Carnegie-Stout Public Library Maker Space Project AcceptanceCity of Dubuque
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description
Carnegie Stout Public
Memo
Staff Memo
Engineer's Certificate
Resolution
Copyrighted
October 16, 2017
Consent Items # 17.
Carnegie -Stout Public Library Maker Space Project
Acceptance
City Manager recommending acceptance of the
construction contract for the Carnegie Stout Public Library
Maker Space Project, as completed by Tricon General
Construction, Inc.
RESOLUTION Accepting the Carnegie -Stout Public Library
Maker Space Project and authorizing the payment to the
contractor
Suggested Disposition: Receive and File; Adopt
Resolution(s)
Library Maker Space -MVM
of Completion
Type
City Manager Memo
Staff Memo
Supporting Documentation
Resoluti ons
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Carnegie Stout Public Library Maker Space
DATE: October 11, 2017
Dubuque
All -America City
1111'
2007 • 2012 • 2013 • 2017
Project Manager Steve Sampson Brown is recommending acceptance of the
construction contract for the Carnegie Stout Public Library Maker Space Project, as
completed by Tricon General Construction, Inc., in the final contract amount of
$153,075.56, which is a 2.86% increase from the original contract amount of $148,700.
The cost increase was due to additional cost associated with a strip heater for the
HVAC system, a keyed lockset, and casework modifications.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�vw� V 6v►,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Steve Sampson Brown, Project Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
Dubuque
kard
All -America City
'1111'
2007 • 2012 • 2013 • 2017
TO: Michael C. Van Milligen, City Manager
FROM: Steve Sampson Brown, Project Manager
DATE: October 9, 2017
SUBJECT: Carnegie Stout Public Library Maker Space
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Carnegie Stout Public Library Maker Space (Project).
BACKGROUND
The Library was awarded a $6,000 grant from Best Buy in October of 2013 and the
C -SPL Foundation granted over $15,000 to support a portable digital media lab. The
Library has partnered with the Honors Class of Loras College for two years, and these
students took the equipment into the community with the goal of reaching teens in
poverty. Identified outcomes were to decrease the digital divide in the community
through technology outreach. This was done by providing hardware and software to
youth who could not afford the technology. The program was met with enthusiasm and
is regarded as successful.
When the equipment was not used for outreach programs, it remained locked in a case
and stored in the library due to a lack of space. The equipment was unpacked when a
specific program was planned, but it was unavailable to the general public on a daily
basis.
In the fall of 2015, the Loras College Honors Class that C -SPL worked with for two
years entered into research phase of the project and students are not currently reaching
out to the community with this equipment.
For these two reasons, the Library Board of Trustees of C -SPL and staff made the
decision to create a "Maker Space" inside the library for use as a media lab.
"Maker spaces" are mentor -led learning environments that are places to build, create,
and craft. They promote innovation, collaboration, and community. A dedicated space
in support of this can accomplish the goal.
DISCUSSION
The Carnegie Stout Public Library Maker Space Project was completed by Tricon
General Construction, Inc of Dubuque Iowa in the final contract amount of $153,075.56,
which is a 2.86% increase from the original contract amount of $148,700. The cost
increase was due to additional cost associated with a strip heater for the HVAC system,
a keyed lockset, and casework modifications.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract amount at $153,075.56.
BUDGET IMPACT
The project cost summary for Carnegie Stout Public Library Maker Space Upgrade is as
follows:
Base Construction Contract
Contingency
Total Project Cost
The project funding summary is as follows:
Bid Award Final
$148,700.00 $148,700.00
$7,653.78 $4,375.56
$ 156,353.78 $153,075.56
CIP No. Fund Description
295-2691 Carnegie Stout Public Library Maker Space Upgrade
Total Project Funding
ACTION TO BE TAKEN
Fund Amount
$153,075.56
$153,075.56
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment for the contract amount of $153,075.56 to
Tricon General Construction for the Carnegie Stout Public Library Maker Space Project.
Prepared by Steve Sampson Brown
cc: Gus Psihoyos, City Engineer
Jenny Larson, Budget Director
Alexis Steger, Senior Budget Analyst
Susan Henricks, C -SPL Director
F \PROJECTS\Library - Maker Space\Council Documents'AcceptancelAcceptance Memo - DRAFT doc
RESOLUTION NO. 346-17
ACCEPTING THE CARNEGIE STOUT PUBLIC LIBRARY MAKER SPACE PROJECT
AND AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the Public Improvement Contract for the Carnegie Stout Public
Library Maker Space (the Project) has been completed by the Contractor, Tricon
General Construction, Inc (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $153,075.56;
WHEREAS, the Contractor has previously been paid $145,421.78, leaving a
balance of $7,653.78; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Passed, approved and adopted this 16th day of October, 201°7.
Roy D. Brf'ol, Mayor
Attest:
Kev1,6 Firnsta�l, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION
OF THE CARNEGIE STOUT PUBLIC LIBRARY MAKER SPACE
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he
has inspected the Carnegie Stout Public Library Maker Space, and the said Project has
been performed in compliance with the terms of the Public Improvement Contract, and
that the total cost of the complete1---m{ork is $153,075.56.
Dated this / / day 6 /1."-13-k-' of , 2017
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk in the//� day o dIj
2017.
Kev' S.`rnsta
, CMC, ity Clerk