Bell St - Fifth St ConstructionMEMORANDUM
July 9, 2002
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bell Street Construction
At the July 1, 2002 Council meeting, the City Council approved Alternative No. 1 for the
Bell Street Construction Project, which deleted a portion of Fifth Street from Bell Street
to the easterly end. The purpose of the change was to avoid the relocation of an Alliant
Energy power pole. A public heading was set by the City Council for July 15, 2002, to
consider approval of the modified plans and specifications for Bell Street.
Public Works Director Mike Koch recommends approval of the Amended Plans and
Specifications, and Ordering Bids based on the revised IDOT bid-letting schedule.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
July 8, 2002
TO: Michael C. Van Milligen, City Manager
FROM: Michael A. Koch, Public Works Director :;~'~//~,~
SUBJECT: Bell Street Construction
INTRODUCTION
At the July 1, 2002 Council meeting, the City Council approved Alternative No. 1 for
the Bell Street Construction Project, which deleted a portion of Fifth Street from Bell
Street to the easterly end. The purpose of the change was to avoid the relocation of
an Alliant Energy power pole. A public hearing was set by the City Council for July
15, 2002, to consider approval of the modified plans and specifications for Bell
Street.
DISCUSSION
The project consists of the construction of Bell Street from Fifth Street to its northerly
terminus near Pine Street. The pavement will be 41-foot wide concrete, with curb
and gutter. The project also includes the construction and installation of an
ornamental railing located between the back of sidewalk and the existing parking lot;
placement of trees every 40 feet; installation of irrigation systems and sidewalks; a
recreational trail; historical lighting; and two (2) directional monuments at the corner
of Third and Bell Street, and two (2) at the westerly end of Fifth Street.
Bell Street from 3rd to Fifth Street and Fifth Street from White Street to Bell Street
also includes the placement of trees, irrigation systems, sidewalks, and historical
lighting behind the existing pavement.
The schedule for the project is as follows:
Public Hearing on Amended Plans & Specifications July 15, 2002
Advertisement for Bids August 21, 2002
Receipt of Bids (By IDOT) September 24, 2002
Award of Contract (FHWA Approval) October 7, 2002
RECOMMENDATION
I recommend that the City Council approve the Resolutions Adopting the Amended
Plans & Specifications and Ordering Bids based on the revised IDOT bid-letting
schedule.
ACTION TO BE TAKEN
It is recommended that the City Council give final approval to the amended plans
and specifications for the Bell Street Construction Project.
Prepared by Michael Felderman, Civil Engineer
cc: Michael Felderman, Civil Engineer
Jim Kolf, Durrant
RI:SOLUTION NO. 368-02
RESOLUTION ADOPTING THE AMENDED PLANS AND
SPECIFICATIONS
Whereas, on the 10th day of July, 2002, the amended plans,
specifications, form of contract and estimated cost were filed with the City Clerk
of Dubuque, Iowa for the Bell Street Construction Project.
Whereas, notice of hearing on the amended plans, specifications, form of
contract, and estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said amended plans, specifications, form of contract and
estimated cost are hereby approved as the amended plans, specifications, form
of contract and estimated cost for said improvements for said project.
Passed, adopted and approved this 15th
day of July ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUT|ON NO, 369-02
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Bell Street Construction Project is hereby Ordered to be
advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 9:00 a.m. on the 24m day of September, 2002. Bids shall be
opened and read by the Iowa Department of Transportation in Ames, Iowa, after
9:30 a.m. on the same date such as bids are scheduled to be received. The bid
will be submitted to the Council for final action at 6:30 p.m. on the 7m day of
October, 2002, subject to the concurrence of the Federal Highway
Administration.
Passed, adopted and approved this 15th day of July ,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
ALTERNATE1
Z
East 5th Street
ADD TREES, LIGHTING,
AND SIDEWALK TO
EXISTING 5th STREET
ILl
MEMORANDUM
June 10, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Bell Street and Fifth Street Construction
Public Works Director Mike Koch is recommending the adoption of plans and
specifications for construction of Bell Street from Fifth Street to the northerly end. and
the construction of Fifth Street from Bell Street to the easterly end. He is also
recommending a public hearing be set for July 15, 2002.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: 8a_rry Lindahl, Corporation CounseJ
Cindy Steinhauser, Assistant City Manager
Mike Koch, Public Works Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
Michael C. Van MiIligen, City Manager
Michael A. Koch, Public Works Director
Bell Street and Fifth Street Construction
June 10, 2002
INTRODUCTION
The enclosed resolutions authorize the adoption of the plans and specifications
and the establishment of a public hearing for the Bell Street and Fifth Street
Construction.
DISCUSSION
The project includes the construction of Bell Street from Fifth Street to the
northerly end, and the construction of Fifth Street from Bell Street to the easterly
end.
The proiect will consist of the construction of a 41-foot street from back-of-curb to
back-of-curb from Fifth Street to the northerly end (approximately 900 feet long)
and a 37-foot roadway from back-of-curb to back-of-curb from Bell Street to 500
feet easterly to the floodwall.
The pavement will be concrete with curb and gutter. The City also included the:
construction and installation of ornamental railing that will be located between the
back of sidewalk and the existing parking lot; placement of trees every 40 feet;
installation of irrigation systems, sidewalks, and a recreational trail; historical
lighting; and five (5) directional monuments at the corners of Fifth Street, Third
Street and BelL. and the end of Bell Street.
This project is funded 80% by Federal STP funds, with the City paying the
remaining 20%. Engineering costs will not be reimbursed.
The bidding will be handled by the Iowa Department of Transportation (IDOT)
and will be included in their August 20, 2002 bid-letting.
The schedule for the project is as follows:
Notice of Hearing on Plans & Specifications
Notice to Bidders
Public Hearing of Plans & Specifications
Award of Contract (Subject to FHWA Approval)
June 19. 2002
July 12, 2002
July 15.2002
September 3, 2002
RECOMMENDATION
I recommend that the City Council authorize the adoption of the plans and
specifications and establish the date for the public hearing for the Bell Street and
Fifth Street Construction.
BUDGET IMPACT
The estimate for the project is as follows:
Construction Contract
Contingency
Engineering
$1,761,732.45
176.173.25
290,885.85
Total Project Estimate
$2,228,591.55
The project will be funded as follows:
Local Option Sales Tax
STP Funds
$ 678,266.99
1,550,324.56
Project Funding
$2,228,591.55
ACTION TO BE TAKEN
The City Council is requested to adopt the resolutions relating to the approval of
the plans and specifications and the establishment of the date for the public
hearing.
MAK/vjd
Prepared by Michael Felderman, Civil Engineer
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Bell Street and Fifth Street Construction Project in the estimated
amount of $2,228,591,55 are hereby approved and ordered filed in the office of
the City Clerk for public inspection.
Passed, adopted and approved this day of
2002.
Terrance M Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Bell Street and Fif[h Street Construction Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 15th day of July 15, 2002, at 6:30
p.m. In the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said ~mprovement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such headng to be published in a
newspaper having general circulation in the City of Dubuque, Iowa which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the headng, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this day of
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne, F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Bell Street and Fifth Street
Construction Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public headng on the proposed plans, specifications, form of contract and
estimate of cost for the Bell Street and Fifth Street Construction Project. in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m.,
on the 15t~ day of July, 2002, in the Public Library Auditorium, 360 West 11t"
Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract
and estimate of cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto or to the
cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 589-4193 in the Human Rights Department at
least 48 hours prior to the meeting.
Published by order of the City Council given on the __
,2002.
. day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 12th day of June, 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Bell Street and Fifth Street Construction Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE. BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this day of
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Bell Street anti Fifth Street Construction is hereby ordered to
advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the proposal guaranty
shall be not Iess than the amount as set forth in the proposal form and shall be
filed with each proposal.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa which notice
shall not be less than twenty-one days nor more than forty-five days prior to the
receipt of said bids at 9:00 am on 20th of August 2002. Bids shall be opened
and read by Iowa Department of Transportation in Ames Iowa after 10:30 am on
the same date such as the bids are schedule to be received. The bids will be
submitted to the Council for final action at 6:30 p.m. on the 3'd of September,
2002 subject to the concurrence of the Federal Highway Administration.
Passed, adopted and approved this day of
,2002.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE CONSTRUCTION OF
BELL STREET AND FIFTH STREET CONSTRUCTION
Sealed bids will be received by Iowa Department of Transportation. at the
Department of Contracts in Ames, Iowa and at C.T. Marriott in Des Moines, Iowa
no later than 9:00 o'clock am on 20th of August. 2002 for the construction of Bell
Street and Fifth Street Construction.
Copies of the plans and specifications may be obtained in the Office of
Contracts at Iowa Department of Transportation in Ames, Iowa until noon on the
previous day of the letting.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
Failure to execute a contract and file an acceptable performance bond and
Certificate of Insurance within 30 days of the date of the approval fro awarding
the contract, as herein provided, will be iust and sufficient cause for the denial of
the award and the forfeiture of the proposal guarantee.
All proposals must be flied on the forms furnished by Iowa Department of
Transportation,. Contracts office, sealed and plainly marked. Proposals
containing any reservations not provided for in the forms furnished will be
rejected, and the iowa Department of Transportation reserves the right to waive
technicalities and to reject any or all bids.
A Proposal guaranty shall be not less than the amount as set forth in the
proposal form shall be filed with each proposal. The Proposal guaranty shall be
in the form as specified by Iowa Department of Transportatio~
The successful bidder will be required to furnish a performance bond in an
amount equal to one hundred percent (100%) of the contract price. Said bond is
to be issued by a responsible surety company approved and acceptable to the
City Council and Iowa Department of Transportation, and shall guarantee the
faithful performance of the contract and terms and conditions therein contained,
and shall guarantee the prompt payment of all materials and labor and protect
and save harmless the City of Dubuque, Iowa, and Iowa Department of
Transportation from claims and damages of any kind caused by the operations of
the Contractor. Said Bond shall also guarantee the material and the
maintenance of the improvement(s) constructed for a minimum period of two (2)
years from and after its completion and acceptance by the City Council.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Counci! and Iowa
Department of Transportation and any letter or communication accompany ng the
bid which contains a condition or qualification upon the bid which has the effect
of qualifying or modifying any provision of the specifications in any manner will be
construed as a non-qualifying bid and will be rejected by the City Council as not
responsive.
All proposals must be filed on the forms furnished by Iowa Department of
Transportation, Contracts office, sealed and plainly marked. Proposals
containing any reservations not provided for in the forms furnished will be
rejected, and the Iowa Department of Transportation reserves the right to waive
technicalities and to reject any or all bids.
The Bidder's attention ~s directed to the Iowa Department of
Transportation, or on Federal-Aid projects, of the Affirmative Action Program that
is included in the Contract Specifications and the provisions thereof, and hereby
made a part of the Contract Documents by reference and incorporated hereto.
Proposals containing any reservations not provided for in the forms
furnished will be rejected, and the Iowa Department of Transportation reserves
the right to waive technicalities and to reject any or all bids.
Bids shall be opened and read by Iowa Department of Transportation [n
Ames Iowa after 10:30 am on the same date such as the bids are schedule to be
and will be submitted to the City Council for final action at a meeting to be held in
the Public Library Auditorium, 360 West 11th Street, at said City at 6:30 p.m. oh
the 3rd of September, 2002. A contract will be awarded, subject to the
concurrence of the Federal Highway Administration at that time or such
subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this of ,2002.
Jeanne F. Schneider, CMC, City Clerk