NW Arterial Hike/Bike Trail Phase 5 Project AcceptanceCity of Dubuque
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
Copyrighted
November 6, 2017
Consent Items # 12.
NW Arterial Hike/Bike Trail Phase 5 Project Acceptance
City Manager recommending acceptance of the public
improvement construction contract for the Iowa 32 Hike -
Bike Trail — Phase 5 Project, as completed by Drew Cook
& Sons Excavating Co., Inc.
RESOLUTION Accepting the Iowa 32 Hike/Bike Trail
Phase 5 Project and authorizing the payment of the contract
amount to the contractor
Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description
Iowa 32 Hike -Bike Trail - Phase 5 -MVM Memo
Staff Memo
Resolution
Type
City Manager Memo
Staff Memo
Resolutions
THE CITY OF
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa 32 Hike -Bike Trail — Phase 5
DATE: October 31, 2017
Dubuque
ut•AneMa p4
irxz,
�111F
2007.2012
2013.2017
City Engineer Gus Psihoyos is recommending acceptance of the public improvement
construction contract for the Iowa 32 Hike -Bike Trail — Phase 5 Project, as completed by
Drew Cook & Sons Excavating Co., Inc., in the final contract amount of $333,729.19,
which is a 22.04% increase from the original contract amount of $273,465.10. The
increase in cost was due to additional pavement stabilization, stone, geo-grid placement
and slope grading required. Sufficient funding is available from the 2014 and 2015 Iowa
Department of Natural Resources (IDNR) Resource Enhancement and Protection
(REAP) Grants the City received.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
17brika
MicKael C. Van Milligan'
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
RE: Iowa 32 Hike -Bike Trail - Phase 5
DATE: October 30, 2017
INTRODUCTION
The enclosed resolution provides for the acceptance of the public improvement
construction contract for the Iowa 32 Hike -Bike Trail — Phase 5 Project.
Dubuque
AN-A.eriga City
2007.2012
2013.2017
BACKGROUND
The Iowa 32 Hike -Bike Trail from Holliday Drive to Chavenelle Road has been
completed. In 2014 and 2015 the City of Dubuque received two Iowa Department of
Natural Resources REAP (Resource Enhancement and Protection) grants totaling
$400,000 to extend the trail from Holliday Drive to Chavenelle Road.
The Iowa 32 Hike -Bike Trail — Phase 5 Project included the construction of a 4400 -foot -
long 10 -foot -wide asphalt trail from Holliday Drive to Chavenelle Road. The project also
included on street pavement markings and associated signage along Chavenelle Road
to direct bicyclists to the trail access near Bergfeld Pond. Additionally, a sidewalk and
associated retaining wall will be constructed to allow access to the east side of White
Water bridge at Bergfeld pond. This will allow the bridge to be accessed from both ends.
DISCUSSION
The Iowa 32 Hike -Bike Trail — Phase 5 was completed by Drew Cook & Sons
Excavating Co. Inc. of Dubuque, Iowa in the final contract amount of $333,729.19 which
is a 22.04% increase from the original contract amount of $273,465.10. The increase in
contract cost was due to additional pavement stabilization, stone, geo-grid placement
and slope grading required.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize payment of
the contract amount of $333,729.19 to Drew Cook and Sons Excavating Co. Inc. for the
Iowa 32 Hike -Bike Trail — Phase 5.
BUDGET IMPACT
The project cost summary for the Iowa 32 Hike -Bike Trail — Phase 5 Project is as
follows:
Award Final
Construction Contract $273,465.10 $333,729.19
Contingency 30,000.00 0.00
Engineering Design, Administration & Inspection 30,550.00 33,372.92
Total Project Cost $348.984.87 $367.102.11
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
1002273 IA 32 Hike Bike Trail Phase 5 $ 367,102.11
Total Project Funding $367.102.11
This funding is from 2014 and 2015 Iowa DNR Resource Enhancement and Protection
(REAP) grants the City of Dubuque received.
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing, and authorize
the City Clerk to advertise for bid proposals through the adoption of the enclosed
resolutions for the Iowa 32 Hike -Bike Trail — Phase 5 Project.
cc: Marie Ware, Leisure Services Manager
Laura Carstens, City Planning Manager
Jon Dienst, Civil Engineer
RESOLUTION NO. 351-17
ACCEPTING THE IOWA 32 HIKE/BIKE TRAIL PHASE 5 PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Iowa 32 Hike/Bike Trail Phase
5 Project (the Project) has been completed and the City Engineer has examined the
work and filed a certificate stating that the Project has been completed according to the
terms of the Public Improvement Contract and that the City Engineer recommends that
the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Iowa 32 Hike/Bike Trail Phase 5 Project capital improvement appropriation for the
contract amount of $333,729.19 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 6th day of November, 2
Attest:
Kevin . i=irnstahl,'rCMC City Clerk
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE IOWA 32
HIKE/BIKE TRAIL PHASE 5 PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Iowa 32 Hike/Bike Trail Phase 5 Project, and that said Project has
been performed in compliance with the terms of the Public Improvement Contract, and
that the total cost of the completed work is $367,102.11.
Dated this 0 day of fillite/Ulge, 2017.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on th41 day o , 2017.
hl, CC City Clerk