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Housing Agency Board Voucher ApplicationsMEMORANDUM July 9, 2002 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Mainstream Program Voucher Application; Municipal Housing Agency Board Approval Requested Housing and Community Development Department Director David Harris recommends approval of an application to the U.S. Department of Housing and Urban Development (HUD) for Section 8 Mainstream Program housing vouchers. I concur with the recommendation and respectfully request Mayor and City Council approval. MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager David Harris, Housing and Community Development Department Director CITY OF DUBUQUE, IOWA MEMORANDUM 26 June 02 TO: Mike Va,?~l~ligen, City Manager From: David Harris, Housing and Community Development Department Re: Mainstream Program voucher application; Municipal Housing Agency Board approval requested Introduction The purpose of this memorandum is to request that a meeting of the Municipal Housing Agency Governing Board be convened to review and approve an application to HUD for Section 8 Mainstream Program housing vouchers. Discussion The Mainstream Program provides housing vouchers for disabled persons. This is a Section 8 rental assistance program, providing HUD funds for subsidy of rents of income-qualifying households. The Housing Department most recently received an allocation of 40 Mainstream Program vouchers in 1998; an application submitted two years ago was not funded. Our chances of a funding award are not known, as all selections are made according to a lottery system. The application that has been prepared by Housing staff and reviewed and recommended by the Housing Commission requests 20 vouchers, with a five- year budget authority of approximately $400 000. John Plein is the designated program participant from the Housing Commission authorized as the Commissioner representative on the Municipal Housing Agency Governing Board. Action Step The action requested of the Governing Board is to approve the attached resolution, authorizing submission of a request for Mainstream Program housing vouchers. Resolution No. 354-02 RESOLUTION APPROVING AN APPLICATION FOR SECTION 8 MAINSTREAM PROGRAM HOUSING VOUCHERS Whereas, the City of Dubuque Municipal Housing Agency Governing Board has determined a need for additional assisted housing units for the City's lower income disabled households; and Whereas, the Governing Board has reviewed and considered a Mainstream Program voucher application; and Whereas, this application for additional housing vouchers has been prepared for submittal to the US Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL HOUSING AGENCY GOVERNING BOARD OF THE CITY OF DUBUQUE, IOWA: Section 1. The application is hereby approved for submittal to the US Department of Housing and Urban Development. Section 2. The Chairperson of the Governing Board is hereby authorized to sign the application documents and resulting standard annual contributions contracts. Passed, approved and adopted this 15th day of July, 2002. Terrance M. Duggan, Chairperson Attest: Jeanne F Schneider, City Clerk Funding Application Section 8 Tenant-Based Assistance Rental Certificate Program Rental Voucher Program Send the odginsi and two copies of this application form and attachments to the local HUD Field Office U.S. Department of Housing and Urban Development Office of Public and indian Housing OMB Approval No. 2577~0169 (exp.S/30/2002) Housing and Community Development Development 1805 Central Avenue Dubuque~ IA 52001 forSec~3nSCertificates? ~ [] t5 July for Section 8 Vouchers? O2 City of Dubuque~ Iowa A. Area(s) FmmWhich FarngiesTo Be Assisted Will Be Drawn. Locality (city. town, etc.) County i Congressional I Units Dubuque i 2nd i 20 City of Dubuque S. Proposed Assisted Dwelling Units. (Comp~ste this secaon based on the unit sizes I of the applicants at thetop ofthewaiting list)I 0-DR I Certificates Vouchers Number of Dwelling Units by Bedroom Size 1-BR 2-DR 3-BR 4-BR Totsi 5-DR I 6+DR Dwelling Units C. Av~age Mo~hly Adjured Income. Complete this se~on besed on actual ~m~ of curr~t ~cip~ts by unit s~e. Enter av~a§e monthly a~usted in.me ~r each program s~am~ and ~ly ~r the usit sizes r~uested in Section B. [ ~BR I I-BR ] ~BR ] ~BR ! ~BR I §~DR Ce~ifi~tes $ ! $ ] $ $ iS ] $ $ Vouchers $ i$ 643 !$ $ iS 15 $ T~e assistance requested is consistent with t~e Comprehensive Housing Affordability Strategy (CHAS) and subsequent annual Consolidated Plans for the City of Dubuque~ which prioritizes assistance to persons wi~h disabilities~ In addition~ we have surveyed area sooial service agencies providing services [0 persons with disabilities and have ascertained the need fo~ assisted housing for their clients. We have also inventoried available accessible housing in Dubuque, through ~ontacts with apartment owners and documented the scarcity of available housing. To address this need~ the city in its capital budgets since FYO0 ~as allocated funds to the Housing Department, t'o make available grants to landlords to modify their units to be accessible to disabled persons. These funds will be used to compliment the requested Mainstream ~ogram funding award. form HUD-52515 (1/96) Previous editions are obsolete Page 1 of 4 ref. Handbook 7420.8 Housing Quality Standards (HQS). (Check applicable box) ~ HUD's HQS will be used wi[h no modifications ~ A~W. ached for HUD approval are HQS acceptabiltiy cdteda variations F. New HA information. Complete this section if HA c~rrently doss not administer a tenaot-based certificate or voucher program. Financial and Administrative Capability. Describe the expadance of the HA in administering housing or other programs and provide any other reievant information which evidences present or potential management capability for the proposed rental assistance program, Submit this narrative on a separate page. Qualification as an HA. Demonstrate that the appiicaot qualifies as an HA and is legally qualified and authorized to administer the funds applied for in this appiication. Submit the relevant enabling legislation and a suppo~ng iegst opinion. Note: if this application is approved, the HA must submti for HUD approval a utility aiiowance schedule and budget donumec~s. G. Certifications. The following cedifications are incorporated as a par~ of this application form. The signature on the last page of this application of the HA represeotative authorized to sign the application sig ri[riss compliance with the terms of these certifications. Equal Opportun~J Certification The Housing Agency (HA) cerlifies that: (1) The HA will comply with TitJe VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and regulations issued pursuant thereto (24 CFR Part 1 ) which state that no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the bene~s of, or be otherwise subjected to discrimination under any program or activity tar which the applicact receives financial assistance; and will take any measures necessary to effectuate this agreement. (2) The HA will comply with the Fair Housing Act (42 U.S.C. 3601-19) and regulations issued pursuant thereto (24 CFR Part 100) which prohibit discrimination in housing on the basis of race, color, religion, sex, handicap, familial status, or nabenai origin, and administer its programs and aotiv~es relating to housing in a manner to affirmatively further fair housing. (3) The HA wi!! onmply with Execulive Order 11063 on Eqca! Opportunity in Honsing which prohibits discrimination because of race, color= creed= or national origin {n housing and related faciltiies provided with Federal financiat assistance and HUD regulations (24 CFR Part 107). (4) The HA will comply with Section 504 of the RehabilEation Act of 1973 (29 U.S.C, 794) and regulations issued porsuan~ thereto (24 CFR Part 8) which state that no otherwise qualified individual wffh handicaps in the United States shall solely by reason of the handicap be excluded from particibation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. (5) The HA,.vilt comply with the provisions of the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and ragulations issued pursuant thereto (24 CFR Part 146) which state that no person in the United States shall on the basts of age be excluded ,~rsm participation in, be den[ed the benefits of, or be subjected to discrimination under a program or activity receiving Federal financial assistance. (6) The Housing Agency will comply with the previsions of Title II of the Americans with Disabilities ACt (42 U.S.C. 12131) and regulations issued pursuant thereto (28 CFR Part 35) which slate that subject to the previsions of Title l l, no qualified individual with a disability shall, by reason of such disability, be excluded from participation in er be denied the benefits of the services, programs or activities of a public entity, or be subjected to discrimination by any such entity. The following previsions apply only to housing assisted with Preject-Based Cer[iflcetes: (7) The HAwill complywith Executive Order 11246 and all regulations pursuant thereto (41 CFR Chapter 60-1 ) which state that no person shall be discriminated against on the basis of race, color, religion, sex or national origin in all phases of employment dudeg the performance of Federal contracts and shall take affirmative action to ensure equal employment opportunity. (8) The HA will comply with Sectice 3 of the Housing and Urban Developmeat AOt of 1968, as amended (12 U.S.C. 1701 u) and regulstiens issued pursuant thereto (24 CFR Part 135), which require that, to the greatest extent feasible, opportunities for training and employment be given to Iow-income persons residing within the unit of local government for metropolitan area (or nonmatrepoltian county) in which the project is located. Certification Regarding Lobbying The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or atterspting to influence an officer or employee of an agency, a Member of Congress, an officer or empIoyee of Congress, or an employee of a Member of Congress in cenneefion wEh the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the e~edng into of any cooperative agreement, and the e~er~sion, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal apprepdated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shell complete and submit Standard FOrm-LLL, "Disclosure Form to Report Lobbying,' in accordance with its instructions. form HUD-52515 (1/96) Previous editions are obsolete Page 2 of 4 ref. Handbook 7420.8 (3) The undemigned shall require that the language of this certification be included in the award documents for all subawards at all tlam (including subcontracts, subgrants, and contracts under grants, ;oans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance wes placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this tranSaction imposed by section 1352, title 31, U.S. Code. Any person who faits to file the required certification shall be subject to a civil penalty of not less than $10,000 and not mere than $100,000 for each such failure. Certification Regarding Drug-Free Workplace Requirements instructions for Drug-Free Workplace Requirements Certification: 1. By signing and/or submitting this applicafion or grant agreement, the grantee is providing the certification set out below. 2. The ~on set out below is a matedal representation of fact upon which reliance is planed when the agency awards the grant. if it is later determined that the grantee knowingly rendered a false certification, or other,vise violates the requirements of the Dm g-Free Workplace Act, the agency, in add~on to any ether remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. ~f known, they may be identified in the grant application, if the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drog-f~=e workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., alt vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio studios). 5. If the workplace identified to the agency changes dudng the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. Definitions often*ns in the Nonprecurement Suspension and Debarment cerumen rule and Drag-Free Workplace common rula app[y to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: Controlled substance means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and es farther defined by regulation (21 CFR 1308.11 through 1308.15); Conviction means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; Criminal drug statute means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any centroiled substance; Employee means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All direct chart:jo employees; (ii) All indirect charge employees unless their impact or involvement is insignificant to the performance of the grant; and, (iii) Temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meat a matching requirement; censulfants or independent contractors not on the grantee's payroll; or employees or subrecipients or subcontmctora in covered workplaces). A. The grantee certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manofact]Jre, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and sbeclfying the actions tl'~at wilt be taken against employees for viola~on of such prohibition; (b) Establishing an ongoing drag-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and empioyse assistance programs; and (4) The penalties that may be imposed upon employees for drug abese violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employes wilt: (1} Abide by the terms of the statement; and (2) NOtEy the employer in writing of his or her conviction for a violation of a criminst drug statute occurring in the workplace no later than five calendar days after such conviction; form HUD-.52.515 (1/96) Previous editions am obso~ets Page 3 of 4 inf. Handbook 7420.$ (e) Notifying the agency in writing, within ten calendar days after receiving notice under paragraph (d)(2) from an employee er otherwise receMng actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the [dentk'ication number(s) of each affected grant; (f) Ta~ng one of the following acttons, within 30 calendar days of receiving notice under paragraph (d)(2), with respect to any employee who is so convicted: ~,/~ ' ~-~"~--. ~=,.,,,~ an~,p ro~date~ ~personnel action a~amst such an employee, up to ~".d mc!udmg te,%m, mat~en, eensmtent ?.~.t h the r~qu~remen~ of the RehabiiRation ACt of 1973, as amended; or (2) Requiting such employee to participate satisfactedly in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to mal~tstn a dru~j-free workpiaca through implementation of paragraphs (a), (b), (c), (d), (e) and The grantee may insert in the space provided balow the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, State, zip code) City-wide~ City of Dubuque Check ~,~ if there ara workplaces on file ~ are not identified hera. Housing Acje~cy Signature Signature of HA Representative Print or Type Name of Signatory Terrance M. Duggan~ Mayor Chair, Municipal Housing Agency Governing Board 563 589-4120 form HUD-52515 (t/96) Previous editicns are obsolete Page 4 of 4 ref. H~ndbook 7420.8