Federam Mediation Grant ApplicaMEMORANDUM
July 9, 2002
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Federal Mediation and Conciliation Service Grant Application
The Federal Mediation and Conciliation Service has solicited applications for their
Labor-Management Cooperation Program. The City of Dubuque Health Care
Committee has prepared a grant application that would provide funding for outside
facilitation services for committee meetings, an annual action planning process and
grant program administration. The total grant application is $18,480. The City would be
required to provide a 10% cash match of $1,680.
Personnel Manager Randy Peck is recommending City Council approval of the Federal
Mediation and Conciliation Service Grant Application on behalf of the City of Dubuque
Health Care Committee.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Randy Peck, Personnel Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
June 27, 2002
TO: Michael C. Van Milligen
City Manager
FROM: Randy Peck
Personnel Manager
SUBJECT: Federal Mediation and Conciliation Service Grant Application
The Federal Mediation and Conciliation Service has solicited applications to their
Labor-Management Cooperation Program. The Health Care Committee has prepared a
grant application that would provide funding for outside facilitation services for
committee meetings, an annual action planning process and grant program
administration. The total grant application is $18,480. The City would be required to
provide a 10% cash match if the grant is approved. The City's match would be $1,680.
The requested action is for the City Council to approve a motion authorizing you
or your designees to sign the Federal Mediation and Conciliation Service Grant
Application on behalf of the Health Care Committee.
If you have any questions, please feel free to call.
RP:bf
APPLICATION FOR
:EDERAL ASSISTANCE
TYPE OF SUBMISSION:
[~plicafion
Construction
J~ Ndn-Construction
Preapplication
[] Construction
[] Non-Construction
OMB Approval No. 3076'0006
2. DATE SUBMI'I-i'ED
3. DATE RECEIVED BY STATE
4. DATE RECEIVED BY FEDERAL AGENCY
Applicant identifier
State Application Identitier
Federal Ideotifier
L APPLICANT INFORMATION
.egal Name: Organizational Un'~:
3oint Labor Management Health Care Committee
~,ddress (give ciF, court05, Slate, and zip coda): Name and telephone number of person to be contacted on matters involvir
50 W. 13th Street this application(give area code/
Dubuque, [A 52001 Randy Peck (563)589-4125
7. TYPE OF APPLICANT:(enter appropdate lezYer in box)
L EMPLOYER IDENTIFICATION NUMBEF~EIN):
g TYPE OF APPLICATION:
~New [] Continuation [] Revision
Revision, enter appropriate letter(s) h~ box(es) [---] []
A. increase Award B. Dec~ease Award C. increase Duration
D. Decrease Duration Othe(spec#yJ:
0. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
TITLE:~abor Management Cooperation Program
2. AREAS AFFECTED BY PROJECT(CJI/es, Counties, ~'Tates,
Dubuque
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Inlermunicipal
G. Special District
H. independent School Dist, ~
I. State Controlled Institution of Higher Leaming
J. Private University
K. Indian Tdbe
L Individual
M. Profit Organizatioo
N. Other (Specify)
NAME OF FEDERAL AGENCY:
Federal Mediation and Conciliation Service
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
Facilitation of Meet/rigs,
3. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF:
;tart Date [ Ending Date a. App cant b. Project
10/!102 t 3/3!/04
5. ES'I~MATED F[JNDII~G:
Federal $
16,800
· Applicant $
1,680
: State $
· Local $
· Other $
Program Income $
· TOTAL $ 18,480
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS? '
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
DATE
b. No. [] PROGRAM IS NOT COVERED BY E. O. 12372
[] OR PROGRAM HAS NOT BEE, N SELECTED BY STATE
FOR REVIEW
17 IS THE APPL CANT DELINQUENT ON ANY FEDERAL DEBT?
[] Yes If 'Yes," attach an explanation. [] No
8. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE
3OCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
¥1-TACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
Type Name of Authorized Representative b. Title Labor Co-Chair I c. Telephone Number
F~d A. ~Baker/Ran~y Peck Manaq~m~n.% CO-Chair J (563)589-4125
. ~e.~ho/~d~ve eD id
'ro'/~'u s"~d ~i~r Y~J s a"bl~'~'-- ~ ~ ~t~n~rd f=orm 424 (Rev. 7-97)
,uthorized lor Local Reproduction Prescribed by OMB CirCuJar A-102
INSTRUCTIONS FOR THE SF 424
This is a standard form used by applicants as a required facesheet for preapplications and applications
submitted for Federal assistance. It will be used by Federal agencies to obtain applicant certification that
States which have established a review and comment procedure in response to Executive Order 12372
and have selected the program to be included in their process, have been given an opportunity to review
the applicant's submission. ' '
Item: Entry
Item: Entry
1. Self-expianato~y. 11.
Da~e application submitted to Federal agency
(or State if applicable) and applicant's control
number (if applicable).
State use only (if applicable).
If this application is to centieae or revise an
existing award, enter present Federal identifier
number. If fa- a new project, leave blank.
Legal name of applicant, nasne of pdrnary
crgarfizatianal unifv, hich will undertake the
assistance an~vify, complete address of the
applicant, and name and telephone numb~
of the person to centact on rnettms related
to this application.
Enter Employer Identification Number (EIN) as
assigned by the Inten~at Revenue Se~,ica.
Enter the appropriate leffer in the space
prodded.
Enter a brief desc~ipth~ title of the project.
If mom than one program is involved, you
should append an explenatiea en a separate
she~. ff appropriate (e.g., construction or
real probelly projects), attach · m°p showing
project Ioc~Jon. For preapplicatiens, use
a separate sheet to provide a summary
description of this project.
12. List only the largest political entities affected
(e.g., Sta~e, counties, c/ties).
13. Setf-explanatory.
14.
15.
Check oppropriate bex and e~ter apprppria~e
letter(s) in the space(s) provided:
.._"Ne,¢ meens a new assistance award.
__ 'Continua~len' ~ an extension for an
additional funding/budget period for e project
with a projec-[ed completion date.
__ 'Re~,ision' means any change in the Fedecat
Go~erument's fieanciel obtigopon or
centingent liab~ity from an exis§ng ' ,
edJigatton. -
9. Name of Federal agency from which assistance
is being requested with this application.
10. Use the Catalog of Federal Domestic
~sietanse ~ and title of the program
16.
17.
18.
List the applicant's Congressional District and Distrtct(s)
affected by the program or pmjent.
Amount requested or to be centra3uted during the f-u~t
funding/budget period by each contributor. Value ef
in-kind centribuflons should be included on appropriate
lines es applicable. If the action will result in a deller
change to an existing award, indicate en/y the amount
of the change. For dec~eases, enclese the amounts in
parentheses. If both basic and suppiementel amounts
are included, show breakdown on an attached sheet. '
For multiple program funding, use to tctals and show
breakdown using same categories as item 15.
Applicants should contact the State Single Pelnt of
Contact (SPOC) for Federal Executive Order 12372 to
determine whether the application is subject to the
State intergov~--nmeatat review process.
This question applies to the applicant o~ganizatien, not
the pemon who signs as the autbedzed representat~e.
Categortes of deb~ include dalinquent audit disaltow-
ease's, loans, ead tases.
To be signed by the autha~ed representative of the
applicaraL A copy of the go~arning body's authedzatlen
for you to sign this application as ofticia~ representath~
must be on file in the appacanrs office. (Ce~3in
Federal agencies may require that this authedzation
be submitted as part of the application).
SF--424 (Rev. 7-97) Back
APPENDIX 5
CERTiFiCATION REGARDING DRUG-FREE
WORKPLACE REQUIREMENTS
The grantee ceCJfies that it will provide a drug-free workplace by:
(a)
Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
(b)
Establishing a drug-free awareness program to inform employees about: .
1. The dangers of d'rug abuae in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
and
4. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
(c)
Making it a 'requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a);
(d)
Notifying the employee ia the statement required by paragraph (a) that, as a condition of
employment under the grant, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation occurring
in the workplace no later than five days after such conviction;
(e)
Notifying the agency within ten days after receiving notice under subparagraph (d) 2.,
from an employee or otherwise receiving actual notice of such conviction;
(0
TaMng one of the following actions, within 30 days of receiving notice under
subparagraph (d) 2., with respect to any employee who is so convicted:
1. Taking appropriate personnel action, against such an employee, up to an including
termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistanc~ or
rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
(g)
Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a) through (O-
The grantee shall insert in the space provided below the site(s) [or the performance of work done
in connection with the specific grant:
Place of Performance (street address, city, county, state and zip code):
50 W. 13th Street
Dubuque, Dubuque County, Ion, 52001
OMB Approval No. 30760006
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Note:
Certain of these assurances may not be applicable to your project or program. If you have any
questions, please contact the awarding agency. Further, certain Federal awarding agencies may
require applicants to certify to additional assurances. If such is the case, you will be notified.
the duly authored representative of the applicant, I certify that the applicant:
2.
Has the legal autha'ity to apply for Fedemal assistance,
and the institutional, managerial and flnandal capability
(including funds sufficient to pay the non-federel share
of project cests) to ansure propor planning, management
and completion of the pn:~ected descril~d in this
application.
Will gi~ ~ awarding agancy, the Ca ,~F,[~ oiler General of
the United States, and if appropriated, the State, through
any authorized representative, access to and the fight to
examine all records, boc~s, papers, or des~meots related
to the awmd; and will establish a prope~ accounting
system standards or agency directives.
',/Viii establish safeguards to prohibit employees fn)'n
using their pesitione for a purple that constitutes or
conflict of intemat, or personal gain,
5. V~ll comply with the ibtergovemrnantal Pemonne~ Act
of 1970 (42 U.S.C. 4728-4753) relating to ~
stanQards for merit aystems for prorjram funded under
one the nir~ean statutes or raguiati~'is specit-~:l in
Appendix A of OPM's Standards for a Merit System of
Pemannel Administration (5 C.F.R. 900, Subpart F).
6. Will c(~mply with all Federe[ Statutes ¢~JatJng to non-
discrimination. These include but are not limited to:
(a) t;*Je VI of the CMl Rights Act of 1964 (P.L 88-352)
which prohibits discrimination an the basis of races,
color or naitona~ odgib; (b) Tltib IX of the Education
Amendments of 1972, as an3anded (20 U.S.C.
1681-1683, and 1685-1688), which pmh~its
discrimination on the basis of sex; (c) Section 504
of the Rehab~itation AOf of 1973, as a'nanded
(29 U.S.C. 794), which prohibits discrimination
an the basis of handicaps; (d) the Age Discrimination
Am of 1975, es amended (42 U.S.C. 6101-6107),
which prohibits discrimination on the besis of age;
(e) the Drug Abuse off~.e and Treatmant Act of 1972
(P.L 92-255), as amended, relating to non-discrimination
~ the basis of drug abuse; (f) the Comprabonsh~
Alcohol ~use and .Ncchclism PmveotJon, Tr=~,,ant and
Rehabilitation Act of 1970 (P.L 91-616), as ame~ed,
ratating to non- discrimination on the basis of alcchd
abuse or alcoholism; (g) 523 and 527 of the Public
Health Sorvica AC=[ of 1912 (42 U.S.C. 290 dd-3 and 290
and drug abuse patient recxxde; (h) Title Vlit of the Civil
Rights Act of 1968 (42 U.S.C. 3601 at seq.), es
amended, ralatibg to non- discfimibat~on in ~he sale. rental
or financing of housing: 0) E. xecufive Order 13166
providing for no~-discrimination for persons with limited
Engtish proficiency;, ~) any othor nondiscfiminatibn
provisk~s in the specific statutegs0 under which
application for Federal assistance is being made; arid
(k) the requirements of any other nondiscrimination
statute(s) which may apply to the applicati~
Will comply, or has already complied, with the
requirements of Titles II and itl of the Uniform
R~ocation ~ssistance and Real Prop~
Acquisition Policies Act of 1970 (P.L 91-646)
which provide for fair and equitable treatment of
persons displaced or wfl~se property is acquired
as a result of Federel or faborally assisted prcx:jra-'m.
These requirements apply to all interests in real
property acquired for projes~ p~peses regardless
of Federal participation ib purchases.
Will c=rnply with the provisions of the Hatch Act
(5 U.S.C. 1501-1508 and 73247328) which Emit
the political activities are funded in whole or ir~ part
Authorized for Local Reproduction
Standard Form 424B (Rev 7-97)
Prescribed by OMB Circular A-102
V~li comply, as appl'mable, with the provisions of the Davis-
Baco~ Act (40 U;S;C~' §~276~ t0 276a-7); th~Cop~Pand Act'
(40 U.S.C. §276c and 18 U.S;C. §874}, and the Contract
Work Hours and Safety Standards Act (40 U.S.C. {}{}327-
333), regarding labor standards for federally-assisted
construction subagmements.
W~II comply, if applicable, with .flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Pret~ction Act of 1973 (P.L 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more,
Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environroental quality control measures under the National
Environmental Policy Act of 1969 (P.L 91-190) 'and
Executive Order (EO) 11514;' (b} notification of violating
facilities pursuant to EO 11738; (c).prote~tion of wetlands
pursuant to EO 11990; (d) evaluation of flood h=?~s in
floodplains in accortidance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§1451 et seq.); (1) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.}; (9) protection pf
underground sources Of drinking water under the Safe
Dfinldng Water Act of 1974, as amended (P.L 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L 93-
205).
12.
13.
14.
15.
16.
~ coroply with the W'dd and Scenic Rivers Act of...
1968' (16 ~U.S.C.' §§ 1271~t s~'i;)*;~'alsted tb protecting
components or potential components of the national
wild and scenic rivers system.
Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. ~470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §{}469a-1 et seq.).
Will comply with P.L 93-349 regarding the protect on of
human subjects involved in research, devalopment,'and
related activities supported by this award of assistance.
Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, a~ aroended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
Will comply with the Lead-Based Paint Poisoning
Prevention ACT (42 U.S.C, {}§4801 et seq.) which
prohibits the use of lead-based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the ~equired financial and
compliance audits in accordance with the Single Audit
'Act Amendments of 1996 and OMB Circular No. A-133,
'Audits of States, Local Goverements, and Not, Profit
Organizations.'
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
U~O~RTIF-YING
ILa~r Co~C"nair
Management Co-Chair
OFFICIAL
_ICANT ORGANIZATION
$oint Labor Management Health Care Committee
50 W. 13th Street
Dubuque, IA 52001
DATE SUBMITTED
Standard Form 424B (Rev. 7-97) Back
Federal Mediation and Conciliation Service
Labor Management Grants Program Application
City of Dubuque, Iowa Health Care Committee
1. Problem Statement
The City of Dubuque, Iowa offers group health care coverage to its employees and their
dependents in a self-funded arrangement. The cost of health insurance has been
escalating rapidly to the detriment of the citizens of the city of Dubuque and the
participants in the plan. ^ consensus was reached with City of Dubuque
representatives, the certified public employee bargaining units and their exclusive
bargaining representatives, and City employees not represented by a bargaining unit,
that a joint labor management health care committee (herein referred to as Health Care
Committee) is the most effective method of dealing with the problem of maintaining
quality health care while controlling escalating costs. In February of 1996, the City
Council and all of the City's collective bargaining units approved an agreement that
removes health insurance from the collective bargaining process and places it in the
hands of the Health Care Committee. The Health Care Committee is charged with
identifying ways to contain the increase in the cost of providing health care in a
cooperative working environment.
Committee members are knowledgeable, committed and self-motivated, many of them
having experience dating back to the committee's inception. Committee members are
very practiced at open communication. Facilitation of committee meetings is performed
by the co-chairs. Through a special evaluation and planning meeting held the Health
Care Committee determined that external facilitation services are necessary in order to
accomplish its action plan. This grant application would provide funding to obtain the
services of a skilled facilitator for health care committee and sub-committee meetings,
an annual action planning process and grant program evaluation.
1
2. Results or Benefits Expected
Goals for the future -
1) Improve committee performance
2) Conduct a comprehensive health care plan assessment with potential for complete
overhaul in order to create a unified plan with choice of medical providers.
Some potential action steps for goals one and two include:
· Review and revise Committee ground rules
· Review survey results for ideas
· Negotiate greater discounts
· Lower utilization of health care resources
· Budget more money
· Find out exactly what is causing the increases
· Better use of the expertise of consultants and third-party administrators
· Compare costs with the cost of a fully insured plan
· Look into joint purchasing with other public sector entities
· Introduce a drug formulary with co-pays
· Explore having an exclusive pharmacy provider
· Determine a possible structure for a unified plan
· Design a new plan
· Continue activities "outside the plan"
· Improve access to prevention for all employees
2
· Institute mandatory physicals for employees
· Adopt a cafeteria style plan
Several of these action steps will involve assistance from outside benefit consultants,
the plan administrator, and sub-committee work.
3. Health Promotion - Extending prevention and wellness services and efforts to all
employees to improve their health and achieve cost avoidance.
Some potential action steps:
· Mandatory physicals with coordinated follow-up, potentially including family
members
· Create an inter-city program (e.g., do it all on "company time")
· Allow physician - monitored weight management programs to be covered under plan
· Subsidized membership in health clubs; setup/operate the City's own health club
· Do not hire smokers
· More stringent smoking policies
· Explore complimentary, alternative medicine
· Continue to offer annual health dsk appraisals and health screenings free of charge
· Continue to offer health education to employees that is focused on prevention and
wellness.
3. Approach
A. Strategy to accomplish goals and objectives.
3
The grant request would provide funds to obtain the services of a skilled facilitator to
relieve the co-chairs from facilitation duties and allowing them to be more involved in the
content, planning and implementation of the committees' action steps. The facilitator
would keep the meetings running smoothly and focused and assist with revising
meeting ground rules and processes in order to lead the committee to accomplishing its
goals. In addition, the grant funds would provide assistance in facilitating an annual
action planning process and grant program evaluation.
B. Committee membership.
· Tammy Gehling, Desktop Publishing Specialist, . Tami Emster, Lead Paint Assistant,
· Mike Denman, Maintenance Worker, . John Huekels, Equipment Operator II,. Dan
Sommers, Water Meter Service Worker 11,. Ed Baker, Patrol Officer,. Douglas
Schlickman, Bus Operator,. Jonas Bandy, Fire Equipment Operator,. Mary Rose
Corrigan, Public Health Specialist,. Pat Prevenas, Recreation Division Manager,
· Jenny Jensen, Law Enforcement Computer Operator,. Pat Ostrander, Cashier, · Tom
Kopp, Foreman,. Ted George, Medical Officer,. Dave Baker, President, Teamsters
Union Local 421,. John Walker, Fire Equipment Operator,. Tom Pregler, Patrol Officer
and. Randy Peck, Personnel Manager. The City has five certified bargaining units
which represent approximately 65% of the City's 523 full-time employees. The
bargaining units are:
· Dubuque Protective Association
· Amalgamated Transit Union, Local # 321
· Teamsters Union, Local # 421
4
· Dubuque Professional Firefighters Association, Local Cf 353
· International Union of Operating Engineers, Local Cf 758
The committee has representatives from all five bargaining units.
C. No Committee staff will be hired. Ed Baker, Dubuque Protective Association,
and Randy Peck, Personnel Manager, serve as co-chairs of the Committee. Tami
Ernster, non-bargaining employee representative, serves as secretary. Mary Rose
Corrigan, RN, Public Health Specialist, chairs the Wellness Subcommittee. Other non-
voting representatives serve as back-up to their union representative for voting and
information purposes, or are sub-committee members.
D. Justification for Federal Funds.
Without these federal funds, the committee will continue to struggle through meetings
that have become difficult to result in consensus on critical issues.
No funds are currently budgeted for outside assistance to facilitate meetings and an
annual action planning process or to perform grant program evaluation.
E. Committee Meetings.
The committee meets at least once a month. Two sub-committees meet as needed.
F. Past Efforts and Accomplishments.
· Implemented a wellness ~rogram that has increased in employee participation yearly
· Negotiated reduced rates for life insurance
5
· Obtained significant savings in the prescription drug program through higher drug
discounts and reduced administration and dispensing fees.
4. Major Milestones.
Please see the response to Question # 2.
5. Evaluation will occur by reviewing if the action steps were completed (or at least
examined,) whether they were implemented and the potential and actual dollar savings
they achieved. Meeting attendance and adherence to ground rules will be examined.
Ultimately, continuation of the Committee with all current unions and employees will be
viewed as a success!
6. Please see Appendix 2.
A. Number of employees represented through the committee.
All of the City's 523 full-time employees are represented on the Health Care Committee.
B. Committee Operations.
The committee does not have a designated staff person. The committee does not have
an annual operating budget. The source of funds are predominantly local property
6
taxes. A copy of the agreement which explains how the committee operates is attached
as Appendix 1.
C. Please see Appendix 3.
D. Assurances.
The issue of health insurance has been removed from the collective bargaining process
and will not interfere with any collective bargaining agreements. The committee will
meet at least once a month and written Minutes of committee meetings are maintained
and distributed to all City departments and divisions.
7
Appendix 1
Health Care Committee Agreement
Appendix -1
AGREEMENT FOR JOINT LABOR/MAIt~GEMENT
HEAL1}t C~,RE COld, Il-FEE
CIIt' OF DUBUQUE
WHEREAS, the City of Dubuque offers a program of group health care
coverage to its employees and their dependents through a self-funded
arrangement; and
WHEREAS, the cost of the health insurance program has been escalating
rapidly to the detriment of the citizens of the City of Dubuque and all of the
participants in the Plan; and
WHEREAS, a consensus has been reached among the City of Dubuque, the
certified public employee bargaining units and their exclusive bargaining
representatives, and City employees not'represented by a bargaining unit, that
a Joint Labor/Management Health Care Committee appears to be the most
effective method for dealing with the problem of maintaining quality health
care while controlling escalating costs.
NOW, THEREFORE, IT IS AGREED BETWEEN AND AMONG THE PARTIES TO THIS
AGREEMENT AS FOLLOWS:
t The parties to this Agreement are:
AMALGAMJkTED TRANSIT UNION, LOCAL ~329; ~
CIT~OF DUBUQUE;
DUBUQUE POLICE PROTECTIVE ASSOCIATION;
DUBUQUE PROFESSIONAL FIREFIGHTERS ASSOCIATION, LOCAL #353;
GENERAL DRIVERS AND HELPERS UNION, LOCAL #¢21; and
INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL #758;
provided that in case of a bargaining unit, the bargaining unit
has at least one employee who is eligible for group health care
coverage.
Although non-represented employees of the City of Dubuque are non-
participants to this Agreement, it is intended by the parties that this
Agreement shall benefit such employees.
2. Each of the parties hereby agrees to the provisions of the Group
Health Insurance Plan (the Plan) attached hereto and incorporated herein as
Appendix 1.
3. The Plan shall continue in force as the City of Dubuque Group
Health Insurance Pla~ for a period of five years from July 1, 1996 to June 30,
2001, unless modified as provided in Paragraph 4. It is understood and agreed
that if any provision of the Plan is prohibited or limited by law or any
modification required by law, the necessary revisions to the Plan shall be
made as required by law. A decision to renew this Agreement shall be made by
October 15, 2000.
upon the unanimous agreement of all of the voting members of the Joint
Labor/Management Health Care Committee (the Committee) and approved, if
necessary, by the City Council of the City of Dubuque.
The provisions of this Agreement and the Plan may be modified only
5. Each of the parties represents that it has the full legal
authority to enter into and be joined by this Agreement.
6. Committee shall be the exclusive forum for dealing with non-duty
related health care issues under this Agreement and each of the parties
specifically waives any right~ it may otherwise have under the Iowa Public
Employment Relations Act er otherwise to bargai~ over the subject of health
care insurance, or to impose other terms or to arbitrate concerning other
terms, for health care coverage or benefits.
(a) The Committee shall be composed of 7 voting members appointed
by the parties and up to 15 non-voting members appointed by the
parties.
(b) Each of the bargaining units which are parties to this
Agreement shall appoint t of their members to be voting members;
and shall appoint up to 2 of their members to be non-voting
members;
(c) The City Manager shall appoint 2 employees to be voting
members, 1 as representative of Management and 1 as representative
of non-represented employees, and shall appoint up to 4 employees
as non.voting members~
(d) The committee shall appoint t City of Dubuque retiree as a
non-voting member;
(e) The parties to this Agreement shall each appoint alternates,.
from the committee, who shall have the power to cast a vote in
absence of the voting member.
(f) A Member of the Committee shall be .appointed for a term of 5
years unless sooner replaced by the party appointing the member.
Recognizing the need for stability in the Committee, each of the
parties and participating groups agree insofar as it is practical
to maintain the same representatives on the Committee fo~ the term
of this Agreement. If it becomes necessary to replace a
previously designated representative, such party shall notify the'
co-chairs of the Committee in writing as soon as practical and not
less than 5 days prior to any regular Committee meeting.
(g) The Committee shall determine, its own internal structure and
operating procedure, including arrangements for subcommittees and
the co-chairing of the Committee and subcommittees. The co-
chair(s) representing Labor 'shall be selected by the voting
members appointed by the bargaining units and the co-chair(s)
representing Management shall be selected by the vot. ing members
appointed by the City Manager.
(h) The Committee shall meet on a regular basis not less than
quarterly and more frequently if needs require. Additional
meetings may be. called as necessary at the direction of co-
chair(s), and written upon demand of any three Committee members
submitted to the co-chair(s).
(i) Employees shall be granted time off work to attend committee
and sub-committee meetings and .be paid at the appropriate rate
when attending committee and sub-committee meetings during off
duty hours.
'(a) The parties agree that any dispute concerning the
interpretation or application of this Agreement between any two or
more of them which cannot be resolved after good faith efforts
shall be submitted to binding arbitration. It is understood that
this provision for arbitration shall not apply to any dispute
arising out of the operation of the Plan itself or to any
individual claims or disputes under the Plan.
(b) The parties to the dispute, by joint letter, shall request
that the Federal Mediation and Conciliation Services (FMCS) submit
to them a list of seven (7) arbitrators. The parties shall meet
within ten (10) days of receipt of~the list and engage in mutual
striking to select am arbitrator. Each party shall have the right
to reject one entire list, provided such rejection occurs within
five (5) days of receipt of the list. The parties shall
alternatively strike one name from the list until there is one
name remaining. The order of striking shall be determined by coin
toss. The Selected arbitrator shall be notified by joint letter
of the parties, requesting that a hearing be scheduled in Dubuque,
Iowa, on a mutually agreed date.
(c) The parties to the dispute attempt to arrive at a joint
stipulation of the facts and issues shall be submitted to the
arbitrator. Both parties shall have the'right to request the
arbitrator to require the presence of witnesses and documents.
Employees of the City called to testify at the arbitration shall
be released from duty for such purposes without loss of pay or
benefits.
(d) The arbitrator shall have no authority to amend, modify,
nullify, ignore, add or subtract from the provisions of this
Agreement. The arbitrator shall consider and decide the issues
presented and provide for an appropriate remedy. The arbitrator's
decision shall be rendered and delivered in writing to the parties
within thirty (30) days of the close of the hearing or the
submission of post-hearing briefs, whichever is later. Post-
hearing briefs shall be filed simultaneously by the parties on a
date established by the arbitrator.
(e) Fees and expenses of the arbitrator, the cost of the hearing
~oom, and the cost'of a court reporter to provide a written
transcript for the arbitrator shall be shared equally by the
parties to the dispute. If either party desires a verbatim record
of the proceedings, the party, shall pay for the cost of such copy.
9. The parties to this Agreement, in consideration of their mutual
undertakings and obligations, mutually agree that during the term of this
Agreement, a collectively bargained agreement between and among all of the
parties, no provisions concerning the Plan, including but not limited to its
cost and benefits, shall be raised as an issue in any other collective
bargaining agreement, contract or negotiations between the parties and the
City of Dubuque. It is further understood and agreed that this Agreement does
not represent a collectively bargained agreement between the City of Dubuque
and its non-represented employees.
10. Fifty percent of the savings obtained through the efforts of the
Committee shall be applied to health care related issues. The Committee,
within its authority, and within established budget policy guidelines, shall
decide how the savings shall be applied to health care issues. "Savings"
shall mean the difference between the goal established by the Committee and
the actual costs associated with the provision of health care as defined in
Appendix 2 attached. In the event the health insurance reserve is higher than
necessary, as' determined by an actuary or an underwriter, the difference
between the reserve amount and the actuarial or underwriting determination
shall not be considered in determining savings. The health insurance reserve
shall not fall below the amount determined as appropriate by an actuarial or
underwriting analysis.
11. It is understood and agreed that, the City of Dubuque, being a
municipal corporation, this Agreement and all actions, procedures and
processes under this Agreement shall be subject to all of the statutes and
ordinances governing the conduct of municipalities, including but not limited
to requirements for bidding and contracting for the provisions of goods and
services, and compliance with all legal provisions for equal employment
opportunity and affirmative action appl"cable to the City or any other party.
Signed this _-~day of'
AMALGAMATE ~T~R~NSIT UNION, LOCAL #329
CI,T~OF DUBUQUE
7
1996.
DUBUQUE PROFESSIONAL FIREFIGHTERS
ASSOCIATION, LOCAL #353
/
GENERAL DRIVERS AND HELPERS UNION,
LOCAL #421
INTERNATIONAL UNION OF OPE~TING
ENGINEERS, LOCAL ,758
APpb-xDIX 2
city of Dubuque and its Unions Health
Insurance Task Force
Success Sharin~ Fol-mula Results
Formula:
50% success sharing begins in SY~996~ ~nd continues at g096
of the projected cost increase in the second year, 60%
of projected in the third year, 40% of projected in fourth
year, 20% of projected in the fifth year.
Illustration of Re§ults with Alternative Assumed Costs Scenario
(Assumes 500 active employees throughout the 5 years)
Method C (5.7% average annual increases)
1996 1997 1998 1999 2000
Projected per
employee costs:* $4,330 $4,577 $4,838 $5,113 $5,405
Success sharing*
begins at:
$4,330 $4,528 $4,683 $4,790 $4,845
4% assumed costs
scenario:
$4,261 $4,431 $4,609 $4,793 $4,985
city share:
Employee share:
$17,250 $24~250 $!8,500 0 0
$17,250 $24,250 $18,500 0 0
3% assumed costs
scenario: $4,220 $4,347 $4,477 $4,6!1 $4,749
City share:
Employee share:
$27,500 $45,250 $51,500 $44,750 524,000
$27,500 $45,250 $51,500 $44,750 $24,000
2% assumed costs
scenario: $4,179 $4,263 $4,348 $4,435 $4,523
City share: $37,750 $66~250 $ 83,750 $ 88,750 $ 80,500
Employee share: $37,750 $66,250 $ 83,750 $ 88,750 $ 80,500
* These figures include rrmdical (inderrnity and PMD) and prescription drug
claims and szop loss pr~rnicrns and ackninistrazion fees for them edical
(indemnity and H kiD) and prescription drug plans.
3
AMENDMENT TO THE
AGREEMENT
FOR
JOINT LABOR/iVIANAGEN] ENT HEALTH CARE COIVIMITTEE
CITY OF DUBUQUE
The undersigned hereby agree To extend the terms of the "Agreement for Joint
Labor/Management Health Care Committee" through June 30, 2002.
Signed this ,~--~z~-~¢/ day of
'¢A-Cn~¥g/amated Transit Union,
Local ~32'9
, 2001.
C~¥of Dubuque~ .
Dubuque Police~otective
Association
Dub'~'~ue/rofessiona[ Fire
=ighters Association, Local # 353
T~on, Local #421
International Ur~n of Operating
Engineers, Local #758
Appendix 2
(Continued)
Projected per Employee Costs: *
Success Sharing begins au: *
FY
2001
5713
4910
FY
2002
6039
4975
CITY OF DUBUQUE, IOWA
MEMORANDUM
June 13, 2002
TO:
FROM:
SUBJECT:
Michael C. Van MDigen
City Manager
·
Randy Peck
Personnel Manager
Amendment to the Joint Labor Management Health Care Committee Agreement
In February of 1996, the City's bargaining units signed the attached Agreement that removes
health insurance from the collective bargaining process and places the management of the health
insurance program in the hands of the Joint Labor Management Heatth Care Committee. In April of
2001, the Agreement was amended to extend it through June 30, 2002.
The Health Care Committee met on June 13, 2002, to discuss the future of the Committee. I
told the Committee that the City would be willing to extend the Agreement through June 30, 2003,
with any bargaining unit that would agree'to making certain modifications to the prescription drug co-
payments. The modifications to the prescription drug plan would include an increase in co-
payments to $2.00 for generic drugs; $5.00 for brand formulary drugs and $15~00 for brand non-
:formular7 drugs.. The Operating Engineer's Union, Teamster's Union, Transit Union and Police
Association all agreed to make the co-payment changes and therefore will be signatories to the Joint
Labor Management Health Care Comm!ttee Agreement Amendment attached to this memorandum.
The Firefighter's Association representatives expressed an interest in continuing with the
Agreement, but would not agree to making the changes in the prescription drug co-payments.
The Committee structure will include non-bargaining Unit and management representatives
and all bargaining units, except the Firefighter's Association. The terms of the Agreement will
remain the same. Any future savings resulting from the actions taken by the Committee would be
shared with employees in the form of modifications to the health insurance program. Fifty percent of
the savings would be applied in this manner. There would be no shadng of risk on the par[ of our
employees if the cost of health insurance is higher than we project. The formula for computing the
savings threshold will also remain the same. The average annual increase in the projected per
employee cost will remain at 5.7% in Fiscal Year 2003 and the success shadng formula will remain
at 20% of the projected costs in Fiscal Year 2003.
I recommend that the Amendment to the Joint Labor Management Health Care Committee
Agreement be approved. The requested action is for the City Council to approve a motion
approving the Amendment to the Joint Labor Management Health Care Committee.
If you have any questions, please feel free to call.
RP:bf
Enclosure
cc: Health Care Committee
AMENDMENT TO THE
AGREEMENT
FOR
JOINT LABOR/MANAGEMENT HEALTH CARE COMMITTEE
CITY OF DUBUQUE
The undersigned hereby agree to extend the terms of the "Agreement for
Joint Labor/Management Health Care Committee" through June 30, 2003.
Signed this __ day of , 2002.
Am algamated Tra nsit Union,
Local #329
City of Dubuque. Iowa
Dubuque Police Protective
Association
Teamster's Union, Local #421
International Union of Operating
Engineers, Local #758
Appendix 2
(Continued)
Projected per Employee Costs: *
Success Sharing begins at: *
FY
2003
6383
5044
Appendix 2
Letters of Commitment
June 26, 2002
Teamsters Union
Local 421
General Drivers and Helpers
195 East 14th Street
Dubuque, Iowa 52001
PHONE: (319) ~3-9149 · FAX (319) ~,~o488
AFFH,IATIONS
Internat/onnl Brotherhood
of Teamsters,
Iowa Conference
of Team.~ters,
Teamsters Joint Council 45
Federal Mediation and Conciliation Service
Labor Management Grants Program
At[n: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
The Teamsters Union Local # 421, which is a member of the City of Dubuque Health
Care Committee, supports the City of Dubuque's application to the Federal Mediation
and Conciliation Service for funds to facilitate our Health Care Committee's activities.
Our Committee has been existence since it was first formed in October 1992 and
continues to find ways for the best health care insurance at a reasonable cost to the
City and its employees.
Although we have been in existence for almost 10 years, a recent work session
revealed that outside facilitation would greatly benefit our Committee.
The Teamsters Union Local # 421 supports the City's application for funds to support a
facilitator for our Health Care Committee.
Dave Baker
Teamsters Union Local # 421
June 26,2002
Teamsters Union
Local 421
General Drivers and Helpers
19~ East 14th Street
Dubuque, Iowa 52001
PHONE: (319) ~0~3-9149 · FAX (319) ~13-6488
-- AFFILIATIONS
International Brotherhood
of Teamsters,
Iowa Conterence
of Teamsters,
Teamsters Joint Council 45
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
The Teamsters Union Local # 421, which is a member of the City of Dubuque Health
Care Committee, supports the City of Dubuque's application to the Federal Mediation
and Conciliation Service for funds to facilitate our Health Care Committee's activities.
Our Committee has been existence since it was first formed in October 1992 and
continues to find ways for the best health care insurance at a reasonable cost to the
City and its employees.
Although we have been in existence for almost 10 years, a recent work session
revealed that outside facilitation would greatly benefit our Committee.
The Teamsters Union Local # 421 supports the City's application for funds to support a
facilitator for our Health Care Committee.
Operations & Maintenance Department
Teamsters Union Local # 421
June 26, 2002
Teamsters Union
Local 421
General Drivers and Helpers
19~ East 14th Street
Dubuque, Iowa 52001
PHONE: (319) 5~9149 · FAX (319) 5~3-6488
AFFILIATIONS
International Brotherhood
of Teamsters,
Iowa Conference
of Terra.rets,
Teamsters Joint Council 45
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
The Teamsters Union Local # 421, which is a member of the City of Dubuque Health
Care Committee, supports the City of Dubuque's application to the Federal Mediation
and Conciliation Service for funds to facilitate our Health Care Committee's activities.
Our Committee has been existence since it was first formed in October 1992 and
continues to find ways for the best health care insurance at a reasonable cost to the
City and its employees.
Although we have been in existence for almost 10 years, a recent work session
revealed that outside facilitation would greatly benefit our Committee.
The Teamsters Union Local # 421 supports the City's application for funds to support a
facilitator for our Health Care Committee.
Sincerely,
Mike Denman
Leisure Services Department
Teamsters Union # 421
June 26, 2002
Teamsters Union
Local 421
General Drivers and Helpers
195 East 14th Street
Dubuque, Iowa 52001
PHONE: (319) 5~3-9149 · FAX (319) 583-6488
-- AFFILIATIONS
International Brotherhood
of Teamsters,
Iowa Conference
of Teamsters,
Te~m.~ters Joint Council 45
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
The Teamsters Union Local # 421, which is a member of the City of Dubuque Health
Care Committee, supports the City of Dubuque's application to the Federal Mediation
and Conciliation Service for funds to facilitate our Health Care Committee's activities.
Our Committee has been existence since it was first formed in October 1992 and
continues to find ways for the best health care insurance at a reasonable cost to the
City and its employees.
Although we have been in existence for almost 10 years, a recent work session
revealed that outside facilitation would greatly benefit our Committee.
The Teamsters Union Local # 421 supports the City's application for funds to support a
facilitator for our Health Care Committee.
Tom Kopp
Operations & Maintenance Department
Teamsters Union Local # 421
June 25,2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NVV
Washington DC 20427
Dear Mr. Buckingham:
I am a member of the City of Dubuque Health Care Committee and represent non-union
employees. I support the City's application to the Federal Mediation and Conciliation
Service for funds to support the Health Care Committee's activities. The Committee has
been in existence since October 1992 and continues to strive to contain health care
costs while providing the best possible coverage to not only our union, but all City
employees.
Although we are a fully functioning Committee, I agree that outside facilitation would
greatly benefit our Committee, not only for meeting facilitation, but for improving the
potential outcomes of the Committee.
I support the Labor Management Cooperation Program by the Federal Mediation and
Conciliation Service and the City's application for funds to support a facilitator for our
Health Care Committee.
Sincerely,
Tami Ernster
Non-bargaining Employee Representative
June 25, 2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr, Buckingham:
The Dubuque Professional Firefighters Association Local # 353 supports the City of
Dubuque's application to the Federal Mediation and Conciliation Service for funds to
support our Health Care Committee's activities. Our Committee has been in existence
since October 1992 and continues to strive to contain health care costs while providing
the best possible coverage to not only our union, but all City employees.
Although we are a fully functioning Committee and work to contain the City's health care
costs, we believe outside facilitation of our Committee and meeting process would be a
benefit.
The Dubuque Professional Firefighters Association Local # 353 supports the Labor
Management Cooperation Program by the Federal Mediation and Conciliation Service
and the City's application for funds to support a facilitator for our Health Care
Committee.
Sincerely,
Ted
G g
Dubuque Professional Firefighters Association Local # 353
June 25,2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
I am a member of the International Union of Operating Engineers Local # 758, which is
a member of the City of Dubuque Health Care Committee. I support the City's
application to the Federal Mediation and Conciliation Service for funds to support the
Health Care Committee's activities. I serve on the Health Care Committee as an
alternate representative for my union.
Although we are a fully functioning Committee, recently we have discovered that outside
facilitation would greatly benefit our Committee, not only for meeting facilitation, but for
improving the potential outcomes of the Committee.
The International Union of Operating Engineers Local # 758 supports the Labor
Management Cooperation Program by the Federal Mediation and Conciliation Service
and the City's application for funds to support a facilitator for our Health Care
Committee.
Sincerely,
Pat Ostrander
Finance Cashier
International Union of Operating Engineers Local # 758
June 25, 2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
The Dubuque Professional Firefighters Association Local # 353 supports the City of
Dubuque's application to the Federal Mediation and Conciliation Service for funds to
support our Health Care Committee's activities. Our Committee has been in existence
since October 1992 and continues to strive to contain health care costs while providing
the best possible coverage to not only our union, but all City employees.
Although we are a fully functioning Committee and work to contain the City's health care
costs, we believe outside facilitation of our Committee and meeting process would be a
benefit.
The Dubuque Professional Firefighters Association Local # 353 supports the Labor
Management Cooperation Program by the Federal Mediation and Conciliation Service
and the City's application for funds to support a facilitator for our Health Care
Committee.
Sincerely, ,// ~/Z //
Jones Bandy~~~
Dubuque P~al Firefighters Association
Local# 353
June 25,2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
The Dubuque Professional Firefighters Association Local # 353 supports the City of
Dubuque's application to the Federal Mediation and Conciliation Service for funds to
support our Health Care Committee's activities. Our Committee has been in existence
since October 1992 and continues to strive to contain health care costs while providing
the best possible coverage to not only our union, but all City employees.
Although we are a fully functioning Committee and work to contain the City's health care
costs, we believe outside facilitation of our Committee and meeting process would be a
benefit.
The Dubuque Professional Firefighters Association Local # 353 supports the Labor
Management Cooperation Program by the Federal Mediation and Conciliation Service
and the City's application for funds to support a facilitator for our Health Care
Committee.
Sincerely,
¢0hn Walker
Dubuque Professional Firefighters Association Local # 353
FIealth Services Department
City Hall Annex
1300 Main Street
Dubuque, Iowa 52001-4732
(563) 589-4181 office
(563) 589-1299 fax
(563) 589-4193 TDD
June 25, 2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
I am a member of the City of Dubuque's Health Care Committee and support the City's
application to the Federal Mediation and Conciliation Service for funds to support the
Health Care Committee's activities. The Committee has been in existence since
October 1992 and continues to strive to contain health care .costs while providing the
best possible coverage to not only our unions, but all City employees.
As chair of the wellness sub-committee, I have been an active participant of the
Committee since its beginning and agree that outside facilitation would improve the
Committee's outcomes and process.
I support the Labor Management Cooperation Program by the Federal Mediation and
Conciliation Service and the City's application for funds to support a facilitator for our
Health Care Committee.
Sincerely,/'~
Public Health Specialist
Chair, Wellness Sub-committee
Service People Integrity Responsibility Innovation Teamwork
June 25,2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
The International Union of Operating Engineers Local # 758 has been a member of the
City of Dubuque Health Care Committee since October 1992. We support the City's
application to the Federal Mediation and Conciliation Service for funds to support the
Health Care Committee's activities. Our Committee strives to come up with ways to
contain healthy care costs, all while providing the best possible coverage to not only our
union, but all City employees.
Although we meet regularly, we have decided facilitation would greatly improve how our
Committee functions. An outside facilitator would also help us stay focused on our
goals.
Therefore, the International Union of Operating Engineers Local # 758 supports the
Labor Management Cooperation Program by the Federal Mediation and Conciliation
Service and the City's application for funds to support a facilitator for our Health Care
Committee.
Sincerely, ~
Dan Sommers
International Union of Operating Engineers Local # 758
June 25, 2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
1 am a member of the Dubuque Protective Association which is a member of the City of
Dubuque Health Care Committee. I support the City's application to the Federal
Mediation and Conciliation Service for funds to support our Health Cafe's Committee's
activities. Our Committee continues to strive to contain health care costs while
providing the best possible coverage to not only our union, but all City employees.
Although we are a fully functioning Committee, recently we have discovered that outside
facilitation would greatly benefit our Committee, not only for meeting facilitation, but for
improving the potential outcomes of the Committee.
I support the Labor Management Cooperation Program by the Federal Mediation and
Conciliation Service and the City's application for funds to support a facilitator for our
Health Care Committee.
Sincerely,
Tom Pregler
Dubuque Protective Association
June 21, 2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
The Dubuque Protective Association supports the City of Dubuque's application to the
Federal Mediation and Conciliation Service for funds to support our Health Care
Committee's activities. The Dubuque Protective Association has been a member of the
Health Care Committee since it was first formed in October 1992.
Although we are a fully functioning Committee and work to contain the City's health care
costs, we believe outside facilitation of our Committee and meeting process would be a
benefit.
The Dubuque Protective Association supports the Labor Management Cooperation
Program by the Federal Mediation and Conciliation Service and the City's application for
funds to support a facilitator for our Health Care Committee.
Sincerely,
Ed Baker
Dubuque Protective Association
50 West 13flz ~
Dubuque, Iowa 52001-4864
(563) 589-4110 office
(563) 589,4149 fax
ctymgr@cityofdubuque.org
June 26, 2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
As a member of the City of Dubuque's Health Care Committee, 1 support the City's
application to the Federal Mediation and Conciliation Service for funds to support the
Health Care Committee's activities. The Committee has been in existence since
October 1992 and continues to strive to contain health care costs while providing the
best possible coverage to City employees.
Although the Committee meets regularly, we recently have discovered that outside
facilitation would be a great benefit. Outside facilitation would improve the meetings
and the potential outcomes of the Committee.
I support the Labor Management Cooperation Program by the Federal Mediation and
Conciliation Service and the City's application for funds to support a facilitator for our
Health Care Committee.
Sincerely,
Tammy Gehling
Graphic Artist
Service People Integrity Re~'pol~bflity Innovation Teamwork
Leisure Services Depaxtment
2200 Bunk~ Hill Road
Dubuque, Iowa 52001-30~0
(563) 5894263 office
(563) 589-4391 fax
June 26,2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC. 20427
Dear Mr. Buckingham:
I am member of the City of Dubuque Health Care Committee and the Wellness Sub-
Committee and support the City's application to the Federal Mediation and Conciliation
Service for funds to support the Health Care Committee's activities. The Committee has
been in existence since October 1992 and continues to strive to contain health care
costs while providing the best possible coverage to not only our union, but all City
employees.
Although we are a fully functioning Committee, recently we have discovered that outside
facilitation would greatly benefit our Committee, not only for meeting facilitation, but for
improving the potential outcomes of the Committee.
I support the LabopM-E~agement Cooperation Program by the Federal Mediation and
Concilia~6'~Ser~ce a[~::l the City's application for funds to support a facilitator for our
Health Car~ C~'mmitte'e.
/ /
I /
Pattpre~[en?s~
Leisure Services Department
City Manager's Office
City Hali
50 West 13fl~ Slreet
Dubuque, Iowa 520014864
(563) 5894125 office
(563) 690-6025 fax
(563) 690~5678 TDD
citypers@cityofdubuque.org
June 25, 2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
At-tn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
As co-chair of the City of Dubuque's Health Care Committee, I support this application
to the Federal Mediation and Conciliation Service for funds to support the Health Care
Committee's activities. The Committee strives to find ways to contain health care costs
while providing the best possible coverage to all City employees.
A recent goal setting session by the Health Care Committee stressed that outside
facilitation would greatly benefit our Committee, not only for meeting facilitation, but for
improving the potential outcomes of the Committee.
I, along with the City of Dubuque's management staff, support the Labor Management
Cooperation Program by the Federal Mediation and Conciliation Service and the City's
application for funds to support a facilitator for our Health Care Committee.
Sincerely,/,z.~
Randy Peck
Personnel Manager
Health Care Committee Co-chair
Service People Integrity, Responsibility Innovation Teamwork
Dubuque Police Department
Law Enforcement Center
P.O. Box 875
Dubuque, Iowa 52004-0875
Phone (319) 5894410
Fax (319) 589-4497
June 26,2002
Federal Mediation and Conciliation Service
Labor Management Grants Program
Attn: George W. Buckingham, Deputy Director
2100 K Street NW
Washington DC 20427
Dear Mr. Buckingham:
I am a member of the City of Dubuque Health Care Committee and support the City's
application to the Federal Mediation and Conciliation Service for funds to support the
Health Care Committee's activities. The Committee has been in existence since
October 1992 and continues to stdve to contain health care costs while providing the
best possible coverage to all City employees.
Although we are a fully functioning Committee, I agree that outside facilitation would
greatly benefit our Committee, not onlY'for meeting facilitation, but for improving the
potential outcomes of the Committee.
As a member of the Committee, I support the Labor Management Cooperation Program
by the Federal Mediation and Conciliation Service and the City's application for funds to
support a facilitator for our Health Care Committee.
Sincerely,
Jenny Jensen
Police Department
Service People Integ~ty Responsibility Innovation Teamwork
Appendix 3
Budget Summary
DMB ^ ~roval No,
BUDGET INFORMATION - Non-Construction Pro rams ,,
Grant Program Catalog ol' Federal
Estimated Unobligated Funds New or Revised Budget
Function Domestic Assistance.
or Activity Number Federal Non-Federal Federal Non-Federal Total
(a) ~ (b) (c) .(d) (e) . (f) (~1)
1. Labor Management $ $ $ 15,800 $ 1,680 $ 18,480
2.
3.
4.
5. Totals $ $ $ 16,800 $ 1,680 $ [8,480
6. Object Class Categories GRANT PROGRAM, FUNCTION OR ACTIVITY Total
[1) (2) (3) (4) {5)
a. Personnel $ $ $ $ $ 0
b. Fringe Bene[Ite 0
c. Travel 0
d. Equipment 0
e. Supplies 80
f. Contractual 18,400
g. Construction 0
h. Other 0
i. Total Direct Charges (.~um of 6a-Eh) 1 8,480
J. Indirect Charges 0
k. TOTALS ('sum of 61 and 6j) $ $ $ $ $ 1 8,4 8 0
7. Program Income $ $ $ $ $
Authorized for Local Reproduction Standard Form 424A (Rev. 7-9)
Previous Edition Uaable ' Prescribed by OMB Circular A-
INSTRUCTIONS FOR THE SF-424A
G~neral Instructions
This form is designed so that application can be made
for funds from one or more grant programs, in preparing the
budget, adhere to any existing Federal Grantor agency
guidelines, which prescribe how, and whether budgeted
amounts should be separately shown for different functions
or activities within the program. For some programs, grantor
agencies may require budgets to be separately shown by
function or activity. For other programs, grantor agencies
may require a breakdown by function or activity. Sections A,
B, C, and D should include budget estimates for the whole
project except when applying for assistance which requires
Federal authorization in annual or other funding period
increments. In the latter case, Sections A, B, C, and D
should provide the budget for the first budget period (usually
a year) and Section E should present the need for Federal
assistance in the subsequent budget periods. All
applications should contain a breakdown by the object class
categories shown in lines a-k of Section B.
Section A. Budget Summary Lines 1-4 Cqlumns (a) (b)
For applications pertaining to a single Federal grant program
(Federal Domestic Assistance Catalog number) and not
requiring a functienal or activity breakdown, enter on Line 1
under Column (a) the Catalog program title the Catalog
number in Column (b).
For applications pertaining to a single program requirfng
budget amounts by multiple functions or activities, enter the
name of each activity or function on each line in Column (a),
and enter the Catalog number in Column (b). For
applications pertaining to multiple programs where none of
the programs require a breakdown by function or activity,
enter the Catalog program title on each line in Column (a)
and the respective Catalog number on each line in Column
(b).
For applications pertaining to muitip~ programs where one
or more programs require a breakdown by function or
activity, prepare a separate sheet for each program requiring
the breakdown. Additional sheets should be used when one
form does not provide adequate space for alt breakdown of
data required. However, when more than one sheet is used,
the first page should provide the summary totals by
programs.
Lines 1-4, Columns (c) through (g)
For new applications, leave Column (c) and (d) blank. For
each line entry in Columns (a) and (b), enter in columns (e),
(f), and (g) the appropriate amounts of funds needed to
support the project for the first funding period (usually a
year).
For continuing grant program applications, submit these
forms before the end of each funding pedod as required
by the grantor agency. Enter in Columns (c) and (d) the
estimated amounts of funds which will remain unobiigated
at the end of the grant funding period only if the Federal
grantor agency instructions provide for this. Otherwise,
leave these columns blank. Enter in Columns (e) and (f)
the amounts of funds needed for the upcoming period.
The amount(s) in Column (g) should be the sum of
amounts in Columns (e) and (f).
For supplemental grants and changes to existing grants,
do not use Columns (c) and (d). Enter in Column (e)
the amount of the increase or decrease of Federa~ funds
and enter in Column (f) the amount of the increase or
decrease of non-Federal funds. In Column (g) enter the
new total budgeted amount (Federal and non-Federal)
which includes the total previous authorized budgeted
amounts plus or minus, as appropriate, the amounts
shown in Columns (e) and (0. The amount(s) in Column
(g) should not equal the sum of amounts in Columns (e)
and (f).
Line 5 - Show the totals for all columns used.
Section B Budget Categories
In the column headings (1) through (4), enter the titles of
the same programs, funCtions, and activities shown on
Lines 1-4, Column (a), Section A. When additional sheets
are prepared for Section A, provide similar column
headings on each sheet. For each program, function or
activity, fill in the total requirements for funds (both
Federal and non-Federal) by object class categories.
Lin-~ 6a-i - Show the totals of Lines 6a to 6h in each column
Line 6j - Show the amount of indirect cost.
Line 6k - Enter the total of amounts on Lines 6i and 6j.
For all applications for new grants and continuation grants
the total amount in Column (5), line 6k, should be the
same as the total amount shown in Section A, Column
(g), Line 5. For supplemental grants and Changes to
grants, the total amount of the increase or decrease as
shown in Columns (1) - (4), Line 6k should be the same
as the sum of the amounts in Section A; Columns (e) and
(f) on Line 5.
Line 7 - Enter the estimated amount of income, if any,
expected to be generated from this project. Do not add or
subtract this amount from the total project amount, Show
under the program
SF--424A (Rev. 7-97) Page 3
(a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS
8. Labor Management Cooperation Program $ 1,680 $ $ $1,680
9.
10.
12. TOTAL ('$umofline$8-1f) $ 1,680 $ $ ;1,680
Tolal lor lsl Year lit Quarter 2nd Quarter 3rd Quarter 4lb Quarter
13. Federal $11,200 $ 2,800 $ 2,800 $ 2,800 $2,800
14. Non-Federal 1,120 280 280 280 280
15. TOTAL [sum ofl/nes 13and 14) $12,320 I$ 3,080 $ 3,080 $ 3,080 $3,080
(a) Grant Program FUTURE FUNDING PERIODS (Years)
(b) First (c) Second (d) Third (e) Foudh
16. Labor H~nagement Coopera%ion Program $ 2,800 $ 2,800 $ $
18.
19.
20. TOTAL ($umofline$16-19) $ 2,800 $ 2,800 $ $
21. Direct Charges: 22..... Indirect Charges:
23. Remarks:
Authorized for Local Reproduction Standard Form 424A (Rev. 7-97) Page
INSTRUCTIONS FOR THE SF-424A (continued)
Show under the program narrative statement the
nature and source of income. The estimated amount
of program income may be considered by the Federal
grantor agency in determining the total amount of the
grant.
Section C. Non-Federal Resources
Lines 8-11 Enter amounts of non-Federal resources
that will be used on the grant. If in-kind contributions
are included, provide a brief explanation on a separate
sheet.
Column (a) - Enter the program titles
identical to Column (a), Section A. A
breakdown by function or activity is not
nece. ssary.
Column Co) - Enter the contribution to be
made by the applicant.
Column (c) -Enter the amount of the State's
.cash and in-kind contn'burion if the applicant
is not a State or State agency. Applicants
which are a State or State agencies should
leave this column blank.
Column (d) - Enter the amount of cash and
in-kind contributions to be made from all
other sources.
Column (e) - Enter tetuls of Columns (b),
(c) and (d).
Line 12 - Enter the total for each of Columns Co)-(e).
The amount in Column (e) should be equal to the
amount on Line 5, Column (f), Section A.
Section D. Forecasted Cash Needs
Line 13 - Enter the amount of cash needed B, quarter
from the gruntor agency during the fa'st year.
Line 14 - Enter the amount ofcnsh from all other
sources needed by quarter during the first year.
Line IS - Enter the totals of amounts on
Lines 13 and 14.
Section E. Budget Estimates of Federal
leunds Needed for Balance of the Project
Lines 16-19 - Enter in Column (a) the same
grant program titles shown in Column (a),
Section A. A breakdown by function or
activity is not neeessm),. For new
applications and continuation grant
applications, enter ir~ the proper colurrms
amounts of Federal funds which will be
needed to complete the program or project
.over the succeeding funding periods (usually
m yea~). This section need not to be
completed for revisions (amendments,
changes or supplements) to fund for the year
of existing grants.
II'more than four lines are needed to list the
program rifles, submit additional schedules ns
necessary.
Line 20 -Enter the total for each of the
Columns Co)-(e). When additional schedules
are prepared for this Section, annotate
accordingly and show the overall totals on
this line.
Section F. Other Budget Information
Line 21 - Use this space to ex'plain amounts
for individual direct object class east
categories that may appear to be out of the
Ordinary or to ex'plain the details as requffed
by the Federal grantor agency.
Line 22 - Enter the type of indirect rate
(provisional, predetermined, final or fixed)
that will be in effect during the funding
period, the estimated amount of the base to
which the rate is applied, and the total
indirect expense.
Line 23 - Prm4de any other ex'planations or
comments deemed necessary..
* Completion of Section C, D, and E is not necessary to obtain an
FMCS grant.
SF-42A (Rev. 124)0) Page 4