1 5 09 Ctiy Coucnil Agenda w/Icons
ROLL CALL ORDER
FOR MEETING OF 1/5/09
BRAIG
BUOL
CONNORS
JONES
LYNCH
RESNICK
VOETBERG
CITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
5:00 P.M. – SPECIAL SESSION – CITY OF DUBUQUE WEBSITE DEMONSTRATION
6:30 P.M. – REGULAR MEETING
HISTORIC FEDERAL BUILDING
MONDAY, JANUARY 5, 2009
Work Session - MVM Work Session - Staff
MemoMemo
PLEDGE OF ALLEGIANCE
INVOCATION
Reverend Nancy Bickel, First Congregational United Church of Christ
PROCLAMATIONS
Special Olympics Iowa Dubuque Winter Games Proclamation (January 12 – 14, 2009)
Martin Luther King Days (January 18 and 19, 2009)
Special OlympicsMartin Luther King
Days
CONSENT ITEMS
The consent agenda items are considered to be routine and non-controversial and all consent
items will be normally voted upon in a single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the
microphone and be recognized by the Mayor and state the item you would like removed from
the Consent Agenda for separate discussion and consideration.
1. Minutes and Reports Submitted
City Council of 12/15; Civil Service Commission of 12/23; Park and Recreation
Commission of 12/9; Plumbing Board of 12/18
Proofs of publication of City Council Proceedings of December 1, 2008 (Regular and
Special Meeting)
Suggested Disposition: Receive and File
City CouncilCivil ServicePark and RecPlumbing Bd
2. Notice of Claims/Suits
Bonjour Estates for property damage; Gloria Kramer for vehicle damage; Timothy Wolfe
for personal injury; Debbie Kieffer for vehicle damage; French Quarter Estates, L.C. vs.
City of Dubuque for overcharging for water service; Jim David for property damage;
William Latham for personal injury; Noel F. Ploessl for vehicle damage.
Suggested Disposition: Receive and File; Refer to City Attorney
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Timothy R.
Wolfe for personal injury; Debbie Kieffer for vehicle damage; Gloria Kramer for vehicle
damage
Suggested Disposition: Receive and File; Concur
Claims - ICAP
3. Worker’s Compensation Claims Administrative Services Agreement
City Manager recommending approval of the agreement between the City of Dubuque
and Alternative Services Concepts (ASC) for services related to the administration of
the City’s Worker’s Compensation Program.
Suggested Disposition: Receive and File; Approve
Worker's Comp - Worker's Comp -
Worker's Comp -
Staff MemoContract
MVM Memo
2
4. Hempstead Safety Improvements – Crosswalks and Geometrics Project
City Manager recommending that the Hempstead Safety Improvements – Crosswalks
and Geometrics Project contract award to McDermott Excavating in the amount of
$83,403.51 be recorded in the official minutes of the City Council.
Suggested Disposition: Receive and File
Traffic Signals - MVM Traffic Signals - Staff
MemoMemo
5. 2008 Sidewalk Assessment Program
City Manager recommending approval of the levy of special assessments for the 2008
Sidewalk Inspection Program.
RESOLUTION
Adopting the final assessment schedule for the 2008 Sidewalk
Assessment Program
Suggested Disposition: Receive and File; Adopt Resolution
Sidewalks - MVM Sidewalks - Staff Sidewalks - 2008 Sidewalk
MemoMemoResolutionAssessments
6. Mayor Communication
Communication from Mayor Roy Buol to The Honorable Thomas Vilsack congratulating
him on his appointment by President-Elect Barack Obama as Secretary of the U.S.
Department of Agriculture and offering a suggestion on how to help revitalize rural
America.
Suggested Disposition: Receive and File
Vilsack Ltr
7. City of Epworth
Communication from Phillip W. Silker, Mayor of the City of Epworth, thanking the City of
Dubuque Fire Department for their assistance with a fire in the early morning hours of
th
December 7.
Suggested Disposition: Receive and File
3
Epworth Ltr
8. 1000 Friends of Iowa
Two news releases announcing that the City of Dubuque HEART Program has received
the 1000 Friends of Iowa 2008 Best Development Award.
Suggested Disposition: Receive and File
Press Release #1Press Release #2
9. Groveland Place Sanitary Sewer Reconstruction Project
City Manager recommending acceptance of the Groveland Place Sanitary Sewer
Reconstruction Project as completed by Arensdorf Excavating & Trucking in the final
contract amount of $46,884.14.
RESOLUTION
Accepting the Groveland Place Sanitary Sewer Reconstruction Project
and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution
Groveland - MVM Groveland - Staff Groveland -
MemoMemoResolution
10. John F. Kennedy Road and Kaufmann Avenue Storm Sewer Project
City Manager recommending acceptance of the John F. Kennedy Road and Kaufmann
Avenue Storm Sewer Project as completed by McDermott Excavating in the final
contract amount of $70,278.16.
RESOLUTION
Accepting the John F. Kennedy Road-Kaufmann Avenue Storm Sewer
Project and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution
JFK - MVM MemoJFK - Staff MemoJFK - Resolution
4
11. Hawthorne Street – Sutton Pool Storm Sewer Extension Project
City Manager recommending acceptance of the Hawthorne Street – Sutton Pool Storm
Sewer Extension Project as completed by Drew Cook & Sons Excavating Co., Inc. of
Dubuque, Iowa, in the final contract amount of $41,286.40.
RESOLUTION
Accepting the Hawthorne Street – Sutton Pool Storm Sewer Extension
Project and authorizing the payment of the contract amount to the contractor.
Suggested Disposition: Receive and File; Adopt Resolution
Hawthorne - MVM Hawthorne - Staff Hawthorne -
MemoMemoResolution
12. Supervisory Training Agreement
City Manager recommending approval of an agreement with Dale Carnegie Training to
provide supervisory training for the City of Dubuque.
Suggested Disposition: Receive and File; Approve
Training - MVM MemoTraining - MVM MemoTraining - Agreement
13. Purchase of Property – 1576 Maple Street
City Manager recommending approval of the purchase of a residential dwelling located
at 1576 Maple Street as part of the acquisition program associated with the Bee Branch
Creek Restoration Project.
RESOLUTION
Approving the acquisition of real estate located at 1576 Maple Street in
the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution
1576 Maple - MVM 1576 Maple - Staff 1576 Maple -
MemoMemoResolution
14. Zoning Board of Adjustment Resignation
Resignation of William Gasper from the Zoning Board of Adjustment.
Suggested Disposition: Receive and File; Accept Resignation
5
Gasper Ltr
15. Five Flags HVAC and Promenade Roof Replacement Project
City Manager recommending acceptance of the Five Flags HVAC and Promenade Roof
Replacement Project as completed by Giese Sheet Metal in the final contract amount of
$711,126.00.
RESOLUTION
Accepting improvement
RESOLUTION
Approving final estimate
Suggested Disposition: Receive and File; Adopt Resolutions
Five Flags - MVM
Five Flags - Staff Five Flags -
Memo
MemoResolutions
16. Veterans Memorial Park Rest Room Renovation Project
City Manager recommending acceptance of the Veterans Memorial Park Rest Room
Renovation Project as completed by Klauer Construction Company in the final contract
amount of $70,485.
RESOLUTION
Accepting improvement
RESOLUTION
Approving final estimate
Suggested Disposition: Receive and File; Adopt Resolutions
Rest Room - MVM
Rest Room - Staff Rest Room -
Memo
MemoResolutions
17. ACHIEVE Healthy Communities Grant
City Manager recommending approval of an application to the National Recreation and
Park Association to become an ACHIEVE Healthy Communities Demonstration Site
Suggested Disposition: Receive and File; Approve
ACHIEVE - MVM
ACHIEVE - Staff ACHIEVE - Grant
Memo
MemoApplication
6
18. 2008 Annual Tax Increment Financing Report
City Manager recommending approval of the 2008 Annual Tax Increment Financing
Report.
Suggested Disposition: Receive and File; Approve
TIF - MVM MemoTIF - Staff MemoTIF - Report
19. Coalition for Supreme Court Appeal
City Manager recommending that the City join a coalition of communities to file a
certiorari petition in the United States Supreme Court asking the Court to review and
revise the decision of the United States Court of Appeals for the Sixth Circuit which
upheld the Federal Communications Commission order preempting local authority over
cable franchising for new entrants.
Suggested Disposition: Receive and File; Approve
Coalition - MVM Coalition Staff
MemoMemo.pdf
20. Signed Contracts
-- Chassis purchases for pumper in Fiscal Year 2010 CIP
Suggested Disposition: Receive and File; Approve
Chassis Contract
21. Liquor License Applications
City Manager recommending approval of annual liquor license renewals as submitted.
RESOLUTION
Granting the issuance of a Class “B” Beer Permit to UAW Local L#94;
and a Class “C” Beer Permit to Clark of Dubuque
RESOLUTION
Granting the issuance of a Class “B” Liquor License to Champps; Class
“C” Beer/Liquor License to The Lounge and Breezers Pub; Class “B” Wine Permit to
Dubuque Religious Center; and a Class “WBN” Native Wine Permit to Hy-Vee Gas #2
Suggested Disposition: Receive and File; Adopt Resolutions
7
Renewals - MVM
Renewals - Staff Resolution #1Resolution #2
Memo
Memo
ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date
indicated.
1. Oak Grove Sanitary Sewer and Water Main Extension Project
City Manager recommending initiation of the public bidding process for the Oak Grove
Sanitary Sewer and Water Main Extension Project and that a public hearing be set for
January 20, 2009, to consider approval of the plans and specifications, form of contract
and estimated cost.
RESOLUTION
Preliminary approval of plans, specifications, form of contract, and
estimated cost, setting date of public hearing and ordering bids for the Oak Grove
Sanitary Sewer and Water Main Extension Project
RESOLUTION
Approving the plat, preliminary schedule of assessments and estimate of
total cost and setting date of public hearing on Resolution of Necessity
RESOLUTION
of Necessity for the Oak Grove Sanitary Sewer and Water Main
Extension Project
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
1/20/09
Oak Grove - MVM
Oak Grove - Staff Oak Grove - Oak Grove -
Memo
MemoResolutionsAssessments
2. Fiscal Year 2010 Annual Action Plan
City Manager recommending that a public hearing be set for February 19, 2009 to
consider approval of the Fiscal Year 2010 Annual Action Plan.
RESOLUTION
Setting a public hearing on the Fiscal Year 2010 (Program Year 2009)
Community Development Block Grant (CDBG) Annual Action Plan
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
2/19/09
Annual Plan - MVM
Action Plan - Staff Action Plan - CDBG 2010 Action FY 2010 HUD Action
Memo
MemoResolutionPlanPlan
8
BOARDS/COMMISSIONS
Appointments to the following Board:
Housing Code Appeals Board
Two 3-year terms through January 11, 2012 (Terms of Durley and Newman)
Applicants:
Fred Miller, 2462 Central Avenue
Paul Newman, 1895 Central Avenue, #3
Bd and Comm ListOverview SheetHousing Code
Applications
ACTION ITEMS
These are items where discussion is held by the City Council – public comments are not
allowed except as authorized by the Mayor.
1. National Trust for Historic Preservation Memorandum of Understanding (MOU)
City Manager recommending approval of a Memorandum of Understanding with the
National Trust for Historic Preservation for the City to participate in a Preservation
Green Lab demonstration project.
Suggested Disposition: Receive and File; Approve
MOU - MVM Memo
MOU - Staff MemoMemorandum of
Understanding
2. Electrical Code Ordinance
City Manager recommending approval of a correction to a typographical error in the
Electrical Code Ordinance.
ORDINANCE
Rescinding Ordinance No. 15-06 which contained references to an
incorrect section of Chapter 18 Electricity of the City of Dubuque Code of Ordinances
and adopting a new ordinance which amends Chapter 18, Section 2 by increasing the
number of members, providing for regular and special meetings, and amending and
adding definitions
Suggested Disposition: Receive and File; Motion B; Motion A
Suggested Motion
Code - MVM MemoCode - Staff MemoCode - Ordinance
9
3. Greater Dubuque Development Corporation
Communication from Rick Dickinson, Executive Director of the Greater Dubuque
Development Corporation, requesting financial support for Dubuque Work’s three-year
funding request.
Suggested Disposition: Receive and File; Approve
GDDC - MVM Memo
GDDC - Dubuque GDDC- Dubuque
Work's LtrWork's Materials
4. Dubuque Area Labor Management Council
City Manager recommending approval of the Dubuque Area Labor Management
Council’s five-year funding request.
Suggested Disposition: Receive and File; Approve
DALM - MVM MemoDALMC LetterDALMC VisionDALMC Legislator
Letters
5. Federal Legislative Priorities
City Manager recommending approval of the City’s 2009 Federal Legislative Priorities.
Suggested Disposition: Receive and File; Approve
2009 Priorities - MVM 2009 Priorities - Staff 2009 Federal
MemoMemoPriorities
6. City Council Appointments
Communication from M. Thomas Stovall, Executive Director of Operation: New View
Community Action Agency, requesting that the City make appointments to the Board of
Directors at the first meeting in January 2009 (currently City Council Members Ric
Jones and David Resnick), and a representative appointed by the City Manager
(currently Janet Walker).
Communication from the Dubuque Racing Association Board of Directors requesting
appointment of representatives to the DRA Board of Directors for 2009 (currently Mayor
Roy D. Buol, Council Members Kevin Lynch and Ric Jones, and City Manager Michael
C. Van Milligen).
Mayor and City Council appointments to various Boards and Commissions.
10
Suggested Disposition: Receive and File; Council Appointments
DRA LtrNew View LtrCouncil
Appointments
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of
concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address clearly. Proceed with your comments; however,
no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
Jeanne F. Schneider
December 30, 2008
11