CDBG Agreement - HUDMEMORANDUM
June 25, 2002
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Community Development Block Grant (CDBG) Agreement
Housing and Community Development Director David Harris is recommending approval
of the Community Development Block Grant (CDBG) Agreement with the U.S.
Department of Housing and Urban Development (HUD) in the amount of $1,487,000 for
the program year beginning July 1, 2002, and ending June 30, 2003.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
June 24, 2002
TO: Michael C. Van Milligen, City Manager
FROM: David Harris, Housing and Commmuity Development Department
SUBJECT: Community Development Block Grant (CDBG) Agreement
INTRODUCTION
This memorandum requests City Council adoption of a resolution authorizing the Mayor to sign a
Community Development Block Grant (CDBG) Agreement with the U.S. Department of Housing
and Urban Development (HUD) in the amount of $1,487,000 for the program year beginning July
1, 2002 and ending June 30, 2003.
DISCUSSION
As a CDBG entitlement community, the City of Dubuque is eligble to receive annual funding for
carrying out housing and community development activities. Before it may receive these funds it
must submit a plan for the use of funds and sign an annual grant agreement.
On February 21, 2002, the City Council held a public hearing on a proposed FY 2003 Annual
Action Plan that had been recommended by the Community Development Advisory Commission.
The Council approved the Annual Action Plan on March 5, 2002 by Resolution 143-2002 and
authorized the City Manager to submit an application for CDBG funds.
The attached letter from HUD informs the City that its FY 2003 Annual Action Plan has been
reviewed and a grant of $1,487,000 has been approved. A Funding Approval/Agreement is
included for execution by the City. To complete the annual application process, the City Council
must now approve execution of the grant agreement as provided by the attached resolution.
RECOMMENDATION
I recommend that the City Council approve the attached resolution authorizing execution of the
grant agreement with the U.S. Departmem of Housing and Urban Development. This will allow
the City to begin expending funds for programs included in our annual plan for the program year
which begins July 1.
Prepared by Aggie Kmmer, Community Development Specialist
F:\Us~sL~kME RXCDB G~am ualH an~rantAgr~ a-r~an.doc
RESOLUTION NO. 333-02
RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT.
Whereas, under provisions of Title I of Housing and Community Development Act of
1974, as amended, the City of Dubuque prepared and submitted an Annual Action Plan for a
Community Development Block Grant; and
Whereas, the submission has been approved by the U.S. Department of Housing and .
Urban Development in the amount of $1,487,000 for a twelve month program year commencing
July 1, 2002 and ending June 30, 2003; and
Whereas, a grant agreement covering the activities proposed to be carried out with the
Community Development Block Grant funds has been transmitted to the City of Dubuque by the
U. S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Funding Approval/Agreement, authorized by the U.S. Department of
Housing and Urban Development on July 1, 2002 for a Community Development Block Grant to
the City of Dubuque in the amount of $t,487,000 and identified as Grant Number B-02-MC-19-
0004 is hereby accepted.
Section 2. That the Mayor of the City of Dubuque be and he is hereby authorized and
directed to execute said Agreement on behalf of the City of Dubuque, Iowm
Passed, approved and adopted this 1st day of July, 2002.
Terrance M. Duggan, Mayor
Attest: Jeanne F. Schneider, City Clerk
U.S. Department of Housing and Urban Development
Nebraska State Office
Executive Tower Centre
10909 Mill Valley Road
Omaha, Nebraska 68154-3955
Honorable Terrence Duggan
Mayor of Dubuque
City Hall
50 West 13~ Street
Dubuque, IA 52001-4864
JUN 1 S 200~
Dear Mayor Duggan:
I am pleased to inform you that a review of your Fiscal Year 2002 (B-02-MC-19-0004)
Consolidated Plan Annual Action Plan has been completed and your program is approved in the
amount of $1,487,000. Enclosed are the Grant Agreements and Funding Approvals (three copies
for each program) wkich constitutes the contract between the Department of Housing and Urban
Development and the City of Dubuque.
In order to establish a line of credit for the grant funds, you should execute and return two
copies of the Grant Agreement. Retain one copy of the Grant Agreement for your files. In
addition, if there is a need to delete or add individuals authorized to access the Voice Response
System, a VRS Security Access Authorization Form (HUD-27054) must be prepared, notarized,
and returned to this office with the Grant Agreement. If there is a need to establish or change the
depository account to which these grant funds are to be wired, a Direct Deposit Sign-Up Form
(SF-1199A) must be completed by you and your financial institution and mailed to this office.
The special condition in your Grant Agreement and Funding Approval concerning the
review procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52 restricts the obligation or
expenditure of funds for the planning or construction of water or sewer facilities until the
completion of the review process and receipt of written notification of release of funds from
HUD. Since you have not submitted your annual action plan for review under E.O. 12372, we
assume you do not propose to use funds for activities subject to review. However, the condition
requires that in the event you amend or otherwise revise your annual action plan to use funds for
the planning or construction of water or sewer facilities, you must receive written release of funds
from HUD before obligating or expending funds for such activities.
You are encouraged to continue to vigorously promote full partnerships between the City
of Dubuque and its non-profit service providers, neighborhood organizations, the economic
community and private citizens as you implement your Consolidated Plan. We offer our
continued support and technical assistance during the coming year to help forward the objectives
of the Consolidated Plan.
Should you have any questions, please contact Mr. Barry J. Linstrom, Public Trust
Specialist, at 402-492-3161.
Enclosures
cc: David Harris
Sincerely,
Community Planning and
Development Division
Fundi .g Approval/Agreement
~ide I of the Housing and Community
Development Act (Public Law 93-383)
H1-00515R of 20515R
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program
1. Name of Grantee (as shown in Item 5 of Standard Form-424)
City of Dubuque, Iowa
2. Grantee's Compile Address (as shown in Item S ~ ~anda~ Form-42~
City Hall
50 West 13th Street
Dubuque, IA 52001
3. Grantee's 9-Digit Tax ID Number
42-6004596
Date Use of Funds May Begin
07/01/02
Sa. Project / Grant Number 1 Ba. Amount Approved
B- 02-MC-19- 0006 1,687,000
bb. Project / Grant Number 2 eh. Amount Approved
5c. Project / Grant Number 3 Sc. Amount Approved
Grant Agreement
This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made
pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 U.S.C. 5301 et seq).
The Grantee's submissions for Title I assistance, the HUD regulations at 24 CFR Part 570 {as now in effect and as may be amended
from time to time), and this Funding Approval, including any special conditions, constitute part of the Agreement. Subject to the
provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution of
the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the
date specified in 4 above provided the activities to which such costs are related are carried out in compliance with all applicable
requirements. Pre-agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD
regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of
the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the
Secretary pursuant to Section 104{g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its
responsibility for adherence to the Agreement by subrecipient entities to which it makes funding assistance hereunder available.
u.s. & Urban Development (signature, name, fit[e, date)
X JIJN I 8
Division
8. Special
Conditions
a. Entitlement, SeclO6(b) (check one)
b. State-Administered, Sec I OS(d) ( 1 )
c. HUD-Administered Smag Cities, Sec 10e(d)(2)(B)
d. Indian CDBG Programs, Sec 106 (al{l)
e. Surplus Urban Renewa[ Funds, Sec 112(b)
f. Special Purpose Grants, Sec 107
g. Loan Guarantee, Sec 108
None
Attached
1. Amount of
Community
Development
Block Grant
Funds Reserved For
This Grantee
Funds Now Being
Approved
]Reservation To Be
~ance[led (11 a minus 11 b)
Grantee (signature, name, title, date}
X
Honorable Terrance Du~a=
9a. Date HUD Received Submission:
05/15/02
9b. Gate Grantee Notified:
9c. Date of Star[ of Program Year:
07/01/02
r Mayor
10. Check One:
a. Orig. Funding Approval
b, Amendment
c. Amendment Number
X
1,687,000
1,687,000
12a. Amount of Loan Guarantee Commitment Now Being Approved:
12b. Name & Complete Address of Public Agency
Loan Guarantee Acceptance Provisions for
Designated Agencies
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with respect to
the above grant number(s) as Grantee designated to receive loan guarantee
assistance, and agrees to comply with the terms and conditions of the Agreement,
applicable regulations, and other requirements of HUD now or hereafter in effect,
pertaining to the assistance provided it.
HUD Accounting Use Only
12c. Signature of Authorized Official (name, title, date) for
Designated Public Agency
X
TAC
Y
Y
Date Entered PAS
Project Number
IDate Entered LOCCSI Batch Number
Amount Effective Date F
1,687,0001 I o7101/o2
ITransaction Code / Entered by: i Verified by:
Previous ~ditions are Obsolete form HUD-7Oe2 {4/93)
24 CFR 570
E.O. 12372 - SPECIAL CONTRACT CONDITION
Notwithstanding any other provision of this agreement, no funds provided under this agreement
may be obligated or expended for the planning or construction of water or sewer facilities until
receipt of written notification from HUD of the release of funds on completion of the review
procedures required under Executive Order (E.O.) 12372, Intergovernmental Review of FederaI
Programs, and HUD's implmenting regulations at 24 CFR Part 52. The recipient shall also
complete the review procedures required under E.O. 12372 and 24 CFR Part 52 and receive
written notification from HUD of the release of funds before obligating or expending any funds
provided under this agreement for any new or revised activity for the planning or construction of
water or sewer facilities not previously reviewed under E.O. 12372 and implementing
regulations.
F~Jndir~.g Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 93-383)
H1-00515R of 20515R
U.S. Deparbl~ent of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program
1. Name of Grantee (as shown in Item 5 of Standard Form-424)
City of Dubuque, Iowa
City Hall
50 West !3th Street
Dubuque, LA 52001
3. Grantee's 9-Digit Tax ID Number
42-G004596
Date Use of Funds May Begin
07/01/02
Sa. Project / Grant Number 1 6a. Amount Approved
B- 02 -MC- 19- 0004 1,487,000
Grant Agreement
This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made
pursuant to the authority of Title I of the Housing and Community Development Act of 1 974, as amended, (42 U.S.C. 5301 et seq).
The Grantee's submissions for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended
from time to time), and this Funding Approval, including any special conditions, constitute part of the Agreement. Subject to the
provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution of
the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the
date specified in 4 above provided the activities to which such costs are related are carried out in compliance with all applicable
requirements. Pre-agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD
regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of
the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the
Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its
responsibility for adherence to the Agreement by subrecipient entities to which it makes funding assistance hereunder available.
U.S.~~ tDepart t o ousing & Urban Development~ ,{s' ature, name, title, date), Grantee (signature, name, title, date)
~Greqor~ A. Begirtr Directorr CPD Division ~onorable Terrance Duqq~
~ 7. Check Only One: Catego~ of Title I Ass[~ance for this ~ 8. Special ~ 9a. Date HUD Receded Submission:
~nding Action Cond~ions 05 / 15 / 02
a. Entitlement, Sec 106(b) (check one) ~ /~~
__ ~ 9b. Date Grantee Notified:
b State-Administered, Sec ~ None ~JN I ~ 200
e. Surplus Urban Renewa~ Funds, Sec 112(b} Block Grant
g. Loan Guarantee, Sec 1~ Funds Now Being
Rese~ation To Be
11a minus 11b~
12a. Amount of Loan Guarantee Commitment Now Being Approved:
r IEayor
10. Check One:
a. Odg. Funding Approva[
b. Amendment
c. Amendment Number
FY
12b. Name &Com )]cte Address of Public Agency
X
Loan Guarantee Acceptance Provisions for
Designated Agencies
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with respect to
the above grant number(s) as Grantee designated to receive ]can guarantee
assistance, and agrees to comply with the terms and conditions of the Agreement,
applicable regulations, and other requfrements of HUD now or herea~er in effect,
pertaining to the assistance provided it.
12c. Signature of Authorized official Iname, title, date) for
Designated Public Agency
X
HUD Accounting Use Only
TAC
Y
Project Number
Amount Effective Date F
,4 7,000j [ 07/01/02]
Amount
Previous Editions are Obsolete form HUD-70e2 14-/93)
24 CFR 570
E.O. 12372 - SPECIAL CONTRACT CONDITION
Notwithstanding any other provision of this agreement, no funds provided under this agreement
may be obligated or expended for the planning or construction of water or sewer facilities until
receipt of written notification from HUD of the release of funds on completion of the review
procedures required under Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also
complete the review procedures required under E.O. 12372 and 24 CFR Part 52 and receive
written notification from HUD of the release of funds before obligating or expending any funds
prov/ded under this agreement for any new or revised activity for the planning or construction of
water or sewer facilities not previously reviewed under E.O. 12372 and implementing
regulations.