above 'Total Due Contractor", as
full settleme+nt~~for1all claims for said improvement.
APPROVED: f ~,LQ (,~ ~~~..'~~~~ (,ALL ~j ~L_
BY:
~~~ ~~~~