Update_Library Board of Trustees 9 27 17City of Dubuque
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Copyrighted
October 16, 2017
Consent Items # 1.
Minutes and Reports Submitted
City Council Proceedings of 10/2, 10/3; Five Flags Civic
Center Commission of 9/25; Historic Preservation
Commission of 9/21; Library Board of Trustees Council
Update #154 of 9/27; Park and Recreation Commission of
9/19; Transit Advisory Board of 9/19; Zoning Advisory
Commission of 10/4; Zoning Board of Adjustment of 9/28;
Proof of Publication for City Council Proceedings of 9/18;
Proof of Publication for List of Claims and Summary of
Revenues for Month Ending 8/31.
Suggested Disposition: Receive and File
Type
City Council Proceedings of 10/3/17 Supporting
City Council Proceedings of 10/2/17 Supporting
Five Flags Civic Center Commission Minutes of 9/25/17 Supporting
Historic Preservation Commission Minutes of 9/21/17
Library Board of Trustees #164 Update of 9/27/17
Park and Recreation Commission Minutes of 9/19/17
Transit Advisory Board Minues of 9/19/17
Zoning Advisory Commission Minutes of 10/4/17
Zoning Board of Adjustment Minutes of 9/28/17
Proof of Publication for City Council Proceedings of
9/18/17
Proof of Publication for List of Claims/Summary of
Revenues for ME 8/31/17
Supporting
Supporting
Supporting
Supporting
Supporting
Supporting
Documentation
Documentation
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Supporting Documentation
Supporting Documentation
Carnegz e -Stout Publz c Li brary
Library Board of Trustees Update
From the Meeting of September 27, 2017
Present: President Patty Poggemiller; Christy Monk, Vice -President, Pat Maddux
Secretary; and Trustees, Robert Armstrong, Greg Gorton, Rosemary Kramer,
and Pam Mullin
• Newly appointed Board of Trustees member Rosemary Kramer was sworn in.
• The Board approved expenditures since their previous meeting.
• August marks 17% of the fiscal year lapsing and expenditures were at 16%.
Revenue collected is at 13% of projections.
• The entire print collection saw increased check outs during the month of
August. Fewer DVDs were checked out, which we believe has to do with
fewer readily available for browsing. Many DVDs have been stored due to
lack of space. The Library Foundation has been approached to consider
funding additional shelving units that can be used to increase space for
materials in the area.
• An evaluation of the collaborative use service with the County Library District
is planned for October 2 with committee members from C -SPL and the DCLD.
Although the service has not stretched our ability to respond in a timely
manner and users love this option, over 90% of the use is from County library
card holders and not Dubuque card holders.
• The 28E Agency meeting was held on September 19. Four communities are
currently participating: Balltown, Centralia, Luxemburg, and Rickardsville. An
annual report will be sent to all other cities in Dubuque County without
libraries with an invitation to join. The per capita amount is $23 for the coming
year.
• Budget planning for FY 2019 is underway. The Board approved requests for
the following Capital Improvement Projects: Library Roof on Building Addition,
previously approved for this fiscal year, but may be reprioritized; $120,029.
Phase Two of Water Pipe Replacement in Carnegie Building — phase one
planned for this year; $99,400. Repair Decorative Limestone Under hang of
the Carnegie Building (modillions); $13,000. Cold Water HVAC Circulating
Pumps — (second request); $17,800. Landscaping and Plaza Rework -
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(second request); $93,000. Removal of Oil Tank (associated with landscaping
and plaza rework); $32,950.
• The Board approved requests for the following Improvement Level Decision
Packages: Author Visits - $3,000. Community Survey - $18,000. Computer
Equipment Replacement. All lap top computers were received through
donations or grants. We have about 30 laptop computers. Half of these are
eight years old and half are four years old. This request covers five of them;
$15,200. E -books - $10,000. San Server - $0. Materials Budget Increase to
Stay at Maintenance Level - $7,803. Two tables to maintain ADA compliance
in reading areas - $1,446.
• The Board heard a presentation from the Red Rokk marketing agency that
specializes in digital marketing. They will review the proposal and continue
this discussion at their next meeting.
• The Board approved rework of the gallery area to remove a workstation to
storage and relocate the self -check machine. This will provide additional
space in the area, which is beneficial during events. State funding will be
used for this project.
• The Board upheld the Director's decision to retain a movie list on the Library's
website. The list was created after several requests from library users who
had difficulty locating DVDs that featured LGBTQ characters. The list was
challenged by a library patron.
Library Board of Trustees
Patty Poggemiller, President
Patty Poggemiller, Board President
Christy Monk, Vice -President
Pat Maddux, Board Secretary
Robert Armstrong
Greg Gorton
Rosemary Kramer
Pam Mullin
Susan Henricks, Director