11 6 17 City Council AgendaROLL CALL ORDER FOR MEETING OF
November 6, 2017
Lynch, Connors, Jones, Buol, Del Toro, Resnick, Rios
CITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
Historic Federal Building
350 W 6th Street
November 6, 2017
Council meetings are video streamed Irve and archived at www cityofdubuque orgfinedia and
on Dubuque's CityChannel on the Mediacom cable system at cable channel 8 and digital 117 2
REGULAR SESSION
600 PM
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1 International City/County Management Association (ICMA) Fellowship Exchange
Introduction and Welcome of ICMA Felbws Mr Darren Tan of Singapore and M' Chankakada
(I<akada) Chhoeum of Cambodia
2 Bee Branch Floodplain and Stormwater Management Association Award
Project Engineer Steve Brown will present the 2017 Project of the Year Award from the Iowa
Floodplain and Stormwater Management Association for the Upper Bee Branch Creek
Restoration Project
PROCLAMATION(S)
1 Philanthropy Day (November 15, 2017)
2 Pancreatic Cancer Awareness Day (November 16, 2017)
3 Israeli Music and Culture Week (November 6-10, 2017)
4. Hospice Month (November 2017)
CONSENT ITEMS
The consent agenda items are considered to be routine and non-coritroversial and all consent items
will be normally voted upon in a single motion without any separate discussion on a particular item If
you woukl like to discuss one of the Consent (tent, please go to the microphone and be recognized
by the Mayor and state the item you woukl like removed from the Consent Agenda for separate
discussion and consideration
1 Minutes and Reports Submtted
City Council Minutes of 10/12, 10/16, Civil Service Commssion of 10/10, Historic Preservation
Commission of 10/19, Human Rights of 9/11, 9/25, Library Board of Trustees of 8/24, Park and
Recreation Commission of 10/10, Transit Advisory Board of 10/12, Zoning Board of Adjuslmentof 10/26,
Proofs of Publication for City Council Proceedings of 10/2, 10/3, 10/12, 10/16; Proof of Publication for
List of Claims and Summary of Revenues for Month Ending 9/30.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Renee Furlong for property damage, Brett Kilburg d/b/a Dubuque Dental for property damage, Deanne
Lindecker for vehicle damage, Chris Loewenberg for vehicle damage, Martina Swain for vehicle damage,
Frank Vans Evers for vehicle damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa,
the agent for the Iowa Communities Assurance Pool: Renee Furlong for property damage, Brett Kilburg
d/b/a Dubuque Dental for property damage, Deanne Lindecker for vehicle damage, Chris Loewenberg for
vehicle damage, Martina Swain for vehicle damage.
Suggested Disposition: Receive and File; Concur
4. Government Finance Officers Association Distinguished Budget Award
Correspondence from the Government Finance Officers Association (GFOA) presenting the City with the
Distinguished Budget Presentation Award for Fiscal Year 2016-2017 and recognizing Budget Director
Jennifer Larson as being the individual primarily responsible for having achieved the award.
Suggested Disposition: Receive and File
5. International City/County Management Association (ICMA) Community Sustainability
Award for Bee Branch Watershed Flood Mitigation Project
City Manager transmitting information from the International City/County Management Association (PM
Magazine) awarding the City its Community Sustainability Award for the Bee Branch Watershed Flood
Mitigation Project.
Suggested Disposition: Receive and File
6. Eagle Point Park Resource Enhancement and Protection (REAP) Grant Award
City Manager transmitting information about the City's receipt of a $200,000 Fiscal Year 2018 Resource
Enhancement and Protection (REAP) grant award from the Iowa Department of Natural Resources for
Phase 2 implementation of the Eagle Point Park Environmental Restoration Management Plan.
Suggested Disposition: Receive and File
7. Landfill Expansion Project - Cell 9 Phase III
City Manager transmitting the Fall 2017 Landfill Expansion Project (Cell 9 Phase III) public information
brochure from the Dubuque Metropolitan Area Solid Waste Agency (DMASWA).
Suggested Disposition: Receive and File
8. Bee Branch Watershed Mitigation Project Receives Iowa Ready Mixed Concrete
Association's Excellence in Concrete Awards
Correspondence from the Iowa Ready Mixed Concrete Association (IRMCA) informing the City that it is
awarding its Excellence in Concrete awards in the categories of Public Works -Recreational, Recreational
Trails, and Sustainable Practices to the Bee Branch Watershed Mitigation Project.
Suggested Disposition: Receive and File
9. Authorization to File and Release Property Liens for Lead Hazard Control and Healthy
Homes Grant
City Manager recommending authorization for the City Manager or the City Manager's Designee to file
and release liens on properties that are participating in the Lead Hazard Control and Healthy Homes
Program.
RESOLUTION of the City of Dubuque approving an authorization of the City Manager or the City
Manager's designee to file and release liens on properties participating in the Lead Hazard Control and
Healthy Homes Grant
Suggested Disposition: Receive and File; Adopt Resolution(s)
10. Authorization to File and Release Property Liens for Community Development Block
Grant, National Disaster Resilience (CDBG-NDR) Grant
City Manager recommending authorization for the City Manager or the City Manager's Designee to sign
forgivable loan documents for the Community Development Block Grant National Disaster Resilience
Grant, locally known as the Bee Branch Healthy Homes program.
RESOLUTION of the City of Dubuque approving an authorization of the City Manager or the City
Manager's designee to file and release liens on properties participating in the Community Development
Block Grant, National Disaster Resilience (CDBG-NDR) Grant
Suggested Disposition: Receive and File; Adopt Resolution(s)
11. Five Flags Theater Masonry Rehabilitation Project Acceptance
City Manager recommending acceptance of the construction contract for the Five Flags Theater Masonry
Rehabilitation Project as completed by Hydro -Tech Inc.
RESOLUTION Accepting the Five Flags Theater Masonry Rehabilitation and authorizing the payment of
the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. NW Arterial Hike/Bike Trail Phase 5 Project Acceptance
City Manager recommending acceptance of the public improvement construction contract for the Iowa 32
Hike -Bike Trail — Phase 5 Project, as completed by Drew Cook & Sons Excavating Co., Inc.
RESOLUTION Accepting the Iowa 32 Hike/Bike Trail Phase 5 Project and authorizing the payment of the
contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. Appeal of Claim by Jessica West
Correspondence from Jessica West appealing denial of her claim for tree damage to her vehicle on July
29, 2017 in Eagle Point Park.
Suggested Disposition: Receive and File; Refer to City Attorney
14. Avoca Street Storm Sewer Improvements Project Award
City Manager recommending that the award for the Avoca Street Storm Sewer Improvements Project to
Dave Schmitt Construction Co., Inc. be officially recorded in the minutes of the City Council.
Suggested Disposition: Receive and File; Make Matter of Record
15. John F. Kennedy Road Ditch Improvements Project Acceptance
City Manager recommending that the award for the John F. Kennedy Road Ditch Improvement Project to
Temperley Excavating, Inc. be officially recorded in the minutes of the City Council.
Suggested Disposition: Receive and File; Make Matter of Record
16. 2019 Iowa DOT ICAAP Application for STREETS Improvements - Rescinding Resolution
and Resubmittal
City Manager recommending adoption of a resolution rescinding resolution 327-17, which authorized filing
the application for Iowa Department of Transportation Iowa Clean Air Attainment Program (ICAAP), and
resubmit to clarify in the grant application the City's commitment to match local funding and the City's
responsibility for maintaining and operating the project for public use during the project's useful life.
RESOLUTION Rescinding the approval of the authorizing of filing an Iowa Clean Air Attainment Program
application with the Iowa Department of Transportation (IADOT) in partnership with Dubuque Metropolitan
Area Transportation Study (DMATS) to assist with the funding of Smart Traffic Routing with Efficient and
Effective Traffic Signals (STREETS) Improvements
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Bloomberg Mayors Challenge Application
City Manager recommending approval of a Phase I Application to the Bloomberg Mayors Challenge.
Suggested Disposition: Receive and File; Approve
18. Cottingham & Butler Application to IEDA for Business Assistance
City Manager recommending approval of a resolution authorizing the submission of an Iowa Economic
Development Assistance Application by Cottingham & Butler, Inc. to the Iowa Economic Development
Authority.
RESOLUTION Authorizing the filing of an application for State Business Financial Assistance on behalf of
Cottingham & Butler, Inc.
Suggested Disposition: Receive and File; Adopt Resolution(s)
19. Civil Service Commission - Certified Lists
Civil Service Commission submitting the certified lists for the positions of Firefighter, Sanitation Driver,
Equipment Operator I and Equipment Operator II.
Suggested Disposition: Receive and File; Make Matter of Record
20. Abstract of Votes
City Clerk transmitting the Abstract of Votes for the October 10, 2017 Primary Election as certified by the
County Auditor.
Suggested Disposition: Receive and File
21. Wellmark Blue Cross and Blue Shield of Iowa - Revised Administrative Services
Agreement
City Manager recommending approval of a revised Administrative Services Agreement with Wellmark Blue
Cross and Blue Shield of Iowa to include a reference to Insurance Schedule J, which specifies the City's
insurance requirements for professional services.
Suggested Disposition: Receive and File; Approve
22. Winger Release of Claim in Estate
City Manager recommending approval of a release of claim in the Estate/Conservatorship of Gerald J.
Winger, Sr.
Suggested Disposition: Receive and File; Approve
23. Mediacom Communications Company
Correspondence from Lee Grassley, Senior Manager of Government Relations for Mediacom
Communications Company, informing the City of its filing of a Notice of Renewal with the Iowa Utilities
Board for continuing service in Dubuque.
Suggested Disposition: Receive and File
24. Tiger IX Grant Application
City Manager recommending approval of the City of Dubuque's Tiger IX Application submitted to the U.S.
Department of Transportation.
Suggested Disposition: Receive and File; Approve
25. Funding Agreement with the City of Asbury for the Pennsylvania Avenue / Middle Road
Culvert Replacement
City Manager recommending authorization for the Mayor to execute a Funding Agreement with the City of
Asbury for the Pennsylvania Avenue /Middle Road Culvert Replacement Project.
RESOLUTION Approving a Funding Agreement with the City of Asbury for the Pennsylvania Avenue /
Middle Road Culvert Replacement Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
26. SW Arterial East Grading Phase 2 Iowa Department of Transportation
(IDOT) Cooperative Agreement
City Manager recommending Council authorization for the Mayor to execute the Iowa Department of
Transportation Cooperative Agreement for the Southwest Arterial -East Grading Project from Catfish Creek
to Military Road.
RESOLUTION Approving the Cooperative Agreement (Agreement No. 2018-16-068) between the City of
Dubuque and Iowa Department of Transportation for the Southwest Arterial - East Grading Project from
Catfish Creek to Military Road
Suggested Disposition: Receive and File; Adopt Resolution(s)
27. SW Arterial / US 20 Interchange Overpass Bridge Iowa Department of Transportation
(IDOT) Funding Agreement
City Manager recommending authorization for the Mayor to execute the Iowa Department of
Transportation Preconstruction Funding Agreement for the relocation of utilities associated with the
Southwest Arterial Interchange — US 20 Mainline Dual Bridges Project.
RESOLUTION Approving the preconstruction Funding Agreement (Agreement No. 2018-12-066) between
the City of Dubuque and Iowa Department of Transportation for the Southwest Arterial Interchange - US20
Mainline Dual Bridges Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
28. Master Co -Location and Shared Services Agreement Between the City of Dubuque, Iowa
and Unite Private Networks, LLC
City Manager recommending approval of a Master Co -Location and Shared Services Agreement between
the City of Dubuque, Iowa and Unite Private Networks, LLC for improving fiber capacity in the Kerper
Blvd., Rhomberg Ave. and Hawthorne Ave. areas.
Suggested Disposition: Receive and File; Approve
29. Community Housing Initiatives (CHI) - Agreement Amendment
City Manager recommending approval of an Amended Agreement between Community Housing Initiatives
and the City of Dubuque's Housing and Community Development Department to move up the funding
schedule to the Community Housing Initiatives.
RESOLUTION Approving the First Amendment to the Agreement between the City of Dubuque, Iowa and
the Community Housing Initiatives
Suggested Disposition: Receive and File; Adopt Resolution(s)
30. Grant of Easement for Water Main Utility- 13715 Barrington Lakes Drive
City Manager recommending acceptance of the Grant of Easement for Water Main Utility from Kristine
and Randy Nauman across part of Lot 9 of Barrington Lakes No. 3 in Dubuque County, as part of the
Westside Water System Improvements 2017: Contract C Hwy 20 Water Main Extension.
RESOLUTION Accepting a Grant of Easement for Water Main Utility through, over and across Part of Lot
9 of Barrington Lakes No. 3, Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
31. Cohen -Esrey Request for Urban Revitalization Designation for former Holy Ghost School
City Manager recommending approval of a Resolution supporting the Low -Income Housing Tax Credit
program application to be submitted to the Iowa Economic Development Authority by Cohen -Esrey for the
redevelopment of the former Holy Ghost School and Convent into affordable housing.
RESOLUTION Supporting Cohen -Esrey application for low-income housing tax credit for Central Avenue
historic residences
Suggested Disposition: Receive and File; Adopt Resolution(s)
Added
Late
32. Request for Proposals - Roosevelt Street Water Tower Project
City Manager recommending authorization for staff to solicit proposals from professional engineering firms
to assist the City in development of the preliminary engineering report, intended use plan application,
archeological and environmental assessments, and the self-assessment Iowa Water System Viability
documents, in support of obtaining the necessary funding for the Roosevelt Street Water Tower Project.
Suggested Disposition: Receive and File; Approve
33. Improvement Contracts / Performance, Payment and Maintenance Bonds
Dave Schmitt Construction, Inc. for the Avoca Street Storm Sewer Extension Project.
Suggested Disposition: Receive and File; Approve
34. Signed Contracts
Dubuque Initiatives Agreement for 2017-2018.
Suggested Disposition: Receive and File
35. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of
Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article
B Liquor, Beer and Wine Licenses and Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
ITEMS SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date indicated.
1. Derby Grange Road Sanitary Sewer Extension Project Initiation
City Manager recommending initiation of the public bidding procedure for the Derby Grange
Sanitary Sewer Extension Project, and further recommends that a public hearing be set for
November 20, 2017.
RESOLUTION Preliminary approval of plans, specifications, form of contract and estimated
cots; setting date of public hearing on plans, specifications, form of contract, and estimated
cost; and ordering the advertisement for bids
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for November 20, 2017
2. Peru Road Urban Renewal District - Resolution of Necessity
City Manager recommending approval of a Resolution of Necessity that finds that the proposed
Peru Road Urban Renewal Area is a blighted area and that the area is appropriate for an urban
renewal project; directs the City Manager to prepare a proposed Urban Renewal Plan for the
Peru Road Urban Renewal Area; and sets a public hearing on the proposed plan for December
4, 2017.
RESOLUTION of Necessity finding that certain property near 32nd and Jackson Streets is an
Urban Renewal Area, meets the definition of a Blighted Area under the Urban Renewal Law, and
that development of said area is necessary in the interest of the residents of the City of
Dubuque, Iowa, authorizing and directing the City Manager to prepare an Urban Renewal Plan
for the Peru Road Urban Renewal Area, and setting dates of hearing and consultation on a
proposed Urban Renewal Plan for said Area
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for December 4, 2017
3. Greater Downtown Urban Renewal District - Resolution of Necessity
City Manager recommending approval of a Resolution authorizing and directing the City
Manager to prepare a proposed Amended and Restated Urban Renewal Plan for the Greater
Downtown Urban Renewal District and sets a public hearing on the proposed Amended and
Restated Urban Renewal Plan for December 4, 2017.
RESOLUTION Authorizing and directing the City Manager to prepare an Amended and
Restated Urban Renewal Plan for the Greater Downtown Urban Renewal District, And Setting
dates of hearing and consultation on a proposed Amended and Restated Urban Renewal Plan
for said District
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for December 4, 2017
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the City Council on the Action Items on
the agenda or on matters under the control of the City Council. Citizens are asked to approach the
podium and state their name and address before proceeding with their comments. Individual remarks
are limited to five minutes, and the overall Public Input period is limited to 30 minutes. Under the Iowa
Open Meetings Law, the City Council can take no formal action on comments given during Public
Input which do not relate to Action Items on the Agenda.
ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not
allowed except as authorized by the Mayor.
1. Request to Schedule Work Session on Inclusive Dubuque
City Manager recommending that the City Council set the quarterly Inclusive Dubuque Work
Session for November 27, 2017 at 6:00 p.m.
Suggested Disposition: Receive and File; Council
2. Southwest Arterial Construction Update Video
Cable TV Division will show a video of the recent progress of the Southwest Arterial Project.
Suggested Disposition: Receive and File
COUNCIL MEMBER REPORTS
CLOSED SESSION
Pending Litigation and Real Estate Transfer Negotiations — Chapter 21.5(1)(c), -(j) Code
of Iowa
ADJOURNMENT
The agenda with supporting documents may be accessed at www.cityofdubuque.org or at the City
Clerk's Office, 50 W. 13th Street, during regular business hours.
This notice is given pursuant to Chapter 21, Code of Iowa, and applicable local regulations of the City
of Dubuque, Iowa and/or governmental body holding the meeting.
Any visual or hearing impaired persons needing special assistance or persons with special
accessibility needs should contact the City Clerk's Office at (563) 589-4100 or TTY/TTD (563) 690-
6678.