Derby Grange Road Sanitary Sewer Extension ProjectCopyrighted
November 6, 2017
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Derby Grange Road Sanitary Sewer Extension Project
Initiation
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the Derby Grange Sanitary Sewer Extension
Project, and further recommends that a public hearing be
set for November 20, 2017.
RESOLUTION Preliminary approval of plans,
specifications, form of contract and estimated cots; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for November 20, 2017
ATTACHMENTS:
Description Type
Derby Grange Sanitary Sewer Extension Project -MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution and Notice of Hearing Resolutions
Notice to Bidders Supporting Documentation
THE CITY OF
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Derby Grange Sanitary Sewer Extension Project (CIP 7102729)
DATE: October 31, 2017
Dubuque
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2007.2012
2013.2017
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the Derby Grange Sanitary Sewer Extension Project, and further recommends that a
public hearing be set for November 20, 2017.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
17brilva
Michael C. Van Milligen'
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
Dusk
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus , Psiho osCityEngineer
Y g
RE: Derby Grange Sanitary Sewer Extension Project (CIP 7102729)
DATE: October 30, 2017
Dubuque
040
1111
2007.2012
2013.2017
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Derby Grange
Sanitary Sewer Extension Project.
BACKGROUND
By Resolution 69-17 on February 20, 2017, City Council adopted a resolution of
necessity, directing staff to create an Urban Renewal Plan (Plan) for the Derby Grange
Road Housing Urban Renewal Area (Area), creating a tax increment finance district
including the districts of Rustic Point Estates and Timber Ridge Estates. The Plan
related to housing and residential development that was reviewed by the Long -Range
Planning Advisory Commission on March 15, 2017. The City Council received the
Long -Range Planning Advisory Commission recommendation affirming that the Plan is
consistent with the City's Comprehensive Plan for development. The creation of the
Derby Grange Housing Urban Renewal Area will allow for the use of tax increment to
cover reimbursable costs associated with the installation sanitary sewer infrastructure in
the Area.
DISCUSSION
The Derby Grange Road sanitary sewer extension project extends gravity sanitary
sewer from the existing Asbury Plaza Lift Station #2 to Rustic Point Subdivision located
at the Northwest corner of Kennedy Road and Derby Grange Road. The project
consists of 1,926.90 LF of 8" and 1,011 LF of 12" SDR -26 PVC pipe, 14 manholes, one
creek crossing, one road crossing, tree removals, field fencing, and pasture re-
establishment.
In addition to serving the proposed Rustic Point Subdivision, the sanitary sewer
extension is capable of serving 255 acres adjacent to the sewer extension project.
The project construction documents follow the Statewide Urban Design and
Specifications 2017 (SUDAS) and City of Dubuque supplemental specifications 2017.
The Iowa Department of Natural Resources (IDNR) has issued construction permit
number 2018-0082S for this project.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specs
Receipt of Bid Proposals (Bid -Letting)
Award Construction Contract
Project Completion Date
November 6, 2017
November 7, 2017
November 7, 2017
November 20, 2017
November 22, 2017
December 4, 2017
May 1, 2018
RECOMMENDATION
I recommend that the City Council provide preliminary approval to the construction
plans and specifications and establish November 20, 2017, as the date of the public
hearing, and hereby authorize the City Clerk to advertise for bid proposals for the Derby
Grange Sanitary Sewer Extension Project.
BUDGET IMPACT
The estimate of probable cost for the Derby Grange Sanitary Sewer Extension is as
follows:
Construction Contract
Contingency (10%)
Construction Engineering & Inspection
Easement Acquisition
FUNDING SOURCE
The project funding summary is as follows:
CIP No.
7102729
Total Project Cost
Fund Description
Derby Grange Sanitary Sewer Extension
Total Project Funding
Estimate
$ 605,656.93
60,565.69
99.933.39
60,169.76
$826.325.78
Fund Amount
$ 826,325.78
$ 826.325.78
Ultimately the City will recoup most of the expense from the Rustic Point Housing Tax
Increment Finance District should development at Rustic Point proceed according to
schedule.
REQUESTED ACTION
The City Council is requested to establish the date of the public hearing, and authorize
the City Clerk to advertise for bid proposals through the adoption of the enclosed
resolutions for the Derby Grange Sanitary Sewer Extension Project.
2
Prepared by Todd Irwin, Engineering Technician
cc: Jenny Larson, Budget Director John Klostermann, Public Works Director
Jean Nachtman, Finance Director Deron Muehring, Civil Engineer II
3
RESOLUTION NO. 361-17
DERBY GRANGE SANITARY SEWER EXTENSION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Derby Grange Sanitary Sewer Extension Project in the estimated amount $605,656.93,
are hereby preliminarily approved and ordered filed in the office of the City Clerk for
public inspection.
A public hearing will be held on the 20th day of November, 2017, at 6:00 p.m. in
the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated cost of
said Project, and the City Clerk be and is hereby directed to cause the attached notice
of the time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be published not less than
four days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
Derby Grange Sanitary Sewer Extension Project is hereby ordered to be advertised for
bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by posting the attached Notice to Bidders to the
Master Builders of Iowa Plan Room, The Construction Update Network and posted on
the City of Dubuque website at www.citvofdubuaue.ora/bids. Publication will occur not
less than thirteen but not more than forty-five days before the date for filing bids before
2:00 p.m. on the 22nd day of November 2017. Bids shall be opened and read by the
City Clerk at said time and will be submitted to the City Council for final action at 6:00
p.m. on the 4th day of December, 2017, in the Historic Federal Building Council
Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 6th day of November, 20
Attest:
Kevin(. irnstahI "CMC, City Clerk
Roy D. Buol, Mayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE DERBY GRANGE SANITARY
SEWER EXTENSION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Derby Grange Sanitary Sewer Extension Project, in
accordance with the provisions of Chapter 26, Code of Iowa, at 6:00 p.m., on the
20th day of November 2017, in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of
the City Clerk, City Hall, 50 W. 13th Street, Dubuque, IA. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
The Derby Grange Road sanitary sewer extension project extends gravity
sanitary sewer from the existing Asbury Plaza Lift Station #2 to a parcel located
at the Northwest corner of Kennedy Road and Derby Grange Road. The project
consists of 1,926.90 LF of 8" and 1,011 LF of 12" SDR -26 PVC pipe, 14
manholes, one creek crossing, one road crossing, tree removals, field fencing,
and pasture re-establishment.
Notice to Bidders is posted on the City of Dubuque Website
www.citvofdubuaue.ora/bids and the Master Builders of Iowa Plan Room
mbiolanroom-dsmCa�mbionline.com
Written comments regarding the proposed Plan may be submitted to the City
Clerk's Office by noon on the date of said public hearing.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589-4100 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 6th day of November, 2017.
Kevin S. Firnstahl, CMC, City Clerk
1t 11/10
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
Derby Grange Road Sanitary Sewer Extension
120.1 Time and Place for Filina Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed
before 2:00 p.m. on November 22, 2017, in the Office of the City Clerk, City Hall - First
Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:OOp.m. on November 22, 2017, at
City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by
the City Council at its meeting on December 4, 2017. The City of Dubuque, Iowa, reserves
the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to
Proceed has been issued and shall be substantially complete by March 1, 2018 and fully
completed by May 1, 2018.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful
Bidder will enter into a contract for the work Bid upon and will furnish after the award of
contract a corporate surety Bond, acceptable to the governmental entity, for the faithful
performance of the contract, in an amount equal to one hundred percent of the amount of
the contract. The Bid security must be in the amount of ten percent (10%) of the amount of
the contract and must be in the form of a cashier's check or certified check drawn on a
state -chartered or federally chartered bank, or a certified share draft drawn on a state -
chartered or federally chartered credit union, or the Bidder may provide a Bid Bond with
corporate surety satisfactory to the governmental entity. The Bid Bond must contain no
conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering Department, City
Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents
will also be available on the City's website at www.citvofdubuaue.oralbids.asox. No plan
deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown
and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent
lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption
certificate will be available for all material purchased in Iowa for incorporation into the
Project.
120.8 General Nature of Public Improvement Proiect
Derby Grange Road Sanitary Sewer Extension Project CIP # 7102729
The Derby Grange Road sanitary sewer extension project extends gravity sanitary sewer
from the existing Asbury Plaza Lift Station #2 to a parcel located at the Northwest corner
of Kennedy Road and Derby Grange Road. The project consists of 1,926.90 LF of 8" and
1,011 LF of 12" SDR -26 PVC pipe, 14 manholes, one creek crossing, one road crossing,
tree removals, field fencing, and pasture re-establishment.
Estimated Total Construction Cost = $605,656.93
120.9 Pre -Bid Construction Conference
Each prospective bidder is encouraged to attend the Pre -Bid Conference to be held at
10:00 AM on November 15, 2017, at Conference Room A, City Hall, in Dubuque, Iowa.
Attendance by all prospective bidders is not mandatory but highly recommended.
120.10 Title VI — Non -Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.
252, 42 U.S.C. 2000d -2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally
assisted programs of the Department of Transportation issued pursuant to such Act,
hereby notifies all bidders that it will affirmatively insure that in any contract entered into
pursuant to this advertisement, minority business enterprises will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against
on the grounds of race, color, national origin, sex, age, or disability in consideration for an
award.
On the following date, November 7, 2017, this Notice was posted at the following locations:
1. Posted on the City of Dubuque Website: www.citvofdubuuue.orm/bids
2. Posted to Construction Update Network: www.mbionline.com