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11 6 17 City Council AgendaROLL CALL ORDER FOR MEETING OF November 6, 2017 Lynch, Connors, Jones, Buol, Del Toro, Resnick, Rios CITY OF DUBUQUE, IOWA CITY COUNCIL MEETING Historic Federal Building 350 W 6th Street November 6, 2017 Council meetings are video streamed Irve and archived at www cityofdubuque orgfinedia and on Dubuque's CityChannel on the Mediacom cable system at cable channel 8 and digital 117 2 REGULAR SESSION 600 PM PLEDGE OF ALLEGIANCE PRESENTATION(S) 1 International City/County Management Association (ICMA) Fellowship Exchange Introduction and Welcome of ICMA Felbws Mr Darren Tan of Singapore and M' Chankakada (I<akada) Chhoeum of Cambodia 2 Bee Branch Floodplain and Stormwater Management Association Award Project Engineer Steve Brown will present the 2017 Project of the Year Award from the Iowa Floodplain and Stormwater Management Association for the Upper Bee Branch Creek Restoration Project PROCLAMATION(S) 1 Philanthropy Day (November 15, 2017) 2 Pancreatic Cancer Awareness Day (November 16, 2017) 3 Israeli Music and Culture Week (November 6-10, 2017) 4. Hospice Month (November 2017) CONSENT ITEMS The consent agenda items are considered to be routine and non-coritroversial and all consent items will be normally voted upon in a single motion without any separate discussion on a particular item If you woukl like to discuss one of the Consent (tent, please go to the microphone and be recognized by the Mayor and state the item you woukl like removed from the Consent Agenda for separate discussion and consideration 1 Minutes and Reports Submtted City Council Minutes of 10/12, 10/16, Civil Service Commssion of 10/10, Historic Preservation Commission of 10/19, Human Rights of 9/11, 9/25, Library Board of Trustees of 8/24, Park and Recreation Commission of 10/10, Transit Advisory Board of 10/12, Zoning Board of Adjuslmentof 10/26, Proofs of Publication for City Council Proceedings of 10/2, 10/3, 10/12, 10/16; Proof of Publication for List of Claims and Summary of Revenues for Month Ending 9/30. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Renee Furlong for property damage, Brett Kilburg d/b/a Dubuque Dental for property damage, Deanne Lindecker for vehicle damage, Chris Loewenberg for vehicle damage, Martina Swain for vehicle damage, Frank Vans Evers for vehicle damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Renee Furlong for property damage, Brett Kilburg d/b/a Dubuque Dental for property damage, Deanne Lindecker for vehicle damage, Chris Loewenberg for vehicle damage, Martina Swain for vehicle damage. Suggested Disposition: Receive and File; Concur 4. Government Finance Officers Association Distinguished Budget Award Correspondence from the Government Finance Officers Association (GFOA) presenting the City with the Distinguished Budget Presentation Award for Fiscal Year 2016-2017 and recognizing Budget Director Jennifer Larson as being the individual primarily responsible for having achieved the award. Suggested Disposition: Receive and File 5. International City/County Management Association (ICMA) Community Sustainability Award for Bee Branch Watershed Flood Mitigation Project City Manager transmitting information from the International City/County Management Association (PM Magazine) awarding the City its Community Sustainability Award for the Bee Branch Watershed Flood Mitigation Project. Suggested Disposition: Receive and File 6. Eagle Point Park Resource Enhancement and Protection (REAP) Grant Award City Manager transmitting information about the City's receipt of a $200,000 Fiscal Year 2018 Resource Enhancement and Protection (REAP) grant award from the Iowa Department of Natural Resources for Phase 2 implementation of the Eagle Point Park Environmental Restoration Management Plan. Suggested Disposition: Receive and File 7. Landfill Expansion Project - Cell 9 Phase III City Manager transmitting the Fall 2017 Landfill Expansion Project (Cell 9 Phase III) public information brochure from the Dubuque Metropolitan Area Solid Waste Agency (DMASWA). Suggested Disposition: Receive and File 8. Bee Branch Watershed Mitigation Project Receives Iowa Ready Mixed Concrete Association's Excellence in Concrete Awards Correspondence from the Iowa Ready Mixed Concrete Association (IRMCA) informing the City that it is awarding its Excellence in Concrete awards in the categories of Public Works -Recreational, Recreational Trails, and Sustainable Practices to the Bee Branch Watershed Mitigation Project. Suggested Disposition: Receive and File 9. Authorization to File and Release Property Liens for Lead Hazard Control and Healthy Homes Grant City Manager recommending authorization for the City Manager or the City Manager's Designee to file and release liens on properties that are participating in the Lead Hazard Control and Healthy Homes Program. RESOLUTION of the City of Dubuque approving an authorization of the City Manager or the City Manager's designee to file and release liens on properties participating in the Lead Hazard Control and Healthy Homes Grant Suggested Disposition: Receive and File; Adopt Resolution(s) 10. Authorization to File and Release Property Liens for Community Development Block Grant, National Disaster Resilience (CDBG-NDR) Grant City Manager recommending authorization for the City Manager or the City Manager's Designee to sign forgivable loan documents for the Community Development Block Grant National Disaster Resilience Grant, locally known as the Bee Branch Healthy Homes program. RESOLUTION of the City of Dubuque approving an authorization of the City Manager or the City Manager's designee to file and release liens on properties participating in the Community Development Block Grant, National Disaster Resilience (CDBG-NDR) Grant Suggested Disposition: Receive and File; Adopt Resolution(s) 11. Five Flags Theater Masonry Rehabilitation Project Acceptance City Manager recommending acceptance of the construction contract for the Five Flags Theater Masonry Rehabilitation Project as completed by Hydro -Tech Inc. RESOLUTION Accepting the Five Flags Theater Masonry Rehabilitation and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 12. NW Arterial Hike/Bike Trail Phase 5 Project Acceptance City Manager recommending acceptance of the public improvement construction contract for the Iowa 32 Hike -Bike Trail — Phase 5 Project, as completed by Drew Cook & Sons Excavating Co., Inc. RESOLUTION Accepting the Iowa 32 Hike/Bike Trail Phase 5 Project and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 13. Appeal of Claim by Jessica West Correspondence from Jessica West appealing denial of her claim for tree damage to her vehicle on July 29, 2017 in Eagle Point Park. Suggested Disposition: Receive and File; Refer to City Attorney 14. Avoca Street Storm Sewer Improvements Project Award City Manager recommending that the award for the Avoca Street Storm Sewer Improvements Project to Dave Schmitt Construction Co., Inc. be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 15. John F. Kennedy Road Ditch Improvements Project Acceptance City Manager recommending that the award for the John F. Kennedy Road Ditch Improvement Project to Temperley Excavating, Inc. be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 16. 2019 Iowa DOT ICAAP Application for STREETS Improvements - Rescinding Resolution and Resubmittal City Manager recommending adoption of a resolution rescinding resolution 327-17, which authorized filing the application for Iowa Department of Transportation Iowa Clean Air Attainment Program (ICAAP), and resubmit to clarify in the grant application the City's commitment to match local funding and the City's responsibility for maintaining and operating the project for public use during the project's useful life. RESOLUTION Rescinding the approval of the authorizing of filing an Iowa Clean Air Attainment Program application with the Iowa Department of Transportation (IADOT) in partnership with Dubuque Metropolitan Area Transportation Study (DMATS) to assist with the funding of Smart Traffic Routing with Efficient and Effective Traffic Signals (STREETS) Improvements Suggested Disposition: Receive and File; Adopt Resolution(s) 17. Bloomberg Mayors Challenge Application City Manager recommending approval of a Phase I Application to the Bloomberg Mayors Challenge. Suggested Disposition: Receive and File; Approve 18. Cottingham & Butler Application to IEDA for Business Assistance City Manager recommending approval of a resolution authorizing the submission of an Iowa Economic Development Assistance Application by Cottingham & Butler, Inc. to the Iowa Economic Development Authority. RESOLUTION Authorizing the filing of an application for State Business Financial Assistance on behalf of Cottingham & Butler, Inc. Suggested Disposition: Receive and File; Adopt Resolution(s) 19. Civil Service Commission - Certified Lists Civil Service Commission submitting the certified lists for the positions of Firefighter, Sanitation Driver, Equipment Operator I and Equipment Operator II. Suggested Disposition: Receive and File; Make Matter of Record 20. Abstract of Votes City Clerk transmitting the Abstract of Votes for the October 10, 2017 Primary Election as certified by the County Auditor. Suggested Disposition: Receive and File 21. Wellmark Blue Cross and Blue Shield of Iowa - Revised Administrative Services Agreement City Manager recommending approval of a revised Administrative Services Agreement with Wellmark Blue Cross and Blue Shield of Iowa to include a reference to Insurance Schedule J, which specifies the City's insurance requirements for professional services. Suggested Disposition: Receive and File; Approve 22. Winger Release of Claim in Estate City Manager recommending approval of a release of claim in the Estate/Conservatorship of Gerald J. Winger, Sr. Suggested Disposition: Receive and File; Approve 23. Mediacom Communications Company Correspondence from Lee Grassley, Senior Manager of Government Relations for Mediacom Communications Company, informing the City of its filing of a Notice of Renewal with the Iowa Utilities Board for continuing service in Dubuque. Suggested Disposition: Receive and File 24. Tiger IX Grant Application City Manager recommending approval of the City of Dubuque's Tiger IX Application submitted to the U.S. Department of Transportation. Suggested Disposition: Receive and File; Approve 25. Funding Agreement with the City of Asbury for the Pennsylvania Avenue / Middle Road Culvert Replacement City Manager recommending authorization for the Mayor to execute a Funding Agreement with the City of Asbury for the Pennsylvania Avenue /Middle Road Culvert Replacement Project. RESOLUTION Approving a Funding Agreement with the City of Asbury for the Pennsylvania Avenue / Middle Road Culvert Replacement Project Suggested Disposition: Receive and File; Adopt Resolution(s) 26. SW Arterial East Grading Phase 2 Iowa Department of Transportation (IDOT) Cooperative Agreement City Manager recommending Council authorization for the Mayor to execute the Iowa Department of Transportation Cooperative Agreement for the Southwest Arterial -East Grading Project from Catfish Creek to Military Road. RESOLUTION Approving the Cooperative Agreement (Agreement No. 2018-16-068) between the City of Dubuque and Iowa Department of Transportation for the Southwest Arterial - East Grading Project from Catfish Creek to Military Road Suggested Disposition: Receive and File; Adopt Resolution(s) 27. SW Arterial / US 20 Interchange Overpass Bridge Iowa Department of Transportation (IDOT) Funding Agreement City Manager recommending authorization for the Mayor to execute the Iowa Department of Transportation Preconstruction Funding Agreement for the relocation of utilities associated with the Southwest Arterial Interchange — US 20 Mainline Dual Bridges Project. RESOLUTION Approving the preconstruction Funding Agreement (Agreement No. 2018-12-066) between the City of Dubuque and Iowa Department of Transportation for the Southwest Arterial Interchange - US20 Mainline Dual Bridges Project Suggested Disposition: Receive and File; Adopt Resolution(s) 28. Master Co -Location and Shared Services Agreement Between the City of Dubuque, Iowa and Unite Private Networks, LLC City Manager recommending approval of a Master Co -Location and Shared Services Agreement between the City of Dubuque, Iowa and Unite Private Networks, LLC for improving fiber capacity in the Kerper Blvd., Rhomberg Ave. and Hawthorne Ave. areas. Suggested Disposition: Receive and File; Approve 29. Community Housing Initiatives (CHI) - Agreement Amendment City Manager recommending approval of an Amended Agreement between Community Housing Initiatives and the City of Dubuque's Housing and Community Development Department to move up the funding schedule to the Community Housing Initiatives. RESOLUTION Approving the First Amendment to the Agreement between the City of Dubuque, Iowa and the Community Housing Initiatives Suggested Disposition: Receive and File; Adopt Resolution(s) 30. Grant of Easement for Water Main Utility- 13715 Barrington Lakes Drive City Manager recommending acceptance of the Grant of Easement for Water Main Utility from Kristine and Randy Nauman across part of Lot 9 of Barrington Lakes No. 3 in Dubuque County, as part of the Westside Water System Improvements 2017: Contract C Hwy 20 Water Main Extension. RESOLUTION Accepting a Grant of Easement for Water Main Utility through, over and across Part of Lot 9 of Barrington Lakes No. 3, Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 31. Cohen -Esrey Request for Urban Revitalization Designation for former Holy Ghost School City Manager recommending approval of a Resolution supporting the Low -Income Housing Tax Credit program application to be submitted to the Iowa Economic Development Authority by Cohen -Esrey for the redevelopment of the former Holy Ghost School and Convent into affordable housing. RESOLUTION Supporting Cohen -Esrey application for low-income housing tax credit for Central Avenue historic residences Suggested Disposition: Receive and File; Adopt Resolution(s) Added Late 32. Request for Proposals - Roosevelt Street Water Tower Project City Manager recommending authorization for staff to solicit proposals from professional engineering firms to assist the City in development of the preliminary engineering report, intended use plan application, archeological and environmental assessments, and the self-assessment Iowa Water System Viability documents, in support of obtaining the necessary funding for the Roosevelt Street Water Tower Project. Suggested Disposition: Receive and File; Approve 33. Improvement Contracts / Performance, Payment and Maintenance Bonds Dave Schmitt Construction, Inc. for the Avoca Street Storm Sewer Extension Project. Suggested Disposition: Receive and File; Approve 34. Signed Contracts Dubuque Initiatives Agreement for 2017-2018. Suggested Disposition: Receive and File 35. Alcohol License Applications City Manager recommending approval of annual beer, liquor and wine licenses as submitted. RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) ITEMS SET FOR PUBLIC HEARING These agenda items are being scheduled for a future public hearing on the date indicated. 1. Derby Grange Road Sanitary Sewer Extension Project Initiation City Manager recommending initiation of the public bidding procedure for the Derby Grange Sanitary Sewer Extension Project, and further recommends that a public hearing be set for November 20, 2017. RESOLUTION Preliminary approval of plans, specifications, form of contract and estimated cots; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for November 20, 2017 2. Peru Road Urban Renewal District - Resolution of Necessity City Manager recommending approval of a Resolution of Necessity that finds that the proposed Peru Road Urban Renewal Area is a blighted area and that the area is appropriate for an urban renewal project; directs the City Manager to prepare a proposed Urban Renewal Plan for the Peru Road Urban Renewal Area; and sets a public hearing on the proposed plan for December 4, 2017. RESOLUTION of Necessity finding that certain property near 32nd and Jackson Streets is an Urban Renewal Area, meets the definition of a Blighted Area under the Urban Renewal Law, and that development of said area is necessary in the interest of the residents of the City of Dubuque, Iowa, authorizing and directing the City Manager to prepare an Urban Renewal Plan for the Peru Road Urban Renewal Area, and setting dates of hearing and consultation on a proposed Urban Renewal Plan for said Area Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for December 4, 2017 3. Greater Downtown Urban Renewal District - Resolution of Necessity City Manager recommending approval of a Resolution authorizing and directing the City Manager to prepare a proposed Amended and Restated Urban Renewal Plan for the Greater Downtown Urban Renewal District and sets a public hearing on the proposed Amended and Restated Urban Renewal Plan for December 4, 2017. RESOLUTION Authorizing and directing the City Manager to prepare an Amended and Restated Urban Renewal Plan for the Greater Downtown Urban Renewal District, And Setting dates of hearing and consultation on a proposed Amended and Restated Urban Renewal Plan for said District Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for December 4, 2017 PUBLIC INPUT At this time, anyone in the Council Chambers may address the City Council on the Action Items on the agenda or on matters under the control of the City Council. Citizens are asked to approach the podium and state their name and address before proceeding with their comments. Individual remarks are limited to five minutes, and the overall Public Input period is limited to 30 minutes. Under the Iowa Open Meetings Law, the City Council can take no formal action on comments given during Public Input which do not relate to Action Items on the Agenda. ACTION ITEMS These are items where discussion is held by the City Council - public comments are not allowed except as authorized by the Mayor. 1. Request to Schedule Work Session on Inclusive Dubuque City Manager recommending that the City Council set the quarterly Inclusive Dubuque Work Session for November 27, 2017 at 6:00 p.m. Suggested Disposition: Receive and File; Council 2. Southwest Arterial Construction Update Video Cable TV Division will show a video of the recent progress of the Southwest Arterial Project. Suggested Disposition: Receive and File COUNCIL MEMBER REPORTS CLOSED SESSION Pending Litigation and Real Estate Transfer Negotiations — Chapter 21.5(1)(c), -(j) Code of Iowa ADJOURNMENT The agenda with supporting documents may be accessed at www.cityofdubuque.org or at the City Clerk's Office, 50 W. 13th Street, during regular business hours. This notice is given pursuant to Chapter 21, Code of Iowa, and applicable local regulations of the City of Dubuque, Iowa and/or governmental body holding the meeting. Any visual or hearing impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's Office at (563) 589-4100 or TTY/TTD (563) 690- 6678.