Minutes_Long Range Planning Advisory Commission 8 23 17City of Dubuque
Copyrighted
September 18, 2017
Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 915, 9/6, 9/11; Historic
Preservation Commission of 8/17; Library Board of
Trustees Update 8124; Long Range Planning Advisory
Commission of 8/23, 9/12; Zoning Board of Adjustment of
8124; Proof of publication for City Council Proceedings of
8121; Proof of publication for List of Claims and Summary
of Revenues for Month Ending 7/31
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description
City Council Proceedings of 9/5/17
City Council Proceedings of 9/6/17
City Council Proceedings of 9/11/17
Historic Preservation Commission Minutes of 8/17/17
Library Board of Trustees Update of 08/24/2017
Long Range Planning Advisory Commission Minutes of
8/23/17
Long Range Planning Advisory Commission Minutes of
9/12/17
Zoning Board of Adjustment Minutes of 8/24/17
Proof of Publication for City Council Proceedings of
8/21/17
Proof of Publication for List of Claims/Summary of
Revenues for ME 7/31/17
Type
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
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MINUTES
CITY OF DUBUQUE LONG RANGE PLANNING ADVISORY COMMISSION
REGULAR SESSION
5:30 p.m.
Wednesday, August 23, 2018
City Council Chamber, Historic Federal Building
Commissioners Present: Commissioners Ron Collins, Alan Vincent, Charlie
Winterwood, and Michael Wright.
Commissioners Excused: Commissioners John Pregler and Chad Darter.
Commissioners Unexcused: None.
Staff Members Present: Michael Van Milligen, Laura Carstens, David Johnson, and
Ose Akinlotan.
CHAIRPERSON PRO -TEM: Motion by Vincent, seconded by Wright to nominate
Commissioner Winterwood as Chairperson Pro -Tem. Motion carried by the following
vote: Aye —Collins, Vincent, Wright, and Winterwood; Nay — None.
CALL TO ORDER: The meeting was called to order by Chairperson Pro -Tem
Winterwood at 5:32 p.m.
CERTIFICATION OF COMPLIANCE: Staff presented an Affidavit of Compliance
verifying that the meeting was being held in compliance with the Iowa Open Meetings
Law.
MINUTES: Motion by Vincent, seconded by Wright, to approve the minutes of July 19,
2017, as submitted. Motion carried by the following vote: Aye — Collins, Vincent, Wright,
and Winterwood; Nay — None.
PUBLIC HEARINGS: None.
ACTION ITEMS:
Draft Imagine Dubuaue Comprehensive Plan: The Commission discussed and provided
the following comments on the Draft Imagine Dubuque Comprehensive Plan:
1. Page 7-5: Phosphate addition is identified in the diagram. It is recommended it
be added to a bullet point in the text.
2. Page 4-20: Flooding as a result of stormwater needs to be identified on the page.
Minutes — Long Range Planning Advisory Commission Page 2
August 23, 2017
3. Call to Action Chapter: The Commission noted the chapter is general. They
discussed how the goals will be followed-up and who's responsibility it is to keep
track of it. City Manager Michael Van Milligen noted it is general by design. He
explained when City Council adopted the last new Comprehensive Plan in 1995,
there were 23 separate studies that were generated from that plan. These were
action strategies that rose out of the comprehensive planning effort. He explained
specific strategies are developed when developing partnerships and action steps.
He emphasized Imagine Dubuque is a community plan, not just a city plan, so
the city, other organizations, businesses and residents will champion and
implement the plan. He explained no one organization can accomplish these
goals on their own. He explained the plan will help inform the City Council's
annual goal setting process. He stated Imagine Dubuque is a 20 -year plan, and
every year when the Council sets its priorities, this plan will be one tool to help
inform that process. Specific implementation strategies will be developed as
opportunities present themselves.
Mr. Van Milligen referenced page 10-23 noting metrics and performance
measurement is very important. He explained the City has already entered a
national process of measurement called the STAR Community Rating System
that will provide the framework for measuring progress. He stated the City
Council has adopted creating a high-performance organization as one of their
priorities which means Dubuque will become a data -driven organization. Mr. Van
Milligen discussed how benchmarks are used to inform performance. He noted
the STAR Rating System allows Dubuque to see how the city is performing
historically, but also against other communities. The Commission suggested
high-performance government be added to this section.
The Commission noted the importance of having a Mayor, Council and City
Manager working toward the goals outlined in the plan, noting the uncertainty of
stakeholder involvement. Mr. Van Milligen explained the community did embrace
the last plan and worked closely on implementing strategies. He stated he is
confident other organizations will partner to develop and implement the
comprehensive plan.
Mr. Van Milligen explained the goal setting and budget process. The Mayor and
City Council set annual priorities for staff and the budget process. He stated the
Comprehensive Plan will inform that process. He explained when he makes his
budget recommendation for City Council there will be an understanding of how
the plan aligns with those priorities. He stated it is important to understand not all
projects can be done in the same year.
4. Page 4-18: The Commission noted the City is not recycling glass, but there's a
statement about moving toward zero waste. Staff noted the economic challenges
associated with recycling glass. Staff explained conditions or technology may
Minutes — Long Range Planning Advisory Commission Page 3
August 23, 2017
change that makes it more economically sustainable. Staff acknowledged glass
recycling is an issue we have to figure out and is part of striving toward a zero -
waste economy. The Commission requested this be more clearly stated in the
plan.
5. Page 5-16: Change reference to Jane Powell from "architect and writer" to "writer
and historic preservationist".
6. Page 4-8: change "havok" to "havoc".
7. The Commission requested staff look into liability issues associated with
ridesharing.
The Commission expressed their gratitude to the community and staff for the work
invested in the new Comprehensive Plan. Staff Member Johnson thanked the
Commission for their efforts and noted the project could not have happened without the
vision and support of City Council, contributions of City staff, and the ideas of the many
residents who participated in the effort.
ITEMS FROM PUBLIC: None.
ITEMS FROM COMMISSION: None.
ITEMS FROM STAFF: None.
ADJOURNMENT: Motion by Vincent, seconded by Wright, to adjourn the August 23,
2017 Long Range Planning Advisory Commission meeting. Motion carried by the
following vote: Aye —Collins, Vincent, Wright, and Winterwood; Nay — None.
The meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Laura Carstens, Planning Services Manager Adopted